HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #7279
Date: 03/16/2020
Commission Meeting Date: 06/25/2020
Requesting Department: Department of
Procurement
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bid - KW Power Systems Corp
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bid received on January 7, 2020 pursuant to IFB 1132383 from the lowest
responsive and responsible Bidder, KW Power Systems Corp, ("KW Power") for the
provision of maintenance and repairs of emergency generators, on an as needed basis,
for an initial contract term of three (3) years, with the option to renew for two (2)
additional two (2) year periods, allocating funds from various sources of funds, subject
to availability of funds and budgetary approval, at the time of need. Authorizing the City
Manager to negotiate and execute all other documents, including any amendments,
renewals, and extensions, subject to allocations, appropriations and budgetary approval
having been previously made, and in compliance with applicable provisions of the Code
of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's
Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set
forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in
compliance with applicable regulations, as may be necessary for said purpose.
Background of Item:
The City has a need for maintenance and repair of its emergency generators, on an as
needed basis. On December 2, 2019, the Department of Procurement ("Procurement"),
issued IFB No. 1132383, Maintenance and Repairs of Emergency Generators. As
required by the Procurement Code, the IFB was advertised and issued online. On
January 7, 2020, at the bid closing, two (2) bids were received. The bids were
evaluated and tabulated following the guidelines published in the bid. An award was
recommended and protested. As a result of the protest the City conducted additional
due diligence and the originally awarded Bidder was deemed non -responsive. The
original award recommendation was rescinded and the Bidders were notified.
Procurement is recommending award to KW Power, which met all requirements, per the
bid specifications, and is the lowest responsive and responsible Bidder. The estimated
contract amount is $75,655.00 annually (approximately $529,585.00 for all seven (7)
years).
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$75,655.00 Annually (Approximately $529,585.00 for seven (7) years in the aggregate)
General Account No.: Various Sources of Funds
Reviewed B
Department of Procurement Annie Perez
Office of Management and Budget Denise Lee
Office of Management and Budget Jacques Joseph
Office of Management and Budget Christopher M Rose
City Manager's Office Sandra Bridgeman
Legislative Division Valentin J Alvarez
Off -Street Parking Board/Miami Parking Authority
City Manager's Office
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Arthur Noriega V
Pablo Velez
Barnaby L. Min
Victoria Mendez
Nicole Ewan
City Clerk's Office
Department Head Review
Budget Analyst Review
Budget Analyst Review
Budget Review
Assistant City Manager Review
Legislative Division Review
Carolina Aguila
City Manager Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Rendered
Completed
Skipped
Completed
Completed
03/27/2020 12:49 PM
03/27/2020 3:28 PM
04/01/2020 7:26 PM
04/05/2020 5:43 PM
Completed 04/07/2020 2:10 PM
Completed 04/08/2020 9:15 AM
City Manager Review Skipped
Completed 06/16/2020 9:40 PM
Completed 06/16/2020 11:31 PM
Completed
Completed
Completed
Completed
06/16/2020 11:35 PM
06/16/2020 11:39 PM
06/25/2020 9:00 AM
06/26/2020 1:26 PM
City of Miami
Legislation
Resolution
Enactment Number: R-20-0176
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 7279 Final Action Date:6/25/2020
A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID
RECEIVED ON JANUARY 7, 2020 PURSUANT TO INVITATION FOR BID ("IFB") NO.
1132383 FOR MAINTENANCE AND REPAIRS OF EMERGENCY GENERATORS ON
AN AS NEEDED BASIS FROM THE LOWEST RESPONSIVE AND RESPONSIBLE
BIDDER, KW POWER SYSTEMS CORP., A FLORIDA PROFIT CORPORATION ("KW
POWER"), FOR AN INITIAL TERM OF THREE (3) YEARS WITH THE OPTION TO
RENEW FOR TWO (2) ADDITIONAL TWO (2) YEAR PERIODS; ALLOCATING
FUNDS FROM VARIOUS SOURCES OF FUNDS AND AGENCIES, SUBJECT TO THE
AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED;
FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL
APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT
ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES,
ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL
APPLICABLE LAWS, RULES, AND REGULATIONS AS MAY BE DEEMED
NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") has a need for the maintenance and repairs of its
emergency generators; and
WHEREAS, on December 2, 2019, the City's Department of Procurement
("Procurement") issued Invitation for Bid ("IFB") No. 1132383 to establish a contract for the
maintenance and repairs of emergency generators on an as needed basis for an initial term of
three (3) years with the option to renew for two (2) additional two (2) year periods; and
WHEREAS, on January 7, 2020, pursuant to IFB No. 1132383, Procurement received a
bid from the lowest responsive and responsible bidder, KW Power Systems Corp., a Florida
profit corporation ("KW Power");
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received January 7, 2020 pursuant to IFB No. 1132383 for
maintenance and repairs of emergency generators, on an as needed basis from the lowest
responsive and responsible bidder, KW Power, for an initial term of three (3) years with the
option to renew for two (2) additional two (2) year periods is accepted.
Section 3. Funds are allocated from various sources of funds and agencies, subject to
the availability of funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized to negotiate and execute any and all other
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code
of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18
of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable
laws, rules, and regulations as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor
ey 6/16/2020
1 The herein authorization is further subject to compliance with all legal requirements that may be
imposed, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.