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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6737 Date: 10/30/2019 Commission Meeting Date: 12/12/2019 Requesting Department: Department of Building Sponsored By: District Impacted: All Type: Resolution Subject: Increase Contract Capacity - Kent Security Services Purpose of Item: The nature of this item is to seek City Commission approval for a capacity increase from a not to exceed amount of $1,760,268.48, to a not to exceed amount of $1,809,163.48 for Request for Proposals ("RFP") No. 295279, between the City of Miami and Kent Security Services, Inc., pursuant to Resolution Numbers 13-0142, 16-0165, 17-0187, 18-0147, and 19-0026 for the provision of security guard services, on a Citywide basis; allocating funds from City of Miami's Building Department ("Building") general funds, subject to the availability of funds and budgetary approval at time of need. Authorizing the City Manager to negotiate and execute all other documents including any amendments, renewals and extensions subject to allocations, appropriations and budgetary approvals having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: Building is in need of an increase in capacity to their annual allotment for security guard services. This annual allotment increase is required in order to meet the requirements set forth in the E-Plan Project, which requires an additional security guard at the Miami Riverside Center. Currently, Building's annual allotment for security guard services is $68,000.00. With the addition of a security guard, Building's total capacity will increase to $116,895.00 (approximately $48,895.00 more), which will in turn increase the total citywide annual contract cost to $1,809,163.48. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $1,809,163.48 annual amount in the aggregate after approval. General Account No.: 04004.282000.534000.0000.00000 Reviewed B Department of Building Jose Camero Department of General Services Administration Review Skipped 11/06/2019 9:51 AM Department of Procurement Annie Perez Office of Management and Budget Fred Pericles Office of Management and Budget Denise Lee Office of Management and Budget Christopher M Rose City Manager's Office Sandra Bridgeman Legislative Division Valentin J Alvarez City Manager's Office Nikolas Pascual Office of the City Attorney Pablo Velez Office of the City Attorney Valentin J Alvarez Office of the City Attorney Victoria Mendez City Commission Maricarmen Lopez Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Office of the City Clerk City Clerk's Office Department Head Review Denise Lee Completed 11/06/2019 12:27 PM Department Head Procurement Review Completed Budget Analyst review Completed Budget Analyst Review Skipped Budget Review Completed Assistant City Manager Review Completed Legislative Division Review Completed City Manager Review Completed ACA Review Completed Deputy City Attorney Review Skipped Approved Form and Correctness Completed Meeting Completed Unsigned by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 11/18/2019 1:01 PM 11/22/2019 9:52 AM 11/06/2019 9:49 AM 11/25/2019 6:40 AM 11/27/2019 2:43 PM 12/02/2019 9:00 AM 12/02/2019 2:44 PM 12/03/2019 4:21 PM 12/03/2019 4:17 PM 12/03/2019 6:00 PM 12/12/2019 9:00 AM 12/23/2019 5:37 PM 12/23/2019 5:38 PM 12/23/2019 5:38 PM City of Miami Legislation Resolution Enactment Number: R-19-0510 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6737 Final Action Date:12/12/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, AUTHORIZING AN INCREASE IN THE CONTRACT CAPACITY FROM A NOT TO EXCEED AMOUNT OF ONE MILLION SEVEN HUNDRED SIXTY THOUSAND TWO HUNDRED SIXTY EIGHT DOLLARS AND FORTY EIGHT CENTS ($1,760,268.48), TO A NOT TO EXCEED AMOUNT OF ONE MILLION EIGHT HUNDRED NINE THOUSAND ONE HUNDRED SIXTY THREE DOLLARS AND FORTY EIGHT CENTS ($1,809,163.48) FOR REQUEST FOR PROPOSALS ("RFP") CONTRACT NO. 295279, BETWEEN THE CITY OF MIAMI ("CITY") AND KENT SECURITY SERVICES, INC., A FLORIDA PROFIT CORPORATION ("KENT"), PURSUANT TO RESOLUTION NOS. 13-0142, 16- 0165, 17-0187, 18-0147, AND 19-0026, FOR THE PROVISION OF SECURITY GUARD SERVICES, ON A CITYWIDE BASIS; ALLOCATING FUNDS FROM CITY BUILDING DEPARTMENT ("BUILDING") GENERAL FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL DOCUMENTS INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, AND IN COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, on January 10, 2019, the City Commission adopted Resolution No. 19- 0026, approving an increase in annual contract capacity from a not to exceed amount of One Million Seven Hundred Thirty Thousand Dollars ($1,730,000.00) to a not to exceed amount of One Million Seven Hundred Sixty Thousand Two Hundred Sixty Eight Dollars and Forty Eight Cents ($1,760,268.48) for Request for Proposals ("RFP") Contract No. 295279, between the City of Miami ("City") and Kent Security Services, Inc., a Florida profit corporation ("Kent"), for the provision of additional Citywide security guard services ("Services") for the City's General Services Administration ("GSA"); and WHEREAS, the City Building Department ("Building") has a need to increase its annual allotment for said Services by an additional security guard for the Miami Riverside Center, the City's main administrative building ("MRC"), to meet the requirements set forth in the City's E- Plan Project; and WHEREAS, Building's current annual allotment for security guard services is Sixty Eight Thousand Dollars ($68,000.00) which, with the addition of the security guard requested above, will increase to One Hundred Sixteen Thousand Eight Hundred Ninety Five Dollars ($116,895.00), an approximate difference of Forty Eight Thousand Eight Hundred Ninety Five Dollars ($48,895.00), thereby increasing the total Citywide annual contract cost to One Million Eight Hundred Nine Thousand One Hundred Sixty Three Dollars and Forty Eight Cents ($1,809,163.48); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase in the contract capacity from a not to exceed amount of One Million Seven Hundred Sixty Thousand Two Hundred Sixty Eight Dollars and Forty Eight Cents ($1,760,268.48), to a not to exceed amount of One Million Eight Hundred Nine Thousand One Hundred Sixty Three Dollars and Forty Eight Cents ($1,809,163.48) for RFP Contract No. 295279, between the City and Kent, pursuant to Resolution Nos. 13-0142, 16-0165, 17-0187, 18-0147, and 19-0026, for the provision of security guard services, on a Citywide basis, is approved. Section 3. Funds shall be allocated from Building General Funds, subject to the availability of funds and budgetary approval at the time of need. Section 4. The City Manager is authorized' to negotiate and execute all documents including any amendments, renewals, and extensions subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey ) 12/3/2019 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.