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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #7459 Date: 05/18/2020 Commission Meeting Date: 06/25/2020 Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: District 5 Type: Resolution Subject: Accept Grant Funds - Little Haiti Cultural Center Renovations Purpose of Item: A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO ACCEPT A TOTAL AMOUNT OF SEVENTY EIGHT THOUSAND TWO HUNDRED AND FIFTY DOLLARS ($78,250) IN THE FORM OF A CULTURAL FACILITIES MATCHING GRANT FROM THE FLORIDA DEPARTMENT OF STATE, DIVISION OF CULTURAL AFFAIRS, TO THE CITY OF MIAMI'S OFFICE OF CAPITAL IMPROVEMENTS FOR THE LITTLE HAITI CULTURAL CENTER RENOVATIONS, 40- B183511 ("PROJECT"); FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT AND A RESTRICTIVE COVENANT WITH THE FLORIDA DEPARTMENT OF STATE, DIVISION OF CULTURAL AFFAIRS, AND TO NEGOTIATE AND EXECUTE ALL OTHER NECESSARY AMENDMENTS, EXTENSIONS, OR MODIFICATIONS IN A FORM ACCEPTABLE TO THE CITY ATTORNEY. Background of Item: THE OFFICE OF CAPITAL IMPROVEMENTS IS SEEKING CITY COMMISSION AUTHORIZATION TO EXECUTE THE GRANT AGREEMENT WITH FDCA FOR THE LITTLE HAITI CULTURAL CENTER RENOVATIONS PROJECT (40-6183511), LOCATED AT 212-260 NE 59TH TERRACE, TO COMPLETE INTERIOR AND EXTERIOR ENHANCEMENTS. THE SCOPE OF WORK INCLUDES, BUT NOT LIMITED TO, EXTERIOR STUCCO REPAIR, WINDOW REPAIR, AND EXTERIOR PAINTING TO ADDRESS CRACKED STUCCO, LEAKING WINDOWS, AND FADED EXTERIOR PAINT ON THE THEATER AND COMMUNITY CENTER BUILDINGS. Budget Impact Analysis Item is NOT funded by Bonds Item is Related to Revenue Item is an Expenditure Total Fiscal Impact: $ 234,751.00 CIP Project No: 40-B183511 Office of Capital Improvements Office of Capital Improvements Hector L Badia Hector L Badia Reviewed B Department Head Review Department Head Review Completed 06/04/2020 2:33 PM Completed 06/08/2020 11:55 AM Office of Management and Budget Office of Management and Budget Office of Grants Administration City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Rene Lazaro Hernandez Christopher M Rose Lillian P Blondet Sandra Bridgeman Arthur Noriega V Valentin J Alvarez Xavier Alban Barnaby L. Min Victoria Mendez Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Budget Analsyt Review Completed 06/09/2020 4:36 PM Budget Review Completed 06/10/2020 7:18 AM Grant Review Completed 06/10/2020 8:29 AM Assistant City Manager Review Completed 06/10/2020 8:32 AM City Manager Review Completed 06/10/2020 8:48 AM Legislative Division Review Completed 06/10/2020 3:37 PM ACA Review Completed 06/10/2020 7:48 PM Deputy City Attorney Review Completed 06/10/2020 8:57 PM Approved Form and Correctness Completed 06/15/2020 12:32 PM Meeting Completed 06/25/2020 9:00 AM Unsigned by the Mayor Completed 06/29/2020 5:46 PM Signed and Attested by the City Clerk Completed 06/29/2020 6:04 PM Rendered Completed 06/29/2020 6:05 PM City of Miami Legislation Resolution Enactment Number: R-20-0173 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 7459 Final Action Date:6/25/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO ACCEPT, ALLOCATE, AND APPROPRIATE A CULTURAL FACILITIES GRANT FROM THE FLORIDA DEPARTMENT OF STATE, DIVISION OF CULTURAL AFFAIRS ("FDCA") IN A TOTAL AMOUNT NOT TO EXCEED SEVENTY-EIGHT THOUSAND, TWO HUNDRED FIFTY DOLLARS ($78,250.00) FOR RENOVATIONS TO THE LITTLE HAITI CULTURAL CENTER, OFFICE OF CAPITAL IMPROVEMENTS PROJECT NO. 40-B183511; AUTHORIZING THE CITY MANAGER TO ALLOCATE AND APPROPRIATE THE CITY OF MIAMI'S REQUIRED MATCHING FUNDS IN THE AMOUNT NOT TO EXCEED ONE HUNDRED FIFTY-SIX THOUSAND, FIVE HUNDRED ONE DOLLARS ($156,501.00) FROM LEGALLY AVAILABLE FUNDING SOURCES; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT AND A RESTRICTIVE COVENANT, BOTH IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH FDCA FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, AMENDMENTS, EXTENSIONS, AND MODIFICATIONS, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR ACCEPTANCE OF AND COMPLIANCE WITH SAID CULTURAL FACILITIES GRANT. WHEREAS, the City of Miami ("City") is planning renovations to the Little Haiti Cultural Center located at 212-260 Northeast 59th Terrace, Miami, Florida 33137; and WHEREAS, the scope of work for the Little Haiti Cultural Center Project, Office of Capital Improvements ("OCI") Project No. 40-B183511, consists of, but is not limited to, internal and external repairs and renovations to the building, park enhancements, and right-of-way improvements ("Project"); and WHEREAS, the Florida Department of State, Division of Cultural Affairs ("FDCA") awarded the City a Cultural Facilities Grant in an amount not to exceed Seventy -Eight Thousand, Two Hundred Fifty Dollars ($78,250.00) ("Grant Funds") for the Project; and WHEREAS, the City is required to allocate and appropriate matching funds in an amount not to exceed One Hundred Fifty -Six Thousand, Five Hundred One Dollars ($156,501.00) ("City Match") from legally available funding sources; and WHEREAS, the Grant Funds shall be used solely for costs associated with the Project; and WHEREAS, it is appropriate for the City Manager to accept the Grant Funds and to negotiate and execute a Grant Agreement and a restrictive covenant, both in a form acceptable to the City Attorney, to set forth the terms and conditions for the use of the Grant Funds; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized' to accept, allocate, and appropriate the Grant Funds from the FDCA for the Project in an amount not to exceed Seventy -Eight Thousand, Two Hundred Fifty Dollars ($78,250.00). Section 3. The City Manager is further authorized' to allocate and appropriate the City Match in an amount not to exceed One Hundred Fifty -Six Thousand, Five Hundred One Dollars ($156,501.00) from legally available funding sources. Section 4. The City Manager is authorized' to negotiate and execute a Grant Agreement and a restrictive covenant, both in a form acceptable to the City Attorney, with the FDCA for said purpose. Section 5. The City Manager is further authorized' to negotiate and execute any and all other necessary documents, amendments, extensions, and modifications, all in a form acceptable to the City Attorney, for the acceptance of and compliance with said Grant Funds. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.