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HomeMy WebLinkAboutR-20-0022City of Miami Resolution R-20-0022 Legislation City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6942 Final Action Date: 1/23/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE BIDS RECEIVED ON JULY 16, 2019 PURSUANT TO INVITATION FOR BID ("IFB") NO. 1064383 FOR THE PROVISION OF MEALS FOR AN ADULT CARE FOOD PROGRAM ON AN AS NEEDED BASIS FROM THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDERS ON A PRIMARY AND SECONDARY BASIS AS FOLLOWS: RANDAZZO CATERING, INC. DOING BUSINESS AS CREATIVE TASTES CATERING ("CREATIVE TASTES"), THE PRIMARY VENDOR, AND RED CHAIR CATERING LLC ("RED CHAIR"), THE SECONDARY VENDOR, FOR THE PARKS AND RECREATION DEPARTMENT ("PARKS") FOR AN INITIAL TERM OF TWO (2) YEARS WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL TWO (2) YEAR PERIODS; ALLOCATING FUNDS FROM VARIOUS SOURCES OF FUNDS FROM PARKS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT WITH THE STATE OF FLORIDA ("STATE"), IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, THAT ALLOWS THE CITY OF MIAMI ("CITY") TO PARTICIPATE IN THE ADULT CARE FOOD PROGRAM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami's ("City") Parks and Recreation Department ("Parks") identified a need to provide meals on an as needed basis for adult residents that visit Sandra DeLucca Developmental Center and the various parks within City limits, and WHEREAS, in order to establish an Adult Care Food Program ("Program"), Parks must submit an application and be approved by the Florida Department of Elder Affairs' ("State") Adult Care Food Program; and WHEREAS, the State requires applicants to meet the following requirements prior to receiving full approval: 1) the City must competitively solicit the services of a catering company; 2) once the solicitation has closed and evaluated, an award decision must be made and City of Miami Page 1 of 3 File ID: 6942 (Revision:) Printed On: 4/29/2025 File ID: 6942 Enactment Number: R-20-0022 approved; 3) the City must execute the State's written and approved contract with the successful bidder(s); and 4) the City must execute an agreement with the State; and WHEREAS, on June 14, 2019, the Department of Procurement ("Procurement"), on behalf of Parks, issued Invitation for Bid ("IFB") No. 1064383 to establish a contract for the provision of meals for the Program on an as needed basis for an initial term of two (2) years with the option to renew for two (2) additional two (2) year periods; and WHEREAS, two (2) bids were received from Randazzo Catering, Inc. doing business as Creative Tastes Catering ("Creating Tastes") and Red Chair Catering LLC ("Red Chair") on July 16, 2019 and were deemed responsive and responsible; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bids received July 16, 2019 pursuant to IFB No. 1064383 to establish a contract for the Program on an as needed basis from Creative Tastes as the Primary Vendor and Red Chair as the Secondary Vendor, the two (2) responsive and responsible Bidders, for an initial term of two (2) years with the option to renew for two (2) additional two (2) year periods is accepted. Section 3. Funds are allocated from various sources of funds from Parks, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to execute the contract with the State, in a form acceptable to the City Attorney, to allow the City to participate in the State's Program. Section 5. The City Manager is further authorized' to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption.2 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami Page 2 of 3 File ID: 6942 (Revision:) Printed on: 4/29/2025 File ID: 6942 Enactment Number: R-20-0022 APPROVED AS TO FORM AND CORRECTNESS: City of Miami Page 3 of 3 File ID: 6942 (Revision:) Printed on: 4/29/2025