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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6681 Date: 11/05/2019 Commission Meeting Date: 11/21/2019 Requesting Department: Office of Management and Budget Sponsored By: District Impacted: Type: Resolution Subject: Amend Budget - Year -End Close Out Purpose of Item: Recommend changes to the FY 2018-19 budget to allow for year-end close-out. Background of Item: As FY 2018-19 is now complete and the financial system is now closed, as such it is now appropriate to amend the City's previously -approved budget allocations to close the fiscal year in compliance with existing laws and best practices. Budget Impact Analysis Item is NOT Related to Revenue Item is NOT funded by Bonds Item is an Expenditure Total Fiscal Impact: General Account No: 00001.980000.891000 ($11.115) million) Special Revenue Account No: Various Reviewed B Office of Management and Budget Christopher M Rose City Manager's Office Sandra Bridgeman Legislative Division Valentin J Alvarez City Manager's Office Nikolas Pascual Office of the City Attorney Barnaby L. Min City Commission Maricarmen Lopez Office of the Mayor Mayor's Office Office of the City Clerk City Clerk's Office Office of the City Attorney Victoria Mendez Office of the City Clerk City Clerk's Office Department Head Review Completed Assistant City Manager Review Completed Legislative Division Review Completed City Manager Review Completed Deputy City Attorney Review Completed Meeting Completed Unsigned by the Mayor Completed Signed and Attested by the City Clerk Completed Approved Form and Correctness Completed Rendered Completed 11/12/2019 6:02 PM 11/12/2019 6:30 PM 11/12/2019 6:34 PM 11/12/2019 7:42 PM 11/12/2019 8:36 PM 11/21/2019 9:00 AM 12/03/2019 5:04 PM 12/03/2019 6:14 PM 12/05/2019 11:14 AM 12/05/2019 5:35 PM City of Miami Legislation Resolution Enactment Number: R-19-0466 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6681 Final Action Date:11/21/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AMENDING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR ENDING SEPTEMBER 30, 2019. WHEREAS, in accordance with Section 166.241(4), Florida Statutes, and other applicable State of Florida and local laws (collectively, "Laws"), the City of Miami ("City") is amending and closing out its General Fund Budget and total Budget for all funds for the fiscal year ending September 30, 2019 ("Fiscal Year 2018-19"); and WHEREAS, the General Fund Budget for Fiscal Year 2018-19 is $800,242,000 and the total Budget for all operating funds is $1,269,639,000; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $359,685,000; and WHEREAS, it is necessary to adjust year-end budgets for the General Fund, Special Revenue Funds, and Debt Service Funds in order to comply with the Laws; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section Section 2. The following appropriations are made for the municipal operations of the General Fund for Fiscal Year 2018-19: GENERAL FUND APPROPRIATIONS Departments, Boards and Offices: Mayor $ 1,504,000 Comissioners 3,912,000 City Manager 2,867,000 Agenda Coordination 402,000 Building 16,051,000 Capital Improvements 3,790,000 City Attorney 9,414,000 City Clerk 1,909,000 Civil Service 455,000 Code Compliance 7,529,000 Com m unications 2,228,000 Equal Opportunity and Diversity 491,000 Finance 9,513,000 Fire -Rescue 162,775,000 General Services Administration 26,220,000 Grants Administration 1,777,000 Housing and Community Development 1,845,000 Human Resources 4,876,000 Human Services 4,587,000 Independent Auditor General 1,368,000 Innovation and Technology 14,146,000 Management and Budget 2,560,000 Neighborhood Enhancement Team 7,922,000 Parks and Recreation 48,935,000 Planning 5,935,000 Police 248,615,000 Procurement 2,669,000 Real Estate and Asset Management 13,218,000 Resilience and Public Works 23,838,000 Resilience and Sustainability 723,000 Risk Management 3,056,000 Solid Waste 33,884,000 Zoning 3,266,000 Transfers -Out 68,672,000 Non -Departmental 59,290,000 TOTAL GENERAL FUND $ 800,242,000 Section 3. The above appropriations for the General Fund are made based on the following sources of revenues for Fiscal Year 2018-19: GENERAL FUND REVENUES Property Taxes $ 359,685,000 Franchise Fees and Other Taxes 115,757,000 Interest 6,760,000 Transfers -IN 5,348,000 Fines and Forfeitures 5,460,000 Intergovernmental Revenues 77,579,000 Licenses and Permits 67,037,000 Other Revenues (Inflows) 44,344,000 Charges for Services 118,272,000 TOTAL GENERAL FUND $ 800,242,000 Section 4. The following appropriations are made for the municipal operations of Debt Service Funds for Fiscal Year 2018-19: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds $ 22,520,000 Special Obligation Bonds 165,339,000 TOTAL DEBT SERVICE FUNDS $ 187,859,000 Section 5. The above appropriations for Debt Service Funds are made based on the following sources of revenues for Fiscal Year 2018-19: DEBT SERVICE FUNDS REVENUES Property Taxes $ 22,843,000 Transfers -In and Other Revenues 165,016,000 TOTAL DEBT SERVICE FUNDS $ 187,859,000 Section 6. The following appropriations are made for the municipal operations of Special Revenue Funds for Fiscal Year 2018-19: SPECIAL REVENUE FUNDS General Special Revenue Bayfront/Riverfront Land Acquisition Rouse Trust City Clerk Services Community and Economic Development Departmental Improvement Initiatives Fire Rescue Services UASI-Fire Rescue Homeless Program Human Services Miami Ballpark Parking Facilities NET Offices and Code Enforcement Parks and Recreation Services Planning Services Public Art Fund Planning and Zoning Tree Trust Fund Police Services Law Enforcement Trust Fund Public Works Services Solid Waste Recycling Trust Sports Facilities and Activities Transportation and Transit Transportation Cross Bay Emergency Funds TOTAL SPECIAL REVENUE FUNDS APPROPRIATIONS $ 3,675, 000 1,539,000 1,384,000 51, 845, 000 13, 722, 000 3,509,000 12, 344, 000 2,812,000 458,000 5,329,000 1,667, 000 1,546,000 14, 094, 000 160,000 2,858,000 21,670, 000 1,377,000 19, 340, 000 128,000 808,000 20,679, 000 178,000 100,000 $ 181,222, 000 Section 7. The above appropriations for Special Revenue Funds are made based on the following sources of revenues for Fiscal Year 2018-19: SPECIAL REVENUE FUNDS All Sources TOTAL SPECIAL REVENUE FUNDS $ $ REVENUES 181,222,000 181,222,000 Section 8. The following appropriations are made for the Internal Service Funds for Fiscal Year 2018-19: INTERNAL SERVICE FUND Life and Health Insurance Workers' Compensation Others TOTAL INTERNAL SERVICE FUND municipal operations of APPROPRIATIONS 63,261,000 19,204,000 17,851,000 $ 100,316,000 Section 9. The above appropriations for Internal Service Funds are made based on the following sources of revenues for Fiscal Year 2018-19: INTERNAL SERVICE FUND REVENUES All Sources $ 100,316,000 TOTAL INTERNAL SERVICE FUND $ 100,316,000 Section 10. This Resolution is a resolution of precedent and all other resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Resolution shall be construed to violate the Anti -Deficiency Act, as set forth in Sections 18-500 through Sections 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). These appropriations are expenditure requirements for the City but are not mandatory. The City Manager is specifically authorized' to transfer funds between accounts and withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated moneys which are no longer needed to implement the original purpose of the appropriation and whose expenditure is not limited to use for any other specified purpose. Section 11. All departments and the number of employees designated therein provided for in this budget either by position summary or by the organizational chart are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission approval. Section 12. The City Manager is authorized' to continue to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized' to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given as stated in this Resolution. Section 13. The City Manager is authorized' to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 14. Nothing contained in this Resolution shall be construed as to prohibit or prevent the City Manager, the administrative head of the City who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him in the Charter of the City of Miami, Florida, as amended ("City Charter"), to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its Departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification. Section 15. (a)(1) The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the herein fiscal year has proved insufficient. (2) The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer of funds is made at the request of the City Manager and when such transfer is to be made between the detailed accounts appropriated to the same office, department, or division. (b)(1) To effect salary adjustments, the City Manager is further authorized' to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. (2) To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized' to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non - Departmental Accounts to other Funds. (3) The Emergency Account is declared to be appropriated to meet emergency expenses and is subject to expenditure by the City Manager for any emergency purpose. (c) Except as herein provided, transfers between items appropriated shall be authorized by resolution amendatory hereto, except that transfers from the Non - Departmental Accounts may be made by resolution. Section 16. (a) The City Manager is authorized' to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with the authority of this Resolution for which formal bidding is required, such bids to be returnable to the City Commission or City Manager in accordance with City Charter and City Code provisions. (b) Expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under City Code provisions. Section 17. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 12/5/2019 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.