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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6827 Date: Commission Meeting Date: 04/23/2020 Requesting Department: Department of Resilience and Public Works Sponsored By: District Impacted: All Type: Resolution Subject: Authorize Access - St Louis RFP - Information and Emergency Kiosks Purpose of Item: The nature of this item is to authorize a resolution of the City of Miami Commission, authorizing the accessing of the City St. Louis ("St. Louis") Request for Proposal ("RFP") No. 2018.08.27 for the Furnish and Installation of Information and Emergency Kiosks, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended, with IKE Smart City, LLC ("ISC"), which was competitively solicited, subject to any extensions and/or replacement contracts by St. Louis; authorizing the City Manager to execute the Supplemental Agreement to Contract No. 2018.08.27 in substantially the attached form, further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals and extensions, subject to appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, without limitation, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: The City of Miami ("City'), is a major port city which leads in finance, commerce, culture, media, innovation, entertainment, the arts, and international trade categories. The City's current population is approximately 467,085, with millions of visitors that transit through the City. It is in the best interest of the City to access a contract in which the provider manufactures, installs, operates and maintains ADA compliant Kiosks in the public right-of-way, principally on sidewalks and other public areas. It is the desire of the City that the kiosks not only help to improve the experience of its visitors and residents, but also pique the curiosity of the residents and visitors by encouraging sustainability through promotion of awareness, understanding and adapting to a paper free City. The Kiosks will provide, but are not limited to the following: 1. Provide information on transit options; 2. Provide wayfinding information to landmarks, museums, restaurants, retail stores and other small businesses; 3. Provide information on local events; 4. Serve as a dissemination point for City messages including emergencies; 5. Serve as a surveying tool to solicit feedback from residents and visitors; 6. Generate revenue through advertising; 7. Provide free Wireless Fidelity ("Wi-Fi"); and 8. Free emergency 911 calls/ fitted with light to signal emergency. Budget Impact Analysis Item is Related to Revenue Item has NOT an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: N/A Reviewed B Office of Resilience and Sustainability Review Completed 02/13/2020 4:23 PM Department of Procurement Annie Perez Department of Risk Management Ann -Marie Sharpe Office of Management and Budget Donovan Dawson Office of Management and Budget Christopher M Rose City Manager's Office City Manager's Office City Manager's Office Legislative Division City Commission Office of the City Attorney Office of the City Attorney City Commission City Commission Office of the City Attorney Nzeribe Ihekwaba Denise Lee Arthur Noriega V Valentin J Alvarez Nicole Ewan Pablo Velez Barnaby L. Min Todd B. Hannon Nicole Ewan Victoria Mendez Alan M. Dodd Procurement Review Risk Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review City Manager Review Legislative Division Review Meeting ACA Review Deputy City Attorney Review Meeting Meeting Approved Form and Correctness Department Head Completed 02/24/2020 12:32 PM Completed 02/26/2020 2:29 PM Completed 02/27/2020 9:53 AM Completed 03/03/2020 2:00 PM Completed 03/03/2020 3:53 PM Skipped 02/26/2020 2:28 PM Completed 03/03/2020 6:13 PM Completed 03/03/2020 6:24 PM Completed 03/12/2020 9:00 AM Completed 03/12/2020 4:06 PM Completed 03/13/2020 8:43 PM Completed 04/09/2020 9:00 AM Completed 04/23/2020 9:00 AM Pending City of Miami Legislation Resolution City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6827 Final Action Date:4/23/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION PURSUANT TO SECTION 18- 111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AUTHORIZING THE ACCESSING OF THE CITY OF ST. LOUIS, MISSOURI'S ("ST. LOUIS") REQUEST FOR PROPOSALS NO. 2018.08.27 FOR INFORMATION AND EMERGENCY KIOSKS ("KIOSKS") WITH IKE SMART CITY, LLC, A FOREIGN LIMITED LIABILITY COMPANY AUTHORIZED TO CONDUCT BUSINESS IN THE STATE OF FLORIDA ("ISC"), UTILIZING THE COMPETITIVELY SOLICITED AND EXISTING CONTRACT WITH ST. LOUIS, SUBJECT TO ANY AMENDMENTS, RENEWALS, EXTENSIONS, NEW, OR REPLACEMENT CONTRACTS; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CITY OF MIAMI ("CITY") SUPPLEMENTAL AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH ISC; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS AND IN COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") is a major port city with a current population of approximately 467,085 residents and is a leader in finance, commerce, culture, media, innovation, entertainment, arts, international trade, and tourism with millions of visitors regularly transiting through the City; and WHEREAS, it is in the best interest of the City to access a contract for information and emergency kiosks ("Kiosks") with a provider that manufactures, installs, operates, and maintains Americans with Disabilities Act ("ADA") compliant Kiosks in the public right-of-way, principally on sidewalks and other public areas; and WHEREAS, it is the desire of the City that the Kiosks not only help improve the experience of its visitors and residents, but also pique their curiosity by encouraging sustainability through promotion of awareness, understanding, and adaptation to a paper free City; and WHEREAS, the Kiosks shall provide information on transit options; wayfinding to landmarks, museums, restaurants, retail stores, and other small businesses; information on local events; serve as a dissemination point for City messages, including emergencies; function as a surveying tool to solicit feedback from residents and visitors; generate revenue through advertising; offer free wireless fidelity ("W-Fi"); allow for free emergency 911 calls, with emergency signal lighting; and provide other valuable information; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), the City's Chief Procurement Officer has determined that the awarded contract between the City of St. Louis, Missouri ("St. Louis") and Ike Smart City, LLC, a foreign limited liability company authorized to conduct business in the State of Florida ("ISC"), was entered into pursuant to a competitive sealed process in compliance with the City's laws, policies, and procedures; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-111 of the City Code, the accessing of St. Louis Request for Proposals No. 2018.08.27 for the Kiosks with ISC, utilizing the competitively solicited and existing contract with St. Louis subject to any amendments, renewals, extensions, new, or replacement contracts, is authorized.1 Section 3. The City Manager is authorized to execute the City's Supplemental Agreement, in a form acceptable to the City Attorney, with ISC. Section 4. The City Manager is further authorized' to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and prior budgetary approvals, in compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.