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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #7184 Date: 02/13/2020 Commission Meeting Date: 03/12/2020 Requesting Department: Office of Grants Administration Sponsored By: District Impacted: All Type: Resolution Subject: Reimbursement Grant - Marine Fire Vessel Purpose of Item: A Resolution of the Miami City Commission, with attachments, authorizing the City Manager to submit an application for reimbursement grant funding to the Florida Inland Navigation District ("FIND") Waterways Assistance Program, in an amount not to exceed up to $30,000.00, for the purchase of a City of Miami Fire Department Marine Fire Vessel ("Project"); in the event of the award, authorizing the allocation of the required matching funds for fifty percent (50%) of the project eligible costs, in an amount not to exceed up to $30,000.00, available under the Project 40-B173216B for a total project cost of $60,000.00; further authorizing the City Manager to execute any other necessary documents for the submission of said grant application, the execution of grant or deed agreements and amendments, modifications, renewals, and extensions, and the acceptance of grant funds in the event of the award of the grant for fiscal year 2020-2021. Background of Item: The Office of Grants Administration is seeking City Commission authorization to apply for up to $30,000.00 in grant funding from the Florida Inland Navigation District (FIND) for the purchase of Miami Fire Department Fire Vessel. The item includes language by Rule 66B-2, Florida Administrative Code, for grant submittal to the Waterways Assistance Program as well as eligible project costs and city non -reimbursable administrative costs. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $60,000.00 ($30,000.00 FIND Match and $30,000.00 City Match) Project No: 40-B173216B Office of Grants Administration Lillian P Blondet Reviewed B Department Head Review Completed 02/13/2020 11:29 AM Office of Management and Budget Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Denise Lee Yvette Smith Christopher M Rose Sandra Bridgeman Denise Lee Arthur Noriega V Valentin J Alvarez Xavier Alban Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Budget Analyst Review Skipped 02/13/2020 12:38 PM Budget Analyst Review Completed 02/24/2020 11:46 AM Budget Review Completed 02/26/2020 3:51 PM Assistant City Manager Review Completed 02/27/2020 5:14 PM City Manager Review Skipped 02/26/2020 2:43 PM City Manager Review Completed 03/02/2020 11:55 AM Legislative Division Review Completed 03/02/2020 12:21 PM ACA Review Completed 03/02/2020 4:36 PM Deputy City Attorney Review Completed 03/02/2020 4:50 PM Approved Form and Correctness Completed 03/03/2020 3:16 PM Meeting Completed 03/12/2020 9:00 AM Signed by the Mayor Completed 03/23/2020 2:17 PM Signed and Attested by the City Clerk Completed 03/23/2020 2:33 PM Rendered Completed 03/23/2020 2:33 PM City of Miami Legislation Resolution Enactment Number: R-20-0077 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 7184 Final Action Date:3/12/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING THE CITY MANAGER TO SUBMIT AN APPLICATION FOR REIMBURSEMENT GRANT FUNDING TO THE FLORIDA INLAND NAVIGATION DISTRICT ("FIND") WATERWAYS ASSISTANCE PROGRAM FOR AN AMOUNT NOT TO EXCEED THIRTY THOUSAND DOLLARS ($30,000.00) FOR THE PURCHASE OF A CITY OF MIAMI DEPARTMENT OF FIRE -RESCUE MARINE FIRE VESSEL ("PROJECT"); FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR THE SUBMISSION OF SAID GRANT APPLICATION; FURTHER AUTHORIZING THE CITY MANAGER TO ACCEPT GRANT FUNDS IN THE EVENT OF AN AWARD OF THE GRANT FOR FISCAL YEAR 2020-2021 WITHOUT THE NEED FOR FURTHER CITY COMMISSION APPROVAL AND TO EXECUTE, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, GRANT OR DEED AGREEMENTS, AMENDMENTS, MODIFICATIONS, RENEWALS, AND EXTENSIONS THERETO; FURTHER AUTHORIZING THE CITY MANAGER TO ALLOCATE MATCHING FUNDS AND OTHER PROJECT FUNDS IN A TOTAL AMOUNT NOT TO EXCEED THIRTY THOUSAND DOLLARS ($30,000.00) TO BE BUDGETED AND APPROPRIATED BY SEPARATE, FUTURE RESOLUTION AT THE TIME OF NEED FROM PROJECT NO. 40-B173216B OR OTHER LEGALLY AVAILABLE FUNDING SOURCES. WHEREAS, the City of Miami's ("City") Department of Fire -Rescue wishes to purchase a marine fire vessel ("Project"); and WHEREAS, the total cost of the Project is estimated not to exceed Sixty Thousand Dollars ($60,000.00); and WHEREAS, grant funding is potentially available from the Florida Inland Navigation District ("FIND") for the Project pursuant to FIND Rule 66B-2, Florida Administration Code ("F.A.C."); and WHEREAS, the City wishes to apply for reimbursement grant funding from FIND for an amount not to exceed Thirty Thousand Dollars ($30,000.00), or fifty percent (50%) of the total Project cost; and WHEREAS, in the event of an award, the City wishes to allocate required matching funds in an amount not to exceed Thirty Thousand Dollars ($30,000.00), or fifty percent (50%) of the total Project cost, as defined in FIND Rule 66B-2.008, F.A.C.; and WHEREAS, in the event of an award, the budgeting, allocating, and appropriating of funds for Project costs shall be by separate, future Resolution from funds available under Project No. 40-B173216B or other legally available funding sources; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Manager is authorized,1 to submit an application for reimbursement grant funding, in a form acceptable to the City Attorney, to FIND Waterways Assistance Program for an amount not to exceed Thirty Thousand Dollars ($30,000.00) for the Project and to execute any and all necessary documents, all in a form acceptable to the City Attorney, in connection with the submission of said grant application. Section 3. The City Manager is further authorized' to accept grant funds in the event of an award of the grant for Fiscal Year 2020 — 2021 without the need for further City Commission approval and to execute, all in forms acceptable to the City Attorney, grant or deed agreements, amendments, modifications, renewals, or extensions in order to implement this Resolution. Section 4. The City of Miami further certifies to FIND the following matters: (A) The City accepts the terms and conditions set forth in FIND Rule 66B-2, F.A.C., which outlines the Waterways Assistance Program and which will be a part of the Project Agreement for any assistance under this proposal; (B) The City is in complete accord with the proposal and agrees to carry out the Project in the manner described in the proposal and any plan and specifications attached thereto unless prior approval for any change has been received from FIND; (C) The City has the ability and intention to finance its share of the cost of the Project and that the Project will be operated and maintained at the expense of the City for public use; (D) The City will not unlawfully discriminate against any person on the basis of race, color, or national origin in the use of any property or facility acquired or developed pursuant to this proposal, shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964, P.L. 88-352 (1964), and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal, state, and local laws, rules, and requirements; (E) The City agrees to maintain adequate financial records for the proposed Project to substantiate claims for reimbursements; and (F) The City will make available to FIND, if requested, a post -audit of expenses incurred on the Project prior to, or in conjunction with, the request for the final ten percent (10%) of the funding agreed to by FIND. Section 5. In the event of an award, the City Manager is authorized' to (A) accept, allocate, and appropriate reimbursement grant funding in an amount not to exceed Thirty Thousand Dollars ($30,000.00) without the need for further City Commission approval and to (B) allocate the required matching funds and other Project funds in a total amount not to exceed 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. Thirty Thousand Dollars ($30,000.00) to be budgeted and appropriated by separate, future Resolution at the time of need, from Project No. 40-B173216B or other legally available funding sources. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity ttor ey 3/3/2020 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.