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Home My WebLink AboutComposite Exhibit AComposite Exhibit "A": Wynwood BID Board Resolution from minutes of July 8, 2020 meeting, with Budget Attachments to same, and City required Budget Form I WYNW000 BUSINESS IMPROVEMENT DISTRICT Wynwood BID Virtual Board of Directors Meeting 2751 North Miami Ave, Suite 3 Miami, FL 33127 July 8, 2020 from 10:30 a.m. to 1:22 a.m. **Meeting Minutes are not verbatim and facilitated via Zoom** Board Members in Attendance: Albert Garcia, Wynwood BID Irving Lerner, Wynwood BID Marlo Courtney, Wynwood BID Glenn Orgin, Wynwood BID Gabriele Braha Izsak, Wynwood BID David Charette, Wynwood BID Members Absent: Jon Paul Perez, Wynwood BID Sven Vogtland, Wynwood BID Others in Attendance: Daniel D. Diaz, City of Miami City Attorney's Office Commander Daniel Kerr, City of Miami Police Department Jose Gonzalez, Florida East Coast Industries Kelly Penton, Kivvit PR Manny Gonzalez, Wynwood BID Aleksander Sanchez, Wynwood BID Christopher Hoffman, Wynwood BID 1 • Wynwood Business Improvement District (BID) Chairman, Albert Garcia, called the meeting to order at 10:30am and provided the following statement: Pursuant to Executive Order No. 20-139, issued by the Office of Governor Ron DeSantis on June 3, 2020, local governmental bodies may conduct meetings without having a quorum of its members present physically or at any specific location, and utilizing communications media technology such as telephonic or video conferencing, as provided by Section 120.54(5)(b)2, Florida Statutes. Procedures for the public comment will be explained by the City Attorney shortly. The members of the Wynwood Business Improvement District Board appearing remotely for this meeting are GABRIELE BRAHA IZSAK, GLENN ORGIN, DOCTOR IRVING LERNER, DAVID CHARETTE AND MARLO COURTNEY. Also appearing remotely are Manny Gonzalez, BID Executive Director, and Daniel Diaz, City Attorney. • Daniel D. Diaz, Assistant City Attorney for the City of Miami Office of the City Attorney, stated the procedures to be followed during this meeting. They are as follows: Any person who is a lobbyist pursuant to Chapter 2 Article VI of the City Code, must register with the city clerk and comply with related city requirements for lobbyists before appearing before the BID. A person may not lobby a city official, board member, or staff member until registering. A copy of the code section about lobbyists is available in the City Clerk's office or online on www.municode.com. • In accordance with Section 2-888 written notice for this virtual meeting was provided to the city clerk at least seven days prior to this virtual meeting. • Since this is a virtual meeting as authorized by the Governor the State of Florida, members of the public wishing to address the body may do so by visiting https://WynwoodMiami.com/VirtualMeeting to submit their written comments via the online comment form. Members of the public may also call 786-610- 4830 to provide comments via the dedicated Wynwood BID public comment voicemail. All comments submitted will be included as part of the public record for this virtual meeting and will be considered by the BID prior to any action taken. The BID will accommodate any speakers desiring to appear in person, subject to all applicable emergency measures in place to prevent the further spread of COVID-19. Speakers who appear in person will be subject to screening for symptoms of COVID-19. Any persons exhibiting any symptoms of COVID-19 will not be permitted to enter the BID Office. All interested parties are required to abide by all State, County, and local emergency orders and are urged to remain at home and practice social distancing. If the proposition is being continued or rescheduled, the opportunity to be heard may be at such later date, before the BID takes action on such proposition. • When addressing the BID, the member of the public must first state his or her name, his or her address, and what item will be spoken about. • When the BID takes action or votes on any proposition before it, it shall do so by a roll call vote which shall be recorded by the Executive Director and included in the record. • Please silence all cell phones and other noise -making devices. • Any person with a disability requiring assistance, auxiliary aids, and services for this meeting may notify the City Clerk and BID Executive Director. • Please note BID Board Members have generally been briefed by BID staff and/or the city attorney on items on the agenda today. Access and Public Comment Accommodations Access to the Meeting the BID is using Zoom to hold its July 8, 2020 Virtual meeting. Zoom is a cloud platform for video and audio conferencing, collaboration, chat, and webinars across mobile devices, desktops, 2 telephones, and room systems. In order to ensure that the public has the ability to view the meeting, the BID will broadcast the meeting and the meeting can be viewed live on Miami TV (miamigov.com/tv), through the BID's Facebook page facebook.com/WynwoodMiami, and on Comcast channel 77 (City of Miami). The broadcast will also have closed captioning. Additionally, the BID has not selected a virtual platform that requires the public to purchase or download any additional software or equipment to watch this meeting. Aside from the Zoom platform and that the participants will be appearing remotely; the public will have no discernible difference in their ability to watch the meeting. Public Comment the BID has developed several new methods of ensuring public comment for a virtual meeting. It has established two (2) new options. 1. The first new option allows the public to provide public comments via the dedicated BID public comment voicemail by calling 786-610-4830 where the individuals will be able to leave a two (2) minute message that will be played during the virtual BID meeting. 2. The second new option allows the public to submit comments via the BID's online comment form. The comments submitted through the comment form have been distributed to the Board members and BID staff throughout the day so that the BID Board members can consider the comments prior to taking any action. Additionally, the online comment form will remain open during the meeting to accept comments and distribute to the BID Board members up until the Chairman closes public comment. For all of the aforementioned options, all the comments received will be included in the public record of the meeting. For these two (2) new options, the BID also created a simple set of instructions explaining how the public may submit their comments with either option. Those instructions were provided in the notice to the public and published online at https://WynwoodMiami.com/VirtualMeeting Additionally, like any other BID meeting, the public may provide public comment at the BID's office. The BID set up a terminal in the event members of the public travel to the BID office to provide public comment. However, due to COVID-19, all speakers desiring to appear in person will be subject to all applicable emergency measures in place to prevent the further spread of COVID-19. Speakers who appear in person will be subject to screening for symptoms of COVID-19. Any persons exhibiting any symptoms of COVID-19 will not be permitted to enter the BID Office but will be able to participate through the remote options described above. These three (3) public comment options established and provided for the Virtual BID meeting comply with Section 286.0114, and Section 120.54, Florida Statutes ("F.S."). The BID has published an agenda, as well as included in the Notice to the Public pursuant to our City Code and the items and topics that will be discussed at the Virtual BID Meeting. Additionally, the public has been given the opportunity to provide public comment during the meeting (the terminal at BID office and the online public comment form) and within reasonable proximity in time before the meeting (and during) via the public comment voicemail, and online public comment form. Moreover, Section 286.0114(4)(c), F.S., specifically authorizes the BID to "[p]prescribe procedures or forms for an individual to use in order to inform the board or commission of a desire to be heard; to indicate his or her support, opposition, or neutrality on a proposition ...." The BID through its three (3) public comment options has provided three (3) different procedures and forms to indicate, among other things, his or her support, opposition, and neutrality on the items and topics to be discussed at the virtual BID meeting. The BID provided information on how to submit its comments in the Notice to the Public, on a dedicated webpage, and via its social media channels. 3 • It was noted that BID Chairman, Albert Garcia, agreed to all the notice provisions set forth and these uniform rules of procedures established for this Virtual meeting. PUBLIC COMMENTS: • Albert Garcia opened the public comments portion for the BID Board of Director's meeting via in person visit to the BID office at 2751 N Miami Ave, Suite 3 Miami, FL 33127. • As per Manny Gonzalez, it was noted that there were no people present at the BID office who wished to provide public comment during the beginning portion of the Board of Director's meeting. • Albert Garcia opened the public comments portion for the BID Board of Director's meeting via live audio. • It was noted that Michael Betancourt was pre -registered for public comment but unable to give comment due to technical difficulties. • It was noted that there was one comment from the public submitted via the BID's online comment form. • Said written comment was distributed to the BID Board of Directors for consideration and are on file and available to the public by request. • It was also noted that there were no public comments submitted meeting via the dedicated BID public comment voicemail. EXECUTIVE DIRECTOR REPORT: • Manny Gonzalez provided an update on the various initiatives currently in progress by the Wynwood Business Improvement District (BID) as of July 7, 2020. • It was noted that the Wynwood BID has been actively working with the Miami Parking Authority (MPA) to address tow traps within the district that are a result of no yellow painting of hydrant and exit areas abutting the sidewalks in Wynwood. • As such, a tow trap was addressed in June via implementation of yellow roadway striping on NW 25 St, adjacent to the recently completed Wynwood 25 development. • It was noted that the BID has been regularly disseminating key updates and important advisories regarding Covid-19 to the Wynwood BID Community as March 12, 2020. • It was noted that the BID Clean Team, comprised of eight members, continues to work on a daily basis during the pandemic, averaging 236 hours per week, to sweep and remove debris from the public right of way. 4 • As per Manny Gonzalez, the BID has been assisting participating Wynwood restaurants to ensure they take advantage of the Restaurant Recovery Program and has enlisted Bob's Barricades to provide water barricades as a public safety measure for outdoor cafes. • In an effort to help Miami restaurants get up and running following the COVID-19 shutdown, the City of Miami has created the Restaurant Recovery Program, which allows restaurants to temporarily add or expand outdoor seating areas while meeting social distancing requirements. • As per Manny Gonzalez, the BID has been assisting participating Wynwood restaurants to ensure they take advantage of the Restaurant Recovery Program and has enlisted Bob's Barricades to provide water barricades as a public safety measure for outdoor cafes. • It was noted that KYU and Zak the Baker were the first and second Outdoor Cafe applicants to be approved within the City of Miami. • The Wynwood BID will continue to source available water barricades as more business start taking advantage of the program. • It was noted that the BID has a proposal to relocate the BID office to the 50 NW 24 Street as the lease for the current Wynwood BID office near the end 3-month extension due to its proximity to the homeless population concentrated in the southeast quadrant of Wynwood • Manny Gonzalez provided an overview of the Wynwood wayfinding initiative that will have phase 1 concluded before the current fiscal year ends to ensure the production and installation of signage in FY'21. • The BID requested funds from the current fiscal year be allocated for Phase 1 of the wayfinding initiative which will include conducting a wayfinding assessment, preliminary location plans and design development of wayfinding signs. • It was noted that the design of the program will be an extension of the Downtown Miami Wayfinding System (DDA) into the Wynwood District (with appropriate design adjustments). • It was noted that the costs associated with programming documentation, permitting, construction administration, fabrication and installation will be reflected in the BID budget for FY 2020-2021. • The Wynwood BID continue to coordinate with the MPA and rideshare companies to introduce a rideshare pilot program to address problems with vehicular traffic flow and life safety concern stemming from Uber & Lyft users. • The Wynwood BID Project Coordinator, Aleksander Sanchez, provided a Wynwood BID operations update. 5 • As per Aleksander Sanchez, the BID has documented a significant increase in homelessness in the southeast quadrant of Wynwood and sent a report of known homeless encampments to NET and the Department of Homeless and Veterans Affairs requesting assistance on matter. • As per Aleksander Sanchez, the Wynwood BID Clean Team directly ensured that the district promptly cleaned following the Fourth of July celebrations. • Marlo Courtney expressed concern over the large homeless encampment within the property on 2100 NW 2 Ave. • It was noted that the BID will contact the property owners; advise them to submit a no trespass affidavit and install no trespassing signs. SECURITY UPDATE: • City of Miami Police Commander Daniel Kerr provided a June 2020 security update to the Wynwood BID Board of Directors. • As per Commander Kerr, it was noted that overall crime has decreased 60% since the City of Miami today declared a State of Emergency, in light of the Covid-19 Pandemic. • It was noted that there is currently an average about 50 protestor a day with 40% of protests coming through Wynwood. • It was noted that the protests have been largely peaceful with no incidents in Wynwood. • As per instruction for Police Chief Jorge Colina, the City of Miami PD will now defer to the Department of Homeless and Veterans Affairs for the homeless outreach and placement. • It was noted that PD will still intervene in instances were homeless individuals are trespassing within private property. • PD is actively working with the contractors and City of Miami Public Works to ease traffic concerns from the construction related right of way closures. • It was noted that Miami -Dade County Mayor Carlos Gimenez announced an emergency order on Monday to shut down indoor dining as coronavirus cases continue to spike in Florida. The emergency order goes into effect today. • As per Commander Dan Kerr, the Wynwood Beat Officers have largely returned to their regular duties and as the number of protest participant have decreased dramatically. • Marlo Courtney and Gabriel Braha Izsak expressed concerns about the growing homeless population in Wynwood and their encroachment into private property. 6 • Commander Dan Kerr urged that property owners contact PD during instances of trespassing to remove the individual but notified the BID that removal of debris is the responsibility of the property owner. MARKETING & ECONOMIC DEVELOPMENT UPDATE: • Jose Gonzalez, Executive Vice President of Florida East Coast Industries/parent- company of Virgin Trains USA, provided an overview of the proposed FECI commuter rail system. • As per Jose Gonzalez, it was noted that the commuter rail system will be from the Virgin Miami Central station in Downtown Miami and an upcoming Aventura station, at both of which the commuter line would connect to Brightline. • It was noted that the proposed commuter line stops are in Wynwood, the Design District, Upper East Side, North Miami and the FIU Biscayne Bay campus. • As per Jose Gonzalez, the exact location of the Wynwood station is still under deliberation. • It was noted that the Miami Dade County Commission directed Mayor Carlos Gimenez in June to negotiate with Brightline and bring back a proposal in August with service offerings to understand the potential fiscal impact to the County. • If the Miami -Dade County and Brightline agree on funding for capital improvements and operations, then Brightline will commence developing the definitive agreements. • As per Jose Gonzalez, implementation can commence by 2022 due to the majority of infrastructure already being in place. • It was noted that the project could attract federal funding, including from the Federal Railroad Administration due to the existing infrastructure. • Jose Gonzalez requested the BID and its constituents voice their support of the proposed commuter rail to the County Commission and participate in the upcoming public meetings. • Wynwood BID Marketing Coordinator, Chris Hoffman, provided Marketing Coordinator Report. • It was noted that the BID continues to send email memos to keep the community apprised of all policy changes related to COVID-19. Each memo was also posted on WynwoodMiami.com. • It was noted that social media audience continues to grow with a total audience of more than 193,000. June social media posts received over 20,000 engagements combined. 7 • As per Chris Hoffman, the BID's marketing focus has been on amplifying reopening efforts, with social media posts on pickup and delivery offerings by F&B and retail operators. • It was noted that the BID compiled a list of all F&B operators that remained open for takeout and/or delivery. The list can be found at WynwoodMiami.com/food and has been shared with email subscribers, social media audiences and external partners. • Chris Hoffman provided an overview of a survey sent to BID members to gauge the organizations current performance. Responses were collected from June 25 to July 6. • It was noted that 18% of respondents were either very dissatisfied or dissatisfied with the sanitation levels of the streets and sidewalks. • It was noted that 14% of respondents either strongly disagree or disagree with the statement "Wynwood feels safer than it did a year ago." • It was noted that 89% of respondents were either very satisfied or satisfied with communications from the BID. • It was noted 87% agree with adding additional cameras to the neighborhood. • Kelly Penton provided a recap of public relations initiatives that Kivvit has managed for the Wynwood BID for June amid the Covid-19 pandemic. FINANCE UPDATE: • Albert Garcia opened discussion on the allocation of funds for the expansion of the Wynwood CCTV security network. • It was noted that City of Miami Commission deferred approval of the donation on June 11th to allow for further deliberation from the BID, which resulted in the BID June survey. • Reference Motion #2 • It was noted that the proposed donation is scheduled to be heard during the July 9t1 City of Miami Commission Meeting. • Manny Gonzalez provided an overview of the draft BID budget for FY' 2020-2021. • It was noted that the BID requested a line item be added for FY 2020-2021 for in anticipate of continued cost for the procurement of water barricades as more restaurants partake in the Restaurant Recovery Program. 8 • Marlo Courtney emphasized the importance of maintaining effective safety and sanitation measures in light of the Covid-19 pandemic. • It was noted that the usage of funds allocated for sanitation measure will be discussed further at the upcoming BID Operations Committee meeting. • It noted that Glenn Orgin will be opening a line of communication with Outform and the BID as they have temperature checking technology that may be useful to Wynwood BID businesses and stakeholders. • Reference Motion #3 • It was noted that the BID Board received an Executive Director evaluation form from the City Attorney and will be submitting a formal recommendation at the following board meeting. • Reference Motion #4 NEW BUSINESS: • David Charette requested clarification on the appointment of the Wynwood Design Review Committee (WDRC) seats by the Business Improvement District (BID) Board. • It was noted that the Wynwood BID will disseminate the submitted applications for the WDRC to the BID board and appoint members at the following board meeting. • Meeting adjourned at 1:22pm 9 MEETING MOTION SUMMARY: MOTION #1: June 12, 2020 Board of Director's Meeting Minutes: ■ Upon a properly made and seconded motion, it was unanimously resolved to approve the June 12, 2020 Wynwood BID Board of Directors meeting minutes. Marlo Courtney provided first motion; Glenn Orgin seconded Motion Passed Unanimously MOTION #2: Approval of Donation for Phase II of Wynwood BID Security System: • Upon a properly made and seconded motion, it was unanimously resolved to approve the $118,000 Wynwood BID donation to the City of Miami Police Depaitruent for phase II of the Wynwood BID Security System which entails the provision and integration of thirty-three (33) cameras and one (1) license plate reader into the MOD Real Time Crime Center. There was a roll call of directors for a follow up support of the proposed motion Motion Passed Unanimously 6-0 MOTION #3: Approval of FY' 2020-2021 Wynwood BID Operating Budget: • Upon a properly made and seconded motion, it was unanimously resolved to approve the Wynwood BID Budget Draft for the 2019-2020 Fiscal Year, totaling $1,153,579. Irving Lerner provided first motion; Marlo Courtney seconded Motion Passed Unanimously MOTION #4: Approval of Wynwood BID Office Relocation: • Upon a properly made and seconded motion, it was unanimously resolved to approve the lease and relocation of the Wynwood BID office to the Wynwood Arcade, 50 NW 24 Street. Glenn Orgin provided first motion; Irving Lerner seconded Motion Passed Unanimously 10 Wynwood BID Budget Template FY 2020-2021 Proposed Budget FY 2016-17 Actual Budget FY 2017-18 Actual Budget FY 2018-19 Actual Budget FY 2019-2020 Actual Budget FY 2019-2020 Budget Projection FY 2020-2021 Bndeet Difference Notes Number of Full -Time Positions 2 3 5 5 5 0 Wynwood BID coml. of (3) office slaffand (2) Clean Teem Members Are any positions funded in other budgets? NO NO NO NO NO NO NO None If so, how much is in this budget? Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable If so, how much is in the other budget? Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Revenues BID Assessments $ 742,080 $ 764,206 $ 765,200 $ 782,995 $ 648,983 $ 782,000 $ 995 FY'21: The Wynwood BID expects collections, approximately 95% of to the amount billed and is based on cnment rates. The following rates apply Al. around Floor Rate@ $0.24 sq. ft, Upper Floor Rate @/ 0.12 sq. ft. FY'20: There was $820K billed -$24K net discounts/penalties) x 95% expected collections, and collected $649,000. FY'21: Based on previous annual trends, the Wynwood BID expects to conservatively collect up to $50,000 in past due annual assessments, via liens placed by City of Miami Legal Collections Deferred $ 36,710 $ 45,000 $ 55,000 $ 99,500 $ 75,000 $ 50,000 $ 49,500 Department. FY'20: The Wynwood BID are expected to collect $75,000 in past due assessments. The outstanding amounts due for assessments are: $105,986 for FY19, $88,326 FY'18, $27,912 for FY'17, $18,075 for FY '16, $12,459 for FY '15, & $13,085 for FY 14, totaling $265,000. FY'21: The Wynwood BID has conservatively entered$309K, as income schedule to arrive next fiscal year, however we have an expected purchase of up to 90 waivers that would Parking Waivers - Restricted $ - $ 54,000 $ 609,960 $ 405,000 $ 552,000 $ 296,579 $ 108,421 exceed this prognostication, yet in light of the current status of COVID, we went conservative. FY'20: BID collected $156,000 for 13 waivers for 239 Nw28 St., also$120,000 for 10 spaces at 2201 N. Miami Avenue and $288,000 for 2217-2235 NW Miami Court. Please note budgeted Parking waiver fees reflect net of 10% contribution to the Parking waiver Trost fimnd as required by City Ordinance 13556. Each space is currently priced at $12,000 per space. Parking waiver expense uses are restricted in nature. FY'21:The Wynwood BID will create a money market cd account that will allow us to gain interest on the $3,000,000 in Public Benefit Trust Fund dollars collected by the City and the Interest Income - New $ - $ - $ - $ 5,000 $ 3,932 $ 25,000 $ (20,000) BID. The BID will only seek to use interest only eamings. This is a new income line item for FY'21.ance of previous fiscal year. FY19: New Bank of Ozarks New Money Market Interest for Parking Improvement Trust Fund FY'21: The Wynwood BID will be expecting collections for Public Benefit Trust programs the next fiscal year, however we have not entered any income totals due to the fact that the monies are held at the City of Miami and expenditures controlled by the City of Miami. Including lastyear's totals there are almost 3.5 million dollars in funding on hold FY'20. The Public Benefit Trost Fund $ - $ - $ - $ - $ - $ - $ - Wynwood BID has collected $2047428 in Public Benefit Trust Fund dollars during this fiscal year. Please note that the funds are bang held by the City of Miami and cannot be used without Commission/Board approval, via a nominated Committee As part of the program the City will receive 65% of the funds collected and the City of Miami will receive the remainder for low income housing expenditures within the boundaries of the NRD. Revenue Grand Total $778,790 $863,206 $1,430,160 $ 1,292,495 $ 1,279,915 $ 1,153,579 $ 138,916 Expenditures Regular Salary and Wages $ 153,000 $ 224,400 $ 216,500 $221,500 $ 219,072 $221,500 $ FY'21- Executive Director compensation package consists of $111,500 salary and $6,000 in reimbursable vehicle and phone allowance, thus totaling $117,500. Manny Gonzalez, Executive Director was hired May 15, 2017. Executive Director has requested for (2) week vacation since being hired as director in Coconut Grove in 2013. FY21 -Project Coordinator currently eams $45K and increase to be determined by Board. FY20 -Project Coordinator eams $45K, after an increase from 40K, after a positive annual evaluation in January2020, on the second anniversary of his hire. FY21 - Marketing Coordinator eams $55K, and was budgeted for $59K during previous fiscal year but evaluation was delayed due to Covid. FY20 - Marketing coordinator position was budgeted at $59K, due to delays via Covid-May 2019. Marketing/PR Coordinator was hired May 2018. \ FICA Taxes $ $ $ 10,500 $25,000 $ 43,598 $35,000 $ (10,000) FY'21: Average payroll taxes are $1,521 for payroll taxes for (3) office staff and (2) dean team staff members . FY'20: Average payroll taxes per month were above the budgeted totals budgeted this fiscal year by $3,521, dime to being first year of additional in-house staff working at BID office. Health Insurance Professional Services $ $ 56,500 $ $ $ 5,800 $ $12,500 $0 $ 13,034 $ $13, 500 $0 $ (1,000) $ 1,000 FY'21: Average Healthcare for full-time office staff averages$1,086 monthly versus the year before that was at $1,014 per month. FY'20: Office staff insurance via United Healthcare averages $1,014 monthly. not applicable Pay-Chex payroll, Dues, Licensing $ $ 500 $ 7,000 $4,500 $ 6,137 $6,200 $ (1,700) FY'21: Average payroll taxes are $1,521 for payroll taxes for (3) office staff and (2) dean team staff members . FY'20: Average payroll taxes per month were above the budgeted totals budgeted this fiscal year by $3,521, dime to being first year of additional in-house staff working at BID office. Bookkeeping, Assessment, Audit Prep $ $ 45,000 $ 46,000 $48,000 $ 48,000 $48,000 $ FY'21- The Wynwood BID currently has a professional services agreement with CCSG totaling $4,000 a month. FY'20: The bookkeeping and assessment expenses went from $3,000 monthly to $4,000 as per RFQ 01-202019 released in 1st quarter of2019 and evaluated July 2019. FY' 19: The monthly costs for bookkeeping, assessment, parking waiver services totaled $3,000 monthly. Annual Audit $ $ $ $11,500 $ 10,500 $11,500 $ FY'21- The BID will request $11,500 for our annual auditing services and subsequent event audit. FY'20: The Wynwood BID's annual and subsequent audits totaled $10,500 versos the $11,000 forecasted. Other Contractual Services $ 289,107 $ 36,000 $ 20,000 $0 $0 $ Not Applicable Meetings, Annual Retreat $ $ $ 2,000 $2,500 $ 1,429 $2,500 $ FY'21- The BID will request the same amount as the previous fiscal year for our annual Director retreat that did not occur last fiscal year. FY'20: The Wynwood BID forecasted $2,500 for annual Wynwood Director Board of Director's retreat but was never facilitated dime to the COVID stoppage. Office Supplies, Utilities, Equipment $ 3,246 $ 3,900 $ 7,400 $11,600 $ 11,418 $11,800 $ (200) FY'21: Budget increase reflects total from previous year, with a $200 increase. This line item is for Office Depot weekly orders, Adobe Acrobat yearly membership totaling $600, copier services,printing, office supplies and meeting materials. FY20: Line items is used for weekly office supplies and office equipment are expected to total $5,455 by the end of the fiscal year. Office Rent $ 24,658 $ 23,488 $ 58,000 $50,000 $ 69,085 $42,000 $ 8,000 FY'21: The Wynwood BID will be moving from the current office location in August 2020, and will seek lower rent rates, than current, thus the lowering of budgetary funds for new fiscal year. FY20: The monthly rent increased in year two to$5,315 from $4,832 per month. Office Furniture: $ $ $ 6,618 $20,000 $ 7,846 $10,000 $ 10,000 FY'21: The Wynwood BID delayed the scheduled move to new office due to Pandemic an will seek funs totaling $10K for new equipment as needed. FY20: Litem was increased to $20,000 to preemptively prepare for the proposed moving of office in May 2020, however only $6K were used dime to pandemic closures due to moving of office being delayed Office Cleaning Services - New $ $ $ $1,560 $ 1,080 $1,200 $ 360 FY'21: The Wynwood BID hired Snow Cleaning Services for bi-weekly cleanings of the office and are not sure if new space will have cleaning services included, however we have allocate funds for new year. FY'20: The Wynwood BID hired cleaning contractor due to not having services included in office lease, totaling $60.00 every two weeks and will end at the end of our lease term. D&O Insurance, Workman's Comp $ $ 9,182 $ 12,000 $12,500 $11,500 $ 1,000 FY'21: Wynwood BID has budgeted $12,500 for new fiscal year, as required by Wynwood BID Ordinance. Wynwood BID renews policy in January and will pay the entire year upfront versus monthly. FY'20: Insurance Liability Monthly Premium totaled $11,169, as required by Wynwood BID Ordinance, Wynwood BID renews policy in January 2020 and will pay the entire year upfront versus monthly. Advertisement & Marketing Initiatives $ 92,317 $ 135,000 $ 158,000 $270,186 $ 175,344 $337,000 $ (66,814) FY'21. The Wynwood BID will seek an increase in expenditures for next fiscal year, totaling $335K, to help promote and assist the businesses within the District ditng this pandemic The majority of increase is associated with PR and advertisement expenses. FY'20: The Wynwood BID marketing group was under budget during this fiscal year primarily due to "programming" initiatives bang cancelled dime to Covid Rubber Mulching Sidewalks $ $ 20,000 $ $0 $ $0 $ FY'21: The Wynwood BID has requested funding to assist in preventing trip and falls along major thoroughfares on NW 2 Ave and North Miami Ave. FY20: Requested funds are touch up of rubber mulching throughout the District. The Wynwood BID will facilitate awalkthrough of North Miami Ave to locate sidewalk areas that need tubber mulching installed in light of the reconstruction of street. Off Duty Police Services $ $ 270,000 $ 158,168 $0 $ $0 $ Item was removed and discontinued Security Initiatives: $ $ 36,780 $7,250 $ 1,264 $0 $ 7,250 FY'21: - The Wynwood BID will seek minimal funds for community oriented initiatives with the City of Miami Police Department for Christmas elderly food donation totaling $200, Roberto Clemente Safe Halloween Night, National Night Out, if they will still occur next fiscal year. FY20 The Wynwood BID's contributions for the gala and other outdoor events were not processed dime to COVID cancellations, thus why we are under budget in expenses. Print Page 1 of 2 Wynwood BID Budget Template FY 2020-2021 Roposed Budget FY 2016-17 Actual Bedeet FY 2017-18 Actual Budeet FY 2018-19 Actual Bedeet FY 2019-2020 Actual Bedeet FY 2019-2020 Bedeet Projection FY 2020-2021 Bndeet Difference Notes Number of Full -Time Positions 2 3 5 5 5 Are any positions funded in other budgets? NO NO NO NO NO NO 0 NO If so, how much is in this budget? Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable If so, how much is in the other budget? Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Not Applicable Revenues Wynwood BID comets of office elaffand (2) Clean Teem Members None Not Applicable Not Applicable Clean TeaIII Services- 60,000 113,440 $177,399 166,738 $178,379 $ (980) FY'21- the Wynwood BID will commit to same scheduling as FY20,with approximately 236 weekly hours for cleaning services by (8) contracted employees. There is also a contractor agreement that is renewed yearly with a potential$1.00 raise due for all qualified personnel. FY20- Wynwood BID increased cleaning services from 153 hours to 236 hours to ensure the cleaning of our 50 block District since we are the only entity responsible for cleaning the pubic right of ways. throughout COVID the BID separated our employees. The BID is still waiting for the City of Miami Legal Department to assist of the transfer of (2) hill time employees from the G&A budget to Clean Team personnel, as per LSR submitted in 2018. Clean Tearn Supplies $ - $ 6,000 $ - $11,500 $ 10,613 $11,500 $ - FY'21- The Wynwood BID will request the same total as previous year in light of the Covid equipment and materials that our staff needs, daily cleaning equipment and materials for the continuation of the parking expansion initiative with the City ofMiami.FY20- The Wynwood BID used funds for pressure cleaning sidewalks and materials for the City of Miami restaurant parking expansion project, in addition to necessary cleaning equipment and Covid material. Wynwood BID cunently pays for new unifonms at the beginning of every fiscal year. Capital/Restricted Parking Trust Fund Projects- NEW $ $ _ $ 5,000 $405,000 234,5$0 $212,000 $ 193,000 FY'21'. The Wynwood BID will seek to continue the third donation of our camera initiative with the City of Miami PD Department, totaling $120,000. FY'20: The Wynwood BID organized the donation of $118,000 in FY'20 and $157,000 in FY'19 towards the City of Miami Police Department for the installation of 48 cameras and 2 license plate readers. City of Miami Police will maintain use of program moving forward. All donations have to be approved by the City of Miami Commission. FY21: The Wynwood BID are expecting to procure and begin the installation an permitting phasing of signage installations project for the District, dice to our growing need to help visitors traverse the 50 block district. FY'20: The Wynwood BID will seek to piggy -back on the current signage provider for the DDA prior to the end of the fiscal year for design and planning reports needed prior to the permitting and installation phase in FY,21. All Other Expenditures $ 82,865 $ - $ - $ - $ - $ - $ - Not Applicable Expenditure Grand Total $701,693 $833,470 $863,206 $1,292,495 $1,030,907 $1,153,579 $ 137,665 Revenues Minus Expenditures $77,097 $29,736 $566,954 $0 $249,008 $0 Printed: Btr3n0 0 rmer Page 2 of 2 2020-2021 Wynwood Business Improvement District Budget: INCOME: INCOME: Approved FY'20 Income 10.1.19 to Projected Total Projected Proposed FY'21 Comments: Budget 6.1.20 Income 6.2.20 2020 Income: Budget: to 9.30.20: BID Assessments $ 782,995 $ 498,983 $ 150,000 $ 648,983 $782,000 FY'21: The Wynwood BID expects collections, approximately 90% of to the amount billed and is based on current rates. The following rates apply Adj. Ground Floor Rate @a/ $0.24 sq. ft, Upper Floor Rate @l 0.12 sq. ft. FY'20: There was $820K billed -$24K net discounts/penalties) x 95% expected collections, and collected $649,000. Deferred Collections: $ 99,500 $ - $ 75,000 $ 75,000 $50,000 FY'21: Based on previous annual trends, the Wynwood BID expects to conservatively collect up to $50,000 in past due annual assessments, via liens placed by City of Miami Legal Department. FY'20: The Wynwood BID are expected to collect $75,000 in past due assessments. The outstanding amounts due for assessments are: $105,986 for FY'19, $88,326 FY'18, $27,912 for FY'17, $18,075 for FY '16, $12,459 for FY '15, & $13,085 for FY '14, totaling $265,000. Restricted - Parking Waivers: $ 405,000 $ 144,000 $ 408,000 $ 552,000 $296,579 FY'21: The Wynwood BID has conservatively entered $309K, as income schedule to arrive next fiscal year, however we have an expected purchase of up to 90 waivers that would exceed this prognostication, yet in light of the current status of COVID, we went conservative. FY'20: BID collected $156,000 for 13 waivers for 239 NW 28 St., also $120,000 for 10 spaces at 2201 N. Miami Avenue and $288,000 for 2217-2235 NW Miami Court. Please note: budgeted Parking Waiver fees reflect net of 10% contribution to the Parking Waiver Trust fund as required by City Ordinance 13556. Each space is currently priced at $12,000 per space. Parking waiver expense uses are restricted in nature.. Interest Income - NEW $ 5,000 $ 2,392 $ 1,540 $ 3,932 $25,000 FY'21:The Wynwood BID will create a money market cd account that will allow us to gain interest on the $3,000,000 in Public Benefit Tmst Fund dollars collected by the City and the BID. The BID will only seek to use interest only earnings. This is a new income line item for FY'21.ance of previous fiscal year. FY'19: New Bank of Ozarks New Money Market Interest for Parking Improvement Tmst Fund Public Benefit Trust: $ - $ - $ - $ - $0 FY'21: The Wynwood BID will be expecting collections for Public Benefit Trust programs the next fiscal year, however we have not entered any income totals due to the fact that the monies are held at the City of Miami and expenditures controlled by the City of Miami. Including last year's totals there are almost 3.5 million dollars in funding on hold. FY'20. The Wynwood BID has collected $2,047,428 in Public Benefit Trust Fund dollars during this fiscal year. Please note that the finds are being held by the City of Miami and cannot be used without Commission/Board approval, via a nominated Committee. As part of the program the City will receive 65% of the funds collected and the City of Miami will receive the remainder for low income housing expenditures within the boundaries of the NRD. Total Income: $ 1,292,495 $ 645,375 $ 634,540 $ 1,279,915 $1,153,579 EXPENSES: EXPENSES: Approved FY'20 Expenses Projected Total Projected Proposed FY'21 Comments: Budget 10.1.19 to 6.1.20 Expenses 2020 Expenses: Budget: 6.2.20 to 9.30.20: Security: $ 7,250 $ 764 $ 500 $ 1,264 $ - FY'21: - The Wynwood BID will seek minimal finds for community oriented initiatives with the City of Miami Police Department for Christmas elderly food donation totaling $200, Roberto Clemente Safe Halloween Night, National Night Out, if they will still occur next fiscal year. FY'20 The Wynwood BID's contributions for the gala and other outdoor events were not processed due to COVID cancellations, thus why we are under budget in expenses. Sanitation: $ 188,899 $ 117,665 $ 59,686 $ 177,351 $ 189,879 FY'21 - the Wynwood BID will commit to same scheduling as FY'20, with approximately 236 weekly hours for cleaning services by (8) contracted employees. There is also a contractor agreement that is renewed yearly with a potential $1.00 raise due for all qualified personnel. FY'20 - Wynwood BID increased cleaning services from 153 hours to 236 hours to ensure the cleaning of our 50 block District since we are the only entity responsible for cleaning the pubic right of ways. Throughout COVID the BID separated our employees. The BID is still waiting for the City of Miami Legal Department to assist of the transfer of (2) full time employees from the G&A budget to Clean Team personnel, as per LSR submitted in 2018. Marketing & Advertising: $ 270,186 $ 119,761 $ 55,583 $ 175,344 $ 337,000 FY'21: The Wynwood BID will seek an increase in expenditures for next fiscal year, totaling $335K, to help promote and assist the businesses within the District during this pandemic. The majority of increase is associated with PR and advertisement expenses. FY'20: The Wynwood BID marketing group was under budget during this fiscal year primarily due to "programming" initiatives being cancelled due to Covid. Office Staffing $ 222,000 $ 153,726 $ 67,779 $ 221,505 $ 221,500 FY'21: The Wynwood BID will seek an increase from last fiscal year to deal with the FICA totals, in the case the City Legal Department does not address our LSR regarding office staffing and $10K for additional office equipment when we move in FY'20. FY'20: The Wynwood BID will be over budget on the office rent line item for current fiscal year due to delay in moving out during May 2020, due to Covid stoppage. In an effort to be more granular in our budget the BID itemized payroll taxes, which were bundled in staff salaries in previous years. Office Operation Expenses: $ 199,160 $ 130,777 $ 90;086 $ 220,863 $ 193,200 FY'21: The Wynwood BID will request the same amount as the current fiscal year in anticipation that our monthly rent annual totals were over -budget due to our delayed moving. FY'20 - The Wynwood BID was in last year of office lease totaling over $58K yearly and our scheduled move in May was delayed due to the Covid pandemic, thus why overbudget on this line item. The BID will seek $3,000-$4,000 in monthly rent versus the current rate which was agreed upon during the peak of the market. Capital Expenses: $ 405,000 $ 11,580 $ 223,000 $ 234,580 $ 212,000 FY'21: Wynwood BID has identified various high priority projects to coincide with parking trust find expenditure plan, as per ordinance requirements. FY'20: The Wynwood BID moved forward with signage, camera, way finding and rubber mulching during this fiscal year but expect our signage/wayfinding initiatives to be included and completed prior to this fiscal year. Total Expenses: $ 1,292,495 $ 534,273 $ 496,634 $ 1,030,907 $ 1,153,579 NET OPERATING INCOME: At the conclusion of FY'20 the Wynwood BID will have a surplus of $ 249,008. The BID will follow in on the creation of the Public Benefit dollars to be Total: $ - $ 111,102 $ 137,906 $ 249,008 $ - used once the City of Miami Committee, consisting of Commissioner's representatives om District II and District V, in addition to members of the Wynwood BID are created to oversee expenditures. WVXWOOD 2020-2021 Wvnwood Business Improvement District Budget: Expense: Approved Expenses Projected Total Projected Proposed FY'21 Comments: FY'20 Budget 10.1.19 to 6.1.20 Expenses 6.2.20 2020 Expenses: Budget: to 9.30.20: City of Miami Police Sponsorships throughout year and Police Gala $ 7,250 $ 764 $ 500 $ 1,264 $ FY'21: - Item has been moved to Marketing, majority of annual partnership events and annual police gala were canceled due to Covid. FY'20 The Wynwood BID's contributions for the gala ($5k) and other outdoor community sponsored events with PD were not processed due to COVID cancellations, thus why we are under budget in expenses. Total: $ 7,250 $ 764 $ 500 $ 1,264 $ - 4, WO' CT 2020-2021 Wynwood Business Improvement District Clean Team Budget: Expense: Approved Expenses Projected Total Proposed FY'21 Comments: FY'20 Budget 10.1.19 to Expenses Projected Budget: 6.1.20 6.2.20 to 2020 9.30.20: Expenses: Wynwood Clean Team $ 105,319 $ 65,092 $ 29,246 $ 94,338 $ 104,379 FY'21: The Wynwood BID currently contracts (8) clean team members totaling approximately 236 weekly hours, averaging approximately $1,956.00 per week. The propose amount will allocate funding for potential hourly increases for those employees that excel in their annual performance review. Cleaners are responsible for the cleaning of the District boundaries that consist of 50 blocks since we do not have City of Miami services. FY'20: The contracted (8) person clean team crew that increased from 153 total hours to 236 weekly hours which equate , which equates to $1,713 per week, $89,076 per year, and our (2) clean team supervisors work an additional (40) hours each and make $584 and $387 weekly, thus totaling 233 weekly hours. Clean Team Supervisor $ 41,580 $ 25,840 $ 15,860 $ 41,700 $ 42,000 FY'21: Clean team supervisor's hourly total will remain the same for FY'20 and will be given (2) weeks' vacation, since we have hit the hourly cap. FY' 20 - Clean team supervisor makes $19.00 hourly, $760 weekly and $39,520 yearly and was applied a $1.00 hourly increase this fiscal year, now totaling $41,580. Art Basel Portable Toilet Rentals $ 1,000 $ 1,220 $ $ 1,220 $ 1,000 FY'21- The Wynwood BID will commit to providing toilet rentals during Basel week, in the case it does occur at full capacity. FY' 20 - The Wynwood BID used provider for toilet rentals along NW 2nd Avenue during Basel week. Clean Team Assistant $ 29,500 $ 19,400 $ 10,080 $ 29,480 $ 31,000 FY'21 - Clean team assistant is scheduled to earn $15.00 per hour, as per annual raise in June 2020, if approved, totaling $31,000 annually. FY'20 - Clean Team assistant makes $14.00 per hour, thus equating to $520.00 per week and $29,400 annually.. Sanitation Supplies & City of Miami Trash Bin Wra m s pp g (including uniforms,y COVID, Safety Equipment) $ 11,500 $ 6,113 $ 4,500 $ 10,613 $ 11,500 FY'21 - The Wynwood BID will request the same total as previous year in light of the Covid equipment and materials that our staff needs, daily cleaning equipment and materials for the continuation of the parking expansion initiative with the Cityof Miami. FY'20 - The Wynwood BID used funds forpressure cleaningsidewalks and materials for the City of Miami restaurant parking expansion project, in addition to necessary cleaning equipment and Covid material. Wynwood BID currently pays for new uniforms at the beginning of every fiscal year. Total: $ 188,899 $ 117,665 $ 59,686 $ 177,351 $ 189,879 2020-2021 Wvnwood Business Improvement District Marketing Budget: Exen pse: Approved Expenses Projected Total Proposed Comments: FY'20 Budget 10.1.19 to Expenses Projected 2020 FY'21 Budget: 6.1.20 6.2.20 to Expenses: 9.30.20: PR + Communications Services $ 72,000 $ 36,100 $ 43,275 $ 79,375 $ 125,000 FY'21: Includes monthly retainers for PR agency, website developers, email communications and social media services. Combines previous FY categories of Social Media Services, Website Maintenance and PR Agency Agreement. FY'20: As per professional services agreement the fee associated with PR services is $6,000 per month, totaling $72,000, as per RFP concluded past fiscal year. There is an overage due to Covid initiatives set in place during March -May closures. Social Media Services $ 24,000 $ 12,000 $ 4,453 $ 16,453 $ - FY'21: Social media services will be rolled into the PR + Communications Services budget category. FY'20: New line item by the BID, now that we have separated the social media services from our PR agencies Scope of Service and have budgeted $24,000 annual. Line item cancelled for FY'21. Marketing Materials $ 15,000 $ 6,602 $ 184 $ 6,786 $ 10,000 FY'21: The BID has been able to use waiver marketing funds to continue to provide parking and wayfinding information in the right of way and within printed maps. Funds will be used for non-wayfinding related materials. FY'20: The Wynwood BID has budgeted less than previous fiscal year due to our intended use of waiver marketing funds to promote parking & to provide public information. Advertising $ 50,000 $ 38,907 $ 2,334 $ 41,241 $ 100,000 FY'21: Increasing advertisement budget to allow for additional ad buys to promote the neighborhood and to amplify all recovery efforts. Budget item is under budget for FY'20 due to pausing advertising efforts during Stay At Home orders. FY'20: Digital and print advertisement funds for the Wynwood District, that will include Miami Today and Miami Herald digital and print advertisements totaling $14,000. Programming $ 45,186 $ 15,767 $- $ 15,767 $ 50,000 FY'21: The Wynwood BID plans on restarting the Wynwood Film Series, as well as, assisting special events with sponsorship/grant dollars. Budget item is under budget due to cancellation of special events amidst pandemic. FY'20: The Wynwood BID has increased funding for special events to $50,000 in an effort to create a special event grant program to bring Wynwood Art events this coming fiscal year. Website Maintenance/Hostin g $ 15,000 $ 7,960 $ 5,337 $ 13,297 $ FY'21 - Website maintenance funds will now reside under PR + Communications services budget item. FY'20 - The Wynwood BID has budgeted $15,000 for continues improvements on www.wynwoodmiami.com City of Miami Parnership Initiatives for Community $ $ $ $ $ 2,000 FY' 21 - he Wynwood BID will seek minimal funds for community oriented initiatives with the City of Miami Police Department for Christmas elderly food donation totaling $200, Roberto Clemente Safe Halloween Night, National Night Out, if they will still occur next fiscal year, with the exception of the annual gala sponsorship due to uncertainty with Covid Wynwood Market Report $ 15,000 $- $ - $ - $ - FY'21: Wynwood Market Report was moved to a digital format within WynwoodMiami.com. Funds will be reallocated to PR + Communications Services. FY'20: The Wynwood BID will re -certify the Retail report that was commissioned last fiscal year. Creative Services $ 34,000 $ 2,425 $ - $ 2,425 $ 50,000 FY'21: The Wynwood BID continued photography services and added videography services for the next coming fiscal year. FY'20: The Wynwood BID will increase photography services in the District to $34,000, however due to pandemic images of District during Spring/Summer were postponed. Total: $ 270,186 $ 119,761 $ 55,583 $ 175,344 $ 337,000 WVHWOOD 2020-2021 Wvnwood Business Improvement District Budget: Expenses: Approved Expenses Projected Total Proposed Comments: FY'20 10.1.19 to Expenses Projected 2020 FY'21 Budget 6.1.20 6.2.20 to Expenses: Budget: 9.30.20: Office Utilities $ 6,100 $ 2,973 $ 2,440 $ 5,413 $ 5,800 FY'21: The BID's Comcast monthly services total $253 per month ($3,036 yearly). FPL totals monthly anywhere from $118 to $135 monthly averaging ($1,640 yearly), Crystal Springs water averages $300 yearly. FY'20: Comcast monthly services total $225 per month ($2,700 yearly), FPL is $200 monthly ($2,400 yearly), Crystal Springs water $300 yearly. FY'20: The Wynwood BID are expecting to be under budget $687, due to the lowering of FPL, water consumption due to the pandemic shortening hours in a week and monthly closures. Office Equipment & Supplies $ 5,500 $ 4,205 $ 1,250 $ 5,455 $ 6,000 FY'21: Budget increase reflects total from previous year, with a $500 increase. This line item is for Office Depot weekly orders, Adobe Acrobat yearly membership totaling $600, copier services, printing, office supplies and meeting materials. FY'20: Line items is used for weekly office supplies and office equipment are expected to total $5,455 by the end of the fiscal year. Office Rent $ 50,000 $ 31,887 $ 37,198 $ 69,085 $ 42,000 FY'21: The Wynwood BID will be moving from the current office location in August 2020, and will seek lower rent rates, than current, thus the lowering of budgetary funds for new fiscal year. FY'20: The monthly rent increased in year two to $5,315 from $4,832 per month. Office Cleaning $ 1,560 $ 720 $ 360 $ 1,080 $ 1,200 FY'21: The Wynwood BID hired Snow Cleaning Services for bi-weekly cleanings of the office and are not sure if new space will have cleaning services included, however we have allocate funds for new year.. FY'20: The Wynwood BID hired cleaning contractor due to not having services included in office lease, totaling $60.00 every two weeks and will end at the end of our lease term. Office Furniture/Equipment: $ 20,000 $ 1,963 $ 4,000 $ 5,963 $ 10,000 FY'21: The Wynwood BID delayed the scheduled move to new office due to Pandemic an will seek funs totaling $10K for new equipment as needed. FY'20: Litem was increased to $20,000 to preemptively prepare for the proposed moving of office in May 2020, however only $6K were used due to pandemic closures due to moving of office being delayed. Office/D&O Insurance $ 12,500 $ 11,169 $ $ 11,169 $ 11,500 FY'21: Wynwood BID has budgeted $12,500 for new fiscal year, as required by Wynwood BID Ordinance. Wynwood BID renews policy in January and will pay the entire year upfront versus monthly. FY'20: Insurance Liability Monthly Premium totaled $11,169, as required by Wynwood BID Ordinance. Wynwood BID renews policy in January 2020 and will pay the entire year upfront versus monthly. Payroll Taxes, FICA $ 25,000 $ 31,190 $ 12,408 $ 43,598 $ 35,000 FY'21: Average payroll taxes are $1,521 for payroll taxes for (3) office staff and (2) clean team staff members . FY'20: Average payroll taxes per month were above the budgeted totals budgeted this fiscal year by $3,521, due to being first year of additional in-house staff working at BID office. Health Insurance $ 12,500 $ 7,604 $ 5,430 $ 13,034 $ 13,500 FY'21: Average Healthcare for full-time office staff averages $1,086 monthly versus the year before that was at $1,014 per month. FY'20: Office staff insurance via United Healthcare averages $1,014 monthly. Licensing, Fees, Dues, Parking Reimbursements: $ 4,500 $ 4,637 $ 1,500 $ 6,137 $ 6,200 FY'21: In light of totals from previous fiscal year, the BID will budget $7,000 versus the $4,500 that was budgeted. FY'20 - The Wynwood BID averages $114 pe two week pay period and had a surplus of $3,025 at the close of the fiscal year. Bookkeeping $ 48,000 $ 28,000 $ 20,000 $ 48,000 $ 48,000 FY'21 - The Wynwood BID currently has a professional services agreement with CCSG totaling $4,000 a month. FY'20: The bookkeeping and assessment expenses went from $3,000 monthly to $4,000 as per RFQ 01-202019 released in 1st quarter of 2019 and evaluated July 2019. FY'19: The monthly costs for bookkeeping, assessment, parking waiver services totaled $3,000 monthly. Meeting Spaces/Retreat $ 2,500 $ 929 S 500 $ 1,429 S 2,500 FY'21 - The BID will request the same amount as the previous fiscal year for our annual Director retreat that did not occur last fiscal year. FY'20: The Wynwood BID forecasted $2,500 for annual Wynwood Director Board of Director's retreat but was never facilitated due to the COVID stoppage. Annual Audit $ 11,000 $ 5,500 $ 5,000 $ 10,500 S 11,500 FY'21 - The BID will request $11,500 for our annual auditing services and subsequent event audit. FY'20: The Wynwood BID's annual and subsequent audits totaled $10,500 versus the $11,000 forecasted. S 199,160 S 130,777 $ 90,086 S 220,863 $ 193,200 2020-2021 Wvnwood Business Improvement District Budget: Wynwood BID Staff Salaries: Approved FY'20 Expenses 10.1.19 to Projected Expenses Total Projected Proposed FY'21 Comments: Budget 6.1.20 6.2.20 to 9.30.20: 2020 Expenses: Budget: Executive Director $ 117,500 $ 85,865 $ 31,635 $ 117,500 $ 117,500 FY'21 - Executive Director compensation package consists of $111,500 salary and $6,000 in reimbursable vehicle and phone allowance, thus totaling $117,500. Manny Gonzalez, Executive Director was hired May 15, 2017. Executive Director has requested for (2) week vacation since being hired as director in Coconut Grove in 2013. FY'20 - Executive Director compensation package consists of $111,500 salary and $6,000 in reimbursable vehicle and phone allowance. At conclusion of FY'19 - Executive Director was compensated via performance bonus totaling $15K, due to evaluation results from the Board of Directors, thus totaling $132,500. Manny Gonzalez, Executive Director was hired May 15, 2017. Project Coordinator $ 45,000 $ 28,200 $ 17,300 $ 45,500 $ 45,000 FY'21 - Project Coordinator currently earns $45K and increase to be determined by Board. FY'20 - Project Coordinator earns $45K, after an increase from 40K, after a positive annual evaluation in January 2020, on the second anniversary of his hire. Marketing Coordinator $ 59,000 $ 39,661 $ 18,844 $ 58,505 $ 59,000 FY'21 - Marketing Coordinator earns $55K, and was budgeted for $59K during previous fiscal year but evaluation was delayed due to Covid. FY'20 - Marketing coordinator position was budgeted at $59K, due to delays via Covid -May 2019. Marketing/PR Coordinator was hired May 2018. Total: $ 221,500 $ 153,726 $ 67,779 $ 221,505 $ 221,500 2020-2021 Wvnwood Business Improvement District Budget - Restricted Funds: Expense: Approved Expenses Projected Total Projected Proposed FY'21 Comments: FY'20 Budget 10.1.19 to Expenses 2020 Budget: 6.1.20 6.2.20 to Expenses: 9.30.20: Neighborhood Signage/Wayfinding: $ 60,000 $ 5,878 $ 30,000 $ 35,878 $ 50,000 FY'21: The Wynwood BID are expecting to procure and begin the installation an permitting phasing of signage installations project for the District, due to our growing need to help visitors traverse the 50 block district. FY'20: The Wynwood BID will seek to piggy -back on the current signage provider for the DDA prior to the end of the fiscal year for design and planning reports needed prior to the permitting and installation phase in FY,21. Associated Marketing Parking Initiatives: $ 18,000 $ $ FY'20: Line item was for additional marketing initiatives within the District that were not used due to the pandemic stoppage, thus why under -budget. Wynwood BID Donation #2 - camera initiative/LPR's: $ 118,000 $ - $ 118,000 $ 118,000 $ 120,000 FY'21: The Wynwood BID will seek to continue the third donation of our camera initiative with the City of Miami PD Department, totaling $120,000. FY'20: The Wynwood BID organized the donation of $118,000 in FY'20 and $157,000 in FY'19 towards the City of Miami Police Department for the installation of 48 cameras and 2 license plate readers. City of Miami Police will maintain use of program moving forward. All donations have to be approved by the City of Miami Commission. Streetscape Project: $ 50,000 $ - $ 50,000 $ 50,000 FY'21: The $50K contribution was only for fiscal year 2020 and will not be requested again for the upcoming year. FY'20: As part of our partnership with the City of Miami, the Wynwood BID are schedule to donate $50,000 for the Wynwood Streetscape Master Plan initiative spearheading by the Planning Department. Pedestrian Counter Technology: $ 30,000 $ - $ - $ $ FY'21: There will be no funding for this line item in FY'21. FY'20: The BID had budgeted for up to $30,000 for this line item for the upcoming fiscal year but declined on moving forward with initiative. Mobility Transit Studies: $ 25,000 $ - $ - $ - $ - FY'21 - The Wynwood BID allocated funding for additional mobility transfers, which were not initiated by the Board during this fiscal year, after the creation of the $25,000 for Tri-Rail station feasibility study that was conducted. FY'20: Report conducted check the feasibility of the creation of a Tri-Rail station within NW 29 St. and NW 20 St. that totaled $25,000. The study looked at current demographics, number of schools, residents, projected development and other statistics that were reauested by the TPO. Public Sidewalk Rubber Mulch Initiative to prevent trip & falls $ 25,000 $ - $ 15,000 $ 15,000 $ 12,000 FY'21: The Wynwood BID has requested funding to assist in preventing trip and falls along major thoroughfares on NW 2 Ave and North Miami Ave. FY'20: Requested funds are touch up of rubber mulching throughout the District. The Wynwood BID will facilitate a walkthrough of North Miami Ave to locate sidewalk areas that need rubber mulching installed in light of the reconstruction of street. Wynwood Way Finding Banners $ 79,000 $ 5,702 $ 10,000 $ 15,702 $ 30,000 FY'21: - The Wynwood BID will use funds for temporary banners as needed until the permanent signs make their debut within the District in late 2021. Also note that the BID has elected to move with permanent signage in light of storm season and the current need to move pedestrians throughout the District efficiently. FY'20 - Due to pandemic stoppage total funds were not spent as budgeted. Please note that the Wynwood BID currently has (19) street banners installed within the District boundaries that will need to be updated to reflect new website and local events. Total: $ 405,000 $ 11,580 $ 223,000 $ 234,580 $ 212,000