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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #7044 Date: 02/07/2020 Commission Meeting Date: 02/24/2020 Requesting Department: Department of Procurement Sponsored By: District Impacted: All Type: Resolution Subject: Invitation for Bid - All American Poly Purpose of Item: The nature of this item is to authorize a Resolution of the Miami City Commission, accepting the bid received on November 12, 2019 pursuant to IFB 1136381 from the lowest responsive and responsible Bidder, All American Poly Corp ("All American Poly") for the provision of garbage bags and liners, on an as needed basis, for an initial contract term of two (2) years, with the option to renew for three (3) additional two (2) year periods, allocating funds from the City of Miami's various sources of funds from the user Departments and Agencies, subject to availability of funds and budgetary approval at the time of need; Authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: On October 15, 2019, the Department of Procurement ("Procurement") on behalf of various City of Miami ("City") Departments, issued IFB No. 1136381, Garbage Bags and Liners. As required by the Procurement Code, the IFB was advertised and issued online. On November 12, 2019, seven (7) bids were received. All bid responses were evaluated and tabulated following the guidelines directed in the IFB. The bid received from RB International Supply Corp, was deemed non -responsive as the company failed to provide a list of three (3) references as required by the IFB. Procurement is recommending award to All American Poly the lowest responsive and responsible Bidder, per bid specifications. The estimated contract amount is $23,786.06 annually (approximately $190,288.49 for all eight (8) years). Budget Impact Analysis Item is NOT Related to Revenue Item is NOT funded by Bonds Item is an Expenditure Total Fiscal Impact: $ 23,786.06 Annually (Approximately $ 190,288.49 for eight (8) years in the aggregate) General Account No.: Various sources of funds from the user Departments and Agencies. Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Annie Perez Luis Hernandez -Torres Christopher M Rose Sandra Bridgeman Valentin J Alvarez Nikolas Pascual Pablo Velez Barnaby L. Min Victoria Mendez Maricarmen Lopez City Clerk's Office Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review Legislative Division Review City Manager Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Rendered Completed 02/13/2020 1:07 PM Completed 02/13/2020 5:34 PM Completed 02/13/2020 6:15 PM Completed 02/13/2020 8:44 PM Completed 02/13/2020 9:16 PM Completed 02/13/2020 9:46 PM Completed 02/14/2020 12:01 PM Completed 02/14/2020 2:23 PM Completed 02/14/2020 4:56 PM Completed 02/24/2020 9:00 AM Completed 02/27/2020 2:51 PM City of Miami Legislation Resolution Enactment Number: R-20-0056 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 7044 Final Action Date:2/24/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION ACCEPTING THE BID RECEIVED ON NOVEMBER 12, 2019, PURSUANT TO INVITATION FOR BID ("IFB") NO. 1136381, FOR THE ESTABLISHMENT OF A CONTRACT FOR THE PROVISION OF GARBAGE BAGS AND LINERS FROM THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, ALL AMERICAN POLY CORP., A FOREIGN PROFIT CORPORATION REGISTERED TO CONDUCT BUSINESS IN THE STATE OF FLORIDA ("ALL AMERICAN"), FOR VARIOUS CITY OF MIAMI ("CITY") DEPARTMENTS FOR AN INITIAL TERM OF TWO (2) YEARS WITH THE OPTION TO RENEW FOR THREE (3) ADDITIONAL TWO (2) YEAR PERIODS; ALLOCATING FUNDS FROM THE VARIOUS SOURCES OF FUNDS FROM THE USER DEPARTMENTS AND AGENCIES, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVALS AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, IN COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, on October 15, 2019, the City of Miami's ("City") Department of Procurement ("Procurement"), on behalf of various City Departments, issued Invitation for Bid ("IFB") No. 1136381 to establish a contract for the provision of garbage bags and liners for an initial contract term of two (2) years with the option to renew for three (3) additional two (2) year periods; and WHEREAS, on November 12, 2019, Procurement received seven (7) bid responses to the IFB, which were evaluated and tabulated following the required guidelines of the IFB; and WHEREAS, the lowest responsive and responsible bidder was All American Poly Corp., a foreign profit corporation registered to conduct business in the State of Florida ("All American"); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bid received November 12, 2019, pursuant to IFB No. 1136381, for the establishment of a contract for the provision of garbage bags and liners from the lowest responsive and responsible bidder, All American, for the various City Departments for an initial term of two (2) years with the option to renew for three (3) additional two (2) year periods is accepted. Section 3. Funds are to be allocated from the various sources of funds from the user departments and agencies, subject to the availability of funds and budgetary approvals at the time of need. Section 4. The City Manager is authorized' to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, in compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 2/14/2020 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions.