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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6492 Date: 09/11/2019 Commission Meeting Date: 11/21/2019 Requesting Department: Department of Procurement Sponsored By: District Impacted: All Type: Resolution Subject: Authorize Access - Southeast Florida Governmental Purchasing Co -Operative Purpose of Item: The nature of this item is to authorize a Resolution of the Miami City Commission, authorizing the accessing of all competitively solicited contracts via the existing Southeast Florida Governmental Purchasing Cooperative Group ("Southeast Co -Op"), subject to any renewals, extensions, new or replacement contracts by the Southeast Co -Op, to be utilized Citywide, on an as needed contractual basis, subject to the availability of funds and budgetary approval at the time of need; further acknowledging the cooperative procurement benefits of the Southeast Co -Op that enables the City of Miami ("City") to aggregate its purchasing volume with that of other participating member public agencies, in order to realize a larger percentage discount pricing structure to the financial benefit of the residents of the City. Authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's procurement ordinance, anti -deficiency act, and financial integrity principles, all as set forth in chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: Southeast Co -Op offers member public agencies, free of charge, access to contracts which have been awarded via a competitive solicitation process conducted by a member public agency. Southeast Co -Op assists member public agencies in reducing the costs of purchased goods and services by pooling the purchasing power of these public agencies Southeast Florida Region. Membership in Southeast Co -Op, as well as the other Purchasing Cooperatives the City is a member of, provide tools to streamline the Procurement process and enable the City access to larger discounts in order to reduce costs. The City is currently the leading agency for (2) two contracts, which were competitively solicited and received greater discount by taking in consideration the participating public agency's needs, for the CoOp. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: N/A General Account No.:Various using departments Department of Procurement Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Annie Perez Luis Hernandez -Torres Christopher M Rose Sandra Bridgeman Nikolas Pascual Valentin J Alvarez Pablo Velez Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review ACA Review Deputy City Attorney Review Approved Form and Correctness Meeting Unsigned by the Mayor Signed and Attested by the City Rendered Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Clerk Completed Completed 09/11/2019 2:56 PM 09/13/2019 2:04 PM 09/13/2019 3:02 PM 09/17/2019 1:25 PM 09/17/2019 3:07 PM 09/19/2019 2:29 PM 09/26/2019 6:37 PM 09/26/2019 8:12 PM 09/30/2019 5:08 PM 11/21/2019 9:00 AM 12/03/2019 5:18 PM 12/03/2019 5:49 PM 12/03/2019 5:49 PM City of Miami Legislation Resolution Enactment Number: R-19-0451 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6492 Final Action Date:11/21/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION PURSUANT TO SECTION 18- 113 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AUTHORIZING THE ACCESSING OF ALL COMPETITIVELY SOLICITED AND AWARDED CONTRACTS AVAILABLE VIA THE SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING CO-OPERATIVE GROUP ("SOUTHEAST CO-OP"), SUBJECT TO ANY AMENDMENTS, RENEWALS, EXTENSIONS, NEW, OR REPLACEMENT CONTRACTS BY THE SOUTHEAST CO-OP, TO BE UTILIZED CITYWIDE ON AN AS NEEDED CONTRACTUAL BASIS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; ACKNOWLEDGING THE COOPERATIVE PROCUREMENT BENEFITS OF THE SOUTHEAST CO-OP, THAT ENABLES THE CITY OF MIAMI ("CITY"), AS A PARTICIPATING MEMBER PUBLIC AGENCY, TO AGGREGATE ITS PURCHASING VOLUME WITH THAT OF OTHER PARTICIPATING MEMBER PUBLIC AGENCIES, IN ORDER TO REALIZE A LARGER PERCENTAGE DISCOUNT PRICING STRUCTURE, TO THE FINANCIAL BENEFIT OF THE RESIDENTS OF THE CITY; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, EXTENSIONS, NEW, OR REPLACEMENT CONTRACTS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, PRIOR BUDGETARY APPROVALS, AND COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE RULES AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the Southeast Florida Governmental Purchasing Co-operative Group ("Southeast Co-op") offers all participating member public agencies, free of charge, access to contracts which have been competitively solicited and awarded by one of its participating member public agencies; and WHEREAS, the Southeast Co-op assists participating member public agencies in reducing the costs of purchasing goods and/or services by pooling together the purchasing power of all the participating member public agencies of which the Southeast Co-op is comprised in order to realize a larger percentage discount pricing structure to the benefit of the residents of all the participating member public agencies; and WHEREAS, the adoption of this Resolution, pursuant to Section 18-113 of the Code of the City of Miami, Florida, as amended ("City Code"), will enable all City of Miami ("City") Departments to purchase goods and/or services on an as needed contractual basis, utilizing all competitively solicited and awarded contracts available through the Southeast Co-op, subject to the availability of funds and budgetary approval at the time of need; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and Incorporated as if fully set forth in this Section. Section 2. The cooperative procurement benefits of the Southeast Co-op that enable the City, as a participating member public agency, to aggregate its purchasing volume with that of other participating member public agencies in order to realize a larger percentage discount pricing structure to the financial benefit of the residents of the City is acknowledged. Section 3. The accessing of all competitively solicited and awarded contracts available via the Southeast Co-op, subject to any amendments, renewals, extensions, new, or replacement contracts, by the Southeast Co-op, to be utilized Citywide on an as needed contractual basis, subject to the availability of funds and budgetary approval at the time of need, is authorized.' Section 4. The City Manager is further authorized' to negotiate and execute any and all documents, including any amendments, renewals, extensions, new, or replacement contracts, subject to all allocations, appropriations, prior budgetary approvals, and compliance with all applicable provisions of the City Code, including the City's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable rules and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, Ginty Attor ey 9/30/2019 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.