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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6938 Date: 12/11/2019 Commission Meeting Date: 01/23/2020 Requesting Department: Office of Resilience and Sustainability Sponsored By: District Impacted: All Type: Resolution Subject: Bid Waiver - Enterprise Community Partners Purpose of Item: A Resolution approving and confirming the City Manager's recommendations and findings that competitive negotiation methods and procedures are not practicable or advantageous pursuant to section 18-85 (A) of the Code of the City of Miami, Florida as amended; waiving the requirements for said procedures; approving the recommendation and findings of the City of Miami's Office of Resilience and Sustainability that Enterprise Community Partners, Inc. is the most qualified nonprofit entity to help develop an Affordable Housing Portfolio Resilience Audit Toolkit, provide Training on the Resilience Audit Tool, disseminate the toolkit and assist with Resident Engagement. Background of Item: The Urban Sustainability Directors Network (USDN) awarded The City of Miami a grant from the Southeast Sustainable Communities Fund (SSCF) for the Resilient Multi - Family Housing Initiative in the amount of $300,000.00. As part of the City of Miami (CITY) Office of Resilience and Sustainability (ORS)'s award from the Southeast Sustainable Communities Fund, ORS will be creating a Resilient Multifamily Housing Initiative that will consist of the design, development and dissemination of three (3) components of a Disaster Ready and Operations Efficiency Toolkit, as well as educating residents in adaptation, mitigation, resilience and disaster preparedness. City of Miami ORS seeks to partner with Enterprise Community Partners (Enterprise) to: TASK 1 — Develop Affordable Housing Portfolio Resilience Audit Toolkit A. Phase 1 - Guidance to help owners determine which properties are most at risk in their portfolio B. Phase 2 - Property -level tools to help assess resilience needs in high priority buildings C. Phase 3 - Guide on securing funding to implement recommendations of the assessment II. TASK 2 — Training on Resilience Audit Tools III. TASK 3 — Disseminate toolkit in accordance with outreach strategy IV. TASK 4 — Resident Engagement Budget Impact Analysis Item is NOT Related to Revenue Item has NOT an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: N/A Reviewed B Office of Resilience and Sustainability Review Completed 12/11/2019 8:18 AM Office of Management and Budget Aniska Elliott Office of Management and Budget Christopher M Rose City Manager's Office Nzeribe Ihekwaba Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney Office of the City Clerk Valentin J Alvarez Nikolas Pascual Domini J. Gibbs Barnaby L. Min Nicole Ewan Valentin J Alvarez Domini J. Gibbs Barnaby L. Min Victoria Mendez City Clerk's Office Jane Gilbert Budget Analyst Review Budget Review Asssitant City Manager Review Legislative Division Review City Manager Review ACA Review Deputy City Attorney Review Meeting Legislative Division Review ACA Review Deputy Attorney Review Approved Form and Correctness Rendered Department Head Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed 12/17/2019 1:05 PM 12/26/2019 3:50 PM 01/08/2020 1:17 PM 01/10/2020 4:39 PM 01/10/2020 6:02 PM 01/13/2020 7:07 PM 01/13/2020 7:18 PM 01/23/2020 9:00 AM 02/27/2020 1:37 PM 02/27/2020 5:00 PM 02/27/2020 5:15 PM 02/27/2020 5:32 PM 03/05/2020 1:45 PM City of Miami Legislation Resolution Enactment Number: R-20-0012 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6938 Final Action Date:1/23/2020 A RESOLUTION OF THE MIAMI CITY COMMISSION, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S RECOMMENDATIONS AND FINDINGS, ATTACHED AND INCORPORATED AS EXHIBIT "A," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"); WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE CITY MANAGER TO APPROVE THE RECOMMENDATIONS OF THE CITY OF MIAMI'S OFFICE OF RESILIENCE AND SUSTAINABILITY REGARDING ENTERPRISE COMMUNITY PARTNERS, INC. ("ENTERPRISE") AND ITS QUALIFICATIONS TO ASSIST IN DEVELOPING AN AFFORDABLE HOUSING RESILIENCE AUDIT TOOLKIT BY NEGOTIATING AND EXECUTING, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, SERVICE AUTHORIZATION LETTERS, PROFESSIONAL SERVICES AGREEMENTS, AND AMENDMENTS, EXTENSIONS, AND MODIFICATIONS IN COMPLIANCE WITH THE RELATED FORM OF THE URBAN SUSTAINABILITY DIRECTOR'S NETWORK FUND CONTRACT WITH ENTERPRISE FOR AN AMOUNT NOT TO EXCEED $250,000.00 FOR A PERIOD COMMENCING FEBRUARY 1, 2020 AND ENDING DECEMBER 31, 2021, WITH THE OPTION TO RENEW FOR UP TO FIVE (5) ADDITIONAL ONE-YEAR TERMS, WITH EACH ADDITIONAL TERM NOT TO EXCEED AN AMOUNT OF $250,000.00 PER YEAR UNDER THE SAME TERMS AND CONDITIONS AS STATED HEREIN. WHEREAS, pursuant to Resolution No.20-0010 adopted on January 23, 2020, the City Commission has accepted the reimbursement Grant award from the Urban Sustainability Director's Network ("USDN") for the Office of Resilience and Sustainability's ("Office") Resilient Multifamily Housing Initiative ("Initiative") in an amount not to exceed $300,000.00 ("USDN Grant") for a period commencing on February 1, 2020 and ending December 31, 2021 for services regarding the Initiative; and WHEREAS, the Initiative is comprised of a cooperative effort between the Office and Enterprise Community Partners, Inc. ("ECP"); and WHEREAS, the goals of the Initiative are to identify strategies to increase climate resilience, water and energy efficiency, use of solar power in existing affordable housing, and provide trainings and workshops for the residents of affordable multifamily housing on energy and water efficiency and disaster preparedness; and WHEREAS, ECP was determined to be the most advantageous non-profit organization to develop an Affordable Housing Portfolio Resilience Audit Toolkit ("Toolkit"), provide training on a Resilience Audit, disseminate the Toolkit, and provide resident engagement; and WHEREAS, the City Manager has made written findings, attached and incorporated as Exhibit "A," pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), that competitive bidding is not practicable or advantageous for obtaining said services for the City; and WHEREAS, the City Manager recommends the City Commission adopt the recommendations and findings that competitive bidding methods and procedures be waived; and WHEREAS, the City Manager is requesting authority to negotiate and execute Service Authorization Letters, Professional Service Agreements, and any and all amendments, extensions, and modifications (collectively, "Agreement"), all in a form acceptable to the City Attorney and in compliance with the USDN Grant agreement, with ECP for an amount not to exceed $250,000.00 for the period commencing February 1, 2020 and ending December 31, 2021 with the option to renew for up to five (5) additional one-year terms with each additional term not to exceed an amount of $250,000.00 per year under the same terms and conditions stated herein; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's recommendations and findings that competitive negotiation methods and procedures are not practicable or advantageous pursuant to Section18-85(a) of the City Code waiving the requirements for said procedures is ratified, approved, and confirmed and the City Manager's recommendations and findings that ECP is the most qualified firm to develop the Toolkit, provide training on a Resilience Audit, disseminate the Toolkit, and provide resident engagement are approved. Section 3. The City Manager is authorized' to negotiate and to execute, in a form acceptable to the City Attorney, the Agreement in compliance with the related USDN Grant Agreement with ECP for an amount not to exceed $250,000.00 for a period commencing February 1, 2020 and ending December 31, 2021 with the option to renew for up to five (5) additional one-year terms with each additional term not to exceed an amount of $250,000.00 per year under the same terms and conditions stated herein. Section 4. This Resolution shall become effective immediately upon its adoption. APPROVED AS TO FORM AND CORRECTNESS: ndez, City Httor ey 2/27/2020 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions.