HomeMy WebLinkAboutSubstitution Memo From City ManagerCITY OF MIAMI
OFFICE OF THE CITY ATTORNEY
MEMORANDUM
T Honorable Mayor and Members of the City Commission
FROM: Vctoria Mendez, City Attorney
DATE: May 7, 2020
RE: May 14, 2020 Virtual Commission Meeting Agenda — Substitution of RE.7 -
Amending Anti -Poverty Initiative Guidelines
File No. 7435
Item RE.7 on the May 14, 2020 City Commission Agenda amends the Anti -
Poverty Initiative ("API") guidelines to allow additional purposes for API funds and to
clarify that in addition to City of Miami ("City") Departments, the Offices of the City
Elected Officials shall also qualify as eligible recipients of API funds. The item, as it
appears on the published agenda, is being substituted to reflect additional language
requested by the Sponsor regarding the purposes of API funds.
cc. Arthur Noriega V, City Manager
Miriam Santana, Agenda Coordinator
VM/BLM/DJG
735 Subsh+i+on Ateivi o 1rcry Aftocf
City of Miami
Legislation
Resolution:
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 7435 Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AMENDING THE ANTI -POVERTY INITIATIVE ("API") GUIDELINES TO ALLOW
FOOD DISTRIBUTIONS, AND DURING A DECLARED STATE OF
EMERGENCY TO ALLOW FOR ESSENTIAL SUPPLIES, FURTHER
CLARIFYING THAT IN ADDITION TO CITY DEPARTMENTS, THE OFFICES
OF CITY ELECTED OFFICIALS SHALL QUALIFY AS AN ELIGIBLE RECIPIENT
OF API FUNDS AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY
AND ALL NECESSARY DOCUMENTS, ALL IN A FORM ACCEPTABLE TO THE
CITY ATTORNEY, FOR SAID PURPOSE.
SPONSOR(S): Commissioner Joe Carollo
WHEREAS, pursuant to Resolution No. 14-0362 adopted on September 23, 2014, the
City Commission established the Anti -Poverty Initiative Program ("API") to address poverty,
through a strategy of focusing the provision of support towards the goal of having City of Miami
("City") residents achieve self-sufficiency; and
WHEREAS, pursuant to Resolution No. 15-0106 adopted on March 12, 2015, the City
determined that the most effective means of allocating API funding among the City districts
should be based on the level of poverty within that district; and
WHEREAS, pursuant to Resolution No. 16-0044 adopted January 28, 2016, all API
funding recipients are required to execute an agreement with the City that addresses the scope
of services, performance measures, invoicing, conflicts of interest, and other material terms that
may be applicable for the use of any funds; and
WHEREAS, the Novel Coronavirus ("COVID-19") pandemic and the related economic
impacts has brought to Tight the need to expand the allowable uses of API funds to include food
distributions consistent with the needs identified by this resolution; and
WHEREAS, during a declared State of Emergency or natural disaster to allow for
essential supplies that may be necessary; and
WHEREAS, the Miami City Commission finds it in the best interest of the city and its
residents to henceforth permit the allocation and expenditure of API funds for food distribution,
and in times of economic crisis, including, but not limited to, those caused by disease
pandemics and natural disasters to allow for essential supplies; and
WHEREAS, the API guidelines already include City of Miami Departments as eligible
recipients and the City Commission wishes to clarify that the offices city elected officials shall be
included as such; and
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
City of Miami Page 1 of 2 File ID: 7435 (Revision:) Printed On: 517/2020
File ID: 7435 Enactment Number:
Section 1. The recitals and findings contained in the Preamble of this Resolution are
adopted by reference and incorporated herein as if fully set forth in this Section.
Section 2. The City Commission hereby amends the API Guidelines to allow food
distributions.
Section 3. The City Commission hereby amends the API Guidelines to allow for
essential supplies during a State of Emergency, natural disaster, or economic crisis.
Section 4. The City Commission hereby amends the API Guidelines to clarify elected
official offices shall be an eligible recipient of API funding.
Section 5. The City Manager is further authorized to execute any and all necessary
documents, all in a form acceptable to the City Attorney, for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
APPROVED AS TO FORM AND CORRECTNESS:
1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File ID: 7435 (Revision:) Printed on: 5/7/2020
City of Miami
Anti -Poverty Initiative Program Guidelines
Background:
On September 23, 2014, the Miami City Commission approved Resolution No. 14-0362 establishing the
Anti -Poverty Initiative ("API") program. The following Anti -Poverty Initiative guidelines were passed on
May 23, 2019, per Resolution No. 19-0202, to ensure the accountability and utilization of the program
funds meets the intent of Resolution No. 15-0106 and Resolution No. 16-0044 as well as anti -poverty
related Sunshine meetings held in 2014. Funding allocation is based on poverty rates for each
commission district.
Purpose:
The purpose of the Anti -Poverty Initiative is to reduce poverty within the City of Miami communities and
funding shall be utilized to meet the needs of poor residents. The City of Miami created the Anti -Poverty
Initiative to address poverty based on a strategy of focusing the provision of support towards the City's
residents achieving self-sufficiency.
Anti -Poverty Initiative focuses on projects and programs providing services directly benefitting
disadvantaged City of Miami residents in the following priority areas:
• Educational Programs for children, youth and adults
• Crime Prevention
• Elderly meals, transportation, recreational and health/wellness related activities
• At -risk youth or youth summer job programs
• Transportation services and programs
• Job development, retention and training programs
• Homeless Services
• Food distributions
• Essential supplies, during a State of Emergency, natural disaster, or economic crisis.
The expenditure of Anti -Poverty funds allocated under this Initiative shall only be expended to benefit
the interest of disadvantaged residents of the City of Miami.
Eligible Entities and Organizations:
Anti -Poverty Initiative fund recipients must be an active and registered State of Florida entity:
(1) For Profit; (2) Not -for profit organizations {501(3)(c)}; (3) Governmental units;
(4) Educational and academic institutions; (5) City of Miami departments, offices of City
Elected Officials, agencies, and boards
Additional Program Guidelines and Requirements
• Any organization considered for or selected to receive Anti -Poverty Initiative funds must comply
with any and all local, state and federal laws, rules, regulations, or guidelines associated with the
programs funded, and such allocations may be revoked at the sole discretion of the City
(Last Revised June 6, 2019)
City of Miami
Anti -Poverty Initiative Program Guidelines
Commission.
(Last Revised June 6, 2019)
City of Miami
Anti -Poverty Initiative Program Guidelines
• Organization must complete an Anti -Poverty Initiative funding request form.
• API program is subject to commission approval and funding availability.
• API fund recipients will use funds for a program or initiative that reaches a significant number of
individuals or significantly impacts Miami's disadvantage communities.
• Recipients will be required to enter into a grant agreement with the City of Miami prior to any
funding being disbursed. Said agreement shall include program/activity information and
language regarding:
o Resolution stating who is authorized to execute agreement with City of Miami
o Scope of Services including but not limited to number of residents being served, City of
Miami District/Location where services are being provided, program focus/priority area,
frequency of service, performance measures and any other performance metric deemed
relevant to the program priority area
o Budget detailing how funding will be utilized to provided services to disadvantaged
City/District residents as described in the Scope of Services
o Invoicing for activities and services provided and residents assisted or served
o Conflict of Interest
o Insurance as required by the City of Miami
o Any other material terms deem applicable to ensure appropriate use of public funds
• If an agreement is not executed in six (6) months from the date of Commission approval, the
recipient will be recommended forde-obligation.
• The agreement term will end a year following Commission approval.
• Recipients will be required to complete an end of program close-out report certifying the services
provided, performance metrics and number of people served, location of services and timeline
for the provision of API related services. The City, from time to time, will conduct on -site
monitoring and/or audits of the API funded program/activity/service.
• Funds cannot be used to pay expenditures such as:
o Lobbying Activities
o Traveling for non -program participants
o Meals for non -program participants
o Pay bad debt
o Defense and prosecution of criminal and civil proceedings
o Donations or fund raising activities
o Individual or Personal expenses
o Pay same expense charged to other funding source (e.g. CDBG funds)
o Sponsorship of events and activities
o Any other expenditures deemed ineligible by the City of Miami
• Organizations that discriminate based on race, color, sex, religion, national origin, age or
disability will not be recommended for funding. Administrative/Indirect expenses cannot exceed
10% of the budget allocation.
• The attached Funding Request Form (pages 1-5) must be completed in its entirety and submitted to the
Office of Grants Administration before the entity may added to the Commission Agenda for approval.
(Last Revised June 6, 2019)
City of Miami
Anti -Poverty Initiative Program
Funding Request Form
CONTACT INFORMATION:
Contact Person:
Title:
Phone number:
Email Address:
Name of Person completing this form:
Legal Name of Organization:
Address (Street, City, State, Zip Code):
Executive Director of Organization:
Executive Director email:
Executive Director Contact Phone Number:
The organization is a registered and active State of Florida Corporation (select one):
❑ For -profit organization
❑ Not -for profit organization {501(3)(c)}
❑ Local governmental unit
❑ State governmental unit
❑ Educational and academic institution
❑ City of Miami department, agency and board
Page 1of5
Return this form to: mtrevino@miamigov.com
Last revised: September 16, 2019
City of Miami
Anti -Poverty Initiative Program
Funding Request Form
ORGANIZATION AND PROGRAM/PROJECT INFORMATION
Organization History and Background Information:
Is your program/project providing direct services to residents of the City of Miami? Yes❑No❑
Number of residents your entity will serve:
Frequency of Service:
Age Group Served:
Is your program/project impacting one of Miami's disadvantaged communities? Yes ❑No�
Geographic Area Served (specific to this project/program)
District Served (1, 2, 3, 4, 5, Citywide)
Neighborhood/Community being served:
Program/Project Priority area (Select one):
• Educational Programs for children, youth and adults
• Crime Prevention
• Elderly meals, transportation, recreational and health/wellness related activities
• At -risk youth or youth summer job programs
ElTransportation services and programs
ElJob development, retention and training programs
• Homeless Services
Page 2 of 5
Return this form to: mtrevino@miamigov.com
Last revised: September 16, 2019
City of Miami
Anti -Poverty Initiative Program - Funding Request Form
Program/Project Title:
Project/Program Description:
Program Start Date: Program End Date:
Please describe how this program/project and funding will alleviate poverty within the City of
Miami?
IMPACT AND PERFORMANCE:
Describe overall expected outcomes and performance measures for this project/program:
Please attach additional pages to the back of this packet, if the space above is not sufficient.
Page 3 of 5
Return this form to: mtrevino@miamigov.com
Last revised: September 16, 2019
City of Miami
Anti -Poverty Initiative Program - Funding Request Form
FUNDING REQUEST INFORMATION:
Amount Requested: $
Explain how the City of Miami Anti -Poverty funding will be utilized:
Itemize API funding related to expenditures below:
Personnel Salaries & Wages: $
Personnel Benefits $
Space Rental: $
Utilities (Electricity, Phone, Internet): $
Supplies: $
Marketing: $
Transportation (Participants): $
Meals (Participants): $
Professional Services (List each):
Other (please describe):
Other (please describe):
Other (please describe):
Page 4 of 5
Return this form to: mtrevino@miamigov.com
Last revised: September 16, 2019
City of Miami
Anti -Poverty Initiative Program
Funding Request Form
To be completed by the Entity/Recipient
By signing below you agree to the guidelines and stipulate that the information provided on this form is
accurate and complete.
Completed by (Print & Sign):
Date:
Additional Comments:
To be completed by District Commissioner/Mayor's Office
Recommended for funding: Yes❑Vo ❑
Funding Recommendation:
Commission Meeting Date:
Additional Comments:
Completed by (Print & Sign):
Date:
To be completed by the Department
Received by (Print & Sign):
Date:
Additional Comments:
Page 5 of 5
Return this form to: mtrevino@miamigov.com
Last revised: September 16, 2019