HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #6814
Date: 11/14/2019
Commission Meeting Date: 12/12/2019
Requesting Department: Department of
Procurement
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Authorize Access - GSA Cooperative Purchasing Programs
Purpose of Item:
The nature of this item is to authorize a Resolution of the Miami City Commission,
authorizing accessing of various contracts via existing federal General Services
Administration ("GSA") Cooperative and Disaster Purchasing Programs, for the
procurement of goods and services, subject to any renewals, extensions, or
replacement contracts enacted by the federal GSA, to be utilized citywide, on an as -
needed contractual basis, subject to the availability of funds and budgetary approval at
the time of need. Further authorizing the City Manager to negotiate and execute all
other documents, including any amendments, renewals, and extensions, subject to
allocations, appropriations and budgetary approval having been previously made, and in
compliance with applicable provisions of the Code of the City of Miami, as amended
("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency
Act, and financial integrity principles, all as set forth in Chapter 18 of the City Code, in a
form acceptable to the City Attorney, and in compliance with applicable regulations, as
may be necessary for said purpose.
Background of Item:
The federal GSA offers state and local governmental agencies, free of charge, access
to Cooperative and Disaster Purchasing Programs, which have been awarded via a
competitive solicitation process conducted by the federal GSA. These GSA Cooperative
and Disaster Purchasing Programs offer strong, competitive pools of pre -vetted
contractors, pre -negotiated terms, conditions, and competitive prices with the flexibility
to seek more discounts, and emerging technologies and innovative solutions among
other procurement advantages. Section 18-113 of the City Code, as amended, entitled
"Cooperative Purchasing," expressly allows the City's Department of Procurement to
participate in, sponsor, conduct, or administer cooperative purchasing agreements such
as the federal GSA Cooperative and Disaster Purchasing Programs for the procurement
of any goods and services. The adoption of this Resolution enables all City
Departments to purchase goods and services, on an as -needed contractual basis,
utilizing all competitively solicited and awarded contracts available through the federal
GSA Cooperative and Disaster Purchasing Programs, subject to the availability of funds
and budgetary approval at the time of need.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
To be determined
General Account No.: Various Using Departments
Office of Capital Improvements
Department of Procurement
Department of Risk Management
Office of Management and Budget
Office of Management and Budget
Office of Management and Budget
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Reviewed B
Steven Williamson
Annie Perez
Ann -Marie Sharpe
Luis Hernandez -Torres
Denise Lee
Christopher M Rose
Sandra Bridgeman
Nikolas Pascual
Valentin J Alvarez
Pablo Velez
Barnaby L. Min
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
City Clerk's Office
Department Head Review Completed 11/14/2019 6:22 PM
Procurement Review Completed 11/18/2019 12:00 PM
Risk Review Completed 11/18/2019 3:59 PM
Budget Analyst Review Completed 11/19/2019 7:42 AM
Budget Analyst Review Skipped 11/18/2019 3:44 PM
Budget Review Completed 11/20/2019 1:54 PM
Assistant City Manager Review Completed 11/20/2019 1:54 PM
City Manager Review Completed 11/20/2019 2:56 PM
Legislative Division Review Completed 11/21/2019 10:58 AM
ACA Review Completed 11/21/2019 3:53 PM
Deputy City Attorney Review Completed 11/21/2019 4:05 PM
Approved Form and Correctness Completed 11/25/2019 7:25 PM
Meeting Completed 12/12/2019 9:00 AM
Unsigned by the Mayor Completed 12/23/2019 5:44 PM
Signed and Attested by the City Clerk Completed 12/23/2019 5:47 PM
Rendered Completed 12/23/2019 5:47 PM
City of Miami
Legislation
Resolution
Enactment Number: R-19-0497
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 6814 Final Action Date:12/12/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION PURSUANT TO SECTION 18-
113 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY
CODE"), AUTHORIZING THE ACCESSING OF VARIOUS CONTRACTS VIA
EXISTING FEDERAL GENERAL SERVICES ADMINISTRATION ("GSA")
COOPERATIVE PURCHASING PROGRAMS FOR THE PROCUREMENT OF GOODS
AND SERVICES, SUBJECT TO ANY RENEWALS, EXTENSIONS, OR
REPLACEMENT CONTRACTS ENACTED BY THE FEDERAL GSA, TO BE UTILIZED
CITYWIDE, ON AN AS -NEEDED, CONTRACTUAL BASIS, SUBJECT TO THE
AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED;
AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS,
SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY
APPROVALS, AND IN COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE
CITY CODE, INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE,
ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET
FORTH IN CHAPTER 18 OF THE CITY CODE, ALL IN A FORM ACCEPTABLE TO
THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE LAWS,
RULES, AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID
PURPOSE.
WHEREAS, the Federal General Services Administration ("GSA") offers state and local
governmental agencies, free of charge, access to its Cooperative Purchasing Programs, which
have been awarded via competitive solicitation processes conducted by the Federal GSA; and
WHEREAS, the Federal GSA Cooperative Purchasing Programs provide state and local
governmental agencies strong, competitive pools of pre -vetted contractors, pre -negotiated
terms, conditions, and competitive pricing, with the flexibility of seeking additional discounts,
emerging technologies, and innovative solutions, among other procurement related advantages;
and
WHEREAS, Section 18-113 of the Code of the City of Miami, Florida, as amended ("City
Code"), titled "Cooperative Purchasing," expressly allows the City of Miami's ("City") Department
of Procurement to participate in, sponsor, conduct, or administer cooperative purchasing
agreements such as the one available with the Federal GSA Cooperative Purchasing Programs
for the procurement of goods and services; and
WHEREAS, the adoption of this Resolution enables all City departments to purchase
goods and services, on an as -needed, contractual basis, utilizing all the competitively solicited
and awarded contracts available through the Federal GSA Cooperative Purchasing Programs,
subject to the availability of funds and budgetary approval at the time of need;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. Pursuant to Section 18-113 of the City Code, the accessing of various
contracts via existing Federal GSA Cooperative Purchasing Programs for the procurement of
goods and services, subject to any renewals, extensions, or replacement contracts enacted by
the Federal GSA, to be utilized Citywide, on an as -needed, contractual basis, subject to the
availability of funds and budgetary approval at the time of need is authorized.'
Section 3. The City Manager is authorized' to negotiate and execute any and all
documents, including any amendments, renewals, and extensions, subject to all allocations,
appropriations, and prior budgetary approvals, and in compliance with all applicable provisions
of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the
City Attorney, and in compliance with all applicable laws, rules, and regulations, as may be
deemed necessary for said purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature by the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
nd" ez, Ciry Httor ey 11/25/2019
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including, but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.