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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6814 Date: 11/14/2019 Commission Meeting Date: 12/12/2019 Requesting Department: Department of Procurement Sponsored By: District Impacted: All Type: Resolution Subject: Authorize Access - GSA Cooperative Purchasing Programs Purpose of Item: The nature of this item is to authorize a Resolution of the Miami City Commission, authorizing accessing of various contracts via existing federal General Services Administration ("GSA") Cooperative and Disaster Purchasing Programs, for the procurement of goods and services, subject to any renewals, extensions, or replacement contracts enacted by the federal GSA, to be utilized citywide, on an as - needed contractual basis, subject to the availability of funds and budgetary approval at the time of need. Further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, as amended ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and financial integrity principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: The federal GSA offers state and local governmental agencies, free of charge, access to Cooperative and Disaster Purchasing Programs, which have been awarded via a competitive solicitation process conducted by the federal GSA. These GSA Cooperative and Disaster Purchasing Programs offer strong, competitive pools of pre -vetted contractors, pre -negotiated terms, conditions, and competitive prices with the flexibility to seek more discounts, and emerging technologies and innovative solutions among other procurement advantages. Section 18-113 of the City Code, as amended, entitled "Cooperative Purchasing," expressly allows the City's Department of Procurement to participate in, sponsor, conduct, or administer cooperative purchasing agreements such as the federal GSA Cooperative and Disaster Purchasing Programs for the procurement of any goods and services. The adoption of this Resolution enables all City Departments to purchase goods and services, on an as -needed contractual basis, utilizing all competitively solicited and awarded contracts available through the federal GSA Cooperative and Disaster Purchasing Programs, subject to the availability of funds and budgetary approval at the time of need. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: To be determined General Account No.: Various Using Departments Office of Capital Improvements Department of Procurement Department of Risk Management Office of Management and Budget Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Steven Williamson Annie Perez Ann -Marie Sharpe Luis Hernandez -Torres Denise Lee Christopher M Rose Sandra Bridgeman Nikolas Pascual Valentin J Alvarez Pablo Velez Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Completed 11/14/2019 6:22 PM Procurement Review Completed 11/18/2019 12:00 PM Risk Review Completed 11/18/2019 3:59 PM Budget Analyst Review Completed 11/19/2019 7:42 AM Budget Analyst Review Skipped 11/18/2019 3:44 PM Budget Review Completed 11/20/2019 1:54 PM Assistant City Manager Review Completed 11/20/2019 1:54 PM City Manager Review Completed 11/20/2019 2:56 PM Legislative Division Review Completed 11/21/2019 10:58 AM ACA Review Completed 11/21/2019 3:53 PM Deputy City Attorney Review Completed 11/21/2019 4:05 PM Approved Form and Correctness Completed 11/25/2019 7:25 PM Meeting Completed 12/12/2019 9:00 AM Unsigned by the Mayor Completed 12/23/2019 5:44 PM Signed and Attested by the City Clerk Completed 12/23/2019 5:47 PM Rendered Completed 12/23/2019 5:47 PM City of Miami Legislation Resolution Enactment Number: R-19-0497 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6814 Final Action Date:12/12/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION PURSUANT TO SECTION 18- 113 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AUTHORIZING THE ACCESSING OF VARIOUS CONTRACTS VIA EXISTING FEDERAL GENERAL SERVICES ADMINISTRATION ("GSA") COOPERATIVE PURCHASING PROGRAMS FOR THE PROCUREMENT OF GOODS AND SERVICES, SUBJECT TO ANY RENEWALS, EXTENSIONS, OR REPLACEMENT CONTRACTS ENACTED BY THE FEDERAL GSA, TO BE UTILIZED CITYWIDE, ON AN AS -NEEDED, CONTRACTUAL BASIS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, AND IN COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the Federal General Services Administration ("GSA") offers state and local governmental agencies, free of charge, access to its Cooperative Purchasing Programs, which have been awarded via competitive solicitation processes conducted by the Federal GSA; and WHEREAS, the Federal GSA Cooperative Purchasing Programs provide state and local governmental agencies strong, competitive pools of pre -vetted contractors, pre -negotiated terms, conditions, and competitive pricing, with the flexibility of seeking additional discounts, emerging technologies, and innovative solutions, among other procurement related advantages; and WHEREAS, Section 18-113 of the Code of the City of Miami, Florida, as amended ("City Code"), titled "Cooperative Purchasing," expressly allows the City of Miami's ("City") Department of Procurement to participate in, sponsor, conduct, or administer cooperative purchasing agreements such as the one available with the Federal GSA Cooperative Purchasing Programs for the procurement of goods and services; and WHEREAS, the adoption of this Resolution enables all City departments to purchase goods and services, on an as -needed, contractual basis, utilizing all the competitively solicited and awarded contracts available through the Federal GSA Cooperative Purchasing Programs, subject to the availability of funds and budgetary approval at the time of need; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-113 of the City Code, the accessing of various contracts via existing Federal GSA Cooperative Purchasing Programs for the procurement of goods and services, subject to any renewals, extensions, or replacement contracts enacted by the Federal GSA, to be utilized Citywide, on an as -needed, contractual basis, subject to the availability of funds and budgetary approval at the time of need is authorized.' Section 3. The City Manager is authorized' to negotiate and execute any and all documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and prior budgetary approvals, and in compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be deemed necessary for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption and signature by the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: nd" ez, Ciry Httor ey 11/25/2019 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including, but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.