Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #7198 Date: 02/13/2020 Commission Meeting Date: 04/09/2020 Requesting Department: Department of Procurement Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bid - Roadside Tire Repair Services Citywide Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bid received on January 21, 2020, pursuant to IFB 1154387, from the sole responsible and responsive Bidder, S.O.S Mobile Tire Corp ("S.O.S") for the provision of roadside tire repair services, on an as needed basis, for an initial contract term of two (2) years, with the option to renew for three (3) additional one (1) year periods, allocating funds of various sources of funds from the user departments and agencies, subject to availability of funds and budgetary approval at the time of need; Authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: On December 27, 2019, Procurement issued IFB No. 1154387, under full and open competition. As required by the Procurement Code, the IFB was advertised and issued online. On January 21, 2020, at the bid closing one (1) bid was received. The bid was evaluated and tabulated following the guidelines published in the IFB. Procurement is recommending award to S.O.S Mobile, the sole responsive and responsible Bidder, per bid specifications. The estimated contract amount is $82,213.80 annually (approximately $411,069.00 for all five (5) years). Budget Impact Analysis Item is NOT Related to Revenue Item is NOT funded by Bonds Item is an Expenditure Total Fiscal Impact: $82,213.80 annually (Approximately $411,069.00 in the aggregate) General Account No.: Various sources of funds from the user Departments and Agencies. Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Annie Perez Luis Hernandez -Torres Christopher M Rose Sandra Bridgeman Denise Lee Valentin J Alvarez Arthur Noriega V Pablo Velez Barnaby L. Min Victoria Mendez Nicole Ewan City Clerk's Office Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review City Manager Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Rendered Completed 02/13/2020 1:01 PM Completed 02/13/2020 5:42 PM Completed 02/13/2020 6:15 PM Completed 03/13/2020 10:12 AM Skipped 03/13/2020 10:50 AM Completed 03/13/2020 11:27 AM Completed 03/18/2020 12:53 PM Completed 03/19/2020 11:38 AM Completed 03/19/2020 1:16 PM Completed 03/20/2020 2:24 PM Completed 04/09/2020 9:00 AM Completed 04/13/2020 1:44 PM City of Miami Legislation Resolution Enactment Number: R-20-0094 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 7198 Final Action Date:4/9/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID RECEIVED ON JANUARY 21, 2020 PURSUANT TO INVITATION FOR BID ("IFB") NO. 1154387 FOR THE PROVISION OF ROADSIDE TIRE REPAIR SERVICES CITYWIDE ON AN AS NEEDED BASIS FROM THE SOLE RESPONSIVE AND RESPONSIBLE BIDDER, S.O.S MOBILE TIRE CORP ("S.O.S"), FOR AN INITIAL TERM OF TWO (2) YEARS WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE END USER DEPARTMENTS AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVALS AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, on December 27, 2019, the City of Miami's ("City") Procurement Department ("Procurement") issued Invitation for Bid ("IFB") No. 1154387 under full and open competition to establish a contract for the provision of roadside tire repair services Citywide on an as needed basis for an initial contract term of two (2) years with the option to renew for three (3) additional one (1) year periods; and WHEREAS, on January 21, 2020, Procurement received one (1) bid from the sole responsive and responsible bidder, S.O.S Mobile Tire Corp, a Florida profit corporation ("S.O.S"), which was evaluated and tabulated following the required guidelines of the IFB; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received on January 21, 2020 pursuant to IFB No. 1154387 for the provision of roadside tire repair services Citywide on an as needed basis from the sole responsive and responsible bidder, S.O.S, for an initial term of term of two (2) years with the option to renew for three (3) additional one (1) year periods is accepted. Section 3. Funds are allocated from the various sources of funds from the end user departments and agencies, subject to the availability of funds and budgetary approvals at the time of need. Section 4. The City Manager is authorized to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 3/20/2020 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions.