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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #7197 Date: 02/13/2020 Commission Meeting Date: 04/09/2020 Requesting Department: Department of Parks and Recreation Sponsored By: District Impacted: All Type: Resolution Subject: Accept Bid - After School Snack Program Purpose of Item: The nature of this item is to authorize a Resolution of the Miami City Commission, accepting the bid received on November 18, 2019 pursuant to IFB 1105381 from the sole responsive and responsible Bidder, Florida Introduces Physical Activity and Nutrition to Youth, Inc dba FLIPANY, ("FLIPANY") to provide and administer the City of Miami's ("City") after school snack program, on an as needed basis, for an initial contract term of two (2) years, with the option to renew for two (2) additional one (1) year periods, allocating funds from the Parks and Recreation Department ("Parks"), Special Revenue Account Number, 11550.295999.431000.0000.00000, and other sources of funds, subject to the availability of funds and budgetary approval, at the time of need. Authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: The Parks and Recreation Department ("Parks") has identified a need to engage a vendor to provide and administer the City's after school snack program, on an as needed basis. On October 25, 2019, the Department of Procurement ("Procurement") on behalf of Parks, issued IFB No. 1105381, for the provision of After School Snack Program Provider and Administrator. As required by the Procurement Code, the IFB was advertised and issued online. On November 18, 2019, at the bid closing, one (1) bid was received. Procurement is recommending award to FLIPANY, which met all requirements, per the bid specifications, and is the apparent responsive and responsible Bidder. The estimated contract amount is approximately $36,900 annually (approximately $147,600 for all four (4) years). Budget Impact Analysis Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Item is NOT Related to Revenue Item is NOT funded by Bonds Item is an Expenditure Total Fiscal Impact: $36,900 Annually (Approximately $147,900 for four (4) years in the aggregate) Special Revenue Account No.:11550.295999.431000.0000.00000, Reviewed B Department of Parks and Recreation Lara S De Souza Annie Perez Donovan Dawson Christopher M Rose Sandra Bridgeman Denise Lee Valentin J Alvarez Arthur Noriega V Pablo Velez Barnaby L. Min Victoria Mendez Nicole Ewan City Clerk's Office Department Head Review Procurement Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review City Manager Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Rendered Completed 02/24/2020 11:07 AM Completed 02/24/2020 12:01 PM Completed 03/11/2020 12:08 PM Completed 03/11/2020 12:27 PM Completed 03/13/2020 9:10 AM Skipped 03/13/2020 10:47 AM Completed 03/13/2020 11:26 AM Completed 03/18/2020 12:53 PM Completed 03/19/2020 11:53 AM Completed 03/19/2020 1:06 PM Completed 03/20/2020 2:26 PM Completed 04/09/2020 9:00 AM Completed 04/13/2020 1:44 PM City of Miami Legislation Resolution Enactment Number: R-20-0093 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 7197 Final Action Date:4/9/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID RECEIVED NOVEMBER 18, 2019 PURSUANT TO INVITATION FOR BID ("IFB") NO. 1105381 TO PROVIDE AND ADMINISTER THE AFTER SCHOOL SNACK PROGRAM ON AN AS NEEDED BASIS FROM THE SOLE RESPONSIVE AND RESPONSIBLE BIDDER, FLORIDA INTRODUCES PHYSICAL ACTIVITY AND NUTRITION TO YOUTH INCORPORATED D/B/A FLIPANY, A FLORIDA NOT FOR PROFIT CORPORATION ("FLIPANY"), FOR THE CITY OF MIAMI'S ("CITY") PARKS AND RECREATION DEPARTMENT ("PARKS") FOR AN INITIAL TERM OF TWO (2) YEARS WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM SPECIAL REVENUE FUND ACCOUNT NO. 11550.295999.431000.0000.00000 AND OTHER SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami's ("City") Parks and Recreation Department ("Parks") requires a vendor to provide and administer the After School Snack Program on an as needed basis ("Program"); and WHEREAS, on October 25, 2019, the City's Department of Procurement ("Procurement"), on behalf of Parks, issued Invitation for Bid ("IFB") No. 1105381 to provide and administer the Program for an initial term of two (2) years with the option to renew for two (2) additional one (1) year periods; and WHEREAS, on November 18, 2019, Procurement received a bid pursuant to IFB No. 1105381 from the sole responsive and responsible bidder, Florida Introduces Physical Activity and Nutrition to Youth Incorporated d/b/a Flipany, a Florida not for profit corporation ("Flipany"); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received November 18, 2019 pursuant to IFB No. 1105381 to provide and administer the Program from the sole responsive and responsible bidder, Flipany, for Parks for an initial term of two (2) years with the option to renew for two (2) additional one (1) year periods is accepted. Section 3. Funds shall be allocated from Special Revenue Fund Account No. 11550.295999.431000.0000.00000 and other sources of funds, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity ttor ey 3/2072020 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions.