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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6262 Date: 08/02/2019 Commission Meeting Date: 10/24/2019 Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: All Type: Resolution Subject: Allocate Funds - Atkins North America Purpose of Item: The nature of this item is to authorize a Resolution of the Miami City Commission, with attachment(s), authorizing an increase to the Professional Services Agreement with Atkins North America, Inc., for the provision of Capital Program Support Services, for additional work in an amount not -to -exceed $1,750,000.00 for the First Option to Renew period, thereby increasing the total compensation limit for the First Option to Renew period from $1,250,000.00 to an amount not -to -exceed $3,000,000.00. Background of Item: On January 3, 2017, the Department of Procurement ("Procurement") issued RFQ No. 15-16-032 — Capital Support Services, under full and open competition for capital program support services. On February 13, 2017, the RFQ closing date, three (3) proposals were received in response to the RFQ. Subsequently, the proposals were reviewed by Procurement staff, upon which all proposals were deemed responsive and responsible in accordance with the minimum and submission requirements of the RFQ. On April 7, 2017, the Evaluation Committee completed the evaluation of the proposals and recommended the top -ranked responsive and responsible Proposer, for award. Execution of the PSA was completed. On August 21, 2019, the Office of Capital Improvements ("OCI") recommended a capacity increase of $1,750,000.00 for the First Option to Renew period, thereby increasing the total compensation limit for the First Option to Renew period from $1,250,000.00 to an amount not -to -exceed $3,000,000.00. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $3,000,000.00 OCI Project No.: Multiple Office of Capital Improvements Steven Williamson Reviewed B Department Head Review Completed 08/30/2019 9:52 AM Department of Procurement Department of Risk Management Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Annie Perez Ann -Marie Sharpe Yvette Smith Christopher M Rose Nzeribe Ihekwaba Valentin J Alvarez Nikolas Pascual Valentin J Alvarez Victoria Mendez Todd B. Hannon Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Procurement Review Risk Review Budget Analyst Review Budget Review Assistant City Manager Review Legislative Division Review City Manager Review Deputy City Attorney Review Approved Form and Correctness Meeting Meeting Completed Completed Completed Completed Completed Completed Completed Skipped Completed Completed Completed Unsigned by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 09/11/2019 2:48 PM 09/12/2019 3:23 PM 09/16/2019 5:26 PM 09/16/2019 5:34 PM 09/17/2019 5:38 AM 09/17/2019 10:28 AM 09/17/2019 12:08 PM 09/17/2019 10:28 AM 09/17/2019 6:56 PM 09/26/2019 9:00 AM 10/24/2019 9:00 AM 11/04/2019 5:51 PM 11/04/2019 6:32 PM 11/04/2019 6:32 PM City of Miami Legislation Resolution Enactment Number: R-19-0411 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6262 Final Action Date:10/24/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICES AGREEMENT WITH ATKINS NORTH AMERICA, INC. ("ATKINS"), FOR THE PROVISION OF CAPITAL PROGRAM SUPPORT SERVICES, FOR ADDITIONAL WORK IN AN AMOUNT NOT TO EXCEED $1,750,000.00 FOR THE FIRST OPTION TO RENEW PERIOD, THEREBY INCREASING THE TOTAL COMPENSATION LIMIT FOR THE FIRST OPTION TO RENEW PERIOD FROM $1,250,000.00 TO AN AMOUNT NOT TO EXCEED $3,000,000.00; ALLOCATING FUNDS FROM THE APPROPRIATE CAPITAL IMPROVEMENT PROJECTS AND DEPARTMENTAL BUDGETS, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT WITH ATKINS, IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to the Section 18-87 of the Code of the City of Miami, Florida, as amended ("City Code"), Request for Qualifications ("RFQ") No. 15-16-032, and Resolution No. R-17-0386, the City Manager executed Professional Services Agreement ("Agreement") with Atkins North America, Inc., for the provision of Capital Program Support Services, in an amount not to exceed $2,500,000.00 for the Term of the Agreement, $1,250,000.00 for the First Option to Renew period, and $1,250,000.00 for the Second Option to Renew period; and WHEREAS, the current Compensation Limit is not sufficient to address the costs associated with the outstanding and foreseeable future design and construction administration assignments; and WHEREAS, it is in the best interest of the City to increase the Compensation Limit under the Agreement to accommodate outstanding and foreseeable future assignments; and WHEREAS, Amendment No. 1, in substantially the attached form, proposes to increase the First Option to Renew period by an amount not to exceed $1,750,000.00, thereby increasing the total compensation limit for the First Option to Renew period from $1,250,000.00 to an amount not to exceed $3,000,000.00, and any increase in the compensation limit above the City Manager's delegated authority of $500,000.00 requires City Commission approval pursuant to Section 18-87 of the City Code; and WHEREAS, funds are to be allocated from the appropriate capital improvements projects and departmental budgets; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase to the Agreement with Atkins for the provision of Capital Program Support Services, in an amount not to exceed $1,750,000.00 for the First Option to Renew period, thereby increasing the total compensation limit for the First Option to Renew period Limit from $1,250,000.00 to an amount not -to -exceed $3,000,000.00, is authorized.' Section 3. Funds are to be allocated from the appropriate capital improvement projects and departmental budgets. Section 4. The City Manager is authorized to execute Amendment No.1 to the Agreement with Atkins, in substantially the attached form, for said purpose. Section 5. The City Manager is further authorized to negotiate and execute all other documents, including any amendments and extensions, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions of the City Code, including the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature by the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 9/17/2019 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.