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HomeMy WebLinkAboutAgenda Item Summary FormItem is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $192,184.00 Special Revenue Account No: 12000.191501.5various Department of Police Department of Police Department of Police Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Jorge Blanco Ronald Papier Ronald Papier Luis Hernandez -Torres Christopher M Rose Arthur Noriega V Valentin J Alvarez Juan Carlos Perez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Initial Police Review Completed 07/02/2020 3:23 PM Police Chief Review Completed 07/07/2020 9:46 PM Department Head Review Completed 07/07/2020 9:46 PM Budget Analyst Review Completed 07/08/2020 10:06 AM Budget Review Completed 07/09/2020 7:49 AM City Manager Review Completed 07/09/2020 9:28 AM Legislative Division Review Completed 07/16/2020 2:33 PM ACA Review Completed 07/23/2020 6:53 PM Deputy City Attorney Review Completed 07/23/2020 7:04 PM Approved Form and Correctness Completed 08/07/2020 12:44 PM Meeting Completed 09/10/2020 9:00 AM Unsigned by the Mayor Completed 09/16/2020 12:46 PM Signed and Attested by the City Clerk Completed 09/16/2020 6:23 PM Rendered Completed 09/16/2020 6:23 PM City of Miami Legislation Resolution Enactment Number: R-20-0247 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 7610 Final Action Date:9/10/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO EXECUTE THE NATIONAL CRIME STATISTICS EXCHANGE PROGRAM CERTIFICATE OF SUBAWARD AND RELATED DOCUMENTS ("SUBAWARD AGREEMENT"), IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE CITY OF MIAMI ("CITY") AND THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT TO PROVIDE FOR THE "MIAMI FLORIDA INCIDENT - BASED REPORTING SYSTEM IMPLEMENTATION PROJECT" AND TO ACCEPT FUNDS IN THE AMOUNT OF $192,184.00 WITH NO CITY MATCH FUNDS REQUIRED; FURTHER AUTHORIZING THE CITY MANAGER TO DESIGNATE THE CHIEF OF POLICE TO EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, TO IMPLEMENT THE ACCEPTANCE AND ADMINISTRATION OF SAID FUNDS AND COMPLIANCE WITH REQUIREMENTS OF THE SUBAWARD AGREEMENT. WHEREAS, the United States Department of Justice provided a grant award to the Florida Department of Law Enforcement ("FDLE") to fund the Miami Florida Incident -Based Reporting System ("FIBRS") Implementation Project ("Project"); and WHEREAS, the City of Miami ("City") submitted an application to FDLE and was awarded cost -reimbursement funds in the amount of $192,184.00 for the implementation of the Project; and WHEREAS, personnel from the Miami Police Department's ("MPD") Records Unit will be trained to transition from the current Records Management System ("RMS") over to the FIBRS module by the City's current contracted software provider, Motorola Solutions Inc. ("Motorala"); and WHEREAS, currently, the MPD's Information Technology Section ("ITS") is responsible for entering and analyzing all crime data in the RMS; and WHEREAS, the City's present volume of calls for service and crime statistics demand the expansion of trained certified data entry personnel to accomplish the transition to the FIBRS in order to utilize the system interface to its maximum potential; and WHEREAS, the National Crime Statistics Exchange Program Subaward and related documents ("Subaward Agreement") will support funding for contractual services from Motorola to include, but not limited to, consulting services, training, technical assistance, and user support in order to ensure a seamless transition interfacing with FIBRS as MPD Records Unit personnel assume the responsibility of processing crime statistics prepared by ITS; and WHEREAS, the Subaward Agreement is for the period is from April 30, 2020 to September 22, 2021 and does not require a City match; AGENDA ITEM SUMMARY FORM File ID: #7610 Date: 07/02/2020 Commission Meeting Date: 09/10/2020 Requesting Department: Department of Police Sponsored By: District Impacted: All Type: Resolution Subject: Execute Subaward Agreement - Miami FIBRS Implementation Purpose of Item: A Resolution of the Miami City Commission, with attachments, authorizing the City Manager to execute a subaward agreement, in substantially the attached form, with the Florida Department of Law Enforcement ("FDLE"), for the implementation of "Miami FIBRS Implementation" project for contractual services in the amount of $192,184.00; further authorizing the City Manager to designate the Chief of Police to execute any and all other necessary documents, in a form acceptable to the City Attorney, in order to implement the acceptance and administration of said reimbursable funds. This award does not require any local match. Background of Item: The U.S. Department of Justice provided a grant award to FDLE to fund the Miami Florida Incident -Based Reporting System (FIBRS) Implementation project. The City of Miami submitted an application to FDLE and was awarded cost -reimbursement funds for the implementation of the project. The Records Unit's personnel will be trained to transition from the Records Management System (RMS) over to the FIBRS module by the City's current contracted vendor Motorola Solutions Inc., the software provider. Currently, the Department of Police IT Section ("IT") is responsible for entering and analyzing all crime data in the RMS. The City's present volume of calls for service and crime statistics demand the expansion of trained, certified data entry personnel to navigate the transition to the FIBRS to utilize this interface to its maximum potential. This subaward will support funding for contractual services from Motorola Solutions, Inc. to include, but not limited to, consultancy, training, technical assistance and support, to ensure a smooth transition with the interfacing of FIBRS as the Records Unit assume the responsibility of taking the reporting of crime statistics from the IT personnel. This grant period is from April 30, 2020 to September 22, 2021. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $192,184.00 Special Revenue Account No: 12000.191501.5various Department of Police Department of Police Department of Police Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Jorge Blanco Ronald Papier Ronald Papier Luis Hernandez -Torres Christopher M Rose Arthur Noriega V Valentin J Alvarez Juan Carlos Perez Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Initial Police Review Completed 07/02/2020 3:23 PM Police Chief Review Completed 07/07/2020 9:46 PM Department Head Review Completed 07/07/2020 9:46 PM Budget Analyst Review Completed 07/08/2020 10:06 AM Budget Review Completed 07/09/2020 7:49 AM City Manager Review Completed 07/09/2020 9:28 AM Legislative Division Review Completed 07/16/2020 2:33 PM ACA Review Completed 07/23/2020 6:53 PM Deputy City Attorney Review Completed 07/23/2020 7:04 PM Approved Form and Correctness Completed 08/07/2020 12:44 PM Meeting Completed 09/10/2020 9:00 AM Unsigned by the Mayor Completed 09/16/2020 12:46 PM Signed and Attested by the City Clerk Completed 09/16/2020 6:23 PM Rendered Completed 09/16/2020 6:23 PM City of Miami Legislation Resolution Enactment Number: R-20-0247 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 7610 Final Action Date:9/10/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO EXECUTE THE NATIONAL CRIME STATISTICS EXCHANGE PROGRAM CERTIFICATE OF SUBAWARD AND RELATED DOCUMENTS ("SUBAWARD AGREEMENT"), IN SUBSTANTIALLY THE ATTACHED FORM, BETWEEN THE CITY OF MIAMI ("CITY") AND THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT TO PROVIDE FOR THE "MIAMI FLORIDA INCIDENT - BASED REPORTING SYSTEM IMPLEMENTATION PROJECT" AND TO ACCEPT FUNDS IN THE AMOUNT OF $192,184.00 WITH NO CITY MATCH FUNDS REQUIRED; FURTHER AUTHORIZING THE CITY MANAGER TO DESIGNATE THE CHIEF OF POLICE TO EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, TO IMPLEMENT THE ACCEPTANCE AND ADMINISTRATION OF SAID FUNDS AND COMPLIANCE WITH REQUIREMENTS OF THE SUBAWARD AGREEMENT. WHEREAS, the United States Department of Justice provided a grant award to the Florida Department of Law Enforcement ("FDLE") to fund the Miami Florida Incident -Based Reporting System ("FIBRS") Implementation Project ("Project"); and WHEREAS, the City of Miami ("City") submitted an application to FDLE and was awarded cost -reimbursement funds in the amount of $192,184.00 for the implementation of the Project; and WHEREAS, personnel from the Miami Police Department's ("MPD") Records Unit will be trained to transition from the current Records Management System ("RMS") over to the FIBRS module by the City's current contracted software provider, Motorola Solutions Inc. ("Motorala"); and WHEREAS, currently, the MPD's Information Technology Section ("ITS") is responsible for entering and analyzing all crime data in the RMS; and WHEREAS, the City's present volume of calls for service and crime statistics demand the expansion of trained certified data entry personnel to accomplish the transition to the FIBRS in order to utilize the system interface to its maximum potential; and WHEREAS, the National Crime Statistics Exchange Program Subaward and related documents ("Subaward Agreement") will support funding for contractual services from Motorola to include, but not limited to, consulting services, training, technical assistance, and user support in order to ensure a seamless transition interfacing with FIBRS as MPD Records Unit personnel assume the responsibility of processing crime statistics prepared by ITS; and WHEREAS, the Subaward Agreement is for the period is from April 30, 2020 to September 22, 2021 and does not require a City match; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. The City Manager is authorized' to execute the Subaward Agreement, in substantially the attached form, between the City and FDLE to provide for the Project and to accept funds in the amount of $192,184.00, with no City match funds required. Section 3. The City Manager is further authorized' to designate the Chief of Police to negotiate and execute any and all other necessary documents, all in forms acceptable to the City Attorney, in order to implement the acceptance and administration of said funds and compliance with the requirements of the Subaward Agreement. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 8/7/2020 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.