HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #6569
Date: 09/25/2019
Commission Meeting Date: 11/21/2019
Requesting Department: Department of
General Services Administration
Sponsored By:
District Impacted: District 2
Type: Resolution
Subject: Bid Waiver - Custodial Services at City Hall
Purpose of Item:
A resolution of the Miami City Commission, with attachment(s), by a four -fifths (4/5ths)
affirmative vote, after an advertised public hearing, ratifying, confirming, and approving
the City Manager's recommendation and written findings, pursuant to Section 18-85(a)
of the Code of the City of Miami, Florida, as amended; waiving the requirements for
competitive sealed bidding methods as not being practicable or advantageous to the
City of Miami ("City") to establish a contract for the provision of custodial services
("Services") at City Hall by United Community Options of South Florida, Inc. d/b/a
United Community Options of Miami ("UCO") for the City's General Services
Administration Department ("GSA"), for a period of three (3) years with the option to
renew for two (2) additional one (1) year periods, allocating funds from account no.
05001.242000.534000.0000.00000 and other funding sources, subject to the availability
of funds and budget approval at the time of need; authorizing the City Manager to
negotiate and execute an agreement in substantially the attached form, and negotiate
and execute all other documents, including any amendments, renewals, and
extensions, subject to allocations, appropriations and budgetary approval having been
previously made, and in compliance with applicable provisions of the Code of the City of
Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement
Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in
Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in
compliance with applicable laws and regulations, as may be necessary for said
purpose.
Background of Item:
In September of 2014, UCO under the name of United Cerebral Palsy of Miami, Inc.
was awarded a contract to provide custodial services for City Hall. The mission of UCO
is to positively impact the quality of life for people with cerebral palsy and other
developmental disabilities and their families, as well as others with similar needs, by
providing support and services with aide in the achievement of their goals and desires.
UCO works to provide programs and services which meet the special needs of each
child and adult, nurturing their talents and abilities in order to help them reach their
greatest potential. UCO believes that regardless of the physical and mental challenges
they may face, individuals with disabilities are entitled to live in and belong to a
community where they are accepted and included with dignity and respect. In continued
support of this social cause, this request would constitute the continued assignment of
City Hall custodial services to United Community Options of Miami formerly United
Cerebral Palsy of Miami, Inc. The annual cost of services will have a value of
$77,541.30 ($387,706.50 for the entire term including options to renew).
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$77,541.30 ($387,706.50 in the aggregate)
General Account No.: 05001.242000.534000.0000.00000
Reviewed B
Department of General Services Administration
Review Completed 10/08/2019 10:33 AM
Office of Management and Budget Aniska Elliott
Office of Management and Budget Christopher M Rose
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Sandra Bridgeman
Nikolas Pascual
Valentin J Alvarez
Pablo Velez
Barnaby L. Min
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
City Clerk's Office
Ricardo Falero
Budget Analyst Review
Budget Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Unsigned by the Mayor
Signed and Attested by the City Clerk
Rendered
Department Head
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
10/08/2019 11:06 AM
10/08/2019 2:41 PM
10/23/2019 10:32 AM
10/23/2019 11:46 AM
10/28/2019 2:28 PM
11/06/2019 6:21 PM
11/07/2019 11:06 AM
11/07/2019 5:08 PM
11/21/2019 9:00 AM
12/03/2019 5:11 PM
12/03/2019 5:58 PM
12/03/2019 5:59 PM
City of Miami
Legislation
Resolution
Enactment Number: R-19-0487
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 6569 Final Action Date:11/21/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A
FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC
HEARING, RATIFYING, CONFIRMING, AND APPROVING THE CITY MANAGER'S
RECOMMENDATION AND WRITTEN FINDINGS PURSUANT TO SECTION 18-85(A)
OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE");
WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING METHODS
AS NOT BEING PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI
("CITY") TO ESTABLISH A CONTRACT FOR THE PROVISION OF CUSTODIAL
SERVICES ("SERVICES") AT CITY HALL BY UNITED COMMUNITY OPTIONS OF
SOUTH FLORIDA, INC., A FLORIDA NOT FOR PROFIT CORPORATION D/B/A
UNITED OPTIONS OF MIAMI, FOR THE CITY'S GENERAL SERVICES
ADMINISTRATION DEPARTMENT ("GSA") FOR AN INITIAL PERIOD OF THREE (3)
YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR
PERIODS; ALLOCATING FUNDS FROM GSA ACCOUNT NO.
05001.242000.534000.0000.00000 AND SUCH OTHER FUNDING SOURCES,
SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT
THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE AN
AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID
PURPOSE; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND
EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, IN COMPLIANCE
WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND ALL IN
COMPLIANCE WITH ALL APPLICABLE LAWS, RULES, AND REGULATIONS, AS
MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, in September 2014, the City of Miami ("City") awarded a bid waiver contract
to United Community Options of South Florida, Inc., a Florida not for profit corporation d/b/a
United Options of Miami f/k/a United Cerebral Palsy of Miami, Inc. ("UCO"), for the provision of
the custodial services for the City's General Services Administration Department ("GSA") at City
Hall ("Services"); and
WHEREAS, the mission of the UCO is to positively impact the quality of life for people
with developmental disabilities and such other similar needs, via the provision of employment
opportunities such as the provision of said Services; and
WHEREAS, the City has a continued need for the provision of said Services and wishes
to continue its support of the UCO mission;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing,
the City Manager's recommendation and written findings that the requirements for competitive
sealed bidding methods are not practicable or advantageous to the City and waiving said
requirements pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as
amended ("City Code"), are ratified, confirmed, and approved.
Section 3. Funds are allocated from GSA Account No.
05001.242000.534000.0000.00000 and such other funding sources, subject to the availability of
funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized to execute an agreement, in a form
acceptable to the City Attorney, with UCO for the provision of said Services for an initial period
of three (3) years, with the option to renew for two (2) additional one (1) year periods.
Section 5. The City Manager is further authorized' to negotiate and execute any and all
other documents, including any amendments, renewals, and extensions, subject to all
allocations, appropriations, and prior budgetary approvals, in compliance with all applicable
provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act,
and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form
acceptable to the City Attorney, and all in compliance with all applicable laws, rules, and
regulations, as may be deemed necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City Attor
ey ) 11/7/2019
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.