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HomeMy WebLinkAboutExhibitCITY OF MIAMI, FLORIDA INTER -OFFICE MEMORANDUM TO: Emilio T. Gonzalez, Ph.D. DATE: City Manager FROM: Ricardo Falero Director General Services Administration SUBJECT: July 12, 2019 Approval of finding to waive competitive sealed bidding methods for custodial services at City Hall REFERENCES: ENCLOSURES: Per your request, the Department of General Services Administration submits this memorandum on your behalf. Your Office has determined that it is not practical and advantageous to the City to adhere to competitive sealed bidding methods for the provision of custodial services at Miami City Hall performed by United Community Options of Miami, Inc. ("UCO"), formerly known as,United Cerebral Palsy Association of Miami, Inc., and therefore seeks a waiver of such requirements. When the Miami City Commission awarded Invitation for Bid (IFB) No. 10606 for the provision of Custodial Services -Citywide in January 2010, it delegated to the City Manager the authority to add or delete facilities, pursuant to Section 2.26 of the IFB, anticipating that Miami City Hall would be removed to award said contract to the Hope Center. At that time, some of the Commissioners opined the City needed to be more socially responsible and supported the mission of the Hope Center. On July 1, 2014, United Cerebral Palsy Association of Miami, Inc. (UCPA of Miami) formally merged and acquired Hope Center, Inc. UCPA of Miami was established in 1947. The mission of UCPA is to positively impact the quality of life for people with cerebral palsy and other developmental disabilities, and their family members as well as people with similar needs, such as the frail and elderly, by providing support and services which aide in the achievement of their goals and desires. At the UCPA, they believe the individuals they serve are defined by their unique human qualities, and not by their disabilities. The UCPA works to provide programs and services which meet the special needs of each child and adult, nurturing their talents and abilities in order to help them reach their greatest potential. The UCPA believes that regardless of the physical and mental challenges they may face, individuals with disabilities are entitled to live in and belong to a community where they are accepted and included with dignity and respect. In 2019, UCPA began operations under the name United Community Options of Miami, Inc. PR19207 In support of this social cause, this request would constitute the reassignment of the competitive bid waiver of the Miami City Hall custodial services to UCO of Miami, Inc.; formerly known as UCPA of Miami, Inc. After thorough discussions with the UCO of Miami, Inc. the contract/agreement for services, if awarded through this bid waiver, would have a value of $77,541.30 per year (or approx.. $6,462 per month). Pursuant to section, 18-85, as amended, it is respectfully recommended that you, as the City Manager, waive competitive sealed bidding methods via this written finding and reasons herein. Said waiver shall need to be ratified, confirmed, and approved by the Miami City Commission by a four -fifths (4/5ths) affirmative vote during an advertised public hearing. Your signature below confirms your approval of waiving competitive sealed bidding methods for the provision of custodial -rvi at City Hall. Approved Emilio T. Gonzalez, P . anager Date: M c s 1 Please contact Ofelia Perez, Senior Assistant to the City Manager, at 305-250-5402 should you have any questions or concerns. RF/jr PR19207