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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6764 Date: 11/04/2019 Commission Meeting Date: 12/12/2019 Type: Resolution Subject: Sole Source - Teleflex Purpose of Item: Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All The nature of this item is to establish a resolution of the Miami City Commission, by a four -fifths (4/5ths) affirmative vote, pursuant to section 18-92 of the code of the City of Miami, Florida, as amended, after an advertised public hearing, ratifying, approving and confirming the City Manager's finding of a sole source; waiving the requirements for competitive sealed bidding procedures and authorizing the purchase of the arrow EZ-IO ("EZ-IO") intraosseous infusion system and accessories and the Rusch Airtraq SP ("Airtraq") laryngoscope and accessories, from Teleflex LLC ("Teleflex"), for the Department of Fire -Rescue ("Fire -Rescue"), on an as needed basis, for a period of one (1) year, renewable annually, subject to an annual finding of sole source by the Chief Procurement Officer and approved by the City Manager; allocating funds from the end user department's various sources of funds; with future purchases to be allocated from the various sources of funds from Fire -Rescue subject to the availability of funds and budgetary approval at the time of need. Authorizing the City Manager to negotiate and execute all other documents including any amendments, renewals and extensions subject to allocations, appropriations and budgetary approvals having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: Fire -Rescue uses Airtraq to perform endotracheal intubation as its primary form of airway management. In the field, getting a clear view of the trachea can be extremely difficult. Airtraq is used on patients in emergency laryngoscopy procedures to get a clear view of the larynx (voice box), the vocal cords, and nearby structures like the back of the throat. Airtraq is the only video laryngoscope that uses a non -displacing blade that does not move anatomy. Accordingly, EMS personnel can use the Airtraq on patients with cervical collars, in traction, and those entrapped. Fire -Rescue uses EZ-IO to perform intraosseous infusion, which delivers medications and fluids directly into the bone marrow when intravenous access is not available or feasible. The EZ-IO is comprised of proprietary and patented double -beveled tip needles with a battery powered driver. EZ-IO is the only powered Intraosseous Infusion having an U.S. Food and Drug Administration indication for emergent, urgent, and medically necessary uses. EZ-IO includes a reusable driver that occasionally must be replaced and single -use consumable needles and stabilizers that must be resupplied on an ongoing basis. EZ-IO and Airtraq are manufactured, sold, and serviced exclusively by Teleflex Incorporated through its wholly owned subsidiary, Teleflex. Fire -Rescue personnel experience a very high success rate using the EZ-IO and Airtraq, in contrast to alternative but very different products that have a higher failure rate, causing faster consumption of consumable supplies and compromising patient care. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: General Account No.: Various Department of Fire -Rescue Department of Fire -Rescue Department of Procurement Office of Management and Budget Office of Management and Budget Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Johnny Duran Eloy Garcia Annie Perez Pedro Lacret Christopher M Rose Valentin J Alvarez Nikolas Pascual Pablo Velez Valentin J Alvarez Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Fire Budget Review Completed 11/04/2019 1:47 PM Fire Chief Review Completed 11/05/2019 6:23 AM Procurement Review Completed 11/18/2019 12:58 PM Budget Analyst Review Completed 12/02/2019 6:42 AM Budget Review Completed 12/02/2019 1:14 PM Legislative Division Review Completed 12/02/2019 1:15 PM City Manager Review Completed 12/02/2019 2:45 PM ACA Review Completed 12/03/2019 3:21 PM Deputy City Attorney Review Skipped 12/03/2019 3:27 PM Approved Form and Correctness Completed 12/03/2019 6:00 PM Meeting Completed 12/12/2019 9:00 AM Unsigned by the Mayor Completed 12/23/2019 5:40 PM Signed and Attested by the City Clerk Completed 12/23/2019 5:40 PM Rendered Completed 12/23/2019 5:40 PM City of Miami Legislation Resolution Enactment Number: R-19-0503 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6764 Final Action Date:12/12/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, PURSUANT TO SECTION 18- 92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AFTER AN ADVERTISED PUBLIC HEARING, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE SOURCE, ATTACHED AND INCORPORATED AS EXHIBIT "A," WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES, AND AUTHORIZING THE PURCHASE OF THE EZ-IO INTRAOSSEOUS VASCULAR ACCESS SYSTEM AND ITS ACCESSORIES ("EZ-IO"), AND THE RUSCH AIRTRAQ SYSTEM AND ITS ACCESSORIES ("AIRTRAQ"), FROM TELEFLEX LLC, A FOREIGN LIMITED LIABILITY COMPANY AUTHORIZED TO CONDUCT BUSINESS IN FLORIDA ("TELEFLEX"), FOR THE CITY OF MIAMI ("CITY") DEPARTMENT OF FIRE -RESCUE ("FIRE -RESCUE"), ON AN AS NEEDED BASIS, FOR A PERIOD OF ONE (1) YEAR, RENEWABLE ANNUALLY, SUBJECT TO AN ANNUAL SOLE SOURCE FINDING BY THE CITY'S CHIEF PROCUREMENT OFFICER ("CPO") AND APPROVAL BY THE CITY MANAGER; ALLOCATING FUNDS FROM FIRE -RESCUE'S VAROUS SOURCES OF FUNDS; WITH FUTURE PURCHASES TO BE ALLOCATED FROM THE VARIOUS SOURCES OF FUNDS FROM FIRE -RESCUE, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, AND IN COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the City of Miami ("City") Department of Fire -Rescue ("Fire -Rescue") uses the Rusch Airtraq System and its accessories ("Airtraq") on patients in emergency laryngoscopy procedures to get a clear view of the larynx (voice box), the vocal cords, and nearby structures in the back of the throat; and WHEREAS, Fire -Rescue also uses the EZ-IO Intraosseous Vascular Access System and its accessories ("EZ-IO") to perform intraosseous infusions, which deliver medications and fluids directly into the bone marrow when intravenous access is not available or feasible; and WHEREAS, Fire -Rescue personnel experience a very high success rate using the Airtraq and EZ-IO, in contrast to alternative, and very different, products that have a higher failure rate, causing faster consumption of consumable supplies and compromising patient care; and WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), the finding from the City's Chief Procurement Officer ("CPO") that Teleflex, LLC, a foreign limited liability company authorized to conduct business in Florida ("Teleflex"), is the sole source provider of the Airtraq and EZ-IO, and the City Manager approval and adoption of the same, attached and incorporated, after an advertised public hearing, can be ratified, approved, and confirmed by a four -fifths (4/5ths) affirmative vote of the City Commission; and WHEREAS, the CPO and the City Manager recommend that the requirements for competitive sealed bidding procedures be waived and the sole source purchase of the Airtraq and EZ-IO from Teleflex, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-92 of the City Code, after an advertised public hearing, by a four -fifths (4/5ths) affirmative vote, the City Manager's finding of a sole source, attached and incorporated as Exhibit "A," waiving the requirements for competitive sealed bidding procedures, and authorizing the purchase of the Airtraq and EZ-IO from Teleflex for Fire -Rescue, on an as needed basis, for a period of one (1) year, renewable annually, subject to an annual sole source finding by the CPO and approval by the City Manager; allocating funds from Fire -Rescue's various sources of funds; with future purchases to be allocated from the various sources of funds from Fire -Rescue, subject to the availability of funds and budgetary approval at the time of need, is hereby ratified, approved, and confirmed. Section 3. The City Manager is authorized' to negotiate and execute all other documents including any amendments, renewals, and extensions subject to all allocations, appropriations and prior budgetary approvals, and in compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor. APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey ) 12/3/2019 1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.