HomeMy WebLinkAboutExhibit BAMMENDMENT TO
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
CITY OF MIAMI, FLORIDA
AND
OVERTOWN YOUTH CENTER, INC.
This Amendment to that certain Agreement between the City of Miami, a municipal
corporation of the State of Florida, whose address is 3500 Pan American Drive, Miami, Florida
33133 (hereinafter referred to as the "City') and Overtown Youth Center Inc., a State of Florida
non-profit corporation qualified to do business in Florida (hereinafter referred to as "Provider"),
whose address is 450 NW 14th St, Miami, FL 33136, dated June 6, 2019, is entered into this day
of , 2019.
RECITALS:
WHEREAS, the City and Provider have hereto entered into an Agreement which sets forth
the terms and conditions to which the City provided Provider the sum of $342,834.00 for the
purpose of providing financial empowerment coaching and one-on-one financial consultation to
approximately 100 youth participating in the Summer Jobs Connect Expansion Program ("SJC
Expansion Program") as required by the financial literacy and empowerment coaching grant from
the Cities for Financial Empowerment Fund, Inc. ("CFE Fund, Inc.") as authorized by the Miami
City Commission through Resolution R-17-17-0195 enacted on April 27, 2017.
WHEREAS, pursuant to Resolution R-19- passed and adopted by the Miami City
Commission on additional funds in the amount of Ten Thousand and
Five Hundred Thirty ($10,530.00) dollars ("Additional Funds") were approved to cover costs
associated with the provision of the SJC Expansion Program during program year 2019.
WHEREAS, all the funds are subject to the same terms and conditions contained in the
Agreement. NOW, THEREFORE, in consideration of the foregoing, the City and Provider
hereby agree to amend the Agreement as follows:
1. TERMS, 3. OPTION TO RENEW is amended to read as follows: One additional
year subject to availability of funds.
2. TERMS, 5. BUDGET, section A is amended to read as follows: The amount payable
by the City shall be based on the rates and schedules described in Attachment "B"
hereto, which by this reference is incorporated into this agreement; provided, however,
that in no event shall the amount of the program's operating budget exceed $353,364.00.
The City shall have no liability for any cost, fee, debt, expense or charge in excess of this
amount.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed
by their respective officials thereunto duly authorized, this the day and year above written.
"City"
CITY OF MIAMI, A FLORIDA
MUNICIPAL CORPORATION
ATTEST:
By:
Todd Hannon, City Clerk Date Emilio T. Gonzalez, Ph.D., City Manager
By:
APPROVED AS TO FORM AND
CORRECTNESS:
APPROVED AS TO INSURANCE
REQUIREMENTS:
Victoria Mendez, City Attorney Anne -Marie Sharpe, Director Risk
Management
Overtown Youth Center, Inc. ("Provider") Attest:
By:
Name: Corporate Secretary
Authorized Corporate Officer (Corporate Seal)
ATTACHMENT B - BUDGET
Summer Youth Employment Expansion Program 2019 - OYC Budget
Category
Personnel
Summer youth Workers (103)
Project Administrator
Ass istart Administrator
Personnel Subtotal
Fringe Benefits_ calculated 0 14.90%
Estimated
Subtotal
S255.493.00
$7 703.03
$3.150.00
5277,340.00
541, 079.00
Expenditure Justification
Summer' outh Worker-: .
Summer: 133 Youth Workers x 35 hrs;weekx 3,•'v;ks x
53,4E = S256.493.33
Cesigr, r at, or and, implemertatior Summer
Youth Employment program. Project lead
placement sites arc,' �r employees. Supports the
orbcardirg. oriertati�r and deployment of high school
studerts candidates and work site oversights.
Assistant Administrator: .
Summer: 1 Assis. Administrator x 35 hrs/week x 91wks
x $10.30 = 53,150
rrrnge.iretr: .1'dx",--'S CT3r:sycur!ry. &"T.3TrerIpT:PiT'ter
Total Salaries & Fringe Benefits
5318,419.00
Background Screening
Mi l eage;Trarsportation
$1,525.00
510,100.00
Cost for Level II background screening (25 • 5E5.00) _
51,525.00
'Transportation (Maranata Bus Service), Bus vouchers,
Gas card mileage, tolls, etc. (55.25 per bus
pass-2'approx. 90 students)
$10,100.00 (Beginning June la- Aug 9, 2019)
Total Background Screening & Transport
511,725.00
Admin, Payroll & Operating Costs
Payroll Expense & A.dministration - ADP
MIS
$8,220.00
53,003.03
ADP -related processing, reporting, check delivery
and/or direct deposit cost per student (100 x 55.55
per/pay run x 5 pay periods summer=54,325.00).
Payroll Manager ( Admin. Cost hourly rate S28.g5 x 3
Expanded MIS expense
A.uditir
;Workers comcerseti
Office Supplies - Human Resources
$3.000.00
Expanded audit expense
S=,50.3.03
52 c.00.30
Workers Compensation per site ($1525x 4=5E500)
Human Resource personel Files (103 studerts x S25 =
Total Admin, Payroll & Insurance
523,220.00
PROGRAM GRAND TOTAL
5353,364.00
Program expenses will be submitted on a biweekly basis (by the 15' of each month) with supporting
documentation, such as but not limited to payroll registers, receipts, invoices, canceled checks and/or proof
of electronic payments, mileage logs, etc. These biweekly expenses will be summarized in one report which
will be submitted every two weeks. Any changes to the above budget much by approved by the City in
advance. ACH is required to facilitate prompt payment to Provider.
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
CITY OF MIAMI!, FLORIDA
AND
OVERTOWN YOUTH CENTER, INC.
This Agreement is entered into this C day of �� , 2019 by and
between the City of Miami, a municipal corporation of the State of Florida, whose address is
3500 Pan American Drive, Miami, Florida 33133 (hereinafter referred to as the "City") and
Overtown Youth Center Inc., a State of Florida non-profit corporation qualified to do business in
Florida ("Provider"), whose address is 450 NW 14th St, Miami, FL 33136.
RECITALS:
A. WHEREAS, the Office of Grants Administration applied for and was awarded a financial
literacy and empowerment coaching grant from the CFE Fund, Inc. for the purpose of
providing financial empowerment coaching and one-on-one financial consultation to
approximately 100 students for the City's Summer Youth Employment and Financial
Empowerment Program (the "Program") as required by the Grant application.
B. WHEREAS, Provider is a well -respected and recognized non-profit entity who is
presently serving the local community and has the infrastructure and can provide the
services required by the Program to aid in the hiring of additional local City of Miami
high school students for summer job placement and oversight.
C. WHEREAS, Provider can also provide support needed to engage local business partners
who can provide a safe and healthy workplace and job opportunities for the students.
D. WHEREAS, Provider can also provide and ensure a proper human resource function
necessary that meets the need of the program and the students.
E. WHEREAS, Provider can also provide and ensure a proper payroll function that meets
the needs of their students for prompt and timely biweekly payments during the summer.
RSR #13-715L
F. WHEREAS, Provider will adhere to, follow and implement all components of the City of
Miami's Summer Youth Employment & Financial Empowerment Program.
B. Pursuant to Resolution No. R-17-0195, adopted on April 27th, 2017, The Miami City
Commission approved the selection of Provider for the provision of the Services required under
the Program and grant application, and authorized the City Manager to execute a contract, under
the terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and promises herein
contained, Provider and the City agree as follows:
TERMS:
1. RECITALS: The recitals are true and correct and are hereby incorporated into and
made a part of this Agreement.
2. TERM: The term of this Agreement shall commence on April 1, 2019 through
November 1, 2019 and shall continue until completion of the Program by Provider under the
Grant.
3. OPTION TO RENEW: Commission approval will be needed to renew beyond the
Term of this Agreement.
4. SCOPE OF SERVICE:
A. Provider agrees to implement the City of Miami Summer Youth Employment and
Financial Empowerment Expansion Program and provide the Services as specifically described,
and under the special terms and conditions set forth in Attachment "A" hereto, which by this
reference is incorporated into and made a part of this Agreement.
B. Provider represents and warrants to the City that: (i) it possesses all qualifications,
insurances, licenses and expertise required for the performance of the Services; (ii) it is not
delinquent in the payment of any sums due the City, including payment of permit fees,
Overtown Youth Center, Inc — Professional Services Agreement — April 2019 Page 2 of 17
occupational licenses, etc., nor in the performance of any obligations to the City, (iii) all
personnel assigned to perform the Services are and shall be, at all times during the term hereof,
fully qualified and trained to perform the tasks assigned to each; and (iv) the Services will be
performed in the manner described in Attachment "A" under the section "Your Program".
5. BUDGET:
A. The amount payable by the City to Provider shall be based on the rates and
schedules described in Attachment `B" hereto, which by this reference is incorporated into this
Agreement; provided, however, that in no event shall the amount of the program's operating
budget exceed $342,834.00. The city shall have no liability for any cost, fee, debt, expense or
charge in excess of this amount.
B. Unless otherwise specifically provided in Attachment `B", payment shall be made
within fifteen (15) days after receipt of Provider's proper invoice, as such term is defined by
Section 218.72 fo the Florida Statutes which shall be accompanied by sufficient supporting
documentation and contain sufficient detail, to allow a proper audit of expenditures, should City
require one to be performed. If Provider is entitled to reimbursement of travel expenses, then all
bills for travel expenses shall be submitted in accordance with Section 112.061, Florida Statutes.
6. OWNERSHIP OF DOCUMENTS: Provider understands and agrees that any
information, document, report or any other material whatsoever which is given by the City to
Provider or which is otherwise obtained or prepared by Provider pursuant to or under the terms
of this Agreement is and shall at all times remain the property of the City. Provider agrees not to
use any such information, logo, document, program name, program design, report or material for
any other purpose whatsoever without the written consent of City, which may be withheld or
conditioned by the City in its sole discretion.
7. AUDIT AND INSPECTION RIGHTS:
Overtown Youth Center, Inc. — Professional Services Agreement — April 2019 Page 3 of 17
A. The City may, at reasonable times, and for a period of up to three (3) years
following the date of final payment by the City to Provider under this Agreement, audit, or cause
to be audited, those books and records of Provider which are related to Provider's performance
under this Agreement. Provideragrees to maintain all such books and records at its principal
place of business for a period of three (3) years after final payment is made under this
Agreement. All audits shall be subject to and made in accordance with, the provisions of Section
18-102 of the Code of the City of Miami of Miami, Florida, as amended.
B. The City may, at reasonable times during the term hereof, inspect Provider's
facilities and perform such tests, as the City deems reasonably necessary, to determine whether
the goods or services required to be provided by Provider under this Agreement conform to the
terms hereof and/or the terms of the Grant application, if applicable. Provider shall make
available to the City all reasonable facilities and assistance to facilitate the performance of tests
or inspections by City representatives. All tests and inspections shall be subject to, and made in
accordance with, the provisions of Section 18-101 of the Code of the City of Miami, Florida, as
amended.
8. AWARD OF AGREEMENT: Provider represents and warrants to the City that it
has not employed or retained any person or company employed by the City to solicit or secure
this Agreement and that it has not offered to pay, paid, or agreed to pay any person any fee,
commission, percentage, brokerage fee, or gift of any kind contingent upon or in connection
with, the award of this Agreement.
9. PUBLIC RECORDS: Provider understands that the public shall have access, at all
reasonable times, to all documents and information pertaining to City contracts, subject to the
provisions of Chapter 119, Florida Statutes, and agrees to allow access by the City and the public
to all documents subject to disclosure under applicable law. Provider's failure or refusal to
Overtown Youth Center, Inc. — Professional Services Agreement — April 2019 Page 4 of 17
comply with the provisions of this section shall result in the immediate cancellation of this
Agreement by the City.
10. COMPLIANCE WITH PROGRAM REQUIREMENTS AND FEDERAL, STATE
AND LOCAL LAWS: Provider shall comply with all requirements imposed by the Grant
for the Program, including reporting, record keeping and other requirements. Provider shall also
comply with and observe all applicable federal, state and local laws, rules, regulations, codes and
ordinances, as they may be amended from time to time.
11. INDEMNIFICATION: Provider shall indemnify, defend and hold harmless the
City and its officials, employees and agents (collectively referred to as "Indemnities") and each
of them from and against all loss, costs, penalties, fines, damages, claims, expenses (including
attorney's fees) or liabilities (collectively referred to as "Liabilities") by reason of any injury to
or death of any person or damage to or destruction or loss of any property arising out of,
resulting from, or in connection with (i) the performance or non-performance of the services
contemplated by this Agreement which is or is alleged to be directly or indirectly caused, in
whole or in part, by any act, omission, default or negligence (whether active or passive) of
Provider or its employees, agents or subcontractors (collectively referred to as "Provider"),
regardless of whether it is, or is alleged to be, caused in whole or part (whether joint, concurrent
or contributing) by any act, omission, default or negligence (whether active or passive) of the
Indemnities, or any of them or (ii) the failure of the Provider to comply with any of the
paragraphs herein or the failure of the Provider to conform to statutes, ordinances, or other
regulations or requirements of any governmental authority, federal or state, in connection with
the performance of this Agreement. Provider expressly agrees to indemnify and hold harmless
the Indemnities, or any of them, from and against all liabilities which may be asserted by an
employee or former employee of Provider, or any of its subcontractors, as provided above, for
Overtown Youth Center, Inc. — Professional Services Agreement — April 2019 Page 5 of 17
which the Provider's liability to such employee or former employee would otherwise be limited
to payments under state Workers' Compensation or similar laws.
12. DEFAULT: If Provider fails to comply with any term or condition of this Agreement,
or fails to perform any of its obligations hereunder, then Provider shall be in default. Upon the
occurrence of a default hereunder the City, in addition to all remedies available to it by law, may
immediately, upon written notice to Provider, terminate this Agreement whereupon all payments,
advances, or other compensation paid by the City to Provider while Provider was in default shall
be immediately returned to the City. Provider understands and agrees that termination of this
Agreement under this section shall not release Provider from any obligation accruing prior to the
effective date of termination. Should Provider be unable or unwilling to commence to perform
the Services within the time provided or contemplated herein, then, in addition to the foregoing,
Provider shall be liable to the City for all expenses incurred by the City in preparation and
negotiation of this Agreement, as well as all costs and expenses incurred by the City in the re -
procurement of the Services, including consequential and incidental damages.
13. RESOLUTION OF AGREEMENT DISPUTES:
Provider understands and agrees that all disputes between Provider and the City based
upon an alleged violation of the terms of this Agreement by the City shall be submitted to the
City Manager for his/her resolution, prior to Provider being entitled to seek judicial relief in
connection therewith. In the event that the amount of compensation hereunder exceeds Twenty -
Five Thousand Dollars and No/Cents ($25,000), the City Manager's decision shall be approved
or disapproved by the City Commission. Provider shall not be entitled to seek judicial relief
unless: (i) it has first received City Manager's written decision, approved by the City
Commission if the amount of compensation hereunder exceeds Twenty -Five Thousand Dollars
and No/Cents ($25,000), or (ii) a period of sixty (60) days has expired, after submitting to the
City Manager a detailed statement of the dispute, accompanied by all supporting documentation
Overtown Youth Center, Inc. — Professional Services Agreement — April 2019 Page 6 of 17
ninety (90) days if City Manager's decision is subject to City Commission approval); or (iii) City
has waived compliance with the procedure set forth in this section by written instruments, signed
by the City Manager.
14. CITY'S TERMINATION RIGHTS:
A. The City Manager shall have the right to terminate this Agreement, by giving
Provider at least five (5) business days prior written notice, upon discontinuance, modification or
termination of the Program, unavailability of funds under the Grant, or if the City Manager
determines, in its sole discretion, that continuation of the Program or of Provider's services are
no longer in the best interest of the City. In such event, the City shall pay to Provider
compensation for services rendered and expenses incurred prior to the effective date of
termination. In no event shall the City be liable to Provider for any additional compensation,
other than that provided herein, or for any consequential or incidental damages.
B. The City Manager shall have the right to terminate this Agreement, without notice
or liability to Provider, upon the occurrence of an event of default under the Grant or under this
Agreement. In such event, the City shall not be obligated to pay any amounts to Provider and
Provider shall reimburse to the City all amounts received while Provider was in default under
this Agreement.
15. INSURANCE: Provider shall, at all times during the term hereof, maintain such
insurance coverage as may be required by the City in Attachment "C". All such insurance,
including renewals, shall be subject to the approval of the City for adequacy of protection and
evidence of such coverage shall be furnished to the City on Certificates of Insurance indicating
such insurance to be in force and effect and providing that it will not be canceled during the
performance of the services under this contract without thirty (30) calendar days prior written
notice to the City. Completed Certificates of Insurance shall be filed with the City prior to the
Overtown Youth Center, Inc. — Professional Services Agreement— April 2019 Page 7 of 17
performance of services hereunder, provided, however, that Provider shall at any time upon
request file duplicate copies of the policies of such insurance with the City.
If, in the judgment of the City, prevailing conditions warrant the provision by Provider of
additional liability insurance coverage or coverage which is different in kind, the City reserves
the right to require the provision by Provider of an amount of coverage different from the
amounts or kind previously required and shall afford written notice of such change in
requirements thirty (30) days prior to the date on which the requirements shall take effect.
Should the Provider fail or refuse to satisfy the requirement of changed coverage within thirty
(30) days following the City's written notice, this Contract shall be considered terminated on the
date that the required change in policy coverage would otherwise take effect.
16. NONDISCRIMINATION: Provider represents and warrants to the City that Provider
does not and will not engage in discriminatory practices and that there shall be no discrimination
in connection with Provider's performance under this Agreement on account of race, color, sex,
religion, age, handicap, marital status or national origin. Provider further covenants that no
otherwise qualified individual shall, solely by reason of his/her race, color, sex, religion, age,
handicap, marital status or national origin, be excluded from participation in, be denied services,
or be subject to discrimination under any provision of this Agreement.
17. ASSIGNMENT: This Agreement shall not be assigned by Provider, in whole or in
part, without the prior written consent of the City's, which may be withheld or conditioned, in
the City's sole discretion.
18. NOTICES: All notices or other communications required under this Agreement shall
be in writing and shall be given by hand -delivery or by registered or certified U.S. Mail, return
receipt requested, addressed to the other party at the address indicated herein or to such other
address as a party may designate by notice given as herein provided. Notice shall be deemed
Overtown Youth Center, Inc.— Professional Services Agreement — April 2019 Page 8 of 17
given on the day on which personally delivered; or, if by mail, on the fifth day after being posted
or the date of actual receipt, whichever is earlier.
TO PROVIDER: TO THE CITY:
Overtown Youth Center, Inc. City Manager, City of Miami
450 NW 14th St, Miami, FL 33136 444 SW 2nd Ave., 10th Floor
Miami, FL 33136 Miami, FL 33130
19. MISCELLANEOUS PROVISIONS:
A. This Agreement shall be construed and enforced according to the laws of the State
of Florida.
B. Title and paragraph headings are for convenient reference and are not a part of
this Agreement.
C. No waiver or breach of any provision of this Agreement shall constitute a waiver
of any subsequent breach of the same or any other provision hereof, and no waiver shall be
effective unless made in writing.
D. Should any provision, paragraph, sentence, word or phrase contained in this
Agreement be determined by a court of competent jurisdiction to be invalid, illegal or otherwise
unenforceable under the laws of the State of Florida or the City of Miami, such provision,
paragraph, sentence, word or phrase shall be deemed modified to the extent necessary in order to
conform with such laws, or if not modifiable, then same shall be deemed severable, and in either
event, the remaining terms and provisions of this Agreement shall remain unmodified and in full
force and effect or limitation of its use.
E. This Agreement constitutes the sole and entire agreement between the parties
hereto. No modification or amendment hereto shall be valid unless in writing and executed by
properly authorized representatives of the parties hereto.
Overtown Youth Center, Inc. — Professional Services Agreement — April 2019 Page 9 of 17
20. SUCCESSORS AND ASSIGNS: This Agreement shall be binding upon the parties
hereto, their heirs, executors, legal representatives, successors, or assigns.
21. INDEPENDENT CONTRACTOR: Provider has been procured and is being
engaged to provide services to the City as an independent contractor, and not as an agent or
employee of the City. Accordingly, Provider shall not attain, nor be entitled to, any rights or
benefits under the Civil Service or Pension Ordinances of the City, nor any rights generally
afforded classified or unclassified employees. Provider further understands that Florida
Workers' Compensation benefits available to employees of the City are not available to Provider,
and agrees to provide workers' compensation insurance for any employee or agent of Provider
rendering services to the City under this Agreement.
22. CONTINGENCY CLAUSE: Funding for this Agreement is contingent on the
availability of funds and continued authorization for program activities and the Agreement is
subject to amendment or termination due to lack of funds, reduction of funds and/or change in
law, rules, regulations, upon thirty (30) days notice.
23. REAFIRMATION OF REPRESENTATIONS: Provider hereby reaffirms all of the
representations contained in the Solicitation Documents.
24. ENTIRE AGREEMENT: This instrument and its attachments constitute the sole and
only agreement of the parties relating to the subject matter hereof and correctly set forth the
rights, duties, and obligations of each to the other as of its date. Any prior agreements, promises,
negotiations, or representations not expressly set forth in this Agreement are of no force or
effect.
25. COUNTERPARTS: This Agreement may be executed in two or more counterparts,
each of which shall constitute an original but all of which, when taken together, shall constitute
one and the same agreement.
Overtown Youth Center, Inc. — Professional Services Agreement — Apri12019 Page 10 of 17
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed by their respective officials thereunto duly authorized, this the day and year above
written.
"City"
ATTEST:
Todd Hannon, Cry Clerk ' Date
(Ph-C° 111
By:
APPROVED A 0 ORM AND
CORREC
Vic endez y Attorney
Overtow outh ar, Inc. ("Provider") Attest:
CITY OF MIAMI, A FLORIDA
MUNICIPAL CORPORATION
APPROVED AS TO INS NCE
REQUIREMENTS:
r`
B
fl nGl �YT1
thori ed orporate Officer
Anne -Marie Sharpe, Director Risk
Management
Overtown Youth Center, Inc. — Professional Services Agreement — April 2019 Page 11 of 17
ATTACHMENT A — SCOPE OF SERVICES
Program Title
Summer Youth Employment & Financial Empowerment Expansion Program 201
Focus Area for the Program
Financial Capability & Asset Building
Program Summary
Grant funds will be used to expand the City of Miami Summer Youth Employment & Financial
Empowerment Program by adding up to an additional 100 qualifying high school students and
added job placement sites. The grant pays for the following (see budget for details):
The salary of one (1) full-time Project Manager and (1) Assistant Administrator who will liaison
directly with the City's Summer Youth Program Manager; wages for up to 100 qualifying
students who are employed for 35/hours per week (MAXIMUM) for 9 weeks; biweekly payroll;
payroll expense; OYC is responsible for onboarding, background screening, orientation, training,
deployment and oversight. Additionally, OYC will process all youth payroll checks through its
vendor support with Automatic Data Processing (ADP).
Program Start Date
May 2019
Program Overview
The City of Miami's focus for the Summer Youth Employment & Financial Empowerment
Program Center coaches is to assist and primarily serve low to moderate income student ages 16-
19 years of age who are City of Miami residents and reside in 51 % LMI Census tracts. This
direct funding will enable the City to expand its reach and attract funding to provide meaningful
employment opportunities to local youth while instructing and coaching them on credit and
money management. The City's successful programming model is built on provide one-on-one
financial coaching to each student which focuses on outcome measures such as; direct deposit,
opening a bank account, and savings. These intentional program elements are interwoven into
each sumrner youth recruitment. These individualized sessions are conducted by the City's
selected Financial Coaches and are crucial to providing the initial point of contact to increase the
awareness and for further follow up during and after the summer months.
Locations
The OYC summer student candidates will be placed throughout the City of Miami at local
business sites which are known, and properly screened and vetted by OYC.
Outcome Measures
The grant requires these outcomes which can take more than one session to achieve.
Each summer youth will have the following outcomes:
• Open a bank account or transition to a better account
• Direct deposit — to a new or existing account
• Create a budget - begin a savings plan
0vertown Youth Center, Inc. — Professional Services Agreement — April 2019 Page 12 of 17
Provider Follow up with Summer Youth
The Grant may require for reporting, or statistical purpose that during the first 12 months OYC
will provide and aid in the communication with each student participant to acquire whatever
information may be required. There will be follow-up connections made with this cohort, either
in -person, by email, or phone at 1, 3, 6 and 9 month intervals to encourage and reinforce their
personal goals.
Target Population
As a requirement of this funding and to adhere to established City summer youth program
standards, all high school students participating in the program must meet the following criteria:
16-19 years of age
Live in a 51 % or more LMI (low/moderate income) Census Tract
- Be a City of Miami resident
OYC can use the following links to confirm and verify local residency and income requirement:
- Census Tract information -
https://geomap.ffiec.gov/FFIECGeocMap/GeocodeMapl.aspx
- City of Miami Address Verification and Commission District —
https://miamigis.maps.arcgis.com/apps/MapSeries/index.html?appid=e44c932135584e77
b4ad9866a0798568
https://maps.miamigov.coin/miamizoning/index.htm
Overtown Youth Center Program Responsibilities
The Overtown Youth Center will serve as the agency to provide the expansion and additional
summer job opportunities for up to 100 students residing within the City of Miami respectively,
between the ages of 16-19. OYC will serve as the payroll and placement agency for all youth.
The funding for this 9-week summer program will be provided by the City of Miami Summer
Youth Employment & Financial Empowerment Expansion Program 2019. OYC will be
responsible for onboarding, background screening, orientation, training, deployment, payroll and
oversight. Additionally, OYC will process all youth payroll checks through its vendor support
with Automatic Data Processing (ADP). Because, this program has a financial education focus,
direct deposit will be promoted and used with every summer youth student. OYC will be the
hosting agent for employment related job fairs, orientations and trainings. OYC will ensure that
the City of Miami name, program name and logos are included in every promotion, solicitation
and exposure to the community, partners or affiliates.
The purpose of the City of Miami's Summer Youth Employment & Financial Empowerment
Program is to provide youth with a safe, well-defined and supervised job that allows them to gain
valuable work experience. Those eligible to participate include youth ages 16 through 19.
Overtown Youth Center, Inc. — Professional Services Agreement — April 2019 Page 13 of 17
The noted agency will be responsible for the direction and control of the program participants,
including:
A. Assignment of program participants to appropriate worksites, and removal if necessary,
B. Approval of the number of hours worked by program participants,
C. Payroll issuance to the program participants,
D. Reporting the program participant's income for payroll,
E. Work site/employer placement and oversight, including;
a. Responsible for identifying, qualifying, vetting and managing each work site prior
to and during placement.
b. Each work site/employer agrees to provide mentorship and supervise the program
participant(s) to ensure skill and experience acquisition adequate to pursue
employment. The employer is not being separately compensated for this service.
c. Each work site/employer agrees to prepare the timesheets in a customary
businesslike fashion, ensuring accuracy as to the hours worked and to provide
said timesheets for the program participant(s) in a timely fashion to the designated
agency to ensure payroll can be processed.
d. Each worksite/employer agrees that program participants shall work no more than
35 hours per week for 9 total weeks and will document the hours accurately.
Overtown Youth Center, Inc. — Professional Services Agreement — April 2019 Page 14 of 17
ATTACHMENT B — BUDGET
Summer Youth Employment Expansion Program 2019 - OYC Budget 7
r
!Category
Estimated
Subtotal
Expenditure Justification
!Personnel
I
ISummer
:Summer Youth Workers (100)
1
$266,490.00
Youth Workers:.
Summer: 100 Youth Workers x 35 hrs/week x 9/wks x $8.46 =
$266,490.00
!
1 Project Administrator
1
1
t—
i
I
!Assistant Administrator
i
i
$7,700.00
$3,150.00
Design, coordination and implementation ofSummerYouth
Employment program. Project lead for placement sites and for
employees. Supports the onboarding, orientation and deployment of
high school students candidates and work site oversights.
------
Assistant Administrator:.
Summer: 1 Assis. Administrator x35 hrs/week x 9/wks x $10.00 =
$3,150
!Personnel Subtotal
$277,340.00
!Fringe Benefits: calculated @ 14.90%
$41,079.00
Fringe (Fed. Tax, Social Security, & Unemployment Tax)
Total Salaries & Fringe Benefits
$318,419.00
1
I
!Background Screening
$1,625.00
Cost for Level II background screening (25 * $65.00)=$1,625.00
I
i
i
1Mileage/Transportation
$2,070.00
Transportation: Gas card ($25 x4/per summer period x 5 Student
Ambassadors = $500). Bus Voucher ($29.25 per/weekly bus pass x
Approx. 54 students = $1570.00) = $2,070.00 (Beginning June 10 -
Aug 9, 2019)
Total Background Screening & Transport 1
$3,695.001
lAdmin, Payroll & Operating Costs
_
— Y
!
! Expense &Administration -ADP
!Payroll p
1
$8,220.00
ADP -related processing, reporting, check delivery and/or direct
deposit cost per student (100 x $8.65 per/pay run x 5 pay periods
summer=$4,325.00). Payroll Manager (Admin. Cost hourly rate
$28.85 x3 hrs/per day x 45 days = $3,894.75
LMIS
$3,000.00
Expanded MIS expense
IAuditing
__--
$3,000.00
--------------------------------
Expanded audit expense
Workers compensation per site
$6,500.00
Workers Compensation per site ($1625x4=$6500)
Total Admin, Payroll & Insurance
$20,720.00 1
PROGRAM GRAND TOTAL
$342,834.00
Program expenses will be submitted on a biweekly basis, (by the 15th of each month) with
supporting documentation, such as but not limited to; payroll registers, receipts, invoices,
canceled checks and/or proof of electronic payments, mileage logs, etc. These biweekly expenses
will be summarized in one report which will be submitted every two weeks. Any changes to the
above budget must be approved by the City in advanced. ACH is required to facilitate prompt
payment to the Provider.
Overtown Youth Center, Inc. — Professional Services Agreement — April 2019 Page 15 of 17
ATTACHMENT C — INSURANCE
I. Commercial General Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Each Occurrence $300,000
General Aggregate Limit $600,000
Personal and Adv. Injury $300,000
Products/Completed Operations $300,000
B. Covered Exposures and Endorsements
City of Miami included as an additional insured
Primary and Non Contributory Endorsement
Contingent and Contractual Liability
Premises and Operations
Sexual Abuse and Molestation Coverage
II. Business Automobile Liability
A. Limits of Liability
Bodily Injury and Property Damage Liability
Combined Single Limit
Any Auto
Including Hired, Borrowed or Non -Owned Autos
Any One Accident $300,000
B. Endorsements Required
City of Miami included as an additional insured
III. Worker's Compensation
Limits of Liability
Statutory -State of Florida
Waiver of Subrogation
Employer's Liability
A. Limits of Liability
$100,000 for bodily injury caused by an accident, each accident
$100,000 for bodily injury caused by disease, each employee
$500,000 for bodily injury caused by disease, policy limit
Overtown Youth Center, Inc. — Professional Services Agreement — April 2019 Page 16 of 17
IV Professional/Error's & Omissions Liability
Combined Single Limit
Each Claim $250,000
General Aggregate Limit $250,000
Retro Date Included
Accident/Medical Coverage (Excess) $25,000
The above policies shall provide the City of 11liami with written notice of cancellation or
material change from the insurer not less than (30) days prior to any such cancellation or
material change.
Companies authorized to do business in the State of Florida, with the following qualifications,
shall issue all insurance policies required above:
The company must be rated no less than "A" as to management, and no less than
"Class V" as to Financial Strength, by the latest edition of Best's Insurance Guide,
published by A.M. Best Company, Oldwick, New Jersey, or its equivalent. All policies
and /or certificates of insurance are subject to review and verification by Risk
Management prior to insurance approval.
Overtown Youth Center, Inc. — Professional Services Agreement — April 2019 Page 17 of 17