HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #7094
Date: 02/07/2020
Commission Meeting Date: 02/24/2020
Requesting Department: Office of Capital
Improvements
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Authorize Amendment 2 - Kimley-Horn and Associates
Purpose of Item:
The nature of this item is to authorize a Resolution of the Miami City Commission, with
attachment(s), authorizing an increase in capacity to the Professional Services
Agreements with Kimley-Horn & Associates, Inc. ("Kimley-Horn") and HNTB
Corporation ("HNTB"), for the provision of Transportation Program Support Services
(the "Project").
Background of Item:
On July 6, 2016, the Department of Procurement ("Procurement") issued RFQ No. 15-
16-028, Transportation Program Support Services, under full and open competition. On
August 8, 2016, the RFQ closing date, two (2) proposals were received in response to
the RFQ. Subsequently, the proposals were reviewed by Procurement staff, upon which
all proposals were deemed responsive and responsible in accordance with the minimum
and submission requirements of the RFQ. On September 21, 2016, the Evaluation
Committee completed the evaluation of the proposals and recommended the two (2)
responsive and responsible Proposers, for award. Execution of the PSA's were
completed. On July 26, 2018, Resolution R-18-0338 was adopted by the City
Commission, increasing the original $500,000.00 capacity of both Agreements by an
additional $500,000.00, to an amount not -to -exceed $1,000,000.00. HNTB and Kimley-
Hom are actively rendering professional consulting services on several City projects,
which require the continuation of transportation and transit administration services.
However, the existing Compensation Limit, for each firm, is not sufficient to address the
costs associated with the outstanding and foreseeable future transportation and transit
administration assignments. Therefore, this item increases the total compensation limit
for HNTB from $1,000,000 to $1,500,000, as well as an increase in the total
compensation limit for Kimley-Horn from $1,000,000 to $1,500,000.
Budget Impact Analysis
Item is an Expenditure
Item is NOT Related to Revenue
Item is NOT funded by Bonds
Total Fiscal Impact:
$1,000,000
OCI Project No.: 40-B70245 and 40B70246
Office of Capital Improvements
Office of Management and Budget
Department of Procurement
Department of Risk Management
Office of Management and Budget
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the City Clerk
Reviewed B
Steven Williamson
Yvette Smith
Annie Perez
Ann -Marie Sharpe
Christopher M Rose
Nzeribe Ihekwaba
Valentin J Alvarez
Nikolas Pascual
Pablo Velez
Barnaby L. Min
Victoria Mendez
Maricarmen Lopez
City Clerk's Office
Department Head Review
Budget Analyst Review
Procurement Review
Risk Review
Budget Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Rendered
Completed 02/11/2020 4:46 PM
Completed 02/13/2020 8:46 PM
Completed 02/14/2020 2:03 PM
Completed 02/14/2020 3:46 PM
Completed 02/14/2020 4:28 PM
Completed 02/14/2020 4:34 PM
Completed 02/14/2020 4:51 PM
Completed 02/14/2020 5:13 PM
Completed 02/14/2020 5:21 PM
Completed 02/14/2020 5:27 PM
Completed 02/14/2020 6:41 PM
Completed 02/24/2020 9:00 AM
Completed 02/27/2020 3:02 PM
City of Miami
Legislation
Resolution
Enactment Number: R-20-0062
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 7094 Final Action Date:2/24/2020
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES
AGREEMENTS ("AGREEMENTS") WITH THE ENGINEERING FIRMS OF KIMLEY-
HORN & ASSOCIATES, INC., A FOREIGN PROFIT CORPORATION REGISTERED
TO CONDUCT BUSINESS IN THE STATE OF FLORIDA ("KIMLEY-HORN"), AND
HNTB CORPORATION, A FOREIGN PROFIT CORPORATION REGISTERED TO
CONDUCT BUSINESS IN THE STATE OF FLORIDA ("HNTB"), FOR ADDITIONAL
WORK CONCERNING THE PROVISION OF TRANSPORTATION PROGRAM
SUPPORT SERVICES SOLICITED UNDER REQUEST FOR QUALIFICATIONS
("RFQ") NO. 15-16-028 IN AN AMOUNT NOT -TO -EXCEED FIVE HUNDRED
THOUSAND DOLLARS ($500,000.00) EACH, THEREBY INCREASING THE TOTAL
COMPENSATION LIMIT FROM AN AMOUNT NOT -TO -EXCEED ONE MILLION
DOLLARS ($1,000,000.00) EACH TO AN AMOUNT NOT -TO -EXCEED ONE MILLION
FIVE HUNDRED THOUSAND DOLLARS ($1,500,000.00) EACH; ALLOCATING
FUNDS FROM OFFICE OF CAPITAL IMPROVEMENTS ("OCI") PROJECT NOS. 40-
B70245 AND 40-B70246, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF
NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 2 TO
THE AGREEMENTS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY;
FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE
ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, AND
EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR
BUDGETARY APPROVALS, IN COMPLIANCE WITH ALL APPLICABLE PROVISIONS
OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"),
INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -
DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH
IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND
REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, pursuant to Section 18-87 of the Code of the City of Miami, Florida, as
amended ("City Code"), and Request for Qualifications ("RFQ") No. 15-16-028, the City
Manager executed Professional Services Agreements ("Agreements") with the engineering firms
of Kimley-Horn and Associates, Inc., a foreign profit corporation registered to conduct business
in the State of Florida ("Kimley-Horn"), on January 23, 2017 and HNTB Corporation, a foreign
profit corporation registered to conduct business in the State of Florida ("HNTB"), on February 1,
2017, respectively, for the provision of Transportation Program Support Services in an amount
not -to -exceed Five Hundred Thousand Dollars ($500,000.00) each; and
WHEREAS, pursuant to Resolution No. 18-0338 adopted on July 26, 2018, Amendment
No. 1 to the Agreements increased the total compensation limit by an additional Five Hundred
Thousand Dollars ($500,000.00) to an amount not -to -exceed One Million Dollars
($1,000,000.00) each; and
WHEREAS, the current total compensation limit is insufficient to address the costs
associated with the City of Miami's ("City") outstanding and foreseeable future conceptual
planning and construction administration assignments; and
WHEREAS, it is in the best interest of the City to increase the total compensation limit to
accommodate outstanding and foreseeable future assignments; and
WHEREAS, the proposed Amendment No. 2 to the Agreements proposes increasing the
total compensation limits of the Agreements with Kimley-Horn and HNTB by an amount not -to -
exceed Five Hundred Thousand Dollars ($500,000.00) each, thereby increasing the total
compensation limit from an amount not -to -exceed One Million Dollars ($1,000,000.00) to an
amount not -to -exceed One Million Five Hundred Thousand Dollars ($1,500,000.00) each; and
WHEREAS, any increase in the total compensation limit above Five Hundred Thousand
Dollars ($500,000.00) requires City Commission approval pursuant to Section 18-87 of the City
Code; and
WHEREAS, funds are to be allocated from Office of Capital Improvements ("OCI")
Project Nos. 40-B70245 and 40-B70246 prior to City authorization for commencement of future
assignments issued pursuant to Amendment No. 2 to the Agreements;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. Amendment No. 2 to the Agreements with the engineering firms of Kimley-
Horn and HNTB for additional work concerning the provision of Transportation Program Support
Services solicited under RFQ No. 15-16-028 in an amount not -to -exceed Five Hundred
Thousand Dollars ($500,000.00) each, thereby increasing the total compensation limit from an
amount not -to -exceed One Million Dollars ($1,000,000.00) each to an amount not -to -exceed
One Million Five Hundred Thousand Dollars ($1,500,000.00) each is authorized.'
Section 3. The City Manager is authorized1 to execute Amendment No. 2 to the
Agreements, in substantially the attached form, with Kimley-Horn and HNTB for said purposes.
Section 4. Funding is allocated from OCI Project Nos. 40-B70245 and 40-B70246,
subject to budgetary approval at the time of need.
Section 5. The City Manager is further authorized1 to negotiate and execute any and all
other documents, including any amendments and extensions, subject to all allocations,
appropriations, prior budgetary approvals, in compliance with all applicable provisions of the
City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the
City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be
deemed necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption.
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Httor
2/1472020