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Home My WebLink AboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6426 Date: 10/01/2019 Commission Meeting Date: 11/21/2019 Type: Resolution Subject: Bid Waiver - City Year Purpose of Item: Requesting Department: Department of Human Services Sponsored By: District Impacted: All It is respectfully recommended that the Miami City Commission adopt the attached resolution, by a four -fifths (4/5/ths) affirmative vote, ratifying, confirming and approving the City Manager's written finding that competitive negotiation methods are not practicable for the selection of the City Year, Inc., with a $100,000 proposed in this year's fiscal budget for the department of Human Services. Background of Item: City Year, Inc., is a 501(c)(3) that focuses on helping students and schools succeed by bridging the gap between what students need and what schools are designed to deliver. The City would like to sponsor a City Year Team. The team is made up of 8-12 AmeriCorps members serving for three (3) years to tutor students one-on-one, provide additional support in the classrooms, and lead school -wide initiatives. Currently City Year, Inc. is located in five schools within the City of Miami, with 5,218 students enrolled in their program, and 49 AmeriCorps members working in these schools. The schools currently include Georgia Jones -Ayers Middle School, Miami Northwestern Senior High, Miami Edison Senior High, Miami Jackson Senior High, and Booker T. Washington Senior High. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: 100,000.00 General Account No: 00001.450000.534000 City Manager's Office Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Reviewed B Milton D Vickers Aniska Elliott Christopher M Rose Fernando Casamayor Nikolas Pascual Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Completed Completed Completed Completed Completed 10/03/2019 7:57 AM 10/04/2019 2:28 PM 10/08/2019 2:39 PM 10/08/2019 7:17 PM 10/11/2019 12:26 PM Legislative Division Valentin J Alvarez Legislative Division Review Completed 10/16/2019 5:49 PM Office of the City Attorney Juan Carlos Perez ACA Review Completed 10/17/2019 11:31 AM Office of the City Attorney Barnaby L. Min Deputy Attorney Review Completed 10/17/2019 1:19 PM Office of the City Attorney Victoria Mendez Approved Form and Correctness Completed 11/04/2019 8:23 AM City Commission Maricarmen Lopez Meeting Completed 11/21/2019 9:00 AM Office of the Mayor Mayor's Office Unsigned by the Mayor Completed 12/03/2019 5:08 PM Office of the City Clerk City Clerk's Office Signed and Attested by the City Clerk Completed 12/03/2019 6:07 PM Office of the City Clerk City Clerk's Office Rendered Completed 12/03/2019 6:07 PM City of Miami Legislation Resolution Enactment Number: R-19-0459 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6426 Final Action Date:11/21/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING AND RECOMMENDATION, ATTACHED AND INCORPORATED AS EXHIBIT "A," THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS TO THE CITY OF MIAMI ("CITY") PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"); WAIVING THE REQUIREMENTS FOR SAID PROCEDURES; AUTHORIZING THE ALLOCATION AND APPROPRIATION OF GRANT FUNDS IN A TOTAL AMOUNT NOT TO EXCEED ONE HUNDRED THOUSAND DOLLARS ($100,000.00) ("GRANT") FOR THE PROGRAM YEAR FROM JULY 26, 2019 THROUGH JULY 26, 2020 ("2019-2020 PROGRAM YEAR") TO CITY YEAR, INC., A UNITED STATES INTERNAL REVENUE CODE SECTION 501(C)(3) NOT -FOR -PROFIT ORGANIZATION ("CITY YEAR"), FOR ITS CITY YEAR MIAMI PROGRAM WITHIN THE CITY ("PROGRAM") WITH AN OPTION FOR THE CITY MANAGER TO RENEW FOR ONE (1) ADDITIONAL FUTURE YEAR OF CITY SPONSORSHIP GRANT FUNDING UNDER THE SAME TERMS AND CONDITIONS SUBJECT TO AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A GRANT AWARD AGREEMENT, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, WITH CITY YEAR AND ANY AND ALL OTHER NECESSARY DOCUMENTS, MODIFICATIONS, AND AMENDMENTS, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, TO COMPLETE THE GRANT ALLOCATION, APPROPRIATION, AND TO IMPLEMENT THE CITY'S PARTICIPATION IN THE PROGRAM FOR THE 2019-2020 PROGRAM YEAR. WHEREAS, City Year, Inc., a United States Internal Revenue Code Section 501(c)(3) not -for -profit organization ("City Year"), focuses on helping students and schools succeed by bridging the gap between what students need and what schools are designed to deliver; and WHEREAS, the City Manager has made a written finding and recommendation, attached and incorporated as Exhibit "A," pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), that competitive bidding is not practicable or advantageous to the City of Miami ("City"); and WHEREAS, the City wishes to fund and to enter into an award grant agreement with City Year for a total amount not to exceed One Hundred Thousand Dollars ($100,000.00) ("Grant") for the July 26, 2019 through July 26, 2020 Program Year ("2019-2020 Program Year") to sponsor a City Year Team comprised of eight (8) to twelve (12) AmeriCorps' members who tutor students one-on-one, provide additional support in classrooms, and lead school -wide initiatives for the City Year Miami Program within the City ("Program") with an option for one (1) additional future year of City sponsorship funding to be renewed by the City Manager upon the same terms and conditions subject to the availability of funds and budgetary approval at time of need for a two (2) year total not to exceed Two Hundred Thousand Dollars ($200,000.00); NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding and recommendation, attached and incorporated as Exhibit "A," that competitive negotiation methods and procedures are not practicable or advantageous to the City pursuant to Section 18-85(a) of the City Code are ratified, approved, and confirmed and the requirements for said procedures are waived. Section 3. The City Manager is authorized' to allocate and appropriate the Grant for the 2019-2020 Program Year to City Year for the Program with an option for the City Manager to renew for one (1) additional future year of City sponsorship funding for the Program under the same terms and conditions subject to availability of funds and budgetary approval at time of need. Section 4. The City Manager is further authorized to negotiate and execute a grant award agreement, in a form acceptable to the City Attorney, with City Year for said purpose. Section 5. The City Manager is further authorized to negotiate and execute any and all other necessary documents, modifications, and amendments, all in a form acceptable to the City Attorney, to complete the Grant allocation and appropriation and to implement the City's participation in the Program for the 2019-2020 Program Year. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 11/4/2019 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.