HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #6570
Date: 09/25/2019
Commission Meeting Date: 11/21/2019
Requesting Department: Department of
Resilience and Public Works
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Proposal - Storm Pump Station Repair
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission with
attachments, accepting the proposal received on May 30, 2019 pursuant to RFP
1062381 for storm pump station repair and maintenance services for the Department of
Resilience and Public Works ("Public Works"), on an as needed basis, with Condo
Electric Motor, Corp. ("Condo Electric") for an initial term of three (3) years, with the
option to renew for two (2) additional one (1) year periods, allocating funds from account
no. 00001.208000.534000.0000.00000 and other funding sources, subject to the
availability of funds and budget approval at the time of need; authorizing the City
Manager to execute the negotiated contract in substantially the attached form; further
authorizing the City Manager to negotiate and execute all other documents, including
any amendments, renewals, and extensions, subject to allocations, appropriations and
budgetary approval having been previously made, and in compliance with applicable
provisions of the Code of the City of Miami, Florida, as amended, ("City Code"),
including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable
to the City Attorney, and in compliance with applicable regulations, as may be
necessary for said purpose.
Background of Item:
On May 3, 2019, the Department of Procurement ("Procurement") issued RFP No.
1062381, Storm Pump Station Repair and Maintenance Services, under full and open
competition to obtain the services of an experienced and qualified proposer for the
purpose of providing storm water pump station repair and maintenance services. On
May 30, 2019, one (1) proposal was received. An Evaluation Committee completed the
review and evaluation of the sole responsive proposal and determined that Condo
Electric was a qualified, responsive, and responsible proposer. The estimated annual
cost for this contract is $1,040,779.00.
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$1,040,779.00 annually (aggregate of $5,203,895.00 for five (5) years
General Account No.:00001.208000.534000.0000.00000
Reviewed B
Office of Resilience and Sustainability
Review Completed 10/08/2019 2:07 PM
Office of Management and Budget Donovan Dawson
Office of Management and Budget Christopher M Rose
Department of Procurement Annie Perez
City Manager's Office Nzeribe Ihekwaba
Legislative Division Valentin J Alvarez
City Manager's Office Nikolas Pascual
Office of the City Attorney Pablo Velez
Office of the City Attorney Barnaby L. Min
Office of the City Attorney Victoria Mendez
City Commission Maricarmen Lopez
Office of the Mayor Mayor's Office
Office of the City Clerk City Clerk's Office
Office of the City Clerk City Clerk's Office
Alan M. Dodd
Budget Analyst Review
Budget Review
Procurement Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
ACA Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Unsigned by the Mayor
Signed and Attested by the City Clerk
Rendered
Department Head
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
10/16/2019 3:36 PM
10/17/2019 7:09 AM
10/24/2019 2:54 PM
10/24/2019 4:28 PM
10/24/2019 4:39 PM
10/25/2019 11:51 AM
10/29/2019 5:19 PM
10/31/2019 12:37 PM
11/04/2019 8:24 AM
11/21/2019 9:00 AM
12/03/2019 5:05 PM
12/03/2019 6:11 PM
12/03/2019 6:12 PM
City of Miami
Legislation
Resolution
Enactment Number: R-19-0464
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 6570 Final Action Date:11/21/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
ACCEPTING THE SINGLE PROPOSAL SUBMITTAL RECEIVED ON MAY 30, 2019
PURSUANT TO REQUEST FOR PROPOSALS NO. 1062381 FOR STORM PUMP
STATION REPAIR AND MAINTENANCE SERVICES FOR THE CITY OF MIAMI'S
("CITY") DEPARTMENT OF RESILIENCE AND PUBLIC WORKS, ON AN AS NEEDED
BASIS, FROM THE SOLE RESPONSIVE AND RESPONSIBLE PROPOSER, CONDO
ELECTRIC MOTOR REPAIR, CORP., A FLORIDA PROFIT CORPORATION ("CONDO
ELECTRIC"), FOR AN INITIAL TERM OF THREE (3) YEARS WITH THE OPTION TO
RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS
FROM ACCOUNT NO. 00001.208000.534000.0000.00000 AND SUCH OTHER
FUNDING SOURCES, SUBJECT TO THE AVAILABILITY OF FUNDS AND
BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY
MANAGER TO EXECUTE THE NEGOTIATED CONTRACT, IN SUBSTANTIALLY THE
ATTACHED FORM, FOR SAID PURPOSE; FURTHER AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS,
INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO
ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS,
IN COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF THE
CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND ALL IN
COMPLIANCE WITH ALL APPLICABLE RULES AND REGULATIONS, AS MAY BE
DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami's ("City") Department of Resilience and Public Works
("Public Works") has a need for storm water pump station repair and maintenance services on
an as needed basis ("Services"); and
WHEREAS, the City's Department of Procurement ("Procurement"), on behalf of Public
Works, issued Request for Proposals ("RFP") No. 1062381 to establish a contract for provision
of the Services for an initial term of three (3) years with the option to renew for two (2) additional
one (1) year periods; and
WHEREAS, on May 30, 2019, a single proposal submittal was received pursuant to RFP
No. 1062381 for provision of the Services from Condo Electric Motor Repair, Corp., a Florida
profit corporation ("Condo Electric"), the sole responsive and responsible proposer;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The single proposal received May 30, 2019 pursuant to RFP No. 1062381 to
establish a contract for provision of the Services from Condo Electric, the sole responsive and
responsible Proposer, for an initial term of three (3) years with the option to renew for two (2)
additional one (1) year periods is accepted.
Section 3. Funds shall be allocated from Account No.
00001.208000.534000.0000.00000 and such other funding sources, subject to the availability of
funds and budgetary approval at the time of need.
Section 4. The City Manager is authorized' to execute the negotiated contract for
provision of the Services with Condo Electric, in substantially the attached form.
Section 5. The City Manager is further authorized' to negotiate and execute any and all
other documents, including any amendments, renewals, and extensions, subject to all
allocations, appropriations, and prior budgetary approvals; in compliance with all applicable
provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including the
City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set
forth in Chapter 18 of the City Code; all in a form acceptable to the City Attorney; and all in
compliance with all applicable rules and regulations as may be deemed necessary for said
purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity Attor ey 11/4/2019
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
2 This Resolution shall become effective as specified herein unless vetoed by the Mayor does within (10)
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become
effective immediately upon override of the veto by the City Commission or upon the effective date stated
herein, whichever is later.