HomeMy WebLinkAboutR-19-0455City of Miami
Resolution R-19-0455
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 6555 Final Action Date: 11/21/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION PURSUANT TO
SECTION 18-86(B) OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), AUTHORIZING AN INCREASE IN CONTRACT
CAPACITY FOR INVITATION FOR BID ("IFB") NO. 597382 FOR AN ONLINE
PUBLIC RECORDS REQUEST PORTAL WITH NEXTREQUEST CO., A
FOREIGN PROFIT CORPORATION AUTHORIZED TO CONDUCT BUSINESS
IN THE STATE OF FLORIDA ("NEXTREQUEST"), FOR THE CITY OF MIAMI
("CITY") FOR A TOTAL NOT TO EXCEED AMOUNT OF THIRTY ONE
THOUSAND NINE HUNDRED SIX DOLLARS ($31,906.00) FOR THE TWO (2)
ONE (1) YEAR OPTIONS TO RENEW; ALLOCATING FUNDS FROM
ACCOUNT NO. 00001.980000.531010.0.0 AND SUCH OTHER FUNDING
SOURCES SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY
APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO
EXECUTE THE OPTIONS TO RENEW, SUBJECT TO ALL ALLOCATIONS,
APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, COMPLIANCE WITH
ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE
CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND
FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18
OF THE CITY CODE, AND ALL IN A FORM ACCEPTABLE TO THE CITY
ATTORNEY, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, the City of Miami ("City") has an ongoing need for the maintenance of its
current online public records request portal ("Services"); and
WHEREAS, on April 6, 2016, pursuant to Invitation for Bid ("IFB") No. 597382 for an
Online Public Records Request Portal, NextRequest Co., a foreign profit corporation authorized
to conduct business in the State of Florida ("NextRequest"), was awarded a contract under the
City Manager's authorized threshold of Fifty Thousand Dollars ($50,000.00) for an initial three
(3) year period pursuant to Section 18-86(b) of the Code of the City of Miami, Florida, as
amended ("City Code"); and
WHEREAS, the City is satisfied with the services provided by NextRequest and requires
an increase in contract capacity for IFB No. 597382 for a total not to exceed amount of Thirty -
One Thousand Nine Hundred Six Dollars ($31,906.00) for the two (2) one (1) year options to
renew;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
City of Miami Page 1 of 2 File ID: 6555 (Revision: A) Printed On: 4/28/2025
File ID: 6555 Enactment Number: R-19-0455
Section 2. Pursuant to Section 18-86(b) of the City Code, the increase in contract
capacity for IFB No. 597382 for an Online Public Records Request Portal with NextRequest for
ongoing maintenance services for the City for a total not to exceed amount of Thirty -One
Thousand Nine Hundred Six Dollars ($31,906.00) for the two (2) one (1) year options to renew
is approved.
Section 3. Funds are allocated from Account No. 00001.980000.531010.0.0 and such
other funding sources subject to the availability of funds and budgetary approval at the time of
need.
Section 4. The City Manager is authorized' to execute the options to renew, subject to
all allocations, appropriations, prior budgetary approvals, compliance with all applicable
provisions of the City Code, including the City's Procurement Ordinance, Anti -Deficiency Act,
and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, and all in a
form acceptable to the City Attorney as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
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"r( ez, City ttor
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File ID: 6555 (Revision: A) Printed on: 4/28/2025