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HomeMy WebLinkAboutExhibit A SUBExhibit A City Manager's Memorandum with written recommendations and findings CITY OF MIAMI OFFICE OF THE CITY MANAGER MEMORANDUM TO: Annie Perez, Procurement Director/Chief Procurement Officer Procurement Department FROM: Arthur Noriega V, City Manager DATE: March 12, 2020 RE: Suspension of Procurement Code to Address of COVID-19 Public Health Emergency Pursuant to Governor Executive Order No. 20-52 Due to the highly contagious nature and rapidly advancing spread of the severe acute respiratory illness known as Novel Coronavirus Disease 2019 (COVID-19), on March 9, 2020, Governor of Florida Ron Desantis declared that a state of emergency exists in the State of Florida and issued attached Executive Order No. 20-52 ("Order"). Pursuant to said Order, specifically Section 4(D) of the same, and in accordance with Section 252.38, Florida Statutes (Emergency management powers of political subdivisions), "each political subdivision within the State of Florida may waive the procedures and formalities otherwise required of the political subdivision by law" in responding to said public health emergency. Additionally, on today's date, Mayor Francis X. Suarez also issued a State of Emergency. Pursuant to the authority provided by the referenced Order, the Mayor's Declaration of a State of an Emergency, and in an effort to assure and protect the life, health, safety, and welfare of the City of Miami ("City") residents, I direct that compliance with and enforcement of City Code Chapter 18, Article III (City of Miami Procurement Ordinance), as amended ("Procurement Code"), be suspended for the procurement of those goods and services essential to the City's response to the COVID-19 public health emergency. Said Procurement Code suspension shall be effective immediately and shall remain in place until further notice. APPROVED BY: APPROVED BY: Annie Perez Procurement Director/Chief Procurement Officer Arthur Non g. V City Manager I 1. / 2- LCD Date Date SUBSTITUTED. Exhibit A City Manager's Memorandum with written recommendations and findings SUBSTITUTED. TO: FROM: DATE: RE: CITY OF MIAMI OFFICE OF THE CITY MANAGER MEMORANDUM Annie Perez, Procurement Director/Chief Procurement 0 icer Procurement Department Arthur Noriega V, City Manager March 12, 2020 Suspension of Procurement Code to Address of CO D-19 Public Health Emergency Pursuant to Governor Executi ze Order No. 20-52 Due to the highly contagious nature and rapidly advancing spread of illness known as Novel Coronavirus Disease 2019 (COVID-19), o Florida Ron Desantis declared that a state of emergency exists i attached Executive Order No. 20-52 ("Order"). Pursuant to said the same, and in accordance with Section 252.38, Florida powers of political subdivisions), "each political subdivision the procedures and formalities otherwise required of the po to said public health emergency. Additionally, on toda issued a State of Emergency. Pursuant to the authority provided by the reference an Emergency, and in an effort to assure and prote of Miami ("City") residents, I direct that complian Article III (City of Miami Procurement Ordi suspended for the procurement of those good COVID-19 public health emergency. Sai immediately and shall remain in place until e severe acute respiratory March 9, 2020, Governor of he State of Florida and issued rder, specifically Section 4(D) of tatutes (Emergency management thin the State of Florida may waive 'cal subdivision by law" in responding s date, Mayor Francis X. Suarez also Order, the Mayor's Declaration of a State of t the life, health, safety, and welfare of the City with and enforcement of City Code Chapter 18, nce), as amended ("Procurement Code"), be and services essential to the City's response to the Procurement Code suspension shall be effective urther notice. APPROVED BY: � F� / 11. 207--(2) Annie Perez Date Procuremen irector/Chief Procurement Officer APPROVED BY: —14-1),4 Arth NonC Ci ' Manager Date SUBSTITUTED. Exhibit B District 1 particular services, to the particular categories of eligible recipients, and with the service providers to be determined by City Commission at upcoming meeting SUBSTITUTED. Exhibit C District 2 particular services, to the particular categories of eli• •le recipients, and with the service providers to be determined b City Commission at upcoming meeting SUBSTITUTED. Exhibit D District 3 particular services, to the particular categories of eligi• e recipients, and with the service providers to be determined by ' ity Commission at upcoming meeting SUBSTITUTED. Exhibit E District 4 particular services, to the particular categories of eli• •le recipients, and with the service providers to be determined b City Commission at upcoming meeting SUBSTITUTED. Exhibit F District 5 particular services, to the particular categories of eligi► e recipients, and with the service providers to be determined by ity Commission at upcoming meeting SUBSTITUTED. Exhibit G Example Draft Compliance Forms in order to maximize the potential for the City to obtain funding and reimbursements with any applicable programs, grants, entitlements, or do . tions through Federal, State, foundation, trust, corporate, not -for -profit, asso .tion, other legal entity, or individual funding sources. ATTACHMENT "G" CITY OF MIAMI MEAL COUPON ASSISTANCE PROGRAM DRAFT GUIDELINES TABLE OF CONTENTS Meal Coupon Assistance Program Stakeholder Responsibilities Sample Qualifying Recipient list Sample Participating Restaurants Log Payment Request Form W-9 Form ACH Authorization Form Participating Restaurant Application Application for Meal Coupon SUBSTITUTED. 2 3 5 6 7 10 11 Wage ATTACHMENT "G" SUBSTITUTED. CITY OF MIAMI MEAL COUPON ASSISTANCE PROGRAM DRAFT GUIDELINES Program Purpose The Meal Coupon Assistance Program is an effort of the City of Miami (City) to invest in its com nity by providing nutritional meal supplements to eligible City residents while supporting the r- overy of businesses negatively affected by actions taken by the government as officials tried to slow e spread of COVI D-19. Efforts to slow down the rate of transmission of the novel corona virus have had a ' egative economic impact to businesses. Local restaurants have been affected as well as City residents, any of whom have lost their employment. In an effort to reverse the economic effects of this nece ary action, the City is taking steps to once again spur economic activity while assisting vulnerable res'rents that are in need of nutritional meal supplements. Timeline The Meal Coupon Assistance Program will be operational immediely once approved by the City Manager. Coupons will have an expiration date of two (2) months -fter the program is implemented regardless on when the coupons were issued. Program Value The City has made $1 million available for the aforemention purpose. If used accordingly, the fund will allow restaurants to rehire employees and provide up to o- e hundred thousand meals city-wide to those in need. Allocation by district is as follows: District 1 District 2 District 3 District 4 District 5 Total $1,000,000 Source: XXXX How It Works The City will issue meal coupons to adult for a meal at any participating restaura valued at or about ten dollars. Partici provide a pre -determined meal to exchange coupons for cash nor pr $10.00. Coupons can only be u pick-up services. Restaurants must keep for reimbursement eq and sale receipts mu the district office to the City of payments occ Coupons that are sidents and their household members that can be redeemed of their choice (inclusive of tax and/or delivery). Each coupon is ating restaurants must accept the coupon as cash equivalent and e coupon bearer. Restaurants and program participants must not vide change to the coupon bearer if the amount purchased is less than lized for the purchase of meals. Restaurants can only offer delivery or a 'ecord of all coupons and related receipts they redeemed attached to a request led to the sum all coupons. The reimbursement request consisting of coupons, be delivered to the respective district office or a specified location accessible by ndays and/or Wednesdays. The district office will submit the reimbursement request ami Administration for immediate payment to each participating restaurant. ACH weekly. I not be reissued if a recipient were to misplace or lose his/her coupon(s). In addition, coupons efaced or damaged beyond recognition also will not be replaced. Wage ATTACHMENT "G" CITY OF MIAMI MEAL COUPON ASSISTANCE PROGRAM DRAFT GUIDELINES Why It Works The program discourages large gatherings that are indicative of traditional food distribution effis by sending bearers directly to the participating restaurants to redeem a meal at any time th wish. Eliminating large gatherings by participants and volunteers follows the guidelines of social : istancing requirements established by local governments. SUBSTITUTED. Each recipient must complete a "Meal Coupon — Resident Application Form" and submi it to the district office for approval to allow for proper documentation and record keeping of each dollspent in order to encourage reimbursement by the state or federal government. Selection Methodology (selection may vary by district office) Example: ■ Application deadline and lottery based on district office preference ■ First come first serve; District Office Preferences (preferences may vary by district office) Preferences may vary by district office. The program has the followig(g preferences: Example: ■ Elderly and/or disabled households; ■ Unemployed; NOTE: Guidelines, forms, and other documents attach- to these Guidelines are subject to change from time to time to ensure proper utilization of public fu . ing. District office Responsibilities ■ Identify and determine recipien list (minimum requirements for auditing purposes). Complete the "Resident Application For ' for each recipient (see application form attached). ■ Ensure restaurants comple "Participating Restaurant Application Form" and provide all required forms and licenses. Dis ict office must select the participating restaurants and inform City Administration. ■ Approve design for 'oupon per district ■ Keep inventory . ' pre -numbered coupons in district office in a safe area for tracking purposes ■ Provide instr tions to restaurant regarding the reimbursement process ■ Provide in ruction to residents on participating restaurants and how to redeem coupons ■ Assign • e-numbered coupons to approved recipients. (see Sample Qualifying Recipient list and Relat: d Coupon(s) Record all redeemed coupons and track Keep coupons in safe area until a request for reimbursement is prepared Wage ATTACHMENT "G" CITY OF MIAMI MEAL COUPON ASSISTANCE PROGRAM DRAFT GUIDELINES SUBSTITUTED. ■ Prepare request for reimbursement for participating restaurants. (See sample Check requ: t Participating Restaurant Responsibilities ■ Receive coupons from coupon holder ■ Check for authenticity as instructed by the district office ■ Submit redeemed coupons to the district office ■ Provide a completed reimbursement package and attach receipts for =:ch redeemed coupon ■ Write down name of person coupon was issued to on the back of t►e coupon. Administration Responsibilitie ■ Have funds available for each elected official (Budget) a allowed by Manager under the COVID- 19 emergency Approve design for coupon (Budget) ■ Procure Check paper (special paper when copied d-.icts "do not copy" to prevent forgery (GSA) ■ Print coupons on demand — use prenumbered m chine- Recommendation to start with 00000001 preceded by a two -letter initial of the district' choice. ex: HM-00000001 (GSA) ■ Initiate ratification of the Manager's Coup. Program by the Commission (Manager) ■ Receive redeemed coupons accompan'-d with a request for reimbursement from the district office (Finance- A/P) ■ Check supporting documentation . d request for reimbursement per restaurant (Finance- A/P); ■ Issue check within a week of su.mittal (Finance- A/P) until the program expiration date ■ Assist in resolving challenge that may arise under the program ■ At the end of program pr.vide reports of redeemed coupons per district (Finance) 41Page SUBSTITUTED. ATTACHMENT "G" CITY OF MIAMI MEAL COUPON ASSISTANCE PROGRAM DRAFT GUIDELINES Sample Qualifying Recipient list and Related Coupon(s) Coupon# Individual / Recipient Household Size Relationship Address Qualifier# INCO <80% • AMI Qualifier#2 Income TBD HM-00000001 John Doe Self 444 NW 22 ST i3 ■ HM-00000002 Jane Doe Wife 444 NW 22 ST in ■ HM-00000003 George Doe Son 444 NW 22 ST in ■ HM-00000004 Mary White Self 250SW 22 Avenue in ■ HM-00000005 Steven White Husband 250SW 22 Avenue in ■ HM-00000006 Terry Smith Self 720 SW 8th ST in ■ HM-00000007 Steven Smith Husband 720 SW 8th ST 13 ■ HM-00000008 Terry Smith Jr Daughter 720 SW 8th 13 ■ HM-00000009 Jason Smith Father 720SW 8 ST 13 ■ HM-00000010 Juan Espinoza Self 2201S 7thST in ■ HM-00000011 Nadir Salmon Self 3223 N 8th Avenue in ■ HM-00000012 Janice Salmon Aunt 322 W 8thAvenue 13 ■ * ■ ■ * ■ ■ * ■ ■ * ■ ■ HM-00010000 Recipient 10,000 ■ ■ Custodian: District Office NOTE: The example above uses only one meal co on per person. However, if you wish to provide multiple meal coupons per person, please indic- e it in the chart as well. Wage ATTACHMENT "G" CITY OF MIAMI MEAL COUPON ASSISTANCE PROGRAM DRAFT GUIDELINES SUBSTITUTED. Participating Restaurants Log City of Miami Meal Coupon Assistance Program District: 5 Restaurant Name Address Phone No Delivery Deliv= y F- $ Pick -Up W-9 ACH Setup Chef Creole Seasoned Restaurant 200 NW 54th ST 305-411-5534 © -El El El Fiorito 5555 NE 2nd Avenue 305-445-8456 © $5.00 ■ Cafe Royal 5808 NE 4th CT 305-484-6656 © - ■ El El La Fourchette Restaurant 8267 N. Miami Avenue 786-225-5665 © $3.50 El IN IN Sixty 6010 NE 2nd CT 305-556-7847 'r3 $2.50 © IN ■ Mandolin Aegean Bistro 4312 NE 2nd Avenue 305-466-6565 © $2.00 ■ © ■ 3 Queens Restaurant 7625 NE 2nd Avenue 305-878-6598 ■ - © © ■ Bon Gout BBQ 99 NW 54th ST 305-111-456 © - © © ■ La Piazzetta Pizzeria 5143 NE 2nd Avenue 786-201-8: 6 © $5.00 ■ Casablanca Seafood Bar & Grill 400 NW N River Dr 786-556- %004 © - ■ El El Kiki on the River 450 NW N River Dr 305-77:-5565 © $4.00 ■ Modern Garden 1422 NW N River Dr 305- 6-8874 ■ -El El El Red Rooster 920 NW 2nd Avenue 78s-203-5456 © -El El El Garcia's 398 NW N River Dr '5-225-8478 © $5.00 • © ■ Jackson Soul Food 950 NW 3rd Avenue 786-445-8799 © $2.00 © © ■ Burger King 797 NW 27th Avenue 305-998-8779 © $2.50 © IN ■ McDonald's 8050 NW 27th Avenue 305-255-4566 ■ - © © ■ NOTE: This log can also be provided to progrparticipants so they know where they can order food fro m Wage ATTACHMENT "G.. SUBSTITUTED. From (Name of Requestor): CITY OF MIAMI MEAL COUPON ASSISTANCE PROGRAM DRAFT GUIDELINES PAYMENT REQUEST FORM MEAL COUPON ASSISTANCE PROGRAM DISTRICT To: Finance A/ Subject: Check Request Date: Please issue a check in the amount of: to the followin .articipating restaurant: Participating Restaurant Name: as per the attached redeemed coupons (see attached "Summary Sheet"). �. 1 have verified that the information contained in this Payment Req -st Form and the attached Summary Sheet is accurate and correct and that the number of ORIGINAL meal coupo attached to this Payment Request Form mirror the information on the Summary Sheet. Signature of Authorized District Office Staff Print Name. Date 7IPage ATTACHMENT "G" CITY OF MIAMI MEAL COUPON ASSISTANCE PROGRAM DRAFT GUIDELINES SUBSTITUTED. W-9 FORM See full version on-line W-9 form and ACH enrollment forms are accessible via this link. Both forms can b: completed through the City website: https://www.miamigov.com/Services/Doing-Business/Submit-a-W9- Form? BestBetMatch=w9 d13b95b2-5146-4b00-9e3e-a80c73739a64 7ad6c4867c1f I en -US 5f368-ecaa-4a93-b749- Form W-9 tP.sv. October 2o1 a) LYpartmem of Ns Treasury Inferred flerenua Sen•ice Request for axpayer Identification Num er and Certification ■ Go to www.irs.gov/FormWO f. alstructions and the latest information. Give Form tothe requester. Do not send to the IRS. 1 Name (e s sl»wn col yxt intone tax return). Name is required cn th. Ina; do not lee.?thia lino blank 2 Business namwifiweganded entity name, rf differ horn aboa- f �yy t L p a 3 Chock aproplate box for federal tax ofassitloation of the _ son ell name is er arod on line I. Chock only one of the following seven boxer, ❑ lydMiduallstle erocrkRir or ❑ 'C C Pon •' ❑ S Comedian ❑ Partnership ❑ Tnusl+estate einje-m mbar LL 4 Exemptions,(codes certain entities. insttuctor,e Exempt Pat'* apply ony to not individuals; see on pejo * Dade # she) '4 G ❑ United liability company rater the tan de--• cation tC=C corporation, SS corporation, P.Partnwship) ■ o E Not Check the appropriate box in the f above for the tax classification ce the eingle-rnember owner. Do not check LLC if the LLC la classfli d as a singgle- •. • LLC that Is ditroordod from the owner titles tho owner of the LLC is another LLC thane t. is MA I.. the ownw t S for U.S. federal tax purposes. DthwwY- ise. a slr�v. i rw i lber LLC that Exenplich ode of two from FATCA repotirq u ,F if is disregards/ from the owner Moral heck the appopdata box for tits tax classification of its owlet. ❑ Other ,(See Metruotros)■ . lKax"fioumd•%Q xr903='ar Lta.l '$ d 6 Address number. street, end apt.. suite no.) See instnx'xiona. Fequeetw's name and address (option 6 Cary, a4aRa. and ZIP ctdo 7 List aocaunt number {sj - .. (CptiulaQ Part I Taxpayer dentification Number (TIN) Enter your TIN in the ap prate box The TIN provided must match the name given on line 1 to avoid Social seem nty number J backup withholding. F. individuals, this 's ynnerally your social security number(SSN). However, for a resident alien, sofa p , etor. or disregarded ei ty sea the insffuctions far Part I. later. For other altibos. it is your = •foyer identification number (Mt. It ycu do not have a number. see How to get — — TfN. latex. or Note: If the ac . nt is in more than one name, see the instructions for line 1- Also see What Name and EmPloyta identification number Numbs; To G rrh Requester for guidelines on vnhcsa numbarto enter. Part II ' Certification Wage ATTACHMENT "G" SUBSTITUTED. CITY OF MIAMI MEAL COUPON ASSISTANCE PROGRAM DRAFT GUIDELINES CITY OF MIAMI SUPPLIER DIRECT DEPOSIT (ACH) AUTHORIZATION Supplier Name (if known): Name of Supplier: Address: FEIN/TIN/SSN: Phone No.: Email Address: Fax No.: Direct Deposit/ACH Action Request (check one): Start ❑ Ch , nge ❑ Stop ❑ Checking Account Information: Name of Financial Institution: Address: Phone No.: Account No.: Routing No.: Voided Check Attached ❑ Authorization I hereby authorized and request the City of 1 iami to initiate credit entries, and if necessary, debit entries and adjustments for any credit entries in error o my account at the financial institution named. This authorization is to remain in effect until withdrawn by e in writing with sufficient notice to the City to allow adequate time to effect termination. Signature Date The signature above sig fies agreement with the following terms and conditions: Instructions This authorizatio form for Direct Deposit/ACH Deposit must be completed and signed by an authorized representative o the Supplier requesting deposit. You must attach a copy or original (marked "VOID") of your bank check. To indi to the action requested, and account type, please a check mark or an "X" inside the provided check box next to t e appropriate choice. After the 'rm is completed, signed and the required documents attached, it should be returned to the Finance Depart nt of the City of Miami, 444 SW 2"dAvenue, 6`h Floor, Miami, FL 33130 or Faxed to 305-416-1987 or emailed to pay' .les@miamigov.com 9IPage ATTACHMENT "G" SUBSTITUTED. CITY OF MIAMI MEAL COUPON ASSISTANCE PROGRAM DRAFT GUIDELINES CITY OF MIAMI MEAL COUPON ASSISTANCE PROGRAM PARTICIPATING RESTAURANT APPLICATION FORM This Program is aimed at assisting local restaurants that are economically impacted by COVID-19. The pr%gram will provide a $10.00 voucher to adult residents and their household members for a meal at a local participating resta ant. The voucher will be paid directly to the restaurant by the City of Miami on a reimbursement basis. RESTAURANT INFORMATION Legal Name of Business: Tax ID No.: Business Address: Miami, FL Zip Code: Owner/Authorized Signer's Name: Email Address: Pho e No.: SERVICE INFORMATION District(s) Served: 1 ❑ 2 ❑ 3 ❑ 4 ❑ 5 ❑ RESTAURANT OWNER QUALIFICATION CRITERIA am able to provide balanced and nutritional meals for $10.00 (tax inclu. -d) YES ❑ NO ❑ am able to accept Meal coupon vouchers that must be presented to e City for reimbursement YES ❑ NO ❑ have a pickup window or a place in front of my restaurant to set • a rapid pick up location YES ❑ NO ❑ am able to offer different menus to coupon holders YES ❑ NO ❑ have delivery capabilities and can deliver meals to my clies at no extra cost YES ❑ NO ❑ have delivery capabilities, but the additional cost per d' ivery is: $ Have you applied for an SBA Loan such as Payment P otection Program (PPP), Economic Injury Disaster YES ❑ NO ❑ Loan Emergency Advance (EIDL), SBA Express Brid: Loans, or SBA Debt Relief If you answer was "YES" on the question above, ave you received the SBA benefit already? YES ❑ NO ❑ ADDITIONAL SUPPORTING DOCUMEN 'ATION — Please attach the following to this Application Form. • Form W-9 • B iness Licenses • Direct Deposit Form • ' usiness Tax Receipts • Sample Menu • Dept. of Health License ACKNOWLEDGMENT as the owner/authorized signer of acknowledge that the serviceprovided are in the City of Miami, and that I am responsible for providing the documentation requested in order to parti '•ate in this program, and further certify that the information provided above is true and correct. • Copy of Last Health Inspection Report Print Owner/Au orized Signer Signature Date 101 Page Name (Nombre): Address (Direccian): City (Ciudad): MIAMI ATTACHMENT "G" SUBSTITUTED. CITY OF MIAMI MEAL COUPON ASSISTANCE PROGRAM DRAFT GUIDELINES CITY OF MIAMI MEAL COUPON ASSISTANCE PROGRAM APPLICATION FOR MEAL COUPON Solicitud para cupones de comida Email Address (Correo Electronico): Phone # (Telefono #): State (Estado): FL SSN No Apt No.: Zip Code 'adigoPostal): Are you currently employed (tiene trabajo. tualmente?) YES ❑ NO ❑ You and your family are eligible IF (1) you are low income as noted in the chart be and (2) you meet the documentation requirements of being a City of Miami resident. Usted y su familia son elegible SI usted: (1) es de bos ingresos e indicado en la grofica debajo; (2) cumple con los requisites de ser un residente de la Ciudad de Miami Current Income Limits for the Program (Limites de Ingresos vi. me del programa) Household Size (No. de Integrantes en su Familia) 1 2 3 4 5 Maximum Income (Ingreso Maximo) $51,200 I $58,500 I $ (80% of Area Median Income) (80% del promedio del area) Annual Combined Household Income for ALL household members: (Ingresos Anuales Combinados de TODOS los miembros del hogar) 800 $73,100 $78,950 $84,800 $90,650 $96,500 In the following chart, please write down the household composition ncluding yourself). (En lasiguiente tabla, escriba la composician familiar de su hogar (incluyendose a Ud.) No. Name (Nombre) Relationship (Relacian) Last 6- gits SSN Itimos 6-d' itos del SSN) Age (Edad) Race (Roza) Hispanic Y / N FOR CITY USE ONLY (Solo para el use de la Ciudad) Coupon # 1 SELF (Solicitante) 2 3 4 5 6 7 APPLICANT CERTIFICATION • I am currently NOT receivi actualmente NO recibo ninguna any meal/food assistance from any other local, state, or federal housing assistance program. (YO istencia de comida de ningan otro programa de asistencia de vivienda local, estatal o federal); • I certify that the infor tion provided to determine my eligibility for assistance on this application is true and correct to the best of my knowledge. I, t• e applicant, further understand that any false information provided in connection with this application may be grounds for ter (nation from the program. (YO certifico que la informacian proporcionada para determinar mi elegibilidad pars recibir asistencia a traves de esta soli. ud es verdadera y correcta, bajo to que yo conozco y entiendo. Yo, el solicitante, entiendo ademas que cualquier informacian falsa proporcionada en r: acian con esta solicitud puede ser motivo de terminacian del programa. • I understand at this assistance is contingent upon the availability of funds; fro entiendo que esta asistencia depende de la disponibilidad de fondos); Signa re of Applicant/Head of Household Print Name Date Firm el Solicitante/Cabeza de Familia Nombre completo con tetra de molde Fecha 111 Page ATTACHMENT "G" CITY OF MIAMI SENIOR MEAL ASSISTANCE PROGRAM Background: On March 11, 2020, the World Health Organization declared the novel coronavirus, also own as COVID- 19, a global pandemic. The declaration and spread of the virus have led the State of F . rida and the City of Miami to declare a State of Emergency. Researchers have determined that se 'ors are particularly susceptible to the respiratory illness, which can cause pneumonia and symptoms s h as fever, cough and shortness of breath. A recommendation from the Center for Disease and Control as the particle effect of seniors self -quarantining. This program is designed to minimize contact with e general public to avoid contracting COVID-19 for our most vulnerable population and mitigate t'e spread of the disease in general. SUBSTITUTED Program Description: The Senior Meal Assistance Program is designed to provide nutritiou and balanced meals to City of Miami (City) residents that are 60 years, or older. The intent of this Program is to provide meals to unserved seniors residents that are identified by Elected Officials who m.y be facing starvation and are not being served by other meal programs. Source of Funding and Amount: General fund in the a .unt of $1,000,000. Allocation of Funds: Allocated to Elected Official .ffices based on the current Anti -Poverty Initiative allocation as follows: District 1 District 2 D' tract 3 District 4 District 5 TOTAL $180,000 $172,000 194,000 $264,000 $190,000 $1,000,000 Costs to Resident(s): None. Eligible Resident(s) must meet t following requirements: • Be 60 years or older • Not be receiving meals f .m any other private, city, county, state or federal program • Must reside in the Cit of Miami Required Documenta on (Obtained by City staff): • Meal Distributi• Form (see attached) • Time stampe• pictures of delivery confirmation with location enabled (GPS coordinates) when downloads. to a computer • Establish-d drop-off centers or sites per districts and delivery time • Utiliza '.n of the three (3) approved vendors (see attached) City Sena re St, f: The City will commit two (2) staffers per elected office strictly for the implementation of the Meal Assistance Program. Employees will follow all procedures related to COVID-19 activities as ested by the EOC. Page 1 of 2 SUBSTITUTED. ATTACHMENT "G" CITY OF MIAMI SENIOR MEAL ASSISTANCE PROGRAM Number of Meals to be Provided: The Elected Official, under the program's guidelines, ill determine the number of meals per eligible resident not to exceed more than 2 deliveries per wee Payment Processing: City will make payments to the approved service provider after eceipt of supporting documentation and in accordance with their executed agreement. The y's goal is to seek reimbursement from eligible future federal programs or any other available fu . ing source. Length of Program: Two months from implementation of this program .r until funding allocation is depleted, whichever occurs sooner. NOTE: Guidelines, forms, and other documents attached to these uidelines are subject to change from time to time to ensure proper utilization of public funding. Page 2 of 2