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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6934 Date: Commission Meeting Date: 02/13/2020 Type: Resolution Subject: Amendment - Capital Budget Purpose of Item: Requesting Department: Office of Management and Budget Sponsored By: District Impacted: All To reprogram and re -appropriate existing funding sources, appropriate new funding sources, and to amend the Fiscal Year 2019-20 Multi -Year Capital Plan adopted with modifications on September 26, 2019 pursuant to Resolution No. 19-0374 and subsequently amended by Ordinance 13790 adopted on second reading on September 26, 2019 and 19-0506 adopted on December 12, 2019, to reflect the reprogramming of existing funding. Background of Item: The Office of Management and Budget and the Office of Capital Improvements have reviewed capital projects that are complete with balances or are of a lower priority and recommended reprogramming of funds to projects that are of a higher priority and appropriates new funding, requiring the existing Capital Plan, adopted as Resolution No. 19-0374 and subsequently amended by Ordinance 13790 and Resolution and 19-0506, be amended to reflect these changes. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Total Fiscal Impact: $ 3,879,000.00 CIP Project No: various Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Clerk Reviewed B Christopher M Rose Sandra Bridgeman Nikolas Pascual Valentin J Alvarez Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office Valentin J Alvarez Barnaby L. Min Victoria Mendez City Clerk's Office Department Head Review Assistant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Unsigned by the Mayor Completed Completed Completed Completed Completed Completed Completed Completed Signed and Attested by the City Clerk Completed Legislative Division Review Completed Deputy Attorney Review Completed Approved Form and Correctness with Modification(s) Rendered Completed 02/04/2020 7:37 PM 02/04/2020 8:07 PM 02/04/2020 8:29 PM 02/04/2020 8:31 PM 02/04/2020 8:49 PM 02/04/2020 8:51 PM 02/13/2020 9:00 AM 02/21/2020 8:45 PM 02/21/2020 9:02 PM 12/22/2020 8:41 AM 12/22/2020 9:16 AM Completed 12/22/2020 3:10 PM City of Miami Legislation Resolution Enactment Number: R-20-0044 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6934 Final Action Date:2/13/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AND ADDING CAPITAL PROJECTS TO THE CITY OF MIAMI'S ("CITY") FISCAL YEAR 2019-20 MULTI -YEAR CAPITAL PLAN ADOPTED ON SEPTEMBER 26, 2019 PURSUANT TO RESOLUTION NO. 19-0374, AS AMENDED AND/OR REVISED; AUTHORIZING AND REVISING CURRENT APPROPRIATIONS AMONG APPROVED PROJECTS; FURTHER AUTHORIZING, ALLOCATING, APPROPRIATING, DE -ALLOCATING, AND RE -APPROPRIATING FUNDING FOR THE EXISTING AND ADDED PROJECTS AS SET FORTH IN EXHIBITS "A" AND "B", ATTACHED AND INCORPORATED; ACCEPTING ADDITIONAL FUNDING FOR CERTAIN ONGOING CAPITAL PROJECTS DESIGNATED BELOW AND RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS BY THE CITY MANAGER AND DESIGNATED CITY OFFICIALS AND DEPARTMENTS IN ORDER TO UPDATE THE RELEVANT FINANCIAL CONTROLS AND COMPUTER SYSTEMS IN CONNECTION THEREWITH FOR ONGOING CAPITAL PROJECTS AND FOR GRANTS IN PROGRESS. WHEREAS, except for such changes as set forth herein, all previous appropriations remain authorized to continue as previously approved City of Miami ("City") capital projects (new, revised, and continued projects collectively, "Projects") according to the Fiscal Year 2019- 20 Multi -Year Capital Plan adopted on September 26, 2019 pursuant to Resolution No. R-19- 0374 and as subsequently amended and/or revised from time to time (collectively, "Plan"); and WHEREAS, a contribution from the City's General Fund in the Non -Departmental Account is established in the amount of $300,000.00 to fund various capital projects; and WHEREAS, a contribution from the City's Special Revenue Fund is established in the amount of $200,000.00 to fund various capital projects; and WHEREAS, subject to approval of the Board of Trustees ("Trustees") of the Virginia Key Beach Park Trust ("VKBPT"), new capital project 40-B203526 as set forth in line 8 of Exhibit "A", attached and incorporated, is being undertaken by the City's Office of Capital Improvements ("OCI") for the VKBPT and it is in the best interests of the City and for the City Commission to authorize the City Manager to accept from VKBPT additional funding in the total amount not to exceed One Hundred Fifty Thousand Dollars ($150,000.00) for the Virginia Key Historic Beach Park Restoration ("Museum") for pre -design study and planning services, with the project further subject to additional funding from Miami -Dade County ("County") general obligation bonds; and WHEREAS, new capital project 40-B203111 for Downtown Restrooms as set forth in line 100 of Exhibit "B", attached and incorporated, is being created and funded by transferring Three Hundred Fifty Thousand Dollars ($350,000.00) from the Mayor's Park, Street, and Light Improvements existing project 40-B40710; and WHEREAS, the Shenandoah Park Pool Renovation Project 40-B40563 is receiving transferred funding as detailed in Exhibit "B", attached and incorporated, as follows: (a) Four Hundred Sixty -Eight Thousand, Seven Hundred Fifty -One Dollars and Twenty - Eight Cents ($462,751.28) from line 101 Mayor's Park, Street, and Light Improvements existing project 40-B40710; and (b) Thirty -Seven Thousand, Two Hundred Forty -Eight Dollars and Seventy -Two Cents ($37,248.72) from line 102 Calle 8 Light and Street Improvements Mayor - Decorations existing project 40-B78509E; and WHEREAS, as set forth in Exhibit "A", attached and incorporated, line 9 for ongoing capital project 40-B30687 being undertaken by OCI for the Coconut Grove Business Improvement District ("CGBID"), it is in the best interests of the City to authorize the City Manager to accept additional funding in the total amount not to exceed Five Hundred Thousand Dollars ($500,000.00) for sidewalk, electrical, lighting, and path improvements along Main Highway from McFarlane Road to Franklin Avenue as part of the capital projects total amount approved by the Board of Directors of the CGBID at its June 22, 2015 meeting; and WHEREAS, as set forth in Exhibit "A", attached and incorporated, for ongoing projects 40-B193522 Silver Bluff Mini Park in line 10, 40-B203523 Triangle Park in line 11, and 40- B203524 District 5 Green Areas in line 12, it is also in the best interests of the City to authorize the City Manager to accept additional funding in the total amounts of Three Hundred Thousand Dollars ($300,000.00), One Hundred Sixty -One Thousand Dollars ($161,000.00), and Five Hundred Thousand Dollars ($500,000.00), respectively, from the County's Building Better Communities General Obligation Bonds Program as set forth in Board of County Commissioners' Resolution No. R-18-20 adopted January 22, 2020 and to negotiate and execute, in a form acceptable to the City Attorney and Bond Counsel, any related grant agreements with the County for said projects; and WHEREAS, as set forth in Exhibit "A", attached and incorporated, in connection with grants to the City from the Omni Redevelopment District Community Redevelopment Agency ("Omni CRA"), it is also in the best interests of the City to authorize the City Manager to accept: (a) in line 14, grant funding in an amount not to exceed Nine Hundred Seventy -Five Thousand Dollars ($975,000.00) for the capital improvement project of the traffic circle at North Bayshore Drive 40-B203614 pursuant to Resolution No. CRA-R-19- 0043 adopted by the Board of Commissioners of the Omni CRA ("Board") on October 30, 2019; (b) in line 13, grant funding in an amount not to exceed Six Hundred Ninety -Three Thousand Dollars ($693,000.00) for the capital improvement project for N.E. 4th Avenue Crescent Park 40-B203525 pursuant to Resolution No. CRA-R-19-0044 adopted by the Board on October 30, 2019; and WHEREAS, in order to implement the Plan and the City's Fiscal Year 2019-20 Final Budget requirements authorized pursuant to Ordinance No. 13790 adopted September 26, 2019, as subsequently amended from time to time ("Final Budget"), the City Manager and certain designated City Officials and Departments continue to accept additional funding and to take necessary actions to update the City's relevant financial controls and computer systems for ongoing capital projects and for grants in progress; and WHEREAS, it is now necessary to authorize, reprogram projects, approve additional projects, approve de -allocation of funds for completed or discontinued projects, allocate, and approve additional appropriations and re -appropriations, all as attached and incorporated in Exhibit "A" and Exhibit "B", both attached and incorporated, for existing sources of revenues for Fiscal Year 2019-20 and to add to available balances in Capital Funds as set forth below: 31000 - General Government Projects 32000 - Public Safety 32100 - 2015 Vehicle Lease 33000 - Disaster Recovery 34000 - Public Facilities-CIP 35000 - Parks & Recreation 36000 - Streets & Sidewalks 37000 - Sanitary Sewers 38000 - Storm Sewers 39000 - Solid Waste-CIP 39900 - Mass Transit Previous Amount 33,344,164.82 20,781,316.19 30,439.90 1,611,960.48 87,373,203.76 102,984,975.66 79,450,682.25 7,800,559.18 18,632,908.08 1,093,839.25 4,352,814.57 Amendment Amount 655,413.00 17,043.00 (675, 094.75) 2,312, 887.47 2,642,107.85 (1.000, 000, 00) (73,358.57) • Amounts Loaded in Grade" Final Amount 33,999,577.82 20,798,359.19 30,439.90 1,611,960.48 86,8,109.01 1 05,297,863.13 82,092,790.10 6,600.559 18 18,559,551.51 1,093,839.25 4, 352.814.57 $ 357,456 864 14 $ 3.879.000 00 S S 361,335,864.14 NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The project additions, allocations, appropriations, de -allocations, re - appropriations, and adjustments as detailed in Exhibit "A" and Exhibit "B", both attached and incorporated, are hereby authorized' and made to the Plan for implementation of the City's capital improvements for the Fiscal Year commencing October 1, 2019 and ending September 30, 2020. Section 3. Subject to approval of the Trustees of the VKBPT for new capital project 40- B203526 as set forth in line 8 of Exhibit "A", attached and incorporated, which is being undertaken by OCI for the VKBPT, the City Commission hereby authorizes' the City Manager to accept and appropriate from VKBPT additional funding in the total amount not to exceed One Hundred Fifty Thousand Dollars ($150,000.00) for the Museum for pre -design study and planning services, with the project further subject to additional funding from County general obligation bonds. Section 4. New capital project 40-B203111 for Downtown Restrooms as set forth in line 100 of Exhibit "B", attached and incorporated, is hereby created and the City Manager is hereby authorized' to transfer and appropriate funding in the amount of Three Hundred Fifty Thousand Dollars ($350,000.00) from the Mayor's Park, Street, and Light Improvements existing project 40-B40710. Section 5. For the Shenandoah Park Pool Renovation Project 40-B40563, the City Manager is hereby authorized' to transfer and appropriate funding in Exhibit "B", attached and incorporated, as follows: (a) Four Hundred Sixty -Eight Thousand, Seven Hundred Fifty -One Dollars and Twenty - Eight Cents ($462,751.28) from line 101 Mayor's Park, Street, and Light Improvements existing project 40-B40710; and 1 The herein authorization is further subject to compliance with all legal requirements that may be imposed, including but not limited to, those prescribed by applicable City Charter and City Code provisions. (b) Thirty -Seven Thousand, Two Hundred Forty -Eight Dollars and Seventy -Two Cents ($37,248.72) from line 102 Calle 8 Light and Street Improvements Mayor - Decorations existing project 40-678509E. Section 6. As set forth in Exhibit "A", attached and incorporated, line 9 for ongoing capital project 40-B30687 being undertaken by OCI for the CGBID, the City Manager is hereby authorized' to accept and appropriate additional funding in the total amount not to exceed Five Hundred Thousand Dollars ($500,000.00) for sidewalk, electrical, lighting, and path improvements along Main Highway from McFarlane Road to Franklin Avenue as part of the capital projects total amount approved by the Board of Directors of the CGBID at its June 22, 2015 meeting. Section 7. As set forth in Exhibit "A", attached and incorporated, for ongoing projects 40- B193522 Silver Bluff Mini Park in line 10, 40-B203523 Triangle Park in line 11, and 40-B203524 District 5 Green Areas in line 12, the City Manager is hereby authorized to accept and appropriate additional funding in the total amounts of Three Hundred Thousand Dollars ($300,000.00), One Hundred Sixty -One Thousand Dollars ($161,000.00), and Five Hundred Thousand Dollars ($500,000.00), respectively, from County Building Better Communities General Obligation Bonds Program funding as set forth in Board of County Commissioners' Resolution No. R-18-20 adopted January 22, 2020. Section 8. As set forth in Exhibit "A," attached and incorporated, in connection with grants to the City from the Omni CRA, the City Manager is hereby authorized' to accept and to appropriate: (a) in line 14, grant funding in an amount not to exceed Nine Hundred Seventy -Five Thousand Dollars ($975,000.00) for the capital improvement project of the traffic circle at North Bayshore Drive 40-B203614 pursuant to Resolution No. CRA-R-19- 0043 adopted by the Board on October 30, 2019; and (b) in line 13, grant funding in an amount not to exceed Six Hundred Ninety -Three Thousand Dollars ($693,000.00) for the capital improvement project for N.E. 4th Avenue Crescent Park 40-B203525 pursuant to Resolution No. CRA-R-19-0044 adopted by the Board on October 30, 2019. Section 9. The City Manager is authorized' to negotiate and execute any and all documents necessary for any of the appropriations or projects described herein, all in forms acceptable to the City Attorney. Section 10. Certain necessary actions by the City Manager and designated City Officials and Departments to accept additional funding for certain ongoing capital projects designated above and made in order to update the City's relevant financial controls and computer systems for ongoing capital projects and for grants in progress in connection with the Plan and the Final Budget to implement the Projects are ratified, approved, and confirmed. Section 11. This Resolution shall become effective immediately upon its adoption and signature by the Mayor.2 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. APPROVED AS TO FORM AND CORRECTNESS: