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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #7371 Date: 05/18/2020 Commission Meeting Date: 06/11/2020 Requesting Department: Office of Management and Budget Sponsored By: District Impacted: All Type: Resolution Subject: Mid -Year Budget Amendments - Operating Budget Purpose of Item: To propose amendments to the FY 2019-20 budget ordinance for the General Fund, Special Revenue Funds, and Debt Service Funds. Background of Item: See the attached memorandum following the proposed legislation. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: N/A Office of Management and Budget City Manager's Office City Manager's Office City Commission Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Christopher M Rose Sandra Bridgeman Arthur Noriega V Todd B. Hannon Valentin J Alvarez Barnaby L. Min Barnaby L. Min Nicole Ewan Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Assistant City Manager Review City Manager Review Meeting Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Unsigned by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 05/18/2020 10:39 PM 05/18/2020 10:42 PM 05/18/2020 10:44 PM 05/28/2020 9:00 AM 05/29/2020 10:25 AM 06/02/2020 7:55 PM 06/02/2020 7:56 PM 06/11/2020 9:00 AM 06/15/2020 5:58 PM 06/15/2020 6:03 PM 06/15/2020 6:04 PM City of Miami Legislation Resolution Enactment Number: R-20-0166 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 7371 Final Action Date:6/11/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), DE - APPROPRIATING, RE -APPROPRIATING, ADJUSTING, AND AMENDING TRANSFERS -IN, TRANSFERS -OUT, FUNDING ROLL-OVERS, AND APPROPRIATIONS RELATING TO THE GENERAL FUND, DEBT SERVICE FUND, AND SPECIAL REVENUE FUNDS FOR THE CITY OF MIAMI'S ("CITY") 2019-20 FISCAL YEAR ADOPTED OPERATING BUDGET PURSUANT TO ORDINANCE NO. 13861 ADOPTED SEPTEMBER 26, 2019; AUTHORIZING THE CITY MANAGER TO ACCEPT, NEGOTIATE, AND EXECUTE GRANT AND FUNDING AGREEMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, IN CONNECTION WITH INCOMING GRANTS AND APPROPRIATIONS TO THE CITY FROM VARIOUS FUNDING SOURCES AND CERTAIN CITY GRANTS OUTGOING TO COMMUNITY SERVICES PARTNERS BUDGETED IN THE NON -DEPARTMENTAL ACCOUNT SCHEDULE AND THE TRANSFERS -OUT SCHEDULE; AUTHORIZING THE CREATION OF THE PENSION STABILIZATION FUND FOR THE CITY'S FIREFIGHTERS' AND POLICE OFFICERS' RETIREMENT TRUST AND AUTHORIZING THE GOVERNANCE THEREOF ALL IN ACCORDANCE CHAPTER 40 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"); RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED DEPARTMENTS TO UPDATE THE RELEVANT FINANCIAL CONTROLS, CREATE NECESSARY SPECIAL REVENUE FUND ACCOUNTS, AND UNDERTAKE PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS, ALL IN ACCORDANCE WITH CHAPTER 18 OF THE CITY CODE REGARDING FINANCIAL PRINCIPLES, THE ANTI -DEFICIENCY ACT, AND THE FINANCIAL INTEGRITY PRINCIPLES; AND PROVIDING FOR APPLICABLE EFFECTIVE DATES. WHEREAS, on September 26, 2019, the City Commission adopted Ordinance No. 13861 and approved the General Fund Budget for the City of Miami ("City") for the Fiscal Year beginning October 1, 2019 and ending September 30, 2020 ("Fiscal Year 2019-20") in the amount of $808,633,000 and the total Budget for all non -capital funds in the amount of $803,776,000 ("Adopted Budget"); and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $396,441,000; and WHEREAS, the General Fund appropriation is being changed from the Adopted Budget of $808,633,000 to $803,776,000 as set forth in Attachment "A", attached and incorporated; and WHEREAS, the Special Revenue Fund appropriation is being changed from the Adopted Budget of $161,186,000 to $183,180,000 as set forth in Attachment "B", attached and incorporated; and WHEREAS, the Debt Service Fund appropriation remains $78,113,000; and WHEREAS, the Internal Service Fund appropriation remains $89,448,000; and WHEREAS, the total Adopted Budget for all funds is being changed from $1,137,380,000 to $1,154,517,000 as discussed in the City Manager's Memorandum of May 18, 2020 with certain positions being changed in the General Fund as set forth in Attachment "C", attached and incorporated; and WHEREAS, it is in the best interests of the City to authorize the City Manager to make any and all necessary changes to adjust, amend, de -appropriate, re -appropriate, and appropriate the City's Operating Budget, Five -Year Financial Plan, and Strategic Plan for the purposes set forth in this Resolution; and WHEREAS, it is also in the best interests of the City to authorize the City Manager to accept, negotiate, and execute grant and funding agreements, all in forms acceptable to the City Attorney, in connection with incoming grants and appropriations to the City from various funding sources and certain City grants outgoing to community services partners budgeted in the Non - Departmental Account Schedule and the Transfers -Out Schedule; and WHEREAS, it is further in the best interests of the City to create the necessary Pension Stabilization Fund for the City's Firefighters' and Police Officers' Retirement Trust and to authorize the governance thereof in accordance with Chapter 40 of the Code of the City of Miami, Florida, as amended ("City Code"); and WHEREAS, it is also in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City departments to update the relevant financial controls, create necessary Special Revenue Fund Accounts, and undertake project close-outs, accounting entries, and computer systems in connection herewith and for grants in progress, all in accordance with Chapter 18 of the City Code regarding Financial Principles, the Anti -Deficiency Act, and the Financial Integrity Principles; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2019-20 and as referenced in Attachment "A," attached and incorporated: GENERAL FUND APPROPRIATIONS Departments, Boards and Offices: Mayor $ 1,627,000 Commissioners 3,906,000 City Manager 2,822,000 Agenda Coordination 379,000 Building 15,092,000 Capital Improvements 4,553,000 City Attorney 9,919,000 City Clerk 2,039,000 Civil Service 558,000 Code Compliance 8,417,000 Communications 2,309,000 Equal Opportunity and Diversity 573,000 Finance 10,320,000 Fire -Rescue 162,867,000 General Services Administration 27,465,000 Grants Administration 1,446,000 Housing and Community Development 2,027,000 Human Resources 5,129,000 Human Services 5,722,000 Independent Auditor General 1,400,000 Innovation and Technology 14,004,000 Management and Budget 2,719,000 Neighborhood Enhancement Team (NET) 8,397,000 Parks and Recreation 49,777,000 Planning 5,787,000 Police 260,621,000 Procurement 2,888,000 Real Estate Asset Management 13,346,000 Resilience and Public Works 27,187,000 Resilience and Sustainability 721,000 Risk Management 3,543,000 Solid Waste 35,515,000 Zoning 4,369,000 Transfers -Out 68,227,000 Non -Departmental 38,105,000 Total General Fund $ 803,776,000 Section 3. The above appropriations for the General Fund are made based on the following sources of revenues for Fiscal Year 2019-20 and as referenced in Attachment "A," attached and incorporated: GENERAL FUND REVENUES Property Taxes $ 396,441,000 Franchise Fees and Other Taxes 115,481,000 Interest 7,150,000 Transfers -IN 4,945,000 Fines and Forfeitures 5,904,000 Intergovernmental Revenues 84,200,000 Licenses and Permits 67,905,000 Other Revenues (Inflows) 9,944,000 Reserve for Revenues Shortfall (10,863,000) Charges for Services 122,669,000 Total General Fund $ 803,776,000 Section 4. The following appropriations are made for the municipal operations of the Debt Service Fund for Fiscal Year 2019-20: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds $ 24,055,000 Special Obligation Bonds 54,058,000 TOTAL DEBT SERVICE FUNDS $ 78,113,000 Section 5. The above appropriations for the Debt Service Fund are made based on the following sources of revenue for Fiscal Year 2019-20: DEBT SERVICE FUNDS REVENUES Property Taxes $ 23,725,000 Transfers -In and Other Revenues 54,388,000 TOTAL DEBT SERVICE FUNDS $ 78,113,000 Section 6. The following appropriations are made for the municipal operations of the Special Revenue Fund for Fiscal Year 2019-20 and as referenced in Attachment "B," attached and incorporated: SPECIAL REVENUE FUNDS APPROPRIATIONS General Special Revenue $ 3,944,000 Bayfront/Riverfront Land Acquisition Rouse Trust 1,658,000 City Clerk Services 1,556,000 Community and Economic Development 52,009,000 Departmental Improvement Initiatives 19,691,000 Fire Rescue Services 3,998,000 UASI-Fire Rescue 12,914,000 Homeless Program 2,769,000 Human Services 294,000 Miami Ballpark Parking Facilities 12,819,000 NET Offices and Code Enforcement 243,000 Parks and Recreation Services 3,569,000 Planning Services 15,988,000 Public Art Fund 573,000 Planning and Zoning Tree Trust Fund 3,275,000 Police Services 15,066,000 Law Enforcement Trust Fund 815,000 Public Works Services 9,072,000 Sport Facilities and Activities 471,000 Solid Waste Recycling Trust 146,000 Transportation and Transit 22,210,000 Emergency Funds 100,000 Total Special Revenue Funds $ 183,180,000 Section 7. The above appropriations for the Special Revenue Fund are made based on the following sources of revenue for Fiscal Year 2019-20 and as referenced in Attachment "B," attached and incorporated: SPECIAL REVENUE FUNDS REVENUES All Sources TOTAL SPECIAL REVENUE FUNDS $ 183,180,000 $ 183,180,000 Section 8. The following appropriations are made for the municipal operations of the Internal Service Fund for Fiscal Year 2019-20: INTERNAL SERVICE FUND APPROPRIATIONS Life and Health Insurance 47,568,000 Workers' Compensation 20,220,000 Others 21,660,000 TOTAL INTERNAL SERVICE FUND $ 89,448,000 Section 9. The above appropriations for the Internal Service Fund are made based on the following sources of revenue for Fiscal Year 2019-20: INTERNAL SERVICE FUND REVENUES All Sources $ 89,448,000 TOTAL INTERNAL SERVICE FUND $ 89,448,000 Section 10. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act or the Financial Integrity Principles, all as set forth in Chapter 18 of the City Code. The appropriations are the anticipated expenditure requirements for the City but are not mandatory should efficient administration of City departments and boards or altered economic conditions indicate that a curtailment in certain expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized' to de -appropriate awards and funds, re -appropriate awards and funds, create awards, amend, adjust, appropriate, and transfer funds between accounts and awards and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted monies from other funds to the General Fund provided that those are appropriated monies which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer, and whose expenditure is not limited to use for any other specified purpose. Section 11. The City Manager is authorized to make any changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan with the transfers in and/or out, as necessary and applicable, of legally available funds and to designate projects, services, components, values, amounts, and uses, as necessary and applicable, for the purposes set forth in this Resolution and Ordinance No. 13861. Section 12. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission as set forth in Attachment "C", attached and incorporated. Any permanent change regarding same shall require City Commission approval. Section 13. The City Manager is authorized' to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized' to administer and disburse the City Commission benefit package. Except for those positions in which the salary is established by City Commission action, the City Manager is further authorized' to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases authorized in this Resolution. Section 14. The City Manager is authorized' to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 15. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City, who is responsible for the efficient administration of all departments, from exercising the power granted to and imposed upon him by the Charter of the City of Miami, Florida, as amended ("City Charter"), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of the City for the efficient and economical administration of the City and all its departments. The authority' contained in this Section shall also be applicable whenever the City Manager shall cause a department to reorganize itself to perform its services more efficiently. Such reorganization may 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. include reduction of budgeted positions, reclassification of positions, and/or alteration of the number of budgeted positions in any given classification. Section 16. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized' when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. Section 17. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized' when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. Section 18. To effect salary adjustments, the City Manager is further authorized' to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code regarding Financial Principles, the Anti - Deficiency Act, and the Financial Integrity Principles. Section 19. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized' to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 20. The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose.' Section 21. Except as herein provided, transfers between items appropriated shall be authorized' by resolution amendatory hereto except that transfers from the Non -Departmental Accounts may be made by resolution. Section 22. The City Manager is authorized' to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with Chapter 18 of the City Code for which formal bidding is required. Such bids to be returnable to the City Commission or City Manager in accordance with City Charter or City Code provisions. Section 23. Expenditure of the herein appropriated funds is authorized' in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. Section 24. The City Manager is authorized1 to accept, negotiate, and execute grant and funding agreements, all in forms acceptable to the City Attorney, in connection with incoming grants and appropriations to the City from various funding sources and certain City grants outgoing to community services partners budgeted in the Non -Departmental Account Schedule and the Transfers -Out Schedule. Section 25. The Pension Stabilization Fund for the City's Firefighters' and Police Officers' Retirement Trust is hereby created as a separate trust account and the governance thereof is authorized', all in accordance with Chapter 40 of the City Code. Section 26. Certain necessary actions by the City Manager and the designated City departments to update the relevant financial controls, create necessary Special Revenue Fund Accounts, and undertake project close-outs, accounting entries, and computer systems in connection herewith and for grants in progress, all in accordance with Chapter 18 of the City Code regarding Financial Principles, the Anti -Deficiency Act, and the Financial Integrity Principles, are hereby ratified, approved, and confirmed.' Section 27. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: Barnaby I_. Min, Deputy City Attorney 6/2/2020 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.