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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6412 Date: 08/21/2019 Commission Meeting Date: 10/24/2019 Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: District 2, District 5 Type: Resolution Subject: Authorize Increase - Provisions of Civil Engineering Services for Misc Projects Purpose of Item: The nature of this item is to authorize a Resolution of the Miami City Commission, with attachment(s), authorizing an increase to the Professional Services Agreement with WSP USA, Inc. ("WSP"), for the provision of Civil Engineering Services for Miscellaneous Projects - 1-395 Open Space and Mobility - Project No. 40-B193621 (the "Project"), for additional work in an amount not -to -exceed $250,000.00, thereby increasing the total compensation limit from $1,000,000.00 to an amount not -to -exceed $1,250,000.00; allocating funds from the Office of Capital Improvement Project No. 40- B193621. Background of Item: On May 23, 2019, the City Commission adopted Resolution R-19-0204, increasing the contract capacity for WSP for Civil Engineering Services for Miscellaneous Projects RFQ No. 16-17-063 an additional $500,000.00, for a total not -to -exceed value of $1,000,000.00. The engineering firm is currently providing services associated with the concept design and business planning for the Project. The Project is a multi -year partnership with the Florida Department of Transportation ("FDOT") for the conceptual planning and construction of the 1-395 Open Space and Mobility. On February 28, 2019, the City Commission adopted Resolution R-19-0083, approving a Memorandum of Understanding ("MOU") with FDOT, outlining the City's areas of responsibility and scope of work. Per the MOU with FDOT, the City assumes the planning, operation, maintenance, and governance of thirty-three (33) acres of open space that will run underneath the Project. The Project will have a direct economic impact to residents, business owners, and tourists, by increasing open space spanning downtown Miami and various Community Redevelopment Areas. The capacity increase is needed to maintain project services and consistency through completion of the Project and to fulfill the funding needs for the current and future projects. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $250,000.00 OCI Project No.: 40-B193621 Department of Procurement Office of Capital Improvements Department of Risk Management Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission City Commission Legislative Division Office of the City Attorney Office of the Mayor Office of the City Clerk Office of the City Attorney Office of the City Clerk Reviewed B Annie Perez Steven Williamson Ann -Marie Sharpe Yvette Smith Christopher M Rose Nzeribe Ihekwaba Nikolas Pascual Valentin J Alvarez Valentin J Alvarez Victoria Mendez Todd B. Hannon Maricarmen Lopez Valentin J Alvarez Barnaby L. Min Mayor's Office City Clerk's Office Victoria Mendez City Clerk's Office Procurement Review Department Head Review Risk Review Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Meeting Legislative Division Review Deputy Attorney Review Completed Completed Completed Completed Completed Completed Completed Completed Skipped Completed Completed Completed Completed Completed Unsigned by the Mayor Completed Signed and Attested by the City Clerk Completed Approved Form and Correctness with Modification(s) Rendered Completed 08/22/2019 4:18 PM 08/23/2019 6:54 AM 08/23/2019 10:37 AM 09/09/2019 2:15 PM 09/13/2019 2:37 PM 09/16/2019 1:07 PM 09/16/2019 2:22 PM 09/16/2019 6:06 PM 09/16/2019 6:07 PM 09/17/2019 3:21 PM 09/26/2019 9:00 AM 10/24/2019 9:00 AM 10/24/2019 8:20 PM 10/24/2019 9:02 PM 11/04/2019 5:50 PM 11/04/2019 6:30 PM Completed 12/24/2019 8:16 AM City of Miami Legislation Resolution Enactment Number: R-19-0414 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6412 Final Action Date:10/24/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICES AGREEMENT WITH WSP USA, INC. ("WSP") FOR THE PROVISION OF CIVIL ENGINEERING SERVICES FOR MISCELLANEOUS PROJECTS — INTERSTATE-395 OPEN SPACE AND MOBILITY — PROJECT NO. 40-B193621 ("PROJECT") FOR ADDITIONAL WORK IN AN AMOUNT NOT TO EXCEED $450,000.00, THEREBY INCREASING THE TOTAL COMPENSATION LIMIT FROM $1,000,000.00 TO AN AMOUNT NOT TO EXCEED $1,450,000.00; ALLOCATING FUNDS FROM THE OFFICE OF CAPITAL IMPROVEMENTS ("OCI") PROJECT NO. 40-B193621, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH WSP, IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI - DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-87 of the Code of the City of Miami, Florida, as amended ("City Code"), and Request for Qualifications ("RFQ") No. 16-17-063, the City Manager executed a Professional Services Agreement ("Agreement") with WSP USA, INC. ("WSP") on August 10, 2018 for the provision of Civil Engineering Services for Miscellaneous Projects in an amount not to exceed $500,000.00; and WHEREAS, pursuant to Resolution No. 19-0204 adopted on May 23, 2019, the City Commission increased the Agreement by an additional $500,000.00 to an amount not to exceed $1,000,000.00; and WHEREAS, pursuant to Resolution No. 19-0083 adopted on February 28, 2019, the City Commission approved a Memorandum of Understanding ("MOU") with the Florida Department of Transportation ("FDOT") outlining the City of Miami's ("City") areas of responsibility and scope of work for the Interstate 395 Open Space and Mobility Project No. 40-B193621 ("Project"); and WHEREAS, pursuant to the MOU with FDOT, the City assumes the planning, operation, maintenance, and governance of thirty-three (33) acres of open space that will run underneath the Project that will have a direct economic impact to residents, business owners, and tourists by increasing open space spanning downtown Miami and various Community Redevelopment Areas; and WHEREAS, the current Compensation Limit is not sufficient to address the costs associated with the outstanding and foreseeable future conceptual planning and construction administration assignments; and WHEREAS, it is in the best interest of the City to increase the Compensation Limit to accommodate outstanding and foreseeable future assignments; and WHEREAS, the proposed Amendment No. 2, in substantially the attached form, proposes to increase the Compensation Limit for WSP by an amount not to exceed $450,000.00, thereby increasing the total Compensation Limit from $1,000,000.00, to an amount not -to -exceed $1,450,000.00; and WHEREAS, any increase in the Compensation Limit above $500,000.00 requires City Commission approval pursuant to Section 18-87 of the City Code; and WHEREAS, pursuant to Section 287.055, Florida Statutes, known as the "Consultants Competitive Negotiation Act," continuing contracts for architects and engineers are limited to projects where the estimated construction cost for each individual project does not exceed $2,000,000.00 among other limitations; and WHEREAS, funds are to be allocated from Office of Capital Improvements ("OCI") Project No. 40-B193621; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase to the Agreement with WSP for the provision of Civil Engineering Services for the Project in an amount not to exceed $450,000.00, thereby increasing the total Compensation Limit from $1,000,000.00 to a total amount not to exceed $1,450,000.00 is authorized.' Section 3. The City Manager is authorized' to execute Amendment No.2, in substantially the attached form, to the Agreement with WSP for said purposes. Section 4. Funds are to be allocated from OCI Project No. 40-B193621. Section 5. The City Manager is further authorized1 to negotiate and execute any and all other documents, including any amendments and extensions, subject to allocations, appropriations, and budgetary approval having been previously made and in compliance with applicable provisions of the City Code, including the City's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. Section 6. This Resolution shall become effective immediately upon its adoption and signature by the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 9/17/2019 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.