HomeMy WebLinkAboutComposite Exhibit AComposite Exhibit "A"
Memorandum from Bayfront Park Management Trust ("Trust") Executive Director,
Board of Trustees Meeting Resolution 20-011, adopted July 28, 2020 approving
the Trust's Fiscal Year 2020-2021 Budget, all Budget Attachments to that resolution, and
Required Budget Form
MILDRED AND CLAUDE PEPPER
BAYFRONT PARK
MANAGEMENT TRUST
301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132
TELEPHONE: (305)358-7550 FAX: (305) 358-1211
July 31, 2020
Honorable Mayor Suarez
and Members of the City Commission:
The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal Year 2020/2021 Operating and
Capital Budgets for City Commission approval. This budget is the guiding document for our management of
the facilities placed in our care and our goals for services to the community. The Trust unanimously approved
these budgets at a regularly scheduled meeting held on July 28, 2020, and we respectfully request that you do
the same.
The City Commission created the Trust in 1987 to operate, manage and maintain Bayfront Park with the goal of
ensuring maximum community utilization. In 1994, Bicentennial Park (now Maurice A. Ferre) was added to the
organization's portfolio. The Trust's governing board consists of nine (9) individuals, under the leadership of
Commissioner Joe Carollo, who through their work on the Trust have demonstrated their commitment to
making our community a better place for residents and visitors.
Bayfront Park is a 32-acre park located in the Miami Harbor District and immediately adjacent to the Central
Business District. Built on filled bay -bottom in 1925 (May 1, 2020 marked Bayfront Park's 95th year), it has
been a gathering place for Miami's residents and visitors since that time.
Maurice A. Ferre Park, located at 1075 Biscayne Boulevard in the heart of the Miami Harbor District, is a
spectacular 21-acre waterfront site, adjacent to the cruise ship turning basin in Biscayne Bay. Maurice A. Fend
Park re -opened to the public on June 14, 2014. The park is home to the Perez Art Museum Miami, which
opened in December 2013, and the Patricia and Phillip Frost Museum of Science, opened on May 8, 2017. On
December 13, 2018, the City of Miami Commission unanimously passed legislation to rename Museum Park as
Maurice A. Fend Park, in honor of Mr. Ferre's many years of public service and contributions to the City of
Miami.
The Trust recognizes the balance it must strike between managing public parks and encouraging private
enterprise. It uses its resources to create social value, whether through the hosting of major concerts and
festivals or the management of excellent public parks.
During Fiscal Years 2015 through 2019, the City of Miami provided $0 to support Bayfront Park's operations.
During that same period the City realized $7,969,459 in savings by not subsidizing the park's operation, which
is and continues to be self-sustaining. During those five years, the Trust also paid $2,342,645 for fire services
and $6,744,088 in police services, providing thousands of hours of overtime pay for our first responders. An
estimated $1,341,901 was generated in parking revenue, translating to a $159,685 in parking surcharge to the
City of Miami. The Trust's success is the City's success.
Our free yoga classes continue their popularity with over 179,000 residents and visitors having participated in
the classes since they began in September 2005. The classes have been featured by NBC Nightly News with
Brian Williams, The Wall Street Journal, Fox Sports Network, CNN, Delta Sky Magazine, Celebrated Living
(in-flight magazine for American Airlines), Vues d'Ailleurs (in-flight magazine for French airline Corsairfly),
and numerous local outlets. In an effort to aid in social distancing efforts and minimize the risk of COVID-19,
Bayfront Park's free yoga classes sponsored by Baptist Health South Florida went virtual. Participants can join
the free yoga classes via Zoom every Tuesday and Thursday at 5 p.m. (EST).
The Trust continues to plan, promote and coordinate two of our community's largest celebrations, the
America's Birthday Bash on July 4th and the Bayfront Park New Year's Eve Celebration. To ensure the safety
and health of our residents during the COVID-19 pandemic, the Trust did not host America's Birthday Bash on
July 4, 2020 and the parks remained closed to the public that day. Since 2014, the Trust has enjoyed a
successful New Year's Eve partnership with Armando Perez, AKA Pitbull, along with partnerships with the
City of Miami and the Greater Miami Host Committee. Given the current situation due to the global
Coronavirus pandemic, the Trust's NYE Celebration is uncertain. We recognize Miami as the premier location
for New Year's Eve and we will demonstrate that fact to the rest of the world once the global Coronavirus
pandemic is behind us. The Trust is committed to providing these free, community inclusive celebrations for
Miami's residents and visitors.
A robust marketing plan is executed for both Bayfront and Maurice A. Ferre Parks, including exposure on
Bayfront Park's website (which engages an average of 14,000 monthly visitors), Bayfront Park's marquee sign
(The marquee sign is located on Biscayne Boulevard, with 65,000 passing vehicles each day. The marquee is
adjacent to Bayside Marketplace, one of south Florida's most visited tourist destinations, with a reported 23
million annual visitors), socialmedia campaigns on Facebook, Twitter and Instagram (which have a combined
reach of about 28,000 followers), and press releases distributed to over 400 contacts (including the Downtown
Development Authority, Greater Miami Convention & Visitors Bureau, Downtown Miami, Miami Travel
Attractions, Biscayne Times, Social Miami, The Miami Herald and Miami New Times among others).
Additionally in the past year the Trust:
• The Trust continues its successful long-term partnership with Crown Castle, America's largest provider
of shared commtmications infrastructure, with more than 40,000 cell towers and approximately 70,000
route miles of fiber supporting small cells and fiber solutions across every major U.S. market. Crown
Castle completed installation of the 5G connectivity towers at Bayfront Park and Maurice A. Ferre Park,
which were introduced during Super Bowl Live.
• Amended the Memorandum of Understanding with the Miami Parking Authority to include Bayfront
Park as an additional facility, expanding Pay -By -Phone services at both facilities.
• Continued the partnership with FPL and completed construction at the FPL Solar Amphitheater at
Bayfront Park, which has 500 solar panels. The canopy -like solar structure covers nearly 400 feet of
walkway around the venue. The Trust approved Live Nation's request to rename the amphitheater
facility FPL Solar Amphitheater at Bayfront Park at it's July 2019 Trust board meeting. The solar panels
double as a research facility and showcase Miami's commitment to sustainability. Also included in the
500-panel solar installation are seven solar tress located around the park. Five solar trees are located
along Biscayne Boulevard at Bayfront Park and two trees are located at the entrance of the FPL Solar
Amphitheater at Bayfront Park. The solar canopy and trees feature LED lighting that illuminate the
venue at night and can be programmed to change colors to coincide with special events.
• Hosted Super Bowl Live which rail from January 25 to February 1, 2020 at Bayfront Park. The fan
festival featured evening concerts at the FPL Solar Amphitheater at Bayfront Park, a Huddle Down
Community Stage, Road to the 11 `1' Super Bowl activation, Tailgate Town featuring a Culinary stage,
an Environmental Village, live water shows, evening parades, fireworks and much more. This was
the first time that visitors and the community at large had the opportunity to celebrate all things
Super Bowl at a free -to -the -public event in Downtown Miami.
B AY F R O N T PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
• Hosted Universal Pictures fan event "The Road to F9," in anticipation of the new Fast and Furious 9
film on January 31, 2020 at Maurice A. Ferre Park during Super Bowl Live. The FF9 trailer was
released to fans by the cast including members Vin Diesel, Michelle Rodriguez, Nathalie Emmanuel,
among others. Fans were treated to a spectacular concert with performances by global superstars such as
Cardi B, Wiz Khalifa, Ozuna, Ludacris and more.
• Hosted an inaugural holiday event, the Bayfront Holiday Village which officially launched on
November 30, 2020 with the holiday tree lighting ceremony hosted by Commissioner Joe Carollo
Bayfront Park Management Trust Chairman. The event transformed Bayfront Park into the magical
Bayfront Holiday Village offering free, family -friendly programming all season long. Guests of all ages
enjoyed daily 50 ft. holiday tree LED light shows, waterfront roller-skating by Bayskate, over 50 local
vendors, festive music, food & drink options and more. Bayfront Park is also the host -site for our
Menorah Lighting, sponsored by the Shul of Downtown.
• Continued care and maintenance of the statues and plaques throughout the park and at the Torch of
Friendship.
• In FY 2015/2016, the Trust committed $250,000 to help bring Tri-Rail to Downtown Miami - those
funds are being periodically dispersed.
Pursuant to our mission of "ensuring maximum community utilization and enjoyment," the Bayfront Park
Management Trust board of directors and staff intend to build on these past accomplishments and thrive through
these new challenging times due to the global Coronavirus pandemic. Thank you for allowing us the
opportunity and the privilege to continue our efforts next fiscal year, which will begin with your approval of the
attached budget.
Respectfully,
Jose S6kano
Executive Director
KM/VJS/js
Enc.
Cc: file
B AY F R O N T PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
MILDRED AND CLAUDE PEPPER
BAYFRONT PARK
MANAGEMENT TRUST
301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132
TELEPHONE: (305)358-7550 FAX: (305) 358-1211
TO: Bayfront Park Managemen
FROM: Jose tano, Executive Director
SUBJECT: Resolution 20-011, Approving the BPMT Operating Budget for Fiscal Year
2020-21 - Beginning Oct. 1, 2020 Et Ending September 30, 2021.
DATE: July 17, 2020
Section 38-109 of the Code of the City of Miami, provides that the Trust submit its
annual budget for the operations and maintenance of Bayfront Park and Maurice A.
Ferre Park to the City Commission for approval. Attached please find for your
approval a copy of the Bayfront Park Management Trust Operating budget for fiscal
year 2020-21, beginning October 1, 2020, and, ending September 30, 2021.
Please contact me if you have any questions.
RESOLUTION 20-011
A RESOLUTION OF THE BAYFRONT PARK MANAGEMENT TRUST
("TRUST") APPROVING AND ADOPTING THE ANNUAL BUDGET, ATTACHED
AND INCORPORATED HEREIN AS EXHIBIT "A", IN THE AMOUNT OF ONE
MILLION, NINE HUNDRED TWENTY NINE THOUSAND, SIX HUNDRED AND
FIFTY ONE DOLLARS ($1,929,651.00) TO PROVIDE FOR THE
MANAGEMENT, OPERATIONS, MAINTENANCE, AND CAPITAL
IMPROVEMENTS OF THE MILDRED AND CLAUDE PEPPER BAYFRONT
PARK AND MAURICE A. FERRE PARK FOR THE FISCAL YEAR
COMMENCING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021.
WHEREAS, the Bayfront Park Management Trust ("Trust") was created by the
Miami City Commission to direct, operate, manage and maintain all aspects of Mildred
and Claude Pepper Bayfront Park ("Bayfront Park") and Museum Parks now known as
Maurice A. Ferre Park; and,
WHEREAS, Section 38-109 of the Code of the City of Miami, Florida, as
amended, provides that the Trust shall submit its annual budget for the operations and
maintenance of Bayfront Park and Maurice A. Ferre Park to the City Commission for
approval; and,
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY
OF MIAMI, FLORIDA.
Section 1. The recitals and findings contained in the Preamble to this Resolution
are adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The Bayfront Park Management Trust annual budget, attached
and incorporated as Exhibit "A", for the management, operations, maintenance and
capital improvements of the Mildred and Claude Pepper Bayfront Park and Maurice A.
Ferre Park, in the amount of $1,929,651.00, for the fiscal year commencing October 1,
2020, and ending September 30, 2021, is hereby approved and adopted.
Dated this 28T" day of July, 2020
Co4i nissioner Joe Carollo,
irman, Bayfront Park Management Trust
BAYFRONT PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
EXHIBIT A
Bayfront Park Management Trust Budget Information
For Fiscal Year 2020-2021
(ATTACHED)
BAYFRONT PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami. FL 33132 (305) 358-7550
BAYFRONT PARK
MAIN
AGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2020/2021
Honorable Mayor
and Members of the City Commission,
Blank/Space Held For Letter
Blank/ Space Held For Letter
BAYFRONT PARK MANAGEMENT TRUST
OPERATING & CAPITAL BUDGET SUMMARY
FISCAL YEAR 2020/2021
Annualized
2019/2020
Proposed Budget
2020/2021
Approved
Budget
2019/2020
Budget Variance
Proposed , Actual
REVENUES
General revenues
726,222
452,400
1,229,071
(776,671)
Special events & marketing revenues
1,469,879
214,987
2,575,247
(2,360,260)
Reserve Transfer Funds
1,617,265
1,617,265
TOTAL REVENUES
2,196,101
2,284,652
3,804,318
(1,519,666)
EXPENSES
Administrative expenses
674,116
761,046
845,960
(84,914)
Special events & marketing expenses
515,769
97,498
1,501,747
(1,404,250)
Maintenance expenses
1,005,623
1,071,108
1,331,611
(260,503)
Other Expense/(income)
(238)
_
TOTAL EXPENSES
2,195,270
1,929,651
3,679,318
(1,749,667)
EXCESS REVENUES OVER EXPENSES
831
355,000
125,000
230,001
Depreciation expense
354,942
355,000
355,000
Capital improvements
125,000
(125,000)
NET INCOME
(354,111)
0
(0)
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2020/2021
Annualized
2019/2020
REVENUES
SPECIAL EVENT AND MARKETING
201 -Special event rental Income 279,841
202 -Amphitheater operations & management 839,948
203 -Special event sponsorship 8,450
204 -Tent rental 8,511
205 - Beer/alcohol location fees 400
206- Food and soda location fees
207 - Arts/merchandlse/sponsor location fees
208 - Special event electrical 2,075
209 - Day of show staffing 16,644
211- Special event contracted personnel 4,468
212.Special event clean-up services 42,959
213 - City of Miami police 24,226
214 - City of Miami fire 74,678
215 - Parking space rental 27,484
216 - Special event equipment rental 938
217- Fourth of July
218 - Fourth of July city
219- New Year's Eve
220 - Miscellaneous services
221 • Park damages - events
305 - Miss Curry gift to challenger
TOTAL SPECIAL EVENT GRANTS
59,961
73,047
6,250
Proposed Budget
2020/2021
209,987
5,000
Approved Budget Budget Variance
2019/2020 Proposed -Actual
1,469,879
214,987
525,000 (525,000)
856,747 (646,760)
17,000 (17,000)
15,000 (15,000)
9,000 (9,000)
3,000 (3,000)
9,000 (9,000)
10,000 (10,000)
43,000 (43,000)
75,000 (75,000)
123,000 (123,000)
486,000 (486,000)
92,000 (92,000)
40,000 (40,000)
8,000 (8,000)
24,000 (24,000)
5,000 (5,000)
62,500 (62,500)
148,000 (148,000)
19,000 (19,000)
5,000
2,575,247 (2,360,260)
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2020/2021
Annualized
2019/2020
EXPENSES
ADMINISTRATIVE:
1100 - Salaries and wages - administrative
1101- Executive director
1102 - Administrative director
1103 - Business & finance director
1103.1 - Bookkeeper
1103.2 - HR & office coordinator
1104 - Administrative assistant
1105 - Receptionist
1106 - Payroll processing costs
1106.1-Worker's compensation Insurance
1106,2 - SS
1106,3 - MED
1106,5 - SUTA
1107 - Health & dental Insurance contribution
1108 - Life Insurance & disability contribution
1109 Employees retirement plan - administrative
1111 - Miscellaneous expenses
1113 - Courier
1115 - Equipment rental & maintenance
1116 - Postage
1118.Office Supplies
1119,1- Telephone
1119.2 - Cell phone
1119,3 - Cable services
1119 - Phone and Cable Services - Other
1120 - Bank charges
1121- Newspaper public notices
1125 - Meeting expenses
1126 - Membership and subscriptions
1127 - Business expenses
1128 - Director's liability Insurance 5,038
1129 - Property Insurance 1,529
1130 - Premises Insurance 31,508
1131 - Accounting services 72,500
1131.5 - Bookkeeper 25,107
1132 -Audit
1135 - Contingency fund 19,000
TOTAL ADMINISTRATIVE EXPENSES
114,231
75,590
56,421
36,346
42,057
7,371
20,128
4,707
69
46,857
7,373
43,684
5,659
410
4,221
903
2,448
25,335
2,714
8,524
1,205
11,088
2,094
674,116
Proposed Budget
2020/2021
110,000
80,000
61,000
36,050
42,345
3,200
16,300
20,450
4,800
300
67,000
7,400
39,200
5,000
500
5,000
1,000
6,000
26,000
9,000
1,500
2,000
18,000
2,000
6,000
2,000
50,000
84,000
30,000
25,000
761,046
Approved Budget Budget Variance
2019/2020 Proposed Actual
110,000
76,000 4,000
75,000 (75,000)
45,000 (45,000)
54,526 6,474
35,000 1,050
41,112 1,233
3,200 -
21,850 (5,550)
26,947 (6,497)
6,302 (1,502)
1,323 (1,023)
65,000 2,000
4,500 2,900
52,500 (13,300)
12,000 (7,000)
1,000 (500)
4,000 1,000
3,000 (2,000)
6,000 -
15,000 11,000
3,000 (3,000)
12,000 (3,000)
2,000 (500)
2,000
5,000 13,000
2,000
1,200 (1,200)
6,000
2,000
32,000 18,000
84,000
30,000
19,500 5,500
100,000 (100,000)
845,960 (84,914)
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2020/2021
Annualized
2019/2020
EXPENSES
SPECIAL EVENT AND MARKETING
2200 - Salaries and wages - special events
2202 - Special event and marketing legal 180
2204 - Marketing director 60,550
2205 -Special event payroll cost
2205,2-55 4,045
2205,3 - MED 1,312
2205,4 - FUTA
2205,5 - S UTA 16
2207.1- Payroll Admin Cost
2206 - Health & dental insurance contribution 10,560
2206.1- Employees Retirement Plan 10,731
2208 - Special event contracted personnel 28,278
2211- City of Miami fire rescue services 14,406
2212 - City of Miami police 16,376
2213 - Special event cleanup services 2,932
2214 - Parking space rental -
2216 - Special event tent rental 9,365
2217 - Special event equipment rental 142
2218 - BPMT sponsored events 8,775
2218.2 - BPMT sponsored Hoilday events -
2218,3 - BPMT sponsored New Year's event 143,093
2219 - Fourth of July
2223 - Website hosting, revision and maintenance 2,115
2224 - Marketing opportunity fund
2224.1 Event opportunity fund 200,000
2225 - Advertising 289
2227 - Design & graphics 2,604
2230 - Promotional
TOTAL SPECIAL EVENT EXPENSES 515,769
Proposed Budget
2020/2021
65,000
4,030
968
100
100
4,000
7,800
10,000
3,000
1,000
1,000
500
97,498
Approved
Budget Budget Variance
2019/2020 Proposed Actual
58,515 6,485
500 (500)
3,600 430
850 118
100
200 (100)
560 (560)
10,000 (6,000)
7,022 778
140,000 (140,000)
92,000 (92,000)
486,000 (486,000)
143,000 (143,000)
13,000 (13,000)
41,000 (31,000)
145,000 (145,000)
140,000 (140,000)
3,000
15,000 (15,400)
200,000 (200,000)
1,500 (500)
1,000
500
1,501,747 (1,404,250)
BAYFRQNT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 202D/2021
Annualized
2019/2020
EXPENSES
MAINTENANCE
3300 -Salaries and wages • maintenance
3301- Park maintenance supervisor 69,277
33011- Facilities coordinator
3303. Maintenance assistance II 27,349
3304 - Maintenance assistance 111 42,949
3305 - Maintenance assistance IV 27,533
3305,1 • Maintenance assistance V 37,811
3305.2 - Maintenance assistance VI 38,126
3306-Turf and Irrigation specialist 48,082
3307 - Payrolling cost
3307.2 • SS 24,252
3307.3 - Med 5,672
3307.4 - Futa 1
3307.5 - Suta
82
3307.6 - Payroll Processing Fees 5,790
3307,1- Maintenance department overtime
3307,12 - Overtime maint, assistant II 8,392
3307,13.Overtime maint. assistant III 12,986
3307.14 - Overtime malnt, assistant IV 10,275
3307,15.Overtime turf specialist 8,618
3307,16 - Overtime maint, assistant V 10,346
3307,17 - Overtime maint. assistant VI 10,168
3308 - Health and dental Insurance contribution 38,440
3308,1- Employees Retirement Plan 37,592
3313 - New landscaping plants
3317 - Exterminator 2,730
3318 - Fertilizer & chemicals
3319 - Slgnage 3,240
3320 • General park contractor 42,675
3321 Office cleaning & maintenance services 18,657
3322 - Pressure cleaning equipment maintenance
3324 - Painting and accessories
3325 - Uniforms 3,907
3326 - Park vehicle maintenance and repair
3328 - Equipment leasing and rentals
3328.2 - Equipment repairs
3329 - Miscellaneous supplies 8,991
3330 • Gator maintenance and repairs 771
3331- Park electrician ongoing maintenance 20,594
3333 - Electrical maintenance materials 8,448
3334- Bulbs, fixtures and poles
3336 -Air conditioner maintenance contract 1,440
3337 -Alarm monitoring services 2,454
3338 - Dade county water and sewer 46,285
3339 - FPL utilities 173,442.
3344 - Park vehicle Insurance 4,396
3344.5 - Vehicle registration 423
Proposed Budget
2020/2021
67,980
27,101
50,923
27,583
38,192
43,497
46,680
18,750
4,400
400
100
500
67,000
51,700
1,000
3,000
1,000
2,000
50,000
20,000
4,500
2,000
3,000
9,000
2,500
21,000
9,000
3,500
2,000
55,000
165,000
5,000
Approved Budget Budget Variance
2019/2020 Proposed -Actual
64,890 3,090
50,000 (50,000)
23,690 3,411
49,440 1,483
26,780 803
37,080 1,112
42,230 1,267
45,320 1,360
24,850 (6,100)
5,160 (760)
400
1,539 (1,439)
300 200
11,000 (11,000)
6,000 (6,000)
8,000 (8,000)
15,000 (15,000)
7,000 (7,000)
9,000 (9,000)
62,000 5,000
40,732 10,969
2,000 (1,000)
3,000
1,000 -
1,000 1,000
125,000 (75,000)
30,900 (10,900)
2,000 (2,000)
2,000 (2,000)
4,000 500
2,000 -
7,000 (4,000)
5,000 4,000
4,000 (1,500)
35,000 (14,000)
6,000 3,000
9,000 (9,000)
7,500 (4,000)
2,000 -
80,000 (25,000)
127,000 38,000
5,000
3346.1- Trash bags 19,027
3346,2 -Hand towels
3346,3 -Toilet paper
3346.4 - Hand soap
3346.5 - Doggy Bags
3346 - Cleaning Supplies - Other
3347- Tool purchases
3347.1- Fuel 7,080
3348 - Miscellaneous 1,938
3349 - General plumbing repair and maintenance 2,850
3350 - Maintenance of Irrigation pumps 7,770
3351- Turf and Irrigation supplies
3352 - Private security 68,581
3358 - Seawall cleaning
4500.21- Maurice A Ferre Park landscape contractor 32,209
4501- Maurice A Ferre Park landscape supplies
4502 - Maurice A Parre Park Infrastructure & furnishing 2,730
4503 - Maurice A Ferre Park electricity 5,353
4504 • Maurice A Ferro Park water & sewer 55,792
4505 • Maurice A Ferre Park consumables 99
4508 - Maurice A Ferre Park contingency
5503 • Fountain chemicals
5505 - Fountain miscellaneous maintenance
TOTAL MAINTENANCE EXPENSES
1,005,623
16,000 11,000 5,000
2,000 2,000
2,000 600 1,400
500 300 200
2,000 - 2,000
4,000 2,000 2,000
1,500 1,500 -
10,000 10,000 -
1,100 1,000 100
4,000 4,000 _
2,500 200 2,300
5,000 7,000 (2,000).
100,000 90,000 10,000
5,000 10,000 (5,000)
35,000 35,000 -
2,500 9,000 (6,500)
4,000 3,000 1,000
5,000 5,000 -
65,000 104,000 (39,000)
100 15,000 (14,900)
30,000 (30,000)
300 300
300 340
1,071,108
' 1,331,611 (260,503)
BAYFRONT PARK MANAGEMENT TRUST
CAPITAL BUDGET
FISCAL YEAR 2020/2021
Annualized
2019/2020
OTHER INCOME/EXPENSES:
OTHER EXPENSES
7700 - Depreciation expense (354,942)
TOTAL DEPRECIATION EXPENSE (354,942)
Other Income
Interest Income 238
TOTAL OTHER INCOME 238
TOTAL OTHER INCOME/EXPENSE (354,704)
Proposed Budget
2020/2021
(355,000)
(355,000)
(355,000)
Approved
Budget Budget Variance
2019/2020 Proposed - Actual
(355,000)
Bayfront Park Management Trust - Operating Budget
Notes to Proposed Budget for 2020/2021
EXHIBIT 100 Administration
General Revenue
101 Boat Dock Income: proposed $35,000. Revenue based on North and South docks rental.
Due to COVID-19 uncertainty, revenues may be impacted significantly.
103 Film and Video Location Rental: proposed $0. Due to COVID-19 uncertainty, special
events are to be determined.
104 Miscellaneous Revenue: proposed $25,000. Revenue based on previous year' s experience.
105 Concessions: proposed $0. Use fee based on agreements with park concessionaires. Due to
COVID-19, however, collection is uncertain.
106 Marquee Revenue: proposed $18,000. Revenue based on prior year's experience.
107 Parking Operation Income: proposed 90,000. Revenue projection based on parking
operation. Due to COVID-19 uncertainty, revenues may be impacted significantly.
111 Long Term Agreement Income: proposed $284,400. Revenue projected based on the
execution of additional carriers.
Administrative Expenses
1100 Salaries and 'Wales: proposed $374,446, This includes the salary of the Executive
Director 1101 who provides overall management for the Bayfront Park Management Trust
$110,000; the salary of the Administrative Director 1102 who assists the Executive Director in the
management of the Trust, focusing on contracts with promoters, service providers and
concessionaires, compliance with procurement procedures and liaison with the City Agenda
Office, and the Trust agenda preparation $80,000; the salary of the Human Resources and Office
Coordinator 1103,2 who is responsible for managing all human resources functions of the Trust
and for coordinating office functions $61,000; the salary of the Administrative Assistant 1104
who assists the Administrative Director with administrative functions for Bayfront Park
Management Trust $36,050; the salary of the Receptionist 1105 who is responsible for Bayfront
Park's front office functions $42,345; and funds for the payroll costs of the administrative
employees.
1107 Health & Dental .Insurance Contribution: proposed $67,000. These funds will be used to
purchase health, dental and vision insurance for Trust administrative employees.
1108 Life Insurance & Disability Contribution: proposed $7,400. These funds will be used to
purchase life and disability insurance for Trust administrative employees,
1109 Executive Director / Employees' Retirement Plan: proposed $39,200. These funds will
be used for the Executive Director and employees' retirement plan,
1111 Miscellaneous Expenses: proposed $5,000, These funds will be used for miscellaneous
purchases of goods or services required during the year.
1113 Courier: proposed $500. These funds will be used to procure courier services,
1115 Equipment Rental/Maintenance: proposed $5,000. These funds will be used for office
equipment rental, lease and maintenance contracts.
1116 Postage: proposed $1,000. These funds will be used to purchase postage.
1118 Office Supplies: proposed $6,000, These funds will be used to purchase office supplies.
1119 Telephone, Cellular Phone, Pager, Cable Services, and Wi-Fi: proposed $35,000, These
funds will be used to procure telephone, cellular phone, pager, cable television services, and
Wi-Fi network.
1120 Bank Charges: proposed $1,500. These funds will be used for bank charges.
1121 Newspaper Public Notices: proposed $2,000, These funds will be used for public notices
required by City of Miami procurement procedures.
1125 Meeting Expenses: proposed $18,000. These funds will be used for expenses associated
with the monthly Board Meetings of the Bayfront Park Management Trust.
1126 Memberships and Subscriptions: proposed $2,000. These funds will be used for
memberships in professional organizations and subscriptions to professional journals.
1128 Director's Liability Insurance: proposed $6,000. These funds will be used to purchase
Directors and Officers Liability Insurance for the Bayfront Park Management Trust,
1129 Property Insurance: proposed $2,000, These funds will be used to purchase Property
Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund.
1130 Premises Liability Insurance: proposed $50,000, These funds enable the Trust to purchase
liability insurance for Bayfront and Museum Parks,
1131 Accounting services: proposed $84,000. These funds will be used to procure the annual
accounting functions and oversight of the Trust's finances.
1132 Bookkeeping services: proposed $30,000. These funds will be used to procure the annual
bookkeeping of the Trust's finances.
1132 Audit: proposed $25,000. These funds will be used to procure the annual audit of the
Trust's finances.
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2020/2021
EXHIBIT 200 Special Events and Marketing
Special Events and Marketing Revenue
201 Event Rental Income: proposed $0. Rental income reflects a projected 0-date event calendar.
Due to COVID-19 uncertainty, special events are to be determined,
202 Amphitheater Operation & Management: proposed $209,987. This revenue is based on
the management agreement with Live Nation.
203 Special Event Sponsorship: proposed $0. Figure represents amount to be generated through
yoga subscriptions. Due to COVID-19 uncertainty, special events are to be determined.
204 Tent Rental: proposed $0. Tent rental revenue is based on a projected 0 events scheduled in
Trust facilities in 2020/2021, Due to COVID-19 uncertainty, special events are to be determined.
205 Beer/Alcohol Location Fees: proposed $0. Beer and Alcohol Location Fees revenue is based
on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty,
special events are to be determined.
206 Food and Soda Location Fees: proposed $0. Food and Soda Location Fees revenue is based
on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVED-19 uncertainty,
special events are to be determined.
207 Arts/Merchandise/Sponsor Location Fees: proposed $0, Arts, Merchandise, and Sponsor
Fees revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021, Due to
COVID-19 uncertainty, special events are to be determined.
208 Special Event Electrical: proposed $0. Special Event Electrical revenue represents charges
to promoters for electrician services and is based on a projected 0 events scheduled in Trust
facilities in 2020/2021, Due to COVID-19 uncertainty, special events are to be determined,
209 BPMT Show Staffing: proposed $0. BPMT Show Staffing revenue is based on events
scheduled in Trust facilities in 2020/2021 where event staff charges are not included in rental fees.
Due to COVID-19 uncertainty, special events are to be determined,
211 Special Event Contracted Services: proposed $0. Special Event Contracted Servicesare
security and parking personnel required at all Trust hosted events. The revenue is based on a
projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty,
special events are to be determined.
212 Special Event Clean -Up Services: proposed $0. Special Event Clean -Up Services revenue is
based on a projected 0 events scheduled in Trust facilities in 2020/2021, Due to COVID-19
uncertainty, special events are to be determined.
213 City of Miami Police: proposed $0. City of Miami Police revenue is based on a projected 0
events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events
are to be determined.
214 City of Miami Fire: proposed. $0, City of Miami Fire revenue is based on a projected 0
events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events
are to be determined,
215 Parking Space Rental:, proposed $0, This revenue represents fees charged to promoters for
additional parking locations rented from City of Miami Department of Off -Street Parking, Due to
COVID-19 uncertainty, special events are to be determined.
216 Special Event Equipment Rental: proposed $0, Special Event Equipment Rental revenue is
based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19
uncertainty, special events are to be determined.
217 Fourth of July: proposed $0, Revenue represents income from the Trust' s annual July 4th
celebration. Due to COVID-19 uncertainty, special events are to be determined,
218 Fourth of July City Services: proposed $0. The City of Miami no longer provides police,
fire rescue and solid waste services for the Trust' s annual July 4th celebration. Due to COVID-19
uncertainty, special events are to be determined.
220 Miscellaneous Services: proposed $0. Represents income from various services the Trust
provides promoters, outside of those listed above, Due to COVID-19 uncertainty, special events
are to be determined,
221 Park Damage - Events: proposed $0. Represents fees charged to promoters for damages in
Bayfront or Museum Parks resulting from Special Events, Due to COVID-19 uncertainty, special
events are to be determined.
222 Special Event Grants: proposed $0. Figure represents amount to be generated through grant
applications for Trust sponsored special events. Due to COVID-19 uncertainty, special events are
to be determined.
305: Miss Curry gift to challenger: proposed $5,000.
Special Events and Marketing Expenses
2200 Salaries and Wages: proposed $70,198. This includes the salary of the Marketing Director
2204 who is responsible for increasing awareness of and facility rentals for the Trust $65,000; and
funds for the payroll costs of the Special Event employees.
2206 Health & Dental Insurance Contribution: proposed $4,000, These funds will be used to
purchase health, dental and vision insurance for Trust Special Event and Marketing employees,
2206.1 Employee Retirement Plan: proposed $7,800. These funds will be used for Bayfront
Park special event, legal and marketing employees' retirement plan.
2208 Special Event Contracted Personnel: proposed $0, These funds will be used to pay
contracted personnel who provide special event parking and security services, as well as manage
the parking operation outside Bayfront Park offices. Due to COVID-19 uncertainty, special events
are to be determined.
2211 City of Miami Fire Rescue Service: proposed $0. Fire Rescue Service is required at all
special events to ensure the safety and well-being of park visitors. Due to COVID-19 uncertainty,
special events are to be determined.
2212 City of Miami Police: proposed $0. City of Miami Police representatives are required at
all special events to ensure the security and well-being of park visitors. Due to COVID-19
uncertainty, special events are to be determined.
2213 Event Cleanup Services: proposed $0. These funds will be used to pay during -event and
after -event cleaning contractor, Due to COVID-19 uncertainty, special events are to be
determined.
2216 Special Event Tent rental: proposed $0. These funds will be used to rent tents, tables,
chairs, lights, side -walls and table skirts from the Trust' s tent contractor. Due to COVID-19
uncertainty, special events are to be determined.
2218 BPMT Sponsored Events: proposed $10,000. These funds will be used to sponsor various
community events supported and approved by the Bayfront Park Management Trust.
2218.2 BPMT Sponsored New Year's Eve: proposed $0. These funds will be used for the
production costs of the Trust' s annual New Year's Eve celebration. Due to COVID-19
uncertainty, special events are to be determined.
2219 Fourth of July: proposed $0. These funds will be used for the production costs of the
Trust' s annual July 4th celebration, and the expenses associated with the event, Due to COV1D-19
uncertainty, special events are to be determined.
2223 Website Hosting, Revision and Maintenance: proposed $3,000, These funds will be used
to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park
Management Trust website.
2224 Marketing Opportunity Fund: proposed $0. These funds will be used to undertake
promotions, or other marketing opportunities to further increase the Trust's services to the
community. Due to COV!D-19 uncertainty, special events are to be determined.
2224,1 Event Opportunity Fund: proposed $0. These funds will be used to undertake special
events opportunities to further increase the Trust's services to the community. Due to COVID-1.9
uncertainty, special events are to be determined,
2225 Advertising: proposed $1,000. These funds will be used to purchase advertising which
includes but is not limited to radio, television and online ads, print advertising, or any advertising
outlet/service deemed appropriate to support Trust sponsored events, or to promote Bayfront Park
as a desirable destination for the general public, as well as event planners and promoters,
2227 Design and Graphics: proposed $1,000. These funds will be used to contract with a
designer to create advertising materials to support Bayfront Park Management Trust sponsored
events, or to promote Bayfront Park as a desirable destination for the general public, as well as
event planners and promoters.
2230 Promotional: proposed $500, These funds will be used to purchase promotional related
expenses for Bayfront Park activities.
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2020/2021
EXHIBIT 300 Maintenance
Maintenance Revenue
301 City Contribution: proposed $0.
302 Hurricane Reimbursement: proposed $0. Line item is included in the budget in the event of
a hurricane.
303Gants: proposed $0,
304 FPL Fountain Contribution: proposed $0.
305 Miss Curry Gift to Challenger Memorial: proposed $0.
306 City Contribution for Capital Improvements: proposed $0,
Maintenance Expenses
3300 Salaries and 'Wes: proposed $326,107. This includes the salary of the Park Maintenance
Supervisor 3301 who is responsible for the management and coordination of all maintenance
crews and related activities of the Trust $67,980; the salary of the Maintenance Assistant II 3303
who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance
of Trust facilities $27,101; the salary of the Maintenance Assistant III 3304 who reports to the
Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities
$50,923; the salary of the Maintenance Assistant IV 3305 who reports to the Park Maintenance
Supervisor and is responsible for the ongoing maintenance of Trust facilities $27,583; the salary
of the Maintenance Assistant V 3305.1 who reports to the Park Maintenance Supervisor and is
responsible for the ongoing maintenance of Trust facilities $38,192; the salary of the Maintenance
Assistant VI 3305,2 who reports to the Park Maintenance Supervisor and is responsible for the
ongoing maintenance of Trust facilities $43,497; the salary of the Turf & Irrigation Specialist
3306 who reports to the Park Maintenance Supervisor, and works to ensure the health and vitality
of the flora in Trust facilities $46,680; and funds for the payrolling costs of the Maintenance
Department employees $24,151.
3307,1 Maintenance Department Overtime: proposed $0. These funds will be used for
overtime hours worked by the Maintenance Department employees necessary for maintaining
Bayfront Park. I)ue to COVID-19, overtime hours will be restricted as needed,
3308 health and Dental Insurance Contribution: proposed $67,000. These funds will be used
to purchase health, dental and vision for the Maintenance Department employees.
3308,1 km to ee Retirement Plan: proposed $51,700. These funds will be used for Bayfront
Park maintenance employees' retirement plan.
3313 New Landsca a Plants: proposed $1,000. Theses funds will be used to replace damaged or
dying plants as needed.
3317 Exterminator: proposed $3,000. These funds will be used for a contract exterminator, to
keep rodents and insects to a minimum in Trust facilities.
3318 Fertilizer & Chemicals: proposed $1,000. These funds will be used to fertilize the turf,
palms, shrubs and deciduous trees in Bayfront and Museum Parks.
3319 Si2naee: proposed $2,000. These funds will be used for maintenance of existing signage in
Bayfront Park.
3320 General Park Contractor: proposed $50,000. These funds will be used to contract with
City of Miami approved General Contractors for necessary and ongoing repairs required to
maintain Trust facilities, often resulting from event related damages.
3321 Office Cleanin & Maintenance: proposed $20,000. These funds will be used to contract
a cleaning service provider to clean the Bayfront Park Offices.
3322 Pressure Cleanin E ui meet Maintenance: proposed $0. These funds will be used to
maintain pressure and steam cleaners owned by the Trust.
3324 Paintin & Accessories: proposed $0. These funds will be used to maintain Bayfront
Park' s structures.
3325 Uniforms; proposed $4,500. These funds are used to purchase and maintain uniforms for
the park maintenance staff.
3326Park Vehicle Maintenance and Re airs: proposed $2,000, These funds will be used for
routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and
complete vehicle maintenance.
3328.2 Equipment Repairs: proposed $3,000, These funds will cover the cost of a wide range of
equipment repairs necessary for the ongoing maintenance of Bayfront and Museum Parks,
3329 Miscellaneous Supplies: proposed $9,000. These funds will allow designated staff
members to purchase miscellaneous supplies as the need arises.
3330 Gator Maintenance & Re airs: proposed $2,500. These funds will be used for
.maintenance and repair of the Trust's five John Deere Gators.
3331 Park Electrician On oin Maintenance: proposed $21,000. These funds will be used to
allow the park electrician to develop and maintain maintenance and an upgrade schedule of the
park' s electrical system.
3333 Electrical Maintenance Materials: proposed $9,000. These funds will be used to
purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront
Park electrical system. This will cover most fixtures within park buildings -- administrative
offices, service buildings, maintenance buildings, and the amphitheater; fluorescent bulbs,
standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and
small -amperage fuse breakers,
3334 .Bulb Fixtures & Poles: proposed $0. These funds will be used to replace burnt out bulbs
and damaged and missing electrical poles in Trust facilities.
3336 Air Conditioning Maintenance Contract: proposed $3,500. These funds will be used to
enter into a service contract with a vendor to provide air conditioning maintenance in the parks
administrative offices, amphitheater, laser tower, fountain booth and south end service building.
3337 Alarm Monitoring Services: proposed $2,000. These funds will be used for alarm
monitoring services in the administrative offices, the fountain control booth and the south -end
service building.
3338 Miami -Dade County Water and Sewer: proposed $55,000. These funds will be used for
all water and sewage services supplied by Miami -Dade County Water & Sewer Department,
3339 FP&L Utilities: proposed $165,000. These funds will be used to purchase electrical
services from FP&L and include an increase to cover projected rate changes.
3344 Park Vehicle Insurance: proposed $5,000. These funds will be used to purchase insurance
for the Park's trucks.
3346 Cleaning Supplies: proposed $4,000, These funds will be used to purchase cleaning
supplies and other materials needed to keep the park' s administrative offices clean.
3346,1 Trash Bags: proposed $16,000. These funds will be used to purchase trash bags for all
park needs,
3346,2 Hand Towels: proposed $2,000. These funds will be used to purchase hand towels for
use in park' s restrooms,
3346.3 Toilet Tissue: proposed $2,000. These funds will be used to purchase toilet tissue for use
in park' s restrooms.
3346.4 Hand Soap: proposed $500, These funds will be used to purchase hand soap for use in
Maurice A. Ferre Park Maintenance
4500.21 Maurice A. Ferre Park Landscape Contractor: proposed $35,000. The Museum Park
Landscape Maintenance Contractor is responsible for partial mowing and trimming maintenance
of Museum Park.
4501 Maurice A. Ferre Park Landscape Supplies: proposed $2,500. These funds will be used
to obtain landscape materials for Museum Park, such as mulch, plants, etc,
4502 Maurice A. Ferre Park Infrastructure & Furnishine: proposed $4,000. These funds
will be used to maintain infrastructure in Museum Park.
4503 Maurice A. Ferre Park Electricity: proposed $5,000. These funds will be used to pay for
electricity in Museum Park.
4504 Maurice A. Ferre Park Water & Sewer: proposed $65,000. These funds will be used for
all water and sewage services in Museum Park.
4505 Maurice A. Ferre Park Consumables: proposed $100. These funds will be used to
purchase trash bags, fuel, and irrigation supplies for Museum Park.
4508 Maurice A. Ferre Park Contingency: proposed $0. These funds will be used for any
unforeseen Museum Park expenses incurred during the year.
Mildred & Claude Pepper Fountain
5503 Chemicals.: proposed $300. These funds will be used to purchase chlorine for the Mildred
and Claude Pepper Fountain in Bayfront Park.
5505 Miscellaneous Maintenance: proposed $300. These funds will be used for unforeseen
expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park,
BAYFRONT PARK
MANAGEMENT TRUST
CAPITAL IMPROVEMENT BUDGET
FISCAL YEAR 2020/2021
Bayfront Park Management Trust -Capital Improvement Budget
Notes to Proposed Budget for 2019/2020
EXHIBIT 600
Capital Improvement Fund: $0
Fixed Assets and Land Improvements — Proposed $0. Fund to be utilized as deemed appropriate
by the board of directors. Due to COVTD-19 uncertainty, there may not be any improvements.
• General Revenue
REVENUES BY TYPE
REQUESTED BUDGET FY 20/21
• Special Events & Marketing Revenues
• Reserve Fund Transfer
■ Administrative Expenses
EXPENSES BY TYPE
REQUESTED BUDGET FY 20/21
• Special Events & Marketing Expenses
• Maintenance Expenses
3000000
2500000
2000000
1500000
1000000
500000
0
REVENUE COMPARISON
General Revenues
Special Events & Marketing
Revenues
Reserve Fund Transfer
X Audited Actual FY 19 Fi Requested Budget FY 20/21
4000000
3500000 --
3000000 —
2500000
2000000
1500000 --
1000000
500000
0
Administrative Expenses
EXPENSE COMPARISON
jF
Special Events &
Marketing Expenses
Maintenance Expenses Depreciation Expenses
• Audited Actual FY 19 n Requested Budget FY 20/21
Maintenance Supervisor
j Turf & Irrigation Specialist
Part -Time Electricians
[independent Contractors
Facilities Coordinator
Maintenance Assistant 2
Maintenance Assismnt 3
Maintenance Assistant 4
Maintenance Assssdnt
Maintenance Assistant 5
BAYFRONT PARK MANAGEMENT TRUST
ORGANIZATIONAL CHART
FISCAL YEAR END 2020-2021
Receptionist/Secretary
Administratve Director
Administrative Assistant
Miami City Commission
Bayfront Park Management Trust !
Executive Director
Business & Ffnance Director
HR & Office Coordinator
Bookkeeper
BAYFRONT PARK
MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2020/2021
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET FOR FISCAL YEAR 2020/2021
Table of Contents
I. Trust Members
II. Letter of Introduction
III. Budget Summary
IV. Bayfront Park Operating Budget
V. Bayfront Park Capital Improvement Budget
VI. Revenue vs. Expenses & Organizational Chart
CHAIRPERSON
Commissioner Joe Carollo
TRUST MEMBERS
Alex Cardenas
Javier Banos
Ralph Duharte
Stephen Kneapler
Mary Lugo
Marie Louissaint
Cristina Palomo
Dr. Jorge Suarez -Menendez
EXECUTIVE DIRECTOR
Jose Solano
BAYFRONT PARK MANAGEMENT TRUST
OPERATING & CAPITAL BUDGET SUMMARY
FISCAL YEAR 2020/2021
Annualized
2019/2020
Proposed Budget
2020/2021
Approved
Budget
2019/2020
Budget Variance
Proposed - Actual
REVENUES
General revenues
726,222
452,400
1,229,071
(776,671)
Special events & marketing revenues
1,469,879
214,987
2,575,247
(2,360,260)
Reserve Transfer Funds
1,617,265
1,617,265
TOTAL REVENUES
2,196,101
2,284,652
3,804,318
(1,519,666)
EXPENSES
Administrative expenses
674,116
761,046
845,960
(84,914)
Special events & marketing expenses
515,769
97,498
1,501,747
(1,404,250)
Maintenance expenses
1,005,623
1,071,108
1,331,611
(260,503)
Other Expense/(income)
(238)
-
-
-
TOTAL EXPENSES
2,195,270
1,929,651
3,679,318
(1,749,667)
EXCESS REVENUES OVER EXPENSES
831
355,000
125,000
230,001
Depreciation expense
354,942
355,000
-
355,000
Capital improvements
-
125,000
(125,000)
NET INCOME
(354,111)
0
(0)
0
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2020/2021
Annualized
2019/2020
Proposed
Budget
2020/2021
Approved Budget Budget Variance
2019/2020 Proposed -Actual
REVENUES
GENERAL REVENUES
101- Boat dock income 265,104
103 - Film and video location rental 12,300
104 - Miscellaneous revenues 11,257
105 - Concessions 42,086
106 - Marquee revenues 18,000
107 - Parking operation income 208,636
108 - Interest income 338
111 - Long term agreement income 168,500
35,000
25,000
18,000
90,000
284,400
580,000 (545,000)
39,000 (39,000)
46,000 (21,000)
170,771 (170,771)
18,000 -
275,000 (185,000)
300 (300)
100,000 184,400
TOTAL GENERAL REVENUES 726,222
452,400
1,229,071 (776,671)
Bayfront Park Management Trust - Operating Budget
Notes to Proposed Budget for 2020/2021
EXHIBIT 100 Administration
General Revenue
101 Boat Dock Income: proposed $35,000. Revenue based on North and South docks rental.
Due to COVID-19 uncertainty, revenues may be impacted significantly.
103 Film and Video Location Rental: proposed $0. Due to COVID-19 uncertainty, special
events are to be determined.
104 Miscellaneous Revenue: proposed $25,000. Revenue based on previous year' s experience.
105 Concessions: proposed $0. Use fee based on agreements with park concessionaires. Due to
COVID-19, however, collection is uncertain.
106 Marquee Revenue: proposed $18,000. Revenue based on prior year's experience.
107 Parking Operation Income: proposed 90,000. Revenue projection based on parking
operation. Due to COVID-19 uncertainty, revenues may be impacted significantly.
111 Long Term Agreement Income: proposed $284,400. Revenue projected based on the
execution of additional carriers.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2020/2021
Annualized
2019/2020
Proposed Budget
2020/2021
Approved Budget Budget Variance
2019/2020 Proposed -Actual
EXPENSES
ADMINISTRATIVE:
• 1100 - Salaries and wages - administrative
1101- Executive director
1102 - Administrative director
1103 - Business & finance director
1103.1 - Bookkeeper
1103.2 - HR & office coordinator
1104 - Administrative assistant
1105 - Receptionist
1106 - Payroll processing costs
1106.1 -Worker's compensation insurance
110.6.2 - SS
1106.3 - MED
1106.5 - SUTA
1107 - Health & dental insurance contribution
1108 - Life insurance & disability contribution
1109 Employees retirement plan - administrative
1111 - Miscellaneous expenses
1113 - Courier
1115 - Equipment rental & maintenance
1116 - Postage
1118 - Office Supplies
1119.1 - Telephone
1119.2 - Cell phone
1119.3 - Cable services
1119 - Phone and Cable Services - Other
1120 - Bank charges
1121 - Newspaper public notices
1125 - Meeting expenses
1126 - Membership and subscriptions
1127 - Business expenses
1128 - Director's liability insurance
1129 - Property insurance
1130 - Premises insurance
1131 - Accounting services
1131.5 - Bookkeeper
1132 - Audit
1135 - Contingency fund
114,231
75,590
56,421
36,346
42,057
7,371
20,128
4,707
69
46,857
7,373
43,684
5,659
410
4,221
903
2,448
25,335
2,714
8,524
1,205
11,088
2,094
5,038
1,529
31,508
72,500
25,107
19,000
110,000
80,000
61,000
36,050
42,345
3,200
16,300
20,450
4,800
300
67,000
7,400
39,200
5,000
500
5,000
1,000
6,000
26,000
9,000
1,500
2,000
18,000
2,000
6,000
2,000
50,000
84,000
30,000
25,000
110,000
76,000 4,000
75,000 (75,000)
45,000 (45,000)
54,526 6,474
35,000 1,050
41,112 1,233
3,200
21,850 (5,550)
26,947 (6,497)
6,302 (1,502)
1,323 (1,023)
65,000 2,000
4,500 2,900
52,500 (13,300)
12,000 (7,000)
1,000 (500)
4,000 1,000
3,000 (2,000)
6,000 -
15,000 11,000
3,000 (3,000)
12,000 (3,000)
2,000 (500)
2,000 -
5,000 13,000
2,000
1,200 (1,200)
6,000
2,000
32,000 18,000
84,000
30,000
19,500 5,500
100,000 (100,000)
TOTAL ADMINISTRATIVE EXPENSES 674,116
761,046
845,960 (84,914)
Administrative Expenses
1100 Salaries and Wages: proposed $374,446. This includes the salary of the Executive
Director 1101 who provides overall management for the Bayfront Park Management Trust
$110,000; the salary of the Administrative Director 1102 who assists the Executive Director in the
management of the Trust, focusing on contracts with promoters, service providers and
concessionaires, compliance with procurement procedures and liaison with the City Agenda
Office, and the Trust agenda preparation $80,000; the salary of the Human Resources and Office
Coordinator 1103.2 who is responsible for managing all human resources functions of the Trust
and for coordinating office functions $61,000; the salary of the Administrative Assistant 1104
who assists the Administrative Director with administrative functions for Bayfront Park
Management Trust $36,050; the salary of the Receptionist 1105 who is responsible for Bayfront
Park's front office functions $42,345; and funds for the payroll costs of the administrative
employees.
1107 Health & Dental Insurance Contribution: proposed $67,000. These funds will be used to
purchase health, dental and vision insurance for Trust administrative employees.
1108 Life Insurance & Disability Contribution: proposed $7,400. These funds will be used to
purchase life and disability insurance for Trust administrative employees.
1109 Executive Director / Employees' Retirement Plan: proposed $39,200. These funds will
be used for the Executive Director and employees' retirement plan.
1111 Miscellaneous Expenses: proposed $5,000. These funds will be used for miscellaneous
purchases of goods or services required during the year.
1113 Courier: proposed $500. These funds will be used to procure courier services.
1115 Equipment Rental Maintenance: proposed $5,000. These funds will be used for office
equipment rental, lease and maintenance contracts.
1116 Postage: proposed $1,000. These funds will be used to purchase postage.
1118 Office Supplies: proposed $6,000. These funds will be used to purchase office supplies:
1119 Telephone, Cellular Phone, Pager, Cable Services, and Wi-Fi: proposed $35,000. These
funds will be used to procure telephone, cellular phone, pager, cable television services, and
Wi-Fi network.
1120 Bank Charges: proposed $1,500. These funds will be used for bank charges.
1121 Newspaper Public Notices: proposed $2,000. These funds will be used for public notices
required by City of Miami procurement procedures.
1125 Meeting Expenses: proposed $18,000. These funds will be used for expenses associated
with the monthly Board Meetings of the Bayfront Park Management Trust.
1126 Memberships and Subscriptions: proposed $2,000. These funds will be used for
memberships in professional organizations and subscriptions to professional journals.
1128 Director's Liability Insurance: proposed $6,000. These funds will be used to purchase
Directors and Officers Liability Insurance for the Bayfront Park Management Trust.
1129 Property Insurance: proposed $2,000. These funds will be used to purchase Property
Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund.
1130 Premises Liability Insurance: proposed $50,000. These funds enable the Trust to purchase
liability insurance for Bayfront and Museum Parks.
1131 Accounting services: proposed $84,000. These funds will be used to procure the annual
accounting functions and oversight of the Trust's finances.
1132 Bookkeeping services: proposed $30,000. These funds will be used to procure the annual
bookkeeping of the Trust's finances.
1132 Audit: proposed $25,000. These funds will be used to procure the annual audit of the
Trust's finances.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2020/2021
Annualized
2019/2020
REVENUES
SPECIAL EVENT AND MARKETING
201- Special event rental income 279,841
202 - Amphitheater operations & management 839,948
203 - Special event sponsorship 8,450
204 - Tent rental 8,511
205 - Beer/alcohol location fees 400
206 - Food and soda location fees
207 - Arts/merchandise/sponsor location fees
208 - Special event electrical 2,p75
209 - Day of show staffing 16,644
211 - Special event contracted personnel 4,468
212 - Special event clean-up services 42,959
213 - City of Miami police 24,226
214 - City of Miami fire 74,678
215 - Parking space rental 27,484
216 - Special event equipment rental 938
217 - Fourth of July
218 - Fourth of July city
219 - New Year's Eve 59,961
220 - Miscellaneous services 73,047
221- Park damages - events 6,250
305 - Miss Curry gift to challenger
Proposed Budget
2020/2021
209,987
5,000
Approved Budget Budget Variance
2019/2020 Proposed - Actual
525,000 (525,000)
856,747 (646,760)
17,000 (17,000)
15,000 (15,000)
9,000 (9,000)
3,000 (3,000)
9,000 (9,000)
10,000 (10,000)
43,000 (43,000)
75,000 (75,000)
123,000 (123,000)
486,000 (486,000)
92,000 (92,000)
40,000 (40,000)
8,000 (8,000)
24,000 (24,000)
5,000 (5,000)
62,500 (62,500)
148,000 (148,000)
19,000 (19,000)
5,000
TOTAL SPECIAL EVENT GRANTS 1,469,879
214,987
2,575,247 (2,360,260)
Bayfront Park Management Trust - Operating Budget
Notes to Proposed Budget for 2020/2021
EXHIBIT 200 Special Events and Marketing
Special Events and Marketing Revenue
201 Event Rental Income: proposed $0. Rental income reflects a projected 0-date event calendar.
Due to COVID-19 uncertainty, special events are to be determined.
202 Amphitheater Operation & Management: proposed $209,987. This revenue is based on
the management agreement with Live Nation.
203 Special Event Sponsorship: proposed $0. Figure represents amount to be generated through
yoga subscriptions. Due to COVID-19 uncertainty, special events are to be determined.
204 Tent Rental: proposed $0. Tent rental revenue is based on a projected 0 events scheduled in
Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined.
205 Beer/Alcohol Location Fees: proposed $0. Beer and Alcohol Location Fees revenue is based
on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty,
special events are to be determined.
206 Food and Soda Location Fees: proposed $0. Food and Soda Location Fees revenue is based
on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty,
special events are to be determined.
207 Arts/Merchandise/Sponsor Location Fees: proposed $0. Arts, Merchandise, and Sponsor
Fees revenue is based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to
COVID-19 uncertainty, special events are to be determined.
208 Special Event Electrical: proposed $0. Special Event Electrical revenue represents charges
to promoters for electrician services and is based on a projected 0 events scheduled in Trust
facilities in 2020/2021. Due to COVID-19 uncertainty, special events are to be determined.
209 BPMT Show Staffing: proposed $0. BPMT Show Staffing revenue is based on events
scheduled in Trust facilities in 2020/2021 where event staff charges are not included in rental fees.
Due to COVID-19 uncertainty, special events are to be determined.
211 Special Event Contracted Services: proposed $0. Special Event Contracted Services are
security and parking personnel required at all Trust hosted events. The revenue is based on a
projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty,
special events are to be determined.
212 Special Event Clean -Up Services: proposed $0. Special Event Clean -Up Services revenue is
based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19
uncertainty, special events are to be determined.
213 City of Miami Police: proposed $0. City of Miami Police revenue is based on a projected 0
events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events
are to be determined.
214 City of Miami Fire: proposed $0. City of Miami Fire revenue is based on a projected 0
events scheduled in Trust facilities in 2020/2021. Due to COVID-19 uncertainty, special events
are to be determined.
215 Parking Space Rental: proposed $0. This revenue represents fees charged to promoters for
additional parking locations rented from City of Miami Department of Off -Street Parking. Due to
COVID-19 uncertainty, special events are to be determined.
216 Special Event Equipment Rental: proposed $0. Special Event Equipment Rental revenue is
based on a projected 0 events scheduled in Trust facilities in 2020/2021. Due to COVID-19
uncertainty, special events are to be determined.
217 Fourth of July: proposed $0. Revenue represents income from the Trust' s annual July 4th
celebration. Due to COVID-19 uncertainty, special events are to be determined.
218 Fourth of July City Services: proposed $0. The City of Miami no longer provides police,
fire rescue and solid waste services for the Trust' s annual July 4th celebration. Due to COVID-19
uncertainty, special events are to be determined.
220 Miscellaneous Services: proposed $0. Represents income from various services the Trust
provides promoters, outside of those listed above. Due to COVID-19 uncertainty, special events
are to be determined.
221 Park Damage - Events: proposed $0. Represents fees charged to promoters for damages in
Bayfront or Museum Parks resulting from Special Events. Due to COVID-19 uncertainty, special
events are to be determined.
222 Special Event Grants: proposed $0. Figure represents amount to be generated through grant
applications for Trust sponsored special events. Due to COVID-19 uncertainty, special events are
to be determined.
305: Miss Curry gift to challenger: proposed $5,000.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2020/2021
Annualized
2019/2020
Proposed Budget
2020/2021
Approved
Budget Budget Variance
2019/2020 Proposed -Actual
EXPENSES
SPECIAL EVENT AND MARKETING
2200 - Salaries and wages - special events
2202 - Special event and marketing legal 180
2204 - Marketing director 60,550
2205 - Special event payroll cost -
2205.2 - SS 4,045
2205.3 - MED 1,312
2205.4 - FUTA
2205.5 - SUTA 16
2207.1- Payroll Admin Cost
2206 - Health & dental insurance contribution 10,560
2206.1- Employees Retirement Plan 10,731
2208 - Special event contracted personnel 28,278
2211- City of Miami fire rescue services 14,406
2212 - City of Miami police 16,376
2213 - Special event cleanup services 2,932
2214 - Parking space rental -
2216 - Special event tent rental 9,365
2217 - Special event equipment rental 142
2218 - BPMT sponsored events 8,775
2218.2 - BPMT sponsored Holiday events
2218.3 - BPMT sponsored New Year's event 143,093
2219 - Fourth of July
2223 - Website hosting, revision and maintenance 2,115
2224 - Marketing opportunity fund
2224.1- Event opportunity fund 200,000
2225 - Advertising 289
2227 - Design & graphics 2,604
2230 - Promotional -
TOTAL SPECIAL EVENT EXPENSES 515,769
65,000
4,030
968
100
100
4,000
7,800
10,000
3,000
1,000
1,000
500
97,498
58,515 6,485
500 (500)
3,600 430
850 118
100
200 (100)
560 (560)
10,000 (6,000)
7,022 778
140,000 (140,000)
92,000 (92,000)
486,000 (486,000)
143,000 (143,000)
13,000 (13,000)
41,000 (31,000)
145,000 (145,000)
140,000 (140,000)
3,000
15,000 (15,000)
200,000 (200,000)
1,500 (500)
1,000 -
500
1,501,747 (1,404,250)
Special Events and Marketing Expenses
2200 Salaries and Wages: proposed $70,198. This includes the salary of the Marketing Director
2204 who is responsible for increasing awareness of and facility rentals for the Trust $65,000; and
funds for the payroll costs of the Special Event employees.
2206 Health & Dental Insurance Contribution: proposed $4,000. These funds will be used to
purchase health, dental and vision insurance for Trust Special Event and Marketing employees.
2206.1 Employee Retirement Plan: proposed $7,800. These funds will be used for Bayfront
Park special event, legal and marketing employees' retirement plan.
2208 Special Event Contracted Personnel: proposed $0. These funds will be used to pay
contracted personnel who provide special event parking and security services, as well as manage
the parking operation outside Bayfront Park offices. Due to COVID-19 uncertainty, special events
are to be determined.
2211 City of Miami Fire Rescue Service: proposed $0. Fire Rescue Service is required at all
special events to ensure the safety and well-being of park visitors. Due to COVID-19 uncertainty,
special events are to be determined.
2212 City of Miami Police: proposed $0. City of Miami Police representatives are required at
all special events to ensure the security and well-being of park visitors. Due to COVID-19
uncertainty, special events are to be determined.
2213 Event Cleanup Services: proposed $0. These funds will be used to pay during -event and
after -event cleaning contractor. Due to COVED-1.9 uncertainty, special events are to be
determined.
2216 Special Event Tent Rental: proposed $0. These funds will be used to rent tents, tables,
chairs, lights, side -walls and table skirts from the Trust' s tent contractor. Due to COVID-19
uncertainty, special events are to be determined.
2218 BPMT Sponsored Events: proposed $10,000. These funds will be used to sponsor various
community events supported and approved by the Bayfront Park Management Trust.
2218.2 BPMT Sponsored New Year's Eve: proposed $0. These funds will be used for the
production costs of the Trust' s annual New Year's Eve celebration. Due to COVID-19
uncertainty, special events are to be determined.
2219 Fourth of July: proposed $0. These funds will be used for the production costs of the
Trust' s annual July 4th celebration, and the expenses associated with the event. Due to COVID-19
uncertainty, special events are to be determined.
2223 Website Hosting, Revision and Maintenance: proposed $3,000. These funds will be used
to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park
Management Trust website.
2224 Marketing Opportunity Fund: proposed $0. These funds will be used to undertake
promotions, or other marketing opportunities to further increase the Trust's services to the
community. Due to COVID-19 uncertainty, special events are to be determined.
2224.1 Event Opportunity Fund: proposed $0. These funds will be used to undertake special
events opportunities to further increase the Trust's services to the community. Due to COVID-19
uncertainty, special events are to be determined.
2225 Advertising: proposed $1,000. These funds will be used to purchase advertising which
includes but is not limited to radio, television and online ads, print advertising, or any advertising
outlet/service deemed appropriate to support Trust sponsored events, or to promote Bayfront Park
as a desirable destination for the general public, as well as event planners and promoters.
2227 Design and Graphics: proposed $1,000. These funds will be used to contract with a
designer to create advertising materials to support Bayfront Park Management Trust sponsored
events, or to promote Bayfront Park as a desirable destination for the general public, as well as
event planners and promoters.
2230 Promotional: proposed $500. These funds will be used to purchase promotional related
expenses for Bayfront Park activities.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2020/2021
Annualized
2019/2020
EXPENSES
MAINTENANCE
3300 - Salaries and wages - maintenance
3301 - Park maintenance supervisor 69,277
33011- Facilities coordinator -
3303 - Maintenance assistance II 27,349
3304 - Maintenance assistance III 42,949
3305 - Maintenance assistance IV 27,533
3305.1- Maintenance assistance V 37,811
3305.2 - Maintenance assistance VI 38,126
3306 - Turf and irrigation specialist 48,082
3307 - Payrolling cost
3307.2 - SS 24,252
3307.3 - Med 5,672
3307.4 - Futa 1
3307.5 - Suta 82
3307.6 - Payroll Processing Fees 5,790
3307.1 - Maintenance department overtime
3307.12 - Overtime maint. assistant II 8,392
3307.13 - Overtime maint. assistant III 12,986
3307.14 - Overtime maint. assistant IV 10,275
3307.15 - Overtime turf specialist 8,618
3307.16 - Overtime maint. assistant V 10,346
3307.17 - Overtime maint. assistant VI 10,168
3308 - Health and dental insurance contribution 38,440
3308.1 - Employees Retirement Plan 37,592
3313 - New landscaping plants
3317 - Exterminator 2,730
3318 - Fertilizer & chemicals -
3319 - Signage 3,240
3320 - General park contractor 42,675
3321 - Office cleaning & maintenance services 18,657
3322 - Pressure cleaning equipment maintenance
3324- Painting and accessories
3325 - Uniforms 3,907
3326 - Park vehicle maintenance and repair
3328 - Equipment leasing and rentals -
3328.2 - Equipment repairs
3329 - Miscellaneous supplies 8,991
3330 - Gator maintenance and repairs 771
3331 - Park electrician ongoing maintenance 20,594
3333 - Electrical maintenance materials 8,448
3334 - Bulbs, fixtures and poles -
3336 - Air conditioner maintenance contract 1,440
3337 - Alarm monitoring services 2,454
3338 - Dade county water and sewer 46,285
3339 - FPL utilities 173,442
3344 - Park vehicle insurance 4,396
3344.5 - Vehicle registration 423
Proposed Budget
2020/2021
Approved Budget Budget Variance
2019/2020 Proposed -Actual
67,980 64,890 3,090
50,000 (50,000)
27,101 23,690 3,411
50,923 49,440 1,483
27,583 26,780 803
38,192 37,080 1,112
43,497 42,230 1,267
46,680 45,320 1,360
18,750 24,850 (6,100)
4,400 5,160 (760)
400 400
100 1,539 (1,439)
500 300 200
11,000 (11,000)
6,000 (6,000)
8,000 (8,000)
15,000 (15,000)
7,000 (7,000)
9,000 (9,000)
67,000 62,000 5,000
51,700 40,732 10,969
1,000 2,000 (1,000)
3,000 3,000 -
1,000 1,000 -
2,000 1,000 1,000
50,000 125,000 (75,000)
20,000 30,900 (10,900)
2,000 (2,000)
2,000 (2,000)
4,500 4,000 500
2,000 2,000 -
3,000 7,000 (4,000)
9,000 5,000 4,000
2,500 4,000 (1,500)
21,000 35,000 (14,000)
9,000 6,000 3,000
- 9,000 (9,000)
3,500 7,500 (4,000)
2,000 2,000 -
55,000 80,000 (25,000)
165,000 127,000 38,000
5,000 5,000 -
3346.1-Trash bags 19,027
3346.2 -Hand towels
3346.3 -Toilet paper
3346.4 - Hand soap
3346.5 - Doggy Bags
3346 - Cleaning Supplies - Other
3347 - Tool purchases
3347.1- Fuel 7,080
3348 - Miscellaneous 1,938
3349 - General plumbing repair and maintenance 2,850
3350- Maintenance of irrigation pumps 7,770
3351- Turf and irrigation supplies -
3352 - Private security 68,581
3358 - Seawall cleaning
4500.21 - Maurice A Ferre Park landscape contractor 32,209
4501 - Maurice A Ferre Park landscape supplies
4502 - Maurice A Ferre Park infrastructure & furnishing 2,730
4503 - Maurice A Ferre Park electricity 5,353
4504 - Maurice A Ferre Park water & sewer 55,792
4505 - Maurice A Ferre Park consumables 99
4508 - Maurice A Ferre Park contingency
5503 - Fountain chemicals
5505 - Fountain miscellaneous maintenance
TOTAL MAINTENANCE EXPENSES 1,005,623
16,000 11,000 5,000
2,000 2,000 -
2,000 600 1,400
500 300 200
2,000 2,000
4,000 2,000 2,000
1,500 1,500 -
10,000 10,000 -
1,100 1,000 100
4,000 4,000 -
2,500 200 2,300
5,000 7,000 (2,000)
100,000 90,000 10,000
5,000 10,000 (5,000)
35,000 35,000
2,500 9,000 (6,500)
4,000 3,000 1,000
5,000 5,000 -
65,000 104,000 (39,000)
100 15,000 (14,900)
30,000 (30,000)
300 300
300 300 -
1,071,108
1,331,611 (260,503)
Maintenance Expenses
3300 Salaries and Wages: proposed $326,107. This includes the salary of the Park Maintenance
Supervisor 3301 who is responsible for the management and coordination of all maintenance
crews and related activities of the Trust $67,980; the salary of the Maintenance Assistant II 3303
who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance
of Trust facilities $27,101; the salary of the Maintenance Assistant III 3304 who reports to the
Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities
$50,923; the salary of the Maintenance Assistant IV 3305 who reports to the Park Maintenance
Supervisor and is responsible for the ongoing maintenance of Trust facilities $27,583; the salary
of the Maintenance Assistant V 3305.1 who reports to the Park Maintenance Supervisor and is
responsible for the ongoing maintenance of Trust facilities $38,192; the salary of the Maintenance
Assistant VI 3305.2 who reports to the Park Maintenance Supervisor and is responsible for the
ongoing maintenance of Trust facilities $43,497; the salary of the Turf & Irrigation Specialist
3306 who reports to the Park Maintenance Supervisor, and works to ensure the health and vitality
of the flora in Trust facilities $46,680; and funds for the payrolling costs of the Maintenance
Department employees $24,151.
3307.1 Maintenance Department Overtime: proposed $0. These funds will be used for
overtime hours worked by the Maintenance Department employees necessary for maintaining
Bayfront Park. Due to COVID-19, overtime hours will be restricted as needed.
3308 Health and Dental Insurance Contribution: proposed $67,000. These funds will be used
to purchase health, dental and vision for the Maintenance Department employees.
3308.1 Employee Retirement Plan: proposed $51,700. These funds will be used for Bayfront
Park maintenance employees' retirement plan.
3313 New Landscape Plants: proposed $1,000. Theses funds will be used to replace damaged or
dying plants as needed.
3317 Exterminator: proposed $3,000. These funds will be used for a contract exterminator, to
keep rodents and insects to a minimum in Trust facilities.
3318 Fertilizer & Chemicals: proposed $1,000. These funds will be used to fertilize the turf,
palms, shrubs and deciduous trees in Bayfront and Museum Parks.
3319 Signage: proposed $2,000. These funds will be used for maintenance of existing signage in
Bayfront Park.
3320 General Park Contractor: proposed $50,000. These funds will be used to contract with
City of Miami approved General Contractors for necessary and ongoing repairs required to
maintain Trust facilities, often resulting from event related damages.
3321 Office Cleaning & Maintenance: proposed $20,000. These funds will be used to contract
a cleaning service provider to clean the Bayfront Park Offices.
3322 Pressure Cleaning Equipment Maintenance: proposed $0. These funds will be used to
maintain pressure and steam cleaners owned by the Trust.
3324 Painting & Accessories: proposed $0. These funds will be used to maintain Bayfront
Park' s structures.
3325 Uniforms: proposed $4,500. These funds are used to purchase and maintain uniforms for
the park maintenance staff.
3326 Park Vehicle Maintenance and Repairs: proposed $2,000. These funds will be used for
routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and
complete vehicle maintenance.
3328.2 Equipment Repairs: proposed $3,000. These funds will cover the cost of a wide range of
equipment repairs necessary for the ongoing maintenance of Bayfront and Museum Parks.
3329 Miscellaneous Supplies: proposed $9,000. These funds will allow designated staff
members to purchase miscellaneous supplies as the need arises.
3330 Gator Maintenance & Repairs: proposed $2,500. These funds will be used for
maintenance and repair of the Trust's five John Deere Gators.
3331 Park Electrician Ongoing Maintenance: proposed $21,000. These funds will be used to
allow the park electrician to develop and maintain maintenance and an upgrade schedule of the
park' s electrical system.
3333 Electrical Maintenance Materials: proposed $9,000. These funds will be used to
purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront
Park electrical system. This will cover most fixtures within park buildings -- administrative
offices, service buildings, maintenance buildings, and the amphitheater: fluorescent bulbs,
standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and
small -amperage fuse breakers.
3334 Bulb Fixtures & Poles: proposed $0. These funds will be used to replace burnt out bulbs
and damaged and missing electrical poles in Trust facilities.
3336 Air Conditioning Maintenance Contract: proposed $3,500. These funds will be used to
enter into a service contract with a vendor to provide air conditioning maintenance in the park' s
administrative offices, amphitheater, laser tower, fountain booth and south end service building.
3337 Alarm Monitoring Services: proposed $2,000. These funds will be used for alarm
monitoring services in the administrative offices, the fountain control booth and the south -end
service building.
3338 Miami -Dade County Water and Sewer: proposed $55,000. These funds will be used for
all water and sewage services supplied by Miami -Dade County Water & Sewer Department.
3339 FP&L Utilities: proposed $165,000. These funds will be used to purchase electrical
services from FP&L and include an increase to cover projected rate changes.
3344 Park Vehicle Insurance: proposed $5,000. These funds will be used to purchase insurance
for the Park's trucks.
3346 Cleaning Supplies: proposed $4,000. These funds will be used to purchase cleaning
supplies and other materials needed to keep the park' s administrative offices clean.
3346.1 Trash Bags: proposed $16,000. These funds will be used to purchase trash bags for all
park needs.
3346.2 Hand Towels: proposed $2,000. These funds will be used to purchase hand towels for
use in park' s restrooms.
3346.3 Toilet Tissue: proposed $2,000. These funds will be used to purchase toilet tissue for use
in park' s restrooms.
3346.4 Hand Soap: proposed $500. These funds will be used to purchase hand soap for use in
park' s restrooms.
3346.5 Doggy Bags: proposed $2,000. These funds will be used to purchase doggie bags for use
in park' s common areas.
3347 Tool Purchases: proposed $1,500. These funds will be used to purchase all tools necessary
to maintain Trust facilities. This includes hand or power tools needed for routine maintenance.
3347.1 Fuel: proposed $10,000. These funds will be used to purchase fuel for park's vehicles and
power equipment.
3348 Miscellaneous: proposed $1,100. These funds will be used for miscellaneous maintenance.
3349 General Plumbing Repair and Maintenance: proposed $4,000. These funds will be used
for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and
showers in the amphitheater, south end service building, light tower complex, and administrative
offices.
3350 Maintenance of Irrigation Pumps: proposed $2,500. These funds will be used to maintain
the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper
Fountain and the south -end service building.
3351 Turf and Irrigation Supplies: proposed $5,000. These funds will be used to maintain and
upgrade Bayfront and Museum Parks' turf and irrigation system.
3352 Private Security: proposed $100,000. These funds will be used to hire private security,
from an existing City of Miami contractor, to provide 24-hour security in Bayfront Park.
3358 Seawall Cleaning: proposed $5,000. These funds will be used for cleaning of the seawall
along the baywalk in Bayfront Park.
Maurice A. Ferre Park Maintenance
4500.21 Maurice A. Ferre Park Landscape Contractor: proposed $35,000. The Museum Park
Landscape Maintenance Contractor is responsible for partial mowing and trimming maintenance
of Museum Park.
4501 Maurice A. Ferre Park Landscape Supplies: proposed $2,500. These funds will be used
to obtain landscape materials for Museum Park, such as mulch, plants, etc.
4502 Maurice A. Ferre Park Infrastructure & Furnishing: proposed $4,000. These funds
will be used to maintain infrastructure in Museum Park.
4503 Maurice A. Ferre Park Electricity: proposed $5,000. These funds will be used to pay for
electricity in Museum Park.
4504 Maurice A. Ferre Park Water & Sewer: proposed $65,000. These funds will be used for
all water and sewage services in Museum Park.
4505 Maurice A. Ferre Park Consumables: proposed $100. These funds will be used to
purchase trash bags, fuel, and irrigation supplies for Museum Park.
4508 Maurice A. Ferre Park Contingency: proposed $0. These funds will be used for any
unforeseen Museum Park expenses incurred during the year.
Mildred & Claude Pepper Fountain
5503 Chemicals: proposed $300. These funds will be used to purchase chlorine for the Mildred
and Claude Pepper Fountain in Bayfront Park.
5505 Miscellaneous Maintenance: proposed $300. These funds will be used for unforeseen
expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park.
BAYFRONT PARK MANAGEMENT TRUST
CAPITAL BUDGET
FISCAL YEAR 2020/2021
Annualized
2019/2020
OTHER INCOME/EXPENSES:
OTHER EXPENSES
7700 - Depreciation expense
TOTAL DEPRECIATION EXPENSE
(354,942)
(354,942)
Other Income
Interest income 238
TOTAL OTHER INCOME 238
TOTAL OTHER INCOME/EXPENSE (354,704)
Proposed Budget
2020/2021
(355,000)
(355,000)
(355,000)
Approved
Budget Budget Variance
2019/2020 Proposed - Actual
(355,000)
BAYFRONT PARK
MANAGEMENT TRUST
CAPITAL IMPROVEMENT BUDGET
FISCAL YEAR 2020/2021
Bayfront Park Management Trust -Capital Improvement Budget
Notes to Proposed Budget for 2019/2020
EXHIBIT 600
Capital Improvement Fund: $0
Fixed Assets and Land Improvements — Proposed $0. Fund to be utilized as deemed appropriate
by the board of directors. Due to COVID-19 uncertainty, there may not be any improvements.
REVENUES BY TYPE
REQUESTED BUDGET FY 20/21
■ General Revenue Special Events & Marketing Revenues • Reserve Fund Transfer
EXPENSES BY TYPE
REQUESTED BUDGET FY 20/21
■ Administrative Expenses
• Special Events & Marketing Expenses
• Maintenance Expenses
3000000
2500000
2000000 -
1500000
1000000
500000
0
REVENUE COMPARISON
General Revenues
Special Events & Marketing Reserve Fund Transfer
Revenues
■ Audited Actual FY 19 ■ Requested Budget FY 20/21
4000000
3500000 —
3000000
2500000 —
2000000 -
1500000 --
1000000
500000
0
EXPENSE COMPARISON
1
Administrative Expenses Special Events &
Marketing Expenses
Maintenance Expenses Depreciation Expenses
■ Audited Actual FY 19 ■ Requested Budget FY 20/21
BAYFRONT PARK MANAGEMENT TRUST
ORGANIZATIONAL CHART
FISCAL YEAR END 2020-2021
Receptionist/Secretary
Miami City Commission
Bayfront Park Management Trust
Executive Director
N
Maintenance Supervisor
Turf & Irrigation Specialist
Part -Time Electricians
Independent Contractors
I Facilities Coordinator
Maintenance Assistant 2
Maintenance Assistant 3
Maintenance Assistant 4
Maintenance Assistant 5
Maintenance Assistant 6
Administrative Director
Administrative Assistant
Business & Finance Director
HR & Office Coordinator
Bookkeeper
Marketing Director
Legal
Event Coo dinator
Part -Time Event Staff
Bayfront Park Management Trust
Budget Template FY 2020-21 Proposed Budget
FY 2016-17 Actual
FY 2017-18 Actual
FY 2018-19 Actual
FY 2019-20 Adopted
FY 2019-20 Projection
FY 2020-21 Proposed
Difference
Notes
Number of Full -Time Positions
16
16
16
16
16
13
-3
Are any positions funded in other budgets?
No
No
No
No
No
No
Revenues
Licensing Revenue
$665,716
$739,971
$1,347,875
$0
$0
$0
$0
Charges for Services
$6,309,416
$4,557,292
$1,910,131
$0
$0
$0
$0
Ampitheater
$786,337
$809,545
$833,832
$0
$0
$0
$0
Other Revenue
$26,201
$33,197
$343,673
$0
$238
$0
$0
General Revenues
$0
$0
$0
$1,229,071
$726,222
$452,400
-$776,671
COVID-19
Special Events & Marketing Revenues
$0
$0
$0
$2,575,247
$1,469,879
$214,987
-$2,360,260
COVID-19
Reserve Transfer Funds
$0
$0
$0
$0
$0
$1,262,264
+$1,262,264
Revenue Grand Total
$7,787,670
$6,140,005
$4,435,511
$3,804,318
$2,196,339
$1,929,651
-$1,874,667
Expenditures
ii
General and Administrative
$964,754
$687,700
$3,573,796
$845,960
$674,116
$761,045
-$84,915
Special Events and Marketing
$4,434,791
$3,403,282
$1,555,383
$1,501,747
$515,769
$97,498
-$1,404,249
COVID-19
Repairs and Maintenance
$1,793,029
$1,597,508
$1,249,885
$1,331,611
$1,005,623
$1,071,108
-$260,503
Transportation Infrastructure Support
$80,964
$43,538
$26,995
$0
$0
$0
$0
Depreciation
$437,204
$469,021
$469,551
$0
$354,942
$0
$0
Capital Improvements
$0
$0
$0
$125,000
$0
$0
-$125,000
Expenditure Grand Total
$7,710,742
$6,201,049
$6,875,610
$3,804,318
$2,550,450
$1,929,651
-$1,874,667
Revenues Minus Expenditures
$76,928
-$61,044
-$2,440,099
so
-$354,111
so
so
Starting Net Position
$9,955,508
$10,032,436
$9,971,392
$7,531,293
$7,531,293
$7,177,182
Ending Net Position
$10,032,436
$9,971,392
$7,531,293
$7,177,182
Unrestricted Net Position
$3,575,643
$3,297,556
$1,235,350
Cash on Hand
$4,131,544
$3,150,855
$1,385,162