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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6885 Date: 11/26/2019 Commission Meeting Date: 01/23/2020 Requesting Department: Department of Procurement Sponsored By: District Impacted: All Type: Resolution Subject: Accept Assignment - Spartan Upfit Services Purpose of Item: The nature of this item is to seek City of Miami Commission approval, for the assignment of IFB No. 516388 from Su-R-Seborts, Inc.(" Su-R-Seborts"), formerly known as Strobes-R-Us, Inc.("Strobes-R-Us") to Spartan Upfit Services, Inc.("Spartan"), for the purchase and/or installation of municipal vehicle equipment, authorizing the City Manager to execute an Acceptance of Assignment, in substantially the attached form; with Spartan; further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City Of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: On January 14, 2016, the City Commission adopted Resolution No. 16-0009, approving the City's award of IFB No. 516388 for the purchase and/or installation of municipal vehicle equipment, for an initial period of two (2) years, with the option to renew for three (3) additional one (1) year periods. On August 31, 2017, the City's Department of Procurement ("Procurement") added Su-R-Seborts formerly known as Strobes-R-Us, as a qualified vendor. On December 17, 2018, Su-R-Seborts, enter into an agreement for the sale of its assets to Spartan. Spartan has agreed to assume all the obligations under the above mentioned contract, and it acknowledges that it will be bound by the provisions, duties, liabilities, and obligations of such Contract. Budget Impact Analysis Item has NOT an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: N/A Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the City Clerk Reviewed B Annie Perez Luis Hernandez -Torres Christopher M Rose Sandra Bridgeman Nikolas Pascual Marta Gomez Pablo Velez Barnaby L. Min Victoria Mendez Maricarmen Lopez City Clerk's Office Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Rendered Completed 12/02/2019 6:10 PM Completed 12/05/2019 5:43 PM Completed 12/06/2019 4:50 AM Completed 12/24/2019 9:28 AM Completed 12/26/2019 12:26 PM Completed 01/02/2020 12:13 PM Completed 01/07/2020 3:53 PM Completed 01/08/2020 9:04 AM Completed 01/13/2020 2:17 PM Completed 01/23/2020 9:00 AM Completed 01/30/2020 6:53 AM City of Miami Legislation Resolution Enactment Number: R-20-0018 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6885 Final Action Date:1/23/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ACCEPTING THE ASSIGNMENT OF INVITATION FOR BID ("IFB") CONTRACT NO. 516388(21) FROM SU-R-SEBORTS, INC., FORMERLY KNOWN AS STROBES-R-US, INC., A FLORIDA PROFIT CORPORATION ("SU-R-SEBORTS"), TO SPARTAN UPFIT SERVICES, INC., A FOREIGN PROFIT CORPORATION REGISTERED TO CONDUCT BUSINESS IN THE STATE OF FLORIDA ("SPARTAN"), FOR THE PURCHASE AND/OR INSTALLATION OF CITY OF MIAMI ("CITY") MUNICIPAL VEHICLE EQUIPMENT; AUTHORIZING THE CITY MANAGER TO EXECUTE AN ACCEPTANCE OF ASSIGNMENT AND ASSUMPTION OF CONTRACT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH SPARTAN; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, on January 14, 2016, the City Commission adopted Resolution No. 16-0009 approving the award of Invitation for Bid ("IFB") Contract No. 516388(21) for the purchase and/or installation of City of Miami ("City") municipal vehicle equipment for an initial period of two (2) years with the option to renew for three (3) additional one (1) year periods and authorizing the City Manager to add suppliers for these goods and services on an as needed basis as deemed necessary for said purpose ("Contract"); and WHEREAS, on August 31, 2017, the City's Department of Procurement ("Procurement") added Su-R-Seborts, Inc., formerly known as Strobes-R-Us, Inc., a Florida profit corporation ("Su-R-Seborts"), as a qualified supplier under the Contract; and WHEREAS, on December 17, 2018, Su-R-Seborts sold its assets to Spartan Upfit Services, Inc., a foreign profit corporation registered to conduct business in the State of Florida ("Spartan"), which has agreed to assume all the obligations under the Contract and acknowledges that it will be bound by all the provisions, duties, liabilities, and obligations of its award; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The assignment of IFB Contract No. 516388(21) from Su-R-Seborts to Spartan for the purchase and/or installation of City municipal vehicle equipment is hereby accepted. Section 3. The City Manager is authorized' to execute an Acceptance of Assignment and Assumption of Contract, in a form acceptable to the City Attorney, with Spartan. Section 4. The City Manager is further authorized to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, prior budgetary approvals, compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in forms acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: sndez, ity Attor ey 1/13/2020 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions.