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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6409 Date: 08/21/2019 Commission Meeting Date: 10/24/2019 Requesting Department: Office of Grants Administration Sponsored By: District Impacted: All Type: Resolution Subject: Bid Waiver - Summer Youth Employment & Financial Empowerment Expansion Program Purpose of Item: By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's finding and recommendations that competitive negotiation methods and procedures are not practicable or advantageous pursuant to Section18-85 (A) of the Code, waiving the requirements for said procedures, is ratified, approved and confirmed and the City's Department of Grants Administration recommendations and findings that the Overtown Youth Center, Inc. a non-profit organization is a qualified firm with the reputation, expertise and infrastructure to expand the City's summer youth programs and other such activities in conjunction with the CFE Fund, Inc. grant, be approved; further authorizing the allocation of an additional $10,530 for a total of $353,364 to cover program expenses. Background of Item: In its 6th year, the Summer Youth Connect program has provided financial education and employment to low income youth from the City of Miami. The program is a "financial education program that hires youth to teach them credit and money management skills". The expansion program allows the City to hire an additional 100 youth for a total of 225 youth benefiting from this unique opportunity. In 2019, youth saved a total of $142,629 with 100% utilizing their own accounts for direct deposit of wages. Miami and OYC utilize the same elements of the programming model to ensure participating youth achieve the same objectives and goals. The SJC program also includes a unique component — Financial Ambassadors - where youth that participated in SJC in previous years provides peer -to -peer financial coaching and support. During the summer, youth works for 35 hours/week for 9 weeks with an earning potential of $2,600. The SJC expansion program (100 youth) is funded with a grant from CFE Fund Inc./Citi Foundation, while the City of Miami funds an additional 125 positions. Since its inception, over $2.2 Million has been paid in wages to Miami's low income youth; with a total of $400,691 in savings; 665 accounts opened; and an almost 100% retention rate with over 269,000 hours worked. Budget Impact Analysis Total Fiscal Impact: $10,530.00 (total $353,364.00) Special Revenue Account No: 37-371007-19OYC Office of Grants Administration Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Lillian P Blondet Jacques Joseph Christopher M Rose Sandra Bridgeman Valentin J Alvarez Nikolas Pascual Xavier Alban Barnaby L. Min Victoria Mendez Todd B. Hannon Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Completed 08/29/2019 9:48 AM Budget Analyst Review Completed 09/04/2019 10:10 AM Budget Review Completed 09/13/2019 2:35 PM Assistant City Manager Review Completed 09/17/2019 1:29 PM Legislative Division Review Completed 09/17/2019 2:24 PM City Manager Review Completed 09/17/2019 3:05 PM ACA Review Completed 09/17/2019 3:25 PM Deputy City Attorney Review Completed 09/17/2019 3:33 PM Approved Form and Correctness Completed 09/17/2019 4:57 PM Meeting Completed 09/26/2019 9:00 AM Meeting Completed 10/24/2019 9:00 AM Unsigned by the Mayor Completed 11/04/2019 5:54 PM Signed and Attested by the City Clerk Completed 11/04/2019 6:37 PM Rendered Completed 11/04/2019 6:37 PM City of Miami Legislation Resolution Enactment Number: R-19-0408 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6409 Final Action Date:10/24/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS, BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S WRITTEN RECOMMENDATIONS AND FINDINGS, ATTACHED AND INCORPORATED HEREIN AS EXHIBIT "A," THAT THE OVERTOWN YOUTH CENTER, INC. ("PROVIDER") IS A QUALIFIED FIRM WITH THE REPUTATION, EXPERTISE, AND INFRASTRUCTURE TO IMPLEMENT THE SUMMER YOUTH EMPLOYMENT & FINANCIAL EMPOWERMENT PROGRAM ("PROGRAM") AND THAT COMPETITIVE NEGOTIATION METHODS AND PROCEDURES ARE NOT PRACTICABLE OR ADVANTAGEOUS PURSUANT TO SECTION 18-85(A) OF THE CODE OF THE CITY OF MIAMI, FLORIDA AS AMENDED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AN AMENDMENT TO THE 2019 PROFESSIONAL SERVICES AGREEMENT ("2019 AGREEMENT") EXECUTED WITH THE PROVIDER, ATTACHED AND INCORPORATED HEREIN AS EXHIBIT "B," TO INCREASE THE FUNDING IN THE NOT TO EXCEED AMOUNT OF TEN THOUSAND, FIVE HUNDRED THIRTY DOLLARS ($10,530.00) AND TO ALLOW FOR AN ADDITIONAL OPTION TO RENEW THE PROGRAM, SUBJECT TO AVAILABILITY OF FUNDS, FOR THE PERIOD COMMENCING APRIL 1, 2020 THRU NOVEMBER 30, 2020 IN AN AMOUNT NOT TO EXCEED THREE HUNDRED FIFTY-THREE THOUSAND, THREE HUNDRED SIXTY-FOUR DOLLARS ($353,364.00), UNDER THE SAME TERMS AND CONDITIONS AS THE 2019 AGREEMENT. WHEREAS, the City of Miami ("City") was awarded a grant for Three Hundred Sixty - Seven Thousand, Five Hundred Dollars ($367,500.00) ("Grant") from the Cities for Financial Empowerment Fund, Inc. ("CFE") for the purpose of expanding and supporting up to one hundred (100) additional summer youth employment opportunities with local businesses and entities and to continue to adhere to established program components to connect participants to financial counseling and banking opportunities; and WHEREAS, this additional funding enabled the City to expand its Summer Youth Employment & Financial Empowerment program ("Program") by partnering with an experienced local provider of summer programs; and WHEREAS, pursuant to Resolution No. R-17-0195 adopted on April 27, 2017, among other things, created a Special Revenue Project for the Program in an amount not to exceed Three Hundred Forty -Two Thousand, Eight Hundred Thirty -Four Dollars ($342,834.00); and WHEREAS, the Overtown Youth Center, Inc. ("Provider") is a well -respected and recognized non-profit entity who is presently serving the local community and has been providing the services required by the Program to aid in the hiring of additional local disadvantaged youth for summer job placement and oversight; and WHEREAS, the City and the Provider exercised their second and final option to renew the Agreement and executed a Professional Services Agreement ("2019 Agreement") on June 6, 2019 for Three Hundred Forty -Two Thousand, Eight Hundred Thirty -Four Dollars ($342,834.00) to implement the Program in 2019; and WHEREAS, the Provider's cost associated with salaries, background screening, transportation, and other administrative functions, all necessary expenses for the implementation of the Program, have increased since the inception of the Program in 2017; and WHEREAS, the Provider continues to be the most advantageous non-profit organization with the reputation, expertise, and infrastructure in summer youth programs to provide implementation, oversight, and staffing to ensure the Program implementation as required by the Grant; and WHEREAS, the City Manager is requesting for the City Commission to authorize the allocation of additional funding in the not to exceed amount of Ten Thousand, Five Hundred Thirty Dollars ($10,530.00) for the 2019 Program; and WHEREAS, the City Manager has made a written finding, attached and incorporated herein as Exhibit "A," pursuant to Section 18-85(a) of the Code of the City of Miami, Florida, as amended ("City Code"), that competitive negotiation methods and procedures are not practicable or advantageous for the City and has recommended to the City Commission that the recommendations and findings be adopted and that competitive bidding methods and procedures be waived for the Program; and WHEREAS, the City Manager is requesting for the City Commission to authorize the negotiation and execution, in a form acceptable to the City Attorney, of an amendment to the 2019 Agreement, attached and incorporated herein as Exhibit "B," to increase the funding in the not to exceed amount of Ten Thousand, Five Hundred Thirty Dollars ($10,530.00) and to allow for an additional option to renew the Program, subject to availability of funds, for the period commencing April 1, 2020 through November 30, 2020 ("2020 Option") in an amount not to exceed Three Hundred Fifty -Three Thousand, Three Hundred Sixty -Four Dollars ($353,364.00) under the same terms and conditions as the 2019 Agreement; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, after an advertised public hearing, the City Manager's written findings and recommendations that the Provider is a qualified firm with the reputation, expertise, and infrastructure to implement the Program, attached and incorporated herein as Exhibit "A," that competitive negotiation methods and procedures are not practicable or advantageous pursuant to Section18-85(a) of the City Code, and waiving the requirements for said procedures are hereby ratified, approved, and confirmed. Section 3. The City Manager is authorized' negotiate and execute, in a form acceptable to the City Attorney, an amendment to the 2019 Agreement, attached and incorporated herein as Exhibit "B," to increase the funding in the not to exceed amount of Ten Thousand, Five 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. Hundred Thirty Dollars ($10,530.00) and to allow for an additional option to renew the Program, subject to availability of funds, for the 2020 Option in an amount not to exceed Three Hundred Fifty -Three Thousand, Three Hundred Sixty -Four Dollars ($353,364.00) under the same terms and conditions as the 2019 Agreement. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 9/17/2019 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.