HomeMy WebLinkAboutComposite Exhibit AComposite Exhibit A:
DDA Board Resolutions of July 10, 2020,
with all attachments thereto,
and required Budget Form
RESOLUTION NO. 024/2020
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF
MIAMI, FLORIDA AUTHORIZING THE EXECUTIVE DIRECTOR
TO ESTABLISH A PROPOSED MILLAGE RATE FOR THE
DOWNTOWN DEVELOPMENT DISTRICT OF THE CITY OF
MIAMI, FLORIDA FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021 AT 0.4681
MILLS.
WHEREAS, Section 200.065(2)(a)1, Florida Statutes (2019) ("Statute"), requires each taxing
authority to establish a proposed millage rate; and
WHEREAS, the Statute stipulates that the proposed millage rate be submitted to the Miami -Dade
County Property Appraiser and the Tax Collector; and
WHEREAS, the proposed millage rate reflects the levy necessary to realize property tax revenues
anticipated in the Fiscal Year 2020-2021 Budget for the Downtown Development Authority of the City of
Miami ("Miami DDA"); and
WHEREAS, the Statute requires that the proposed tax rate be included on tax notices; and
WHEREAS, the proposed millage rate submitted to the Property Appraiser is not binding but
necessary for the purpose of preparation of tax notices;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals are true and correct and are adopted by reference and incorporated as
if fully set forth in this Section.
Section 2. The Miami DDA Board of Directors hereby authorizes the Executive Director to
establish a proposed millage rate for the Downtown Development District of the City of Miami, Florida
("District") for the Fiscal Year beginning October 1, 2020 and ending September 30, 2021 at 0.4681 mills.
Section 3. The Executive Director of the Miami DDA is instructed to submit said proposed
millage rate for the Downtown Development District of the City of Miami, Florida to the Miami -Dade
County Property Appraiser and Tax Collector.
Section 4. This Resolution shall become effective immediately upon its adoption.
PASSED AND ADOPTED this 10th day ofJuly, 2020.
Chif(ae�7 f8/0 ! 'i 'L_
Commissioner Manolo Keyes, Chainnan
Christina Crespi, Executive Director
Secretary to the Board ofDirectors
RESOLUTION NO. 025/2020
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIAMI
DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF MIAMI,
FLORIDA ("MIAMI DDA"), WITH ATTACHMENT(S), APPROVING THE
PRELIMINARY ANNUAL BUDGET OF THE MIAMI DDA FOR THE FISCAL
YEAR BEGINNING OCTOBER 1, 2020 AND ENDING SEPTEMBER 30, 2021
("FISCAL YEAR"); REQUESTING THAT THE MIAMI CITY COMMISSION
ESTABLISH THE MILLAGE TO SUPPORT THE FINANCIAL REQUIREMENTS
OF THE BUDGET; AUTHORIZING THE EXECUTIVE DIRECTOR OF THE
MIAMI DDA TO EXPEND FUNDS FOR THE BUDGET; DIRECTING THE
EXECUTIVE DIRECTOR TO FILE A DETAILED STATEMENT OF THE
PROPOSED EXPENDITURES AND ESTIMATED REVENUES FOR THE
FISCAL YEAR WITH THE CITY CLERK OF THE CITY OF MIAMI AFTER
ADOPTION AND ESTABLISHMENT OF THE MILLAGE BY THE MIAMI CITY
COMMISSION; AND FURTHER DIRECTING THE EXECUTIVE DIRECTOR TO
FORWARD A COPY OF THIS RESOLUTION TO THE OFFICIALS STATED
HEREIN.
WHEREAS, the Miami Downtown Development Authority of the City of Miami, Florida
("Miami DDA") has prepared a preliminary budget ("Budget") for the Fiscal Year beginning
October 1, 2020 and ending September 30, 2021 ("Fiscal Year"); and
WHEREAS, the Board of Directors of the Miami DDA has reviewed the Budget based on
the Estimated Tax Roll provided by Miami -Dade County; and
WHEREAS, the Board of Directors of the Miami DDA fmds that the Budget is necessary
in order to further the objectives of the Miami DDA as authorized by the Code of the City of Miami,
Florida, as amended;
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
MIAMI DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF MIAMI, FLORIDA:
Section 1. The recitals are true and correct and are adopted by reference and
incorporated as if fully set forth in this Section_
Section 2. The Budget of the Miami DDA as submitted by the Executive Director,
attached and incorporated as Exhibit "A", is approved.
Section 3. The following appropriations for the Fiscal Year are hereby made for the
purposes of financing the operations and other legal and proper purposes of the Miami DDA:
GENERAL FUNO
Revenue Sources
Ad valorem Tar Levy S 10,580.000
Reimbursements 1,015,000
Total Revenues 11.595,000
Use of Funds
General Expenses 3.332,350
Leadership, Advocacy and Oper Lions 881.000
Urbanism 5,136,000
Enterprise 1,367,650
Setdotal 10,637,000
Fund Balances and Reserves 956,000
'rota/ Uses 13595,000
Section 4. The Miami City Commission is urged to approve the Budget and to
establish the millage as authorized by law to support the financial requirements of the Budget.
Section 5. The Executive Director is authorized to expend funds, including any salary
modifications as required, as provided in the Budget after adoption and establishment of the millage
by the Miami City Commission beginning October 1, 2020.
Section 6. The Executive Director is authorized to transfer two million dollars ($2M)
from the Money Market Account to the Economic Recovery Reserve Money Market Account
already opened at Citibank, N.A. The account has a balance of approximately one million dollars
($1 M) and with the transfer will totaled approximately three million dollars ($3M) in reserves. This
reserve account is created to subsidize any loss of revenues anticipated in future fiscal years. The
funds will be transferred from the carryover funds from prior years with no other fiscal impact on
the Budget.
Section 7. The Executive Director is directed to prepare and file with the City Clerk
of the City of Miami, Florida ("Clerk") a detailed statement of the proposed expenditures and
estimated revenues for the Fiscal Year, which shall be entitled "Annual Budget of the Miami
Downtown Development Authority: Fiscal Year October 1, 2020 through September 30, 2021".
Section 8. The Executive Director is directed to forward a copy of this Resolution
and the attachment(s) with the Mayor and Members of the City Commission, the City Manager,
the City's Director of Management and Budget, and the Clerk.
Section 9. This Resolution shall become effective immediately upon its adoption.
Al 1'ES
Ivonne.de.la.V_ega.
Secretary to the Board of the Directo
PASSED AND ADOPTED this loth day of July, 2020.
Commissioner Manolo Re es, Chairman
Christina Crespi, Executive Director
BUDGET SUMMARY
The Downtown Development Authority of the City of Miami, Florida
Fiscal Year 2020-2021
THE PROPOSED OPERATING BUDGET EXPENDITURES OF
THE DOWNTOWN DEVELOPMENT AUTHORITY OF THE CITY OF MIAMI
ARE 6.7% LESS THAN LAST YEAR'S TOTAL OPERATING EXPENDITURES
Revenue Sources
Ad Valorem Tax Levy
Reimbursements
Total Revenues
0.4681 Millage per $1000
GENERAL FUND
$ 10,580,000
1,015,000
$ 11,595,000
Operating Expenditures
General Expenses $ 3,252,350
Leadership, Advocacy & Operations 881,000
Urbanism 5,136,000
Enterprise 1,367,650
Total Operating Expenditures 10,637,000
Fund Balances/Reserves 958,000
Total Expenditures, Reserves, and Balances $ 11,595,000
Downtown Development Authority of the City of Miami
Budget Template FY 2020-21 Proposed Budget
FY 2016-17 Actual
FY 2017-18 Actual
FY 2018-19 Actual
FY 2019-20 Adopted
FY 2019-20 Projection
FY 2020-21 Proposed
Difference
Notes
Number of Full -Time Positions
27
29
29
30
34
30
0
4 positions will not be hire.
Are any positions funded in other budgets?
Yes
Yes
Yes
If so, how much is in this budget?
$113,000
$113,000
$113,000
CRA Reimbursement = $48,000
PIO Reimbursement = $65,000
If so, how much is in the other budget?
$113,000
$113,000
$113,000
CRA Reimbursement = $48,000
PIO Reimbursement = $65,000
Revenues
Ad Valorem Taxes
$7,274,524
$8,223,153
$9,120,000
$9,920,000
$9,126,400
$9,522,000
Number based on 90% of preliminary
collection on $10,580,000 (millage
.4681)
Grant monies
$75,000
$58,398
$100,000
$365,000
$230,000
$250,000
CRA Reimbursement (Contract)
Other
$176,980
$99,643
$0
$0
$65,000
$765,000
$700k PitStop Expansion/$65k PIO
Carryover Funds from Prior Years
$0
$0
$0
$2,413,087
$2,413,087
$0
Carry over minus amount used
Revenue Grand Total
$7,526,504
$8,381,194
$9,220,000
$12,698,087
$9,421,400
$10,537,000
$0
Expenditures
Regular Salary and Wages
$2,082,346
$2,214,558
$2,344,016
$2,528,902
$2,792,000
$2,350,000
Pay Freeze (3% =$76k) / No Deputy
Director ($150k), Research
Coordinator ($72k), Planning
professional ($72k) and IT Coordinator
($72) - Total $442k / Salaries are
based on HRCC2019 analysis.
(Between salaries and benefits =
$611k saving)
Fringe Benefits
$2,000
$0
$2,000
$0
$0
$0
FICA Taxes
$151,212
$161,675
$179,317
$188,283
$209,400
$176,250
7.5% / Savings related to Pay and
Hiring Freeze $33k
Retirement Contributions
$139,547
$147,727
$164,081
$172,285
$195,440
$164,500
7% / Savings related to Pay and Hiring
Freeze $31k
Life and Health Insurance
$274,650
$307,875
$503,261
$545,682
$525,000
$470,000
Increase of 20% average / Savings
related to Pay and Hiring Freeze $88k
Workers' Compensation
$9,677
$13,007
$18,000
$18,000
$17,680
$25,000
Increase in DET Team.
Professional Services - Legal
$30,000
$32,500
$30,000
$30,000
$30,000
$60,000
Contract with the City of Miami (will
increase for FY20-21)
Professional Services
$160,161
$20,500
$170,000
$80,000
$80,000
$80,000
IT Consultant
Accounting and Auditing
$22,000
$22,000
$25,500
$25,500
$22,000
$25,500
Annual Audit
Other Contractual Services
$75,106
$54,227
$132,000
$1,685,000
$0
$0
Please see detail below
Ambassadors' Program
$0
$0
$0
$0
$665,000
$980,000
Additional services
CRA Team
$0
$0
$0
$0
$230,000
$250,000
Contract - Reimbursement
DET Team and Supplies
$0
$0
$0
$0
$475,000
$586,000
PPE Supplies and additional costs
related to sanitation
DET Truck
$0
$0
$0
$0
$23,000
$0
Bought during FY19-20
NEAT Team
$0
$0
$0
$0
$180,000
$195,000
PPE Supplies
Information Centers
$0
$0
$0
$0
$50,000
$50,000
Program Management
$0
$0
$0
$0
$10,000
$0
Sanitation Program
$0
$0
$0
$0
$0
$300,000
Waiting on quotes
Pit Stop Program
$0
$0
$0
$0
$15,000
$1,075,000
Expansion
Travel and Per Diem
$54,500
$79,024
$55,000
$80,000
$25,000
$25,000
Downtown Development Authority of the City of Miami
Budget Template FY 2020-21 Proposed Budget
FY 2016-17 Actual
FY 2017-18 Actual
FY 2018-19 Actual
FY 2019-20 Adopted
FY 2019-20 Projection
FY 2020-21 Proposed
Difference
Notes
Number of Full -Time Positions
27
29
29
30
34
30
0
4 positions will not be hire.
Are any positions funded in other budgets?
Yes
Yes
Yes
If so, how much is in this budget?
$113,000
$113,000
$113,000
CRA Reimbursement = $48,000
PIO Reimbursement = $65,000
If so, how much is in the other budget?
$113,000
$113,000
$113,000
CRA Reimbursement = $48,000
PIO Reimbursement = $65,000
Communications and Related Services
(Advertising)
$152,941
$21,673
$197,200
$427,000
$292,295
$272,650
All expenses related to activations and
promotion
Postage
$4,176
$2,777
$3,000
$3,000
$750
$3,000
Utility
$0
$27,013
$0
$40,000
$35,000
$40,000
Rentals and Leases
$238,674
$274,108
$293,600
$300,500
$302,250
$327,500
Office and Storage rent / Increase per
lease
Repair and Maintenance Services
$5,944
$2,178
$5,000
$5,000
$6,000
$6,000
Printing and Binding
$15,835
$0
$20,000
$20,000
$20,000
$23,000
Advertising and Related Costs
$143,434
$219,172
$177,000
$0
$0
$0
Office Supplies
$13,425
$15,168
$12,000
$15,000
$22,000
$15,000
Subscriptions, Memberships, and Licenses
$13,931
$17,949
$15,000
$25,000
$18,000
$25,000
Capital Projects and Purchases
$668,261
$873,485
$1,770,000
$1,685,000
$766,200
$915,000
BayWalk/RiverWalk + Connections,
Complete Streets, Flagler Street,
Flagler Office and Public Realm
Improvements
All Other Expenditures
$2,659,068
$2,996,620
$3,953,600
$3,527,200
$0
$0
Please see detail below
Other Staff Benefits
$0
$0
$0
$0
$105,480
$91,600
Cellphones, parking and passes.
Consultants
$0
$0
$0
$0
$230,436
$141,000
Expert, HR and Lobbyist
Additional Operational Expenses
$0
$0
$0
$0
$75,046
$60,800
Courier Services, Meetings, Required
Ads & Filings, Office Equipment,
Visitors Parking, Payroll and
Retirement Fees
Insurance Cost
$0
$0
$0
$0
$22,257
$24,200
Increase in DETTeam
Professional Development
$0
$0
$0
$0
$60,000
$25,000
Small Business Grants
$0
$0
$0
$0
$50,000
$200,000
Targeted Programs & Activations
$0
$0
$0
$0
$385,500
$285,000
Homelessness, Dog Park, Community
events
Sponsorships
$0
$0
$0
$0
$345,000
$300,000
Grants and sponsorships
Public Relations
$0
$0
$0
$0
$165,000
$165,000
Contract
Research and Strategy
$0
$0
$0
$0
$65,000
$145,000
Research and marketing strategy
Special Initiatives
$0
$0
$0
$0
$625,000
$685,000
Economic Recovery, Educational
Initiatives, Matching Incentives
Permitting and Small Business Assistance
$0
$0
$0
$0
$500
$75,000
Expenditure Grand Total
$6,916,888
$7,503,237
$10,069,575
$11,401,352
$9,136,235
$10,637,000
$0
Revenues Minus Expenditures
$609,616
$877,957
-$849,575
$1,296,735
$285,165
-$100,000
so
Economic Recovery Reserve
Downtown Development Authority of the City of Miami
Budget Template FY 2020-21 Proposed Budget
FY 2016-17 Actual
FY 2017-18 Actual
FY 2018-19 Actual
FY 2019-20 Adopted
FY 2019-20 Projection
FY 2020-21 Proposed
Difference
Notes
Number of Full -Time Positions
27
29
29
30
34
30
0
4 positions will not be hire.
Are any positions funded in other budgets?
Yes
Yes
Yes
If so, how much is in this budget?
$113,000
$113,000
$113,000
CRA Reimbursement = $48,000
PIO Reimbursement = $65,000
If so, how much is in the other budget?
$113,000
$113,000
$113,000
CRA Reimbursement = $48,000
PIO Reimbursement = $65,000
Revenues
•
Ad Valorem Taxes
$7,274,524
$8,223,153
$9,120,000
$9,920,000
$9,126,400
$10,580,000
The TRIM Ad Budget Summary is
advertised at a 100% per TRIM
requirements. The Miami DDA Board
approved to budget based on 90% of
preliminary collection on $10,580,000
(millage .4681). Any carryover will be
included in the reserve.
Grant monies
$75,000
$58,398
$100,000
$365,000
$230,000
$250,000
CRA Reimbursement (Contract)
Other
$176,980
$99,643
$0
$0
$65,000
$765,000
$700k PitStop Expansion/$65k PIO
Carryover Funds from Prior Years
$0
$0
$0
$2,413,087
$2,413,087
$0
Carry over minus amount used
Revenue Grand Total
$7,526,504
$8,381,194
$9,220,000
$12,698,087
$9,421,400
$11,595,000
$0
Expenditures
Regular Salary and Wages
$2,082,346
$2,214,558
$2,344,016
$2,528,902
$2,792,000
$2,350,000
Pay Freeze (3% =$76k) / No Deputy
Director ($150k), Research
Coordinator ($72k), Planning
professional ($72k) and IT Coordinator
($72) - Total $442k / Salaries are
based on HRCC2019 analysis.
(Between salaries and benefits =
$611k saving)
Fringe Benefits
$2,000
$0
$2,000
$0
$0
$0
FICA Taxes
$151,212
$161,675
$179,317
$188,283
$209,400
$176,250
7.5%/Savings related toPay and
Hiring Freeze $33k
Retirement Contributions
$139,547
$147,727
$164,081
$172,285
$195,440
$164,500
7% / Savings related to Pay and Hiring
Freeze $31k
Life and Health Insurance
$274,650
$307,875
$503,261
$545,682
$525,000
$470,000
Increase of 20% average / Savings
related to Pay and Hiring Freeze $88k
Workers' Compensation
$9,677
$13,007
$18,000
$18,000
$17,680
$25,000
Increase in DET Team.
Professional Services - Legal
$30,000
$32,500
$30,000
$30,000
$30,000
$60,000
Contract with the City of Miami (will
increase for FY20-21)
Professional Services
$160,161
$20,500
$170,000
$80,000
$80,000
$80,000
IT Consultant
Accounting and Auditing
$22,000
$22,000
$25,500
$25,500
$22,000
$25,500
Annual Audit
Other Contractual Services
$75,106
$54,227
$132,000
$1,685,000
$0
$0
Please see detail below
Ambassadors' Program
$0
$0
$0
$0
$665,000
$980,000
Additional services
CRA Team
$0
$0
$0
$0
$230,000
$250,000
Contract -Reimbursement
DET Team and Supplies
$0
$0
$0
$0
$475,000
$586,000
PPE Supplies and additional costs
related to sanitation
DET Truck
$0
$0
$0
$0
$23,000
$0
Bought during FY19-20
NEAT Team
$0
$0
$0
$0
$180,000
$195,000
PPE Supplies
Information Centers
$0
$0
$0
$0
$50,000
$50,000
Downtown Development Authority of the City of Miami
Budget Template FY 2020-21 Proposed Budget
FY 2016-17 Actual
FY 2017-18 Actual
FY 2018-19 Actual
FY 2019-20 Adopted
FY 2019-20 Projection
FY 2020-21 Proposed
Difference
Notes
Number of Full -Time Positions
27
29
29
30
34
30
0
4 positions will not be hire.
Are any positions funded in other budgets?
Yes
Yes
Yes
If so, how much is in this budget?
$113,000
$113,000
$113,000
CRA Reimbursement = $48,000
PIO Reimbursement = $65,000
If so, how much is in the other budget?
$113,000
$113,000
$113,000
CRA Reimbursement = $48,000
PIO Reimbursement = $65,000
Program Management
$0
$0
$0
$0
$10,000
$0
Sanitation Program
$0
$0
$0
$0
$0
$300,000
Waiting on quotes
Pit Stop Program
$0
$0
$0
$0
$15,000
$1,075,000
Expansion
Travel and Per Diem
$54,500
$79,024
$55,000
$80,000
$25,000
$25,000
Communications and Related Services
(Advertising)
$152,941
$21,673
$197,200
$427,000
$292,295
$272,650
Communications and advertising
related to COVID19. Website contracts
and hosting.
Postage
$4,176
$2,777
$3,000
$3,000
$750
$3,000
Utility
$0
$27,013
$0
$40,000
$35,000
$40,000
Rentals and Leases
$238,674
$274,108
$293,600
$300,500
$302,250
$327,500
Office and Storage rent / Increase per
lease
Repair and Maintenance Services
$5,944
$2,178
$5,000
$5,000
$6,000
$6,000
Printing and Binding
$15,835
$0
$20,000
$20,000
$20,000
$23,000
Advertising and Related Costs
$143,434
$219,172
$177,000
$0
$0
$0
Office Supplies
$13,425
$15,168
$12,000
$15,000
$22,000
$15,000
Subscriptions, Memberships, and Licenses
$13,931
$17,949
$15,000
$25,000
$18,000
$25,000
Capital Projects and Purchases
$668,261
$873,485
$1,770,000
$1,685,000
$766,200
$915,000
BayWalk/RiverWalk + Connections,
Complete Streets, Flagler Street,
Flagler Office and Public Realm
Improvements
All Other Expenditures
$2,659,068
$2,996,620
$3,953,600
$3,527,200
$0
$0
Please see detail below
Other Staff Benefits
$0
$0
$0
$0
$105,480
$91,600
Cellphones, parking and passes.
Consultants
$0
$0
$0
$0
$230,436
$141,000
Expert, HR and Lobbyist
Additional Operational Expenses
$0
$0
$0
$0
$75,046
$60,800
Courier Services, Meetings, Required
Ads & Filings, Office Equipment,
Visitors Parking, Payroll and
Retirement Fees
Insurance Cost
$0
$0
$0
$0
$22,257
$24,200
Increase in DETTeam
Professional Development
$0
$0
$0
$0
$60,000
$25,000
Small Business Grants
$0
$0
$0
$0
$50,000
$200,000
Targeted Programs & Activations
$0
$0
$0
$0
$385,500
$285,000
Homelessness, Dog Park, Community
events
Sponsorships
$0
$0
$0
$0
$345,000
$300,000
Grants and sponsorships
Public Relations
$0
$0
$0
$0
$165,000
$165,000
Contract
Research and Strategy
$0
$0
$0
$0
$65,000
$145,000
Research and marketing strategy
Special Initiatives
$0
$0
$0
$0
$625,000
$685,000
Economic Recovery, Educational
Initiatives, Matching Incentives
Permitting and Small Business Assistance
$0
$0
$0
$0
$500
$75,000
Fund Balances/Reserves
$0
$0
$0
$0
$0
$958,000
Expenditure Grand Total
$6,916,888
$7,503,237
$10,069,575
$11,401,352
$9,136,235
$11,595,000
$0
Revenues Minus Expenditures
$609,616
$877,957
-$849,575
$1,296,735
$285,165
so
so