HomeMy WebLinkAboutBack-Up DocumentsAward Letter
U.S. Department of Homeland Security
Washington, D.C. 20472
Grant Musser
City of Miami - Florida Task Force II
444 SW 2ND Avenue, 10th Floor
Miami, FL 33130 -
Re: Grant No.EMW-2019-CA-00072
Dear Grant Musser:
Congratulations, on behalf of the Department of Homeland Security, your application for financial assistance submitted under
the Fiscal Year (FY) 2019 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement
has been approved in the amount of $1,191,104.00. You are not required to match this award with any amount of non -Federal
funds.
Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award. By
accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your
award:
• Agreement Articles (attached to this Award Letter)
• Obligating Document (attached to this Award Letter)
• FY 2019 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement Notice of
Funding Opportunity.
Please make sure you read, understand, and maintain a copy of these documents in your official file for this award.
In order to establish acceptance of the award and its terms, please follow these instructions:
Step 1: Please log in to the ND Grants system at https://portal.fema.gov.
Step 2: After logging in, you will see the Home page with a Pending Tasks menu. Click on the Pending Tasks menu, select the
Application sub -menu, and then click the link for "Award Offer Review" tasks. This link will navigate you to Award Packages
that are pending review.
Step 3: Click the Review Award Package icon (wrench) to review the Award Package and accept or decline the award. Please
save or print the Award Package for your records.
System for Award Management (SAM): Grant recipients are to keep all of their information up to date in SAM, in particular,
your organization's name, address, DUNS number, EIN and banking information. Please ensure that the DUNS number used
in SAM is the same one used to apply for all FEMA awards. Future payments will be contingent on the information provided
in the SAM; therefore, it is imperative that the information is correct. The System for Award Management is located at http://
www.sam.gov.
If you have any questions or have updated your information in SAM, please let your Grants Management Specialist (GMS)
know as soon as possible. This will help us to make the necessary updates and avoid any interruptions in the payment
process.
BRIDGET ELLEN BEAN GPD Assistant Administrator
Agreement Articles
Sun Sep 01 00:00:00 GMT 2019
U.S. Department of Homeland Security
Washington, D.C. 20472
-111tiadie?:_.
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4 i V DI
AGREEMENT ARTICLES
National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement
GRANTEE:
PROGRAM:
AGREEMENT NUMBER:
Article I
Article II
Article III
Article IV
Article V
Article VI
Article VII
Article VIII
Article IX
Article X
Article XI
Article XII
City of Miami - Florida Task Force II
National Urban Search & Rescue
(US&R) Response System Readiness
Cooperative Agreement
EMW-2019-CA-00072-S01
TABLE OF CONTENTS
Energy Policy and Conservation Act
Assurances, Administrative Requirements, Cost Principles,
Representation and Certifications
Duplication of Benefits
Procurement of Recovered Materials
Best Practices for Collection and Use of Personally
Identifiable Information (PII)
Disposition of Equipment Acquired Under the Federal Award
Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Education Amendments of 1972 (Equal Opportunity in
Education Act) - Title IX
Prior Approval for Modification of Approved Budget
Rehabilitation Act of 1973
Acceptance of Post Award Changes
Nondiscrimination in Matters Pertaining to Faith -Based
Organizations
Article XIII
Article XIV
Article XV
Americans with Disabilities Act of 1990
Use of DHS Seal, Logo and Flags
Federal Leadership on Reducing Text Messaging while
Driving
Article XVI Patents and Intellectual Property Rights
Article XVII Civil Rights Act of 1964 - Title VI
Article XVIII Federal Debt Status
Article XIX Age Discrimination Act of 1975
Article XX Fly America Act of 1974
Article XXI Reporting of Matters Related to Recipient Integrity and
Performance
Article XXII Universal Identifier and System for Award Management
Article XXIII False Claims Act and Program Fraud Civil Remedies
Article XXIV Civil Rights Act of 1968
Article XXV Notice of Funding Opportunity Requirements
Article XXVI SAFECOM
Article XXVII Drug -Free Workplace Regulations
Article XXVIII National Environmental Policy Act
Article XXIX Reporting Subawards and Executive Compensation
Article XXX Trafficking Victims Protection Act of 2000
Article XXXI USA Patriot Act of 2001
Article XXXII DHS Specific Acknowledgements and Assurances
Article XXXII! Acknowledgement of Federal Funding from DHS
Article XXXIV Lobbying Prohibitions
Article XXXV Non -Supplanting Requirement
Article XXXVI Activities Conducted Abroad
Article XXXVII
Article XXXVIII
Article XXXIX
Article XL
Article XLI
Article XLII
Article XLIII
Article I - Energy Policy and Conservation Act
Terrorist Financing
Hotel and Motel Fire Safety Act of 1990
Whistleblower Protection Act
Copyright
Debarment and Suspension
Program Income
Cooperative Agreement
Recipients must comply with the requirements of the Energy Policy and Conservation Act, Pub. L. No. 94- 163 (1975) (codified
as amended at 42 U.S.C. section 6201 et seq.), which contain policies relating to energy efficiency that are defined in the state
energy conservation plan issued in compliance with this Act.
Article II - Assurances, Administrative Requirements, Cost Principles, Representation and Certifications
DHS financial assistance recipients must complete either the Office of Management and Budget (OMB) Standard Form 424B
Assurances - Non -Construction Programs, or OMB Standard Form 424D Assurances - Construction Programs, as applicable.
Certain assurances in these documents may not be applicable to your program, and the DHS financial assistance office (DHS
FAO) may require applicants to certify additional assurances. Applicants are required to fill out the assurances applicable to
their program as instructed by the awarding agency. Please contact the DHS FAO if you have any questions.
DHS financial assistance recipients are required to follow the applicable provisions of the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2, Code of Federal Regulations
(C.F.R.) Part 200, and adopted by DHS at 2 C.F.R. Part 3002.
Article III - Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not
be charged to other federal financial assistance awards to overcome fund deficiencies; to avoid restrictions imposed by
federal statutes, regulations, or federal financial assistance award terms and conditions; or for other reasons. However, these
prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with
existing federal statutes, regulations, or the federal financial assistance award terms and conditions.
Article IV - Procurement of Recovered Materials
States, political subdivisions of states, and their contractors must comply with Section 6002 of the Solid Waste Disposal Act,
Pub. L. No. 89-272 (1965) (codified as amended by the Resource Conservation and Recovery Act, 42 U.S.C. section 6962.
The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental Protection
Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition.
Article V - Best Practices for Collection and Use of Personally Identifiable Information (PII)
Recipients who collect PII are required to have a publicly available privacy policy that describes standards on the usage and
maintenance of the PII they collect. DHS defines personally identifiable information (PII) as any information that permits the
identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual.
Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as useful resources
respectively.
Article VI - Disposition of Equipment Acquired Under the Federal Award
When original or replacement equipment acquired under this award by the recipient or its sub -recipients is no longer needed
for the original project or program or for other activities currently or previously supported by DHS/FEMA, you must request
instructions from DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313.
Article VII - Limited English Proficiency (Civil Rights Act of 1964, Title VI)
Recipients must comply with the Title VI of the Civil Rights Act of 1964 (42 U.S.C. section 2000d et seq.) prohibition against
discrimination on the basis of national origin, which requires that recipients of federal financial assistance take reasonable
steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For
additional assistance and information regarding language access obligations, please refer to the DHS Recipient Guidance:
https://www.dhs.gov/guidance-published-help-department-supported-organizations-provide-meaningful-access-people-limited
and additional resources on http://www.lep.gov.
Article VIII - Education Amendments of 1972 (Equal Opportunity in Education Act) - Title IX
Recipients must comply with the requirements of Title IX of the Education Amendments of 1972, Pub. L. No. 92-318 (1972)
(codified as amended at 20 U.S.C. section 1681 et seq.), which provide that no person in the United States will, on the basis
of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any educational
program or activity receiving federal financial assistance. DHS implementing regulations are codified at 6 C.F.R. Part 17 and
44 C.F.R. Part 19
Article IX - Prior Approval for Modification of Approved Budget
Before making any change to the DHS/FEMA approved budget for this award, you must request prior written approval from
DHS/FEMA where required by 2 C.F.R. Section 200.308. DHS/FEMA is also utilizing its discretion to impose an additional
restriction under 2 C.F.R. Section 200.308(e) regarding the transfer of funds among direct cost categories, programs,
functions, or activities. Therefore, for awards with an approved budget where the Federal share is greater than the simplified
acquisition threshold (currently $250,000), you may not transfer funds among direct cost categories, programs, functions,
or activities without prior written approval from DHS/FEMA where the cumulative amount of such transfers exceeds or is
expected to exceed ten percent (10%) of the total budget DHS/FEMA last approved. You must report any deviations from
your DHS/FEMA approved budget in the first Federal Financial Report (SF-425) you submit following any budget deviation,
regardless of whether the budget deviation requires prior written approval.
Article X - Rehabilitation Act of 1973
Recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, Pub. L. No. 93-112 (1973)
(codified as amended at 29 U.S.C. section 794), which provides that no otherwise qualified handicapped individuals in
the United States will, solely by reason of the handicap, be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity receiving federal financial assistance.
Article XI - Acceptance of Post Award Changes
In the event FEMA determines that changes are necessary to the award document after an award has been made, including
changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once
notification has been made, any subsequent request for funds will indicate recipient acceptance of the changes to the award.
Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-GMD@dhs.gov if you have any questions.
Article XII - Nondiscrimination in Matters Pertaining to Faith -Based Organizations
It is DHS policy to ensure the equal treatment of faith -based organizations in social service programs administered or
supported by DHS or its component agencies, enabling those organizations to participate in providing important social
services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R.
Part 19 and other applicable statues, regulations, and guidance governing the participations of faith -based organizations in
individual DHS programs.
Article XIII - Americans with Disabilities Act of 1990
Recipients must comply with the requirements of Titles I, II, and III of the Americans with Disabilities Act, Pub. L. No. 101-336
(1990) (codified as amended at 42 U.S.C. sections 12101-12213), which prohibits recipients from discriminating on the basis
of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and
certain testing entities.
Article XIV - Use of DHS Seal, Logo and Flags
Recipients must obtain permission from their DHS FAO prior to using the DHS seal(s), logos, crests or reproductions of flags
or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of
flags or likenesses of Coast Guard officials.
Article XV - Federal Leadership on Reducing Text Messaging while Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in E.O. 13513,
including conducting initiatives described in Section 3(a) of the Order when on official government business or when
performing any work for or on behalf of the federal government.
Article XVI - Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, 35 U.S.C. section 200 et seq. Recipients are
subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents
resulting from federal financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located
at 37 C.F.R. section 401.14.
Article XVII - Civil Rights Act of 1964 - Title VI
Recipients must comply with the requirements of Title VI of the Civil Rights Act of 1964 (codified as amended at 42 U.S.C.
section 2000d et seq.), which provides that no person in the United States will, on the grounds of race, color, or national origin,
be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity
receiving federal financial assistance. DHS implementing regulations for the Act are found at 6 C.F.R. Part 21 and 44 C.F.R.
Part 7.
Article XVIII - Federal Debt Status
All recipients are required to be non -delinquent in their repayment of any federal debt. Examples of relevant debt include
delinquent payroll and other taxes, audit disallowances, and benefit overpayments. (See OMB Circular A-129.)
Article XIX - Age Discrimination Act of 1975
Recipients must comply with the requirements of the Age Discrimination Act of 1975, Pub. L. No. 94-135 (1975) (codified as
amended at Title 42, U.S. Code, section 6101 et seq.), which prohibits discrimination on the basis of age in any program or
activity receiving federal financial assistance.
Article XX - Fly America Act of 1974
Recipients must comply with Preference for U.S. Flag Air Carriers (air carriers holding certificates under 49 U.S.C.
section 41102) for international air transportation of people and property to the extent that such service is available, in
accordance with the International Air Transportation Fair Competitive Practices Act of 1974, 49 U.S.C. section 40118, and
the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to
Comptroller General Decision B-138942.
Article XXI - Reporting of Matters Related to Recipient Integrity and Performance
If the total value of any currently active grants, cooperative agreements, and procurement contracts from all Federal awarding
agencies exceeds $10,000,000 for any period of time during the period of performance of this Federal award, then the
recipients must comply with the requirements set forth in the government -wide Award Term and Condition for Recipient
Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated h ere by
reference in the award terms and conditions.
Article XXII - Universal Identifier and System for Award Management
Recipients are required to comply with the requirements set forth in the government -wide financial assistance award term
regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R. Part 25, Appendix A,
the full text of which is incorporated here by reference.
Article XXIII - False Claims Act and Program Fraud Civil Remedies
Recipients must comply with the requirements of the False Claims Act, 31 U.S.C. sections 3729-3733, which prohibits the
submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C. sections 3801-3812, which
details the administrative remedies for false claims and statements made.)
Article XXIV - Civil Rights Act of 1968
Recipients must comply with Title VIII of the Civil Rights Act of 1968, Pub. L. No. 90-284, as amended through Pub. L. 113-4,
which prohibits recipients from discriminating in the sale, rental, financing, and advertising of dwellings, or in the provision of
services in connection therewith, on the basis of race, color, national origin, religion, disability, familial status, and sex (see
42 U.S.C. section 3601 et seq.), as implemented by the U.S. Department of Housing and Urban Development at 24 C.F.R.
Part 100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more
dwelling units- i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and
ground -floor units in buildings without elevators)- be designed and constructed with certain accessible features. (See 24
C.F.R. Part 100, Subpart D.)
Article XXV - Notice of Funding Opportunity Requirements
All of the instructions, guidance, limitations, and other conditions set forth in the Notice of Funding Opportunity (NOFO) for
this program are incorporated here by reference in the award terms and conditions. All recipients must comply with any such
requirements set forth in the program NOFO.
Article XXVI - SAFECOM
Recipients receiving federal financial assistance awards made under programs that provide emergency communication
equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance interoperable communications.
Article XXVII - Drug -Free Workplace Regulations
Recipients must comply with drug -free workplace requirements in Subpart B (or Subpart C, if the recipient is an individual) of 2
C.F.R. Part 3001, which adopts the Government -wide implementation (2 C.F.R. Part 182) of sec. 5152-5158 of the Drug -Free
Workplace Act of 1988 (41 U.S.C. sections 8101-8106).
Article XXVIII - National Environmental Policy Act
Recipients must comply with the requirements of the National Environmental Policy Act of 1969, Pub. L. No. 91-190 (1970)
(codified as amended at 42 U.S.C. section 4321 et seq.) (NEPA) and the Council on Environmental Quality (CEQ) Regulations
for Implementing the Procedural Provisions of NEPA, which requires recipients to use all practicable means within their
authority, and consistent with other essential considerations of national policy, to create and maintain conditions under which
people and nature can exist in productive harmony and fulfill the social, economic, and other needs of present and future
generations of Americans.
Article XXIX - Reporting Subawards and Executive Compensation
Recipients are required to comply with the requirements set forth in the government -wide award term on Reporting Subawards
and Executive Compensation located at 2 C.F.R. Part 170, Appendix A, the full text of which is incorporated here by reference
in the award terms and conditions.
Article XXX - Trafficking Victims Protection Act of 2000
Recipients must comply with the requirements of the government -wide financial assistance award term which implements
Section 106(g) of the Trafficking Victims Protection Act of 2000 (TVPA), codified as amended at 22 U.S.C. Section 7104. The
award term is located at 2 C.F.R. Section 175.15, the full text of which is incorporated here by reference.
Article XXXI - USA Patriot Act of 2001
Recipients must comply with requirements of Section 817 of the Uniting and Strengthening America by Providing Appropriate
Tools Required to Intercept and Obstruct Terrorism Act of 2001 (USA PATRIOT Act), which amends 18 U.S.C. sections
175-175c.
Article XXXII - DHS Specific Acknowledgements and Assurances
All recipients, subrecipients, successors, transferees, and assignees must acknowledge and agree to comply with applicable
provisions governing DHS access to records, accounts, documents, information, facilities, and staff.
1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS.
2. Recipients must give DHS access to, and the right to examine and copy, records, accounts, and other documents and
sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other
individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program
guidance.
3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate
backup documentation to support the reports.
4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law
or detailed in program guidance.
5. Recipients of federal financial assistance from DHS must complete the DHS Civil Rights Evaluation Tool within thirty (30)
days of receipt of the Notice of Award or, for State Administering Agencies, thirty (30) days from receipt of the DHS Civil
Rights Evaluation Tool from DHS or its awarding component agency. Recipients are required to provide this information once
every two (2) years, not every time an award is made. After the initial submission for the first award under which this term
applies, recipients are only required to submit updates every two years, not every time a grant is awarded. Recipients should
submit the completed tool, including supporting materials, to CivilRightsEvaluation@hq.dhs.gov. This tool clarifies the civil
rights obligations and related reporting requirements contained in the DHS Standard Terms and Conditions. Subrecipients are
not required to complete and submit this tool to DHS. The evaluation tool can be found at https://www.dhs.gov/publication/dhs-
civil-rights-evaluation-tool.
Article XXXII! - Acknowledgement of Federal Funding from DHS
Recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposal, bid
invitations, and other documents describing projects or programs funded in whole or in part with federal funds.
Article XXXIV - Lobbying Prohibitions
Recipients must comply with 31 U.S.C. section 1352, which provides that none of the funds provided under a federal financial
assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with any federal action related to a federal award or contract, including any extension, continuation,
renewal, amendment, or modification.
Article XXXV - Non -Supplanting Requirement
Recipients receiving federal financial assistance awards made under programs that prohibit supplanting by law must ensure
that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal
sources.
Article XXXVI - Activities Conducted Abroad
Recipients must ensure that project activities carried on outside the United States are coordinated as necessary with
appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.
Article XXXVII - Terrorist Financing
Recipients must comply with E.O. 13224 and U.S. laws that prohibit transactions with, and the provisions of resources and
support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance
with the Order and laws.
Article XXXVIII - Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, 15 U.S.C. section 2225a, recipients must ensure
that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire
prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, codified as amended at 15 U.S.C.
section 2225.
Article XXXIX - Whistleblower Protection Act
Recipients must comply with the statutory requirements for whistleblower protections (if applicable) at 10 U.S.0 section 2409,
41 U.S.C. section 4712, and 10 U.S.C. section 2324, 41 U.S.C. sections 4304 and 4310.
Article XL - Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. sections 401 or 402 and an acknowledgement of U.S.
Government sponsorship (including the award number) to any work first produced under federal financial assistance awards.
Article XLI - Debarment and Suspension
Recipients are subject to the non -procurement debarment and suspension regulations implementing Executive Orders (E.O.)
12549 and 12689, which are at 2 C.F.R. Part 180 as adopted by DHS at 2 C.F.R. Part 3000. These regulations restrict
federal financial assistance awards, subawards, and contracts with certain parties that are debarred, suspended, or otherwise
excluded from or ineligible for participation in federal assistance programs or activities.
Article XLII - Program Income
Per 2 CFR section 200.307, recipients are encouraged to earn income to defray program costs where appropriate. Program
income means gross income earned by the recipient that is directly generated by a supported activity or earned as a result
of the Federal award during the period of performance except as provided in 2 CFR section 200.307 paragraph (f).Program
income includes but is not limited to income from fees for services performed, the use or rental of real or personal property
acquired under Federal awards, the sale of commodities or items fabricated under a Federal award, and principal and interest
on loans made with Federal award funds. Interest earned on advances of Federal funds is not program income. Except
as otherwise provided in Federal statutes, regulations, or the terms and conditions of the Federal award, program income
does not include rebates, credits, discounts, and interest earned on any of them. When the recipient earns program income
under this cooperative agreement, this program income must be added to the Federal award as described by 2 CFR section
200.307(e)(2)). The program income must be used for the purposes and under the conditions of the Federal award.
Article XLIII - Cooperative Agreement
Program authority and responsibility under this cooperative agreement resides with FEMA. FEMA will work with the recipient
to review and refine work plans to ensure program goals and objectives can be effectively accomplished. The recipient shall
not develop or engage in the development of tasks not approved in recipient's application without post -award approval from
the program office, and the issuance of a Grant Amendment from FEMA. FEMA will monitor the project on a continual basis
by maintaining ongoing contact with the recipient and will provide input to the program's direction, in consultation with the
recipient, as needed.
BUDGET COST CATEGORIES
Personnel $734,468.00
Fringe Benefits $130,568.00
Travel $93,000.00
Equipment $110,000.00
Supplies $10,000.00
Contractual $113,068.00
Construction $0.00
Indirect Charges $0.00
Other $0.00
Obligating Document for Award/Amendment
la. AGREEMENT NO. 2. AMENDMENT NO.
EMW-2019-CA-00072-S01 ***
6. RECIPIENT NAME AND
ADDRES S
City of Miami - Florida Task
Force II
444 SW 2ND Avenue, loth
Floor
Miami, FL, 33130 -
9. NAME OF RECIPIENT
PROJECT OFFICER
Grant Musser
11. EFFECTIVE DATE OF 12.
THIS ACTION METHOD
09/01/2019 OF
PAYMENT
PARS
3.
RECIPIENT
NO.
596000375
7. ISSUING FEMA OFFICE AND
ADDRESS
FEMA-GPD
400 C Street, SW, 3rd floor
Washington, DC 20472-3645
POC: 866-927-5646
4. TYPE OF ACTION 5. CONTROL NO.
AWARD WX03744N2019T
8. PAYMENT OFFICE AND ADDRESS
FEMA Finance Center
430 Market Street
Winchester, VA 22603
PHONE NO. 10. NAME OF FEMA PROJECT COORDINATOR
7868779882 Central Scheduling and Information Desk
Phone: 800-368-6498
Email- Askcsid@dhs.gov
13. ASSISTANCE ARRANGEMENT 14. PERFORMANCE PERIOD
Cost Reimbursement
1 5. DESCRIPTION OF ACTION
a. (Indicate funding data for awards or financial changes)
PROGRAM CFDA NO.
NAME
ACRONYM
ACCOUNTING DATA
(ACCS CODE)
)000C-)00C-XXXXXX-
)0000x-)00(X-X)0(X-X
PRIOR
TOTAL
AWARD
From: To:
09/01/2019 08/31/2022
Budget Period
09/01/2019 08/31/2022
AMOUNT CURRENT CUMULATIVE NON -
AWARDED TOTAL
THIS AWARD
ACTION
+ OR (-)
FEDERAL COMMITMENT
National Urban 97.025 2019-OS-A392-D60D--4101-D $0.00 $1,191,104.00 $1,191,104.00 See Totals
Search &
Rescue (US&R)
Response
System
Readiness
Cooperative
Agreement
$0.00 $1,191,104.00 $1,191,104.00 $0.00
b. To describe changes other than funding data or financial changes, attach schedule and check here.
N/A
16 a. FOR NON -DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS
DOCUMENT TO FEMA (See Block 7 for address)
National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement recipients are not required to sign and
return copies of this document. However, recipients should print and keep a copy of this document for their records.
16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title)
18. FEMA SIGNATORY OFFICIAL (Name and Title)
bvilt s4t-
DEBORAH SUSAN SCOTT , Assistance Officer
DATE
DATE
Thu Sep 05 21:17:39 GMT
2019
U.S. Department of Homeland Security
Washington, DC 20472
FEMA
US&R GENERAL MEMORANDUM - 2019-064
July 18, 2019
FOR: National Urban Search & Rescue Response System
Task Force Represetiyes
FROM: Buddy Ey, Cht
Admin / Finance-zSection
Urban Search and Rescue Branch
SUBJECT: US&R General Memorandum 2019-064 — FY2019 US&R Readiness Cooperative
Agreement Solicitation and Announcement Timeline
This General Memorandum (GM) is being issued to provide the Notice of Funding Opportunity
package for the FY2019 US&R Readiness Cooperative Agreement, which can also be found in
the solicitation on www.grants.gov. In addition, this GM provides the checklist that will be used
during the review of each submitted application. Every task force is encouraged to use this
document as a reference during application preparation.
The projected award timeline for the FY2019 US&R Readiness Cooperative Agreement is as
follows:
Mar 6-7, 2019: Strategic Group Budget Planning Meeting — FEMA HQ
May 21, 2019: Final Federal Opportunity Announcement (with Appendices) submitted to
the Grants Management Branch for coordination and approval.
July 18, 2019: Cooperative Agreement Notice of Funding Opportunity (NOFO) package
posted on www.grants.gov and available for access
Aug 1, 2019: DUE - Submit SF424 through www.grants.2ov for initial approval
Aug 14, 2019:
Aug 14, 2019:
DUE — All application packages through the NDGrants System
DHS/FEMA (GPD and US&R Branch) begins review, negotiation, and
approval of 28 task force applications through NDGrants System. GPD
award packages.
Aug 30, 2019: Application reviews complete by US&R Branch (projected)
Sept 30, 2019: Anticipated Award Date
www.fema.gov
US&R General Memorandum 2019-064 —FY2019 US&R Readiness Cooperative Agreement
Solicitation and Announcement Timeline
Page 2
US&R Task Force members have 90 days to accept their awards from the time of ND Grants
System Notification. Note that this date is flexible, due to the time frame the task forces may need
to obtain organization approvals.
ANTICIPATED PERIOD OF PERFORMANCE FOR FY 2019: September 30, 2019 — September 29,
2022 (36 months)
Attachments:
FY2019 Notice of Funding Opportunity (NOFO)
FY 2019 NOFO Appendix A — Statement of Work
FY 2019 NOFO Appendix B — Task Force Narrative Workbook (FEMA Form 089-0-10)
FY 2019 NOFO Appendix C — H
FY2019 Application Review Checklist
cc:
US&R Strategic Group
US&R Advisory Group
US&R Branch Staff
FEMA Regional/Federal/International ESF #9 Representatives
US&R Task Force Grant Managers
www.fema.gov
Diaz, Miroslava
From:
Sent:
To:
Subject
john.conklin(rema.dhs.gov
Friday, July 26, 2019 11:51 AM
USAR (PM)
ACTION REQUIRED: Application Released in ND Grants
CAUTION: This is an email from an external source. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
Dear Grant Musser,
Thank you for your Cooperative Agreement application submission. Your organization is one of the 28 Task
Forces within the National Urban Search & Rescue Response System and therefore deemed eligible to apply for
this Cooperative Agreement.
Please continue to complete and submit all required sections and upload all the necessary documentation.
Thank you for your cooperation,
Sincerely
FEMA GPD and US&R Branch Staff
1
Diaz, Miroslava
From: Musser, Grant
Sent: Wednesday, July 31, 2019 7:12 AM
To: Barrett, Almartha; Diaz, Miroslava
Subject; RE: SF 424
Attachments: ACTION REQUIRED: Application Released in ND Grants
Good morning Almartha,
Thank you for submitting the form, and also for continuing to follow up with us to assure that it was submitted. That is
an extremely rare quality.
We did in fact receive confirmation that it was received within DHS. Please see attached confirmation email.
Thank you again, and have a wonderful day!
Thank you,
GRANT MUSSER, CAPTAIN
US&R PROGRAM MANAGER
TASK FORCE LEADER
CITY OF MIAMI FIRE -RESCUE
URBAN SEARCH AND RESCUE
FLORIDA TASK FORCE 11
U.S. DEPARTMENT OF HOMELAND SECURITY
C- (786) 877-9882
G M U SSER@M IAM I GO V .COM
USARPM@MIAMIGOV.COM
"CONFIDENCE COMES FROM DISCIPLINE AND TRAINING"
ROBERT KIYOSAKI
From: Barrett, Almartha
Sent: Tuesday, July 30, 2019 3:01 PM
To: Diaz, Miroslava <MirosDiaz@miamigov.com>
Cc: Musser, Grant <gmusser@miamigov.com>
Subject; RE: SF 424
HI Miros,
Grants.gov confirmed the form was submitted. Please contact DHS to also confirm they received it.
Kind Regards,
Almartha
Almartha Barrett, Grant Writer
Office of Grants Administration
City of Miami
Direct: 305-416-1437
Email: abarrett@miamigov.com
444 SW 2nd Avenue, 5th Floor Miami, FL 33130
1
u%
Serving, Enhancing and Transforming our Community
Please visit our new website:
www. m i a m igov.co m/grants
From: Diaz, Miroslava
Sent: Friday, July 26, 2019 11:31 AM
To: Barrett, Almartha <abarrett@miamigov.com>
Cc: Musser, Grant <gmusser@miamigov.com>
Subject: RE: SF 424
Thank you!
From: Barrett, Almartha
Sent: Friday, July 26, 2019 11:22 AM
To: Musser, Grant; Diaz, Miroslava
Subject: SF 424
Hi Miros,
I have submitted the form and I'm awaiting confirmation of receipt from DHS within the next 2 days.
Regards,
Almartha
2
OMB Number: 4040-0004
Expiration Date: 12/31/2019
Application for Federal Assistance SF-424
* 1. Type of Submission:
Preapplication
Application
* 2. Type
of Application: * if Revision, select appropriate letter(s):
0 New
Continuation
[J Revision
` Other (Specify):
►1 Application
Changed/Corrected
* 3. Date Received: 4. Applicant Identifier.
07/26/2019
5a. Federal Entity Identifier.
5b. Federal Award Identifier:
State Use Only:
6. Date Received by
7. State Application Identifier.
State:
FL
8. APPLICANT
INFORMATION:
* a. Legal Name:
City of Miami
* b. Employer/Taxpayer Identification Number (EINmN):
* c. Organizational DUNS:
59-6000375
0722207910000
d. Address:
* Streetl:
Street2:
* City:
County/Parish:
* State:
Province:
* Country:
* Zip / Postal Code:
444 SW 2nd Avenue, 5th Floor
Miami
FL: Florida
USA: UNITED STATES
33130-1910
e. Organizational Unit:
Department Name:
Division Name:
Miami Fire Department
L Name and contact information of person to be contacted on matters Involving thls application:
Prefix:
Middle Name:
* Last Name:
Suffix:
Mr .
*First Name: Grant
'
Musser
Title: Program Manager
Organizational Affiliation:
*Telephone Number.
7868779882 Fax Number.
'Email: usarpm@miamigov.com
Tracking Number.GRANT12911414
Funding Opportunity NumbecDHS-19-DOD-025-00-01 Received Date:Jul 26, 2019 11:1625 AM EDT
Application for Federal Assistance SF-424
* 9. Type of Applicant 1: Select Applicant Type:
C: City or Township Government
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
* Other (specify):
* 10. Name of Federal Agency:
Department of Homeland Security - FEMA
11. Catalog of Federal Domestic Assistance Number.
97.025
CFDA Title:
National Urban Search and Rescue (US&R) Response System
* 12. Funding Opportunity Number:
DHS-19-DOD-025-00-01
* Title:
Fiscal Year (FY) 2019 National Urban Search & Rescue (US&R) Response System Readiness Cooperative
Agreement
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
Add Attachment
Delete Attachment
View Attach(ent.
* 15. Descriptive Title of Applicant's Project:
Urban Search and Rescue Response System
Attach supporting documents as specified in agency instructions.
Add Attachments. ;
Delete Attachments
View Attachments
Tracking Number:GRANT12911414 Funding Opportunity Number.DHS-19-DOD-025-00-01 Received Date:Jul 26, 2019 11:16:25 AM EDT
Application for Federal Assistance SF-424
16. Congressional
* a. Applicant
Districts Of:
FL-027 *b. Program/Project 0
Attach an additional list of Program/Project Congressional Districts if needed.
Add Attachment Delete Attachment View Attachment
17. Proposed
*a. Start Date:
Project:
09/30/2019 * b. End Date: 09/29/2022
18. Estimated Funding ($):
*a. Federal
* b. Applicant
*c. State
* d. Local
' e. Other
* f. Program Income
*g. TOTAL
1,191,104.00
•
0.00
0.00
0.00
0.00
0.00
1,191,104.00
* 19. is Application
Q a. This application
b. Program
Subject to Review By State Under Executive
was made available to the State under
is subject to E.O. 12372 but has not been selected
is not covered by E.O. 12372.
Order 12372 Process?
•
the Executive Order 12372 Process for review on
by the State for review.
c. Program
* 20. Is the Applicant
[� Yes
If "Yes", provide
Delinquent On Any Federal Debt? (If
*Yes," provide explanation in attachment.)
► O No
explanation and attach
Add Attachment Delete Attachment View Attachment
21. *By signing
herein are true,
comply with any
subject me to
this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
complete and accurate to the best of my knowledge. I also provide the required assurances" and agree to
resulting terms If i accept an award. 1 am aware that any false, fictitious, or fraudulent statements or claims may
criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001)
and assurances, or an Internet site where you may obtain this list, is contained in the announcement or agency
0 **1 AGREE
** The list of certifications
specific instructions.
Authorized Representative:
Prefix:
Middle Name:
* Last Name:
Suffix:
Ms . *First Name: Lillian
Blondet
*Title: Director, Office of Grants Administration
* Telephone Number.
3054161536 Fax Number.
* Email: iblondet@miamigov.com
* Signature of Authorized
Representative: Lillian Blondet ' Date Signed: 07126/2019
Tracking Number.GRANT12911414 Funding Opportunity Number:DHS-19-DOD-025-00-01 Received Date:Jul 26, 2019 11:16:25 AM EDT
CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard
Form-LLL, "Disclosure of Lobbying Activities," in accordance with its Instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification
is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Statement for Loan Guarantees and Loan Insurance
The undersigned states, to the best of his or her knowledge and belief, that:
If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this commitment providing for the United States to insure or
guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying
Activities,' in accordance with its instructions. Submission of this statement is a prerequisite for making or
entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the
required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000
for each such failure.
* APPLICANT'S ORGANIZATION
City of Miami
* PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
Prefix:
Ms.
* Last Name:
* Title:
*First Name:
Lillian
Biondet
Director, Office of Grants Administration
Middle Name:
Suffix:
* SIGNATURE:
Lillian Biondet
*DATE
07/26/2019
Tracking Number:GRANT12911414 Funding Opportunity Number:DHS-19-DOD-025-00-01 Received Date:Jul 26, 2019 11:16:25 AM EDT
Musser, Grant
From:
Sent:
To:
Cc:
Subject:
ndgrants@fema.dhs.gov
Tuesday, August 13, 2019 1:36 PM
USAR (PM)
Diaz, Miroslava; Diaz, Miroslava
Application Received
CAUTION: This is an email from an external source. Do not click links or open attachments unless you recognize the
sender and know the content is safe.
Dear Applicant,
Congratulations! This is to inform you that your application EMW-2019-CA-APP-00072 has been received by FEMA.
Thank you for participating in the Fiscal Year (FY) 2019 National Urban Search & Rescue (US&R) Response System
Readiness Cooperative Agreement
1
ND Grants I View Application Action History Page 1 of 7
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• Application Information
• Applicant Informatio0
• SF-424Information
• Contacts,
• SF-424A
• Attachments
• Certification Regarding Lobbvintl
• $F-LLL
• 5F-424B
• Action History
• The application has been submitted.
Application Information
Application Number
EMW-2019-CA-APP-00072
Funding Opportunity Name
Fiscal Year (FY) 2019 National Urban Search & Rescue (US&R) Response System Readiness Cooperative Agreement
Funding Opportunity Number
DHS-19-DOD-025-00-01
Application Status
Submitted
Application Submission Date
08/13/2019
Applicant Information
Legal Name
City of Miami - Florida Task Force II
Type
Others (specify)
Division Name
Department Name
Employer Identification Number (EIN)
59-6000375
Other Organizations that share this EIN
DUNS Number
072220791
DUNS+4
0000
Applicant Congressional District
Congressional District 18, FL
Physical Address
444 SW 2ND Avenue, 10th Floor
Miami, Florida 33130
UNITED STATES
Mailing Address
444 SW 2ND Avenue, 10th Floor
Miami, Florida 33130
UNITED STATES
https://eservices.fema.gov/ndgrants/grantee/submitApplication.action 8/13/2019
ND Grants I View Application Action History Page 2 of 7
SF-424 Information
Project Information
Project Tide
Urban Search and Rescue Response System
Program/Project Congressional Districts
FL-27
Proposed Start Date
09/30/2019
Proposed End Date
09/29/2022
Areas Affected by Project (Cities, Counties, States, etc.)
United States
Estimated Funding
Funding Source Estimated Funding ($)
Federal Funding $1,191,104.00
Applicant Funding $0.00
State Funding $0.00
Local Funding $0,00
Other Funding $0.00
Program Income Funding $0,00
Total Funding $1,191,104.00
Is application subject to review by state under the Executive Order 12372 process?
Program is not covered by E.O. 12372.
Is applicant delinquent on any federal debt?
No
Contacts
Contact Name Email Primary Phone Number Contact Types
Diaz, Miroslava mirosdiaz@miamigov.com 3055694044
Musser, Grant usarpm@miamigov.com 7868779882
SF-424A
Budget Information for Non -Construction Programs
OMB Number
4040-0006
Expiration Date
06/30/2014
Burden Statement
Grant Program
CFDA Number
Budget Object Class Amount
Personnel $734,468.00
Fringe Benefits $130,568.00
Travel $93,000.00
Equipment $110,000.00
Supplies $10,000.00
Contractual $113,068.00
Construction $0.00
Other $0.00
Total Direct Charges $1,191,104.00
Indirect Charges $0.00
Budget Category Total $1,191,104.00
Non -Federal Resources Amount
Applicant $0.00
State $0.00
Other $0.00
Total Non -Federal Resources $0.00
Income Amount
Program Income $0.00
Total Budget Amount
Authorized Official
Secondary Contact
Signatory Authority
Primary Contact
Total Project Cost $1,191,104.00
https://eservices.fema.Rov/ndgrants/grantee/submitApplication.action 8/13/2019
ND Grants I View Application Action History Page 3 of 7
Total Budget Amount
Federal $1,191,104.00
Non -Federal $0.00
Total Project Cost $1,191,104.00
Direct Charges Explanation
Indirect Charges Explanation
Forecasted Cash Needs (Optional)
No Forecasted Cash Needs have been entered for this application
Future Funding Periods (Years) (Optional)
No Budget Estimates of Federal Funds Needed for the Balance of the Project have been entered for this application
Remarks
SF-424A Budget Information - Non -Construction Programs (4040-0006)
SF-424A Budget Information - Non -Construction Programs (4040-0006)
According to the Paperwork Reduction Act of 1995, an agency may not conduct or sponsor, and a person is not required to respond to a collection of
Information unless it displays a valid OMB control number. The valid OMB control number for this information collection is 4040-0006. The time
required to complete this information collection is estimated to average 1.8 hours per response, including the time to review instructions, search
existing data resources, gater the data needed and complete and review the information collection.
If you have comments concerning the accuracy of the time estimate(s) or suggestions for improving this form, please write to:
U.S. Department of Health & Services, OS/OCIO/PRA,
200 Independence Ave., S.W., Suite 537-H,
Washington D.C. 20201,
Attention: PRA Reports Clearance officer.
Agency, Total Responses, Average Burden per response in Hours, Total Burden Hours
• CNCS, 10, 4, 40
• DOI, 1274, 49/60, 1046
• DOS, 150, 5/60, 13
• EPA, 9098, 1.97, 17905
• SSA, 1400, 30/60, 700
• TREAS, 276, 1, 276
• VA, 184, 15/60, 46
• USDA, 7241, 3, 21723
• DOC, 5685, 20/60, 1895
• DOT, 50, 1.6, 80
• DHS, 150, 2, 300
• HHS, 1510, 2.64, 3998
• Total, 27028,_,48022
• 48022 hrs. / 27028 = 1.8 total hours per response.
Close
Attachments
Attached Documents
Form SF424 2 1-VZ.1.pdf
GrantAoolication.xml
Form GG LobbyinaForm-
V1.1.pd
FY2018 City of Miami Simile
Audit.pdf
Position Descriptions 2019 -
Musser.odf
03 Atop B-FF 089-0-1D
BdatNrrtve USR 05202019 FL-
TFZ Musser.xlsm
Title
Form SF424_2_1-V2.1.pdf
GrantApplication.xml
Form GG_LobbyingForm-V1.1.pdf
City of Miami Single Audit FY2018
Position Descriptions 2019
FL-TF2 CA2019 Budget Narrative
Certification Regarding Lobbying
Status Signed
Date Signed 08/1.3/2019
Description
Submitted In Grants.gov
Submitted in Grants.gov
Submitted in Grants.gov
City of Miami Single Audit FY2018
Position Descriptions 2019
FL-TF2 CA2019 Budget Narrative
V
httts://eservices.fema.gov/ndgrants/grantee/subinitAnolication.action 8/13/2019
ND Grants I View Application Action History Page 4 of 7
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering Into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for Influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, 'Disclosure of Lobbying
Activities,' in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into.
Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person
who fails to file the required certification shall be subject to a civil penalty of not less than $10,00 0 and not more than $100,000 for each such failure.
Statement for Loan Guarantees and Loan Insurance
The undersigned states, to the best of his or her knowledge and belief, that:
If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this commitment providing for the United
States to insure or guarantee a loan, the undersigned shall complete and submit Standard Form-LLL, 'Disclosure of Lobbying Activities,' in accordance
with its instructions, Submission of this statement is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S.
Code. Any person who fails to file the required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
Applicant's Organization:
City of Miami - Florida Task Force II
Signing Authority Name:
Miroslava Diaz
Signature Date:
08/13/2019
Signatory Authority Title:
Program Manager
I, Grant Musser, or my designee am hereby providing my signature for this application as of 08/13/2019
SF-LLL
Disclosure of Lobbying Activities
OMB Number
0348-0046
Expiration Date
12/31/2013
Burden Statement
Status Not Applicable
Form Not Applicable to Application
Yes
SF-424B
Assurances for Non -Construction Programs
OMB Number
4040-0007
Expiration Date
06/30/2014
Burden Statement
https://eservices.fema.gov/ndgrants/grantee/submitApplication.action 8/13/2019
ND Grants I View Application Action History Page 5 of 7
Status Signed
Date Signed 08/13/2019
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing Instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send
comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the
Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
NOTE:
Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further,
certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the
non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative,
access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in
accordance with generally accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for
programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration
(5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964
(P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as
amended (20 U.S.C. §§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of
1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42
U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as
amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of
the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee- 3), as amended, relating to confidentiality of alcohol and drug abuse patient
records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or
financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made;
and, (j) the requirements of any other nondiscrimination statute(s) which may apply to the application.
7. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of
Federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal
participation in purchases.
8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees
whose principal employment activities are funded in whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis- Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18
U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333), regarding labor standards for federally -assisted
construction subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234)
which requires recipients in a special flood hazard area to participate in the program and to purchase flood Insurance if the total cost of insurable
construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control
measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities
pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988;
(e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16
U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955,
https://eservices.fema.gov/ndgrants/grantee/submitApplication.action 8/13/2019
ND Grants I View Application Action History Page 6 of 7
as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as
amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of
the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C.
5470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1
et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this
award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling,
and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead -based paint in
construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB
Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations."
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program.
19. Will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. 7104) which
prohibits grant award recipients or a sub-reciplent from (1) Engaging in severe forms of trafficking in persons during the period of time that the award
is in effect (2) Procuring a commercial sex act during the period of time that the award is in effect or (3) Using forced labor in the performance of the
award or subawards under the award.
Applicant's Organization:
City of Miami - Florida Task Force II
Signing Authority Name:
Grant Musser
Signature Date:
08/13/2019
Signatory Authority Title:
Program Manager
I, Grant Musser, or my designee am hereby providing my signature for this application as of 08/13/2019
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Appendix A
National Urban Search and Rescue Response System
US&R Task Force FY 2019 Readiness Cooperative Agreement
Statement of Work
I. PURPOSE
The U. S. Department of Homeland Security (DHS) and the Federal Emergency
Management Agency (FEMA) are accountable to provide support and funding for the
maintenance and readiness of the National Urban Search and Rescue (US&R)
Response System (the System). The purpose of this Readiness Cooperative
Agreement is to support the continued development and maintenance of a national
urban search and rescue capability.
Specifically, this agreement provides a mechanism for distribution of Cooperative
Agreement funding for certain purposes in preparation of a Federal US&R capability for
disaster response. This Cooperative Agreement allows each Sponsoring Agency of a
System US&R task force the opportunity to maintain a high standard and condition of
operational readiness and includes guidance on key areas for task force management
to focus on continued preparedness efforts.
This Cooperative Agreement provides direction to the System task force's Sponsoring
Agency for the use of funding to provide: administrative and program management,
training, support, equipment cache procurement, maintenance and storage.
II. BACKGROUND
FEMA, in cooperation with other federal, state and local agencies created the System to
provide a national US&R capability that provides lifesaving resources to survivors of
structural collapse. When the System was developed in 1990, there was limited
capability in only a few states to perform this mission and no resources were available
for a coordinated national response.
In 1992, the Federal Response Plan (FRP) was published by FEMA and coordinated
activities with 26 federal agencies. The federal government's response to disasters was
classified into 12 Emergency Support Functions (ESFs). ESF #9 (Search and Rescue)
was established with FEMA as the Primary Agency. FEMA maintains a national
consensus on standard operating procedures, organizational structure, equipment,
training and exercise requirements. Currently, 28 state and local Sponsoring Agencies
in 19 states participate in the System by making their task forces available for national
disaster response.
FEMA had no organic heavy rescue capability of its own and realized the best sources
for US&R knowledge and skills reside at the state and local level. The System was
developed and continues as a federal —state —local partnership, based on a
Memorandum of Agreement (MOA) and individual Response and Readiness
Cooperative Agreements. While the MOA provides the basic operational "Agreement"
between FEMA, the state and Sponsoring Agency, the individual Readiness
Cooperative Agreement provides the mechanism for distributing federal funds to the
Sponsoring Agencies of the System's 28 US&R task forces for continued readiness
efforts.
US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
In December 2004, the National Response Plan (NRP) was published by DHS which
integrated the Federal Response Plan. The NRP was then updated in January 2008
and is now referred to as the National Response Framework (NRF). At that time,
ESF#9 was expanded to encompass urban, water -borne, and land -based search and
rescue environments.
HI. FEMA OBJECTIVES
FEMA, through the Urban Search & Rescue (US&R) Branch and Grant Programs
Directorate, shall:
1. Provide oversight and funding to System Sponsoring Agencies to manage and
administer US&R task force affairs and activities in accordance with accepted
standard business practices.
2. Provide oversight and funding to train and exercise System personnel to safely
perform assigned US&R duties in accordance with established FEMA/System
approved standards and guidance.
3. Provide oversight and funding to acquire and maintain the equipment in
accordance with the US&R Equipment Cache List as approved by the US&R
Branch.
4. Provide oversight and funding for the lease of space to provide offices, training
facilities and/or storage of vehicles and equipment, as needed.
5. Provide resources (e.g., staff, equipment, funding) to support readiness and
standby activities, subject to availability of funds (e.g., catastrophic planning,
technical assistance, mobilization exercises).
6. Provide a forum for discussion of strategic issues by facilitating the hosting of
Sponsoring Agency Chief/Head meetings with the FEMA Administrator, or
designee' as well as regularly scheduled meetings with the System's Strategic
Group.
IV. APPROVALS
Advance approval must be obtained in writing from both the US&R Branch and the
FEMA Grants Assistance Officer for the following (in accordance with Grants
Management Policy and 2 CFR Part 200):
• Approval for activities or expenditures not identified in the task force narrative
and budget, but that are allowable within the scope of work for this Cooperative
Agreement (i.e., budget changes)
• Requests for extension of the Period of Performance for this Cooperative
Agreement. (The Period of Performance for this Cooperative Agreement is 36
months to allow sufficient time to complete and execute the budget. Extensions
beyond this period of time will not be approved without a compelling reason.)
• Requests for spending Cooperative Agreement funds prior to the beginning of
this period of performance ("pre -award costs")
Page 2
US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
For more detailed information pertaining to submission of amendments to this
Cooperative Agreement, refer to US&R Program Directive 2016-010 — US&R
Readiness Amendment Guidance, dated September 6, 2016, and any updates
Unauthorized expenditures may be denied and required to be reimbursed to FEMA.
Use of Cooperative Agreement funds provided through this agreement for anv activity
that occurs outside the United States and its territories is prohibited, unless authorized
by the US&R Branch, FEMA Grant Programs Directorate and FEMA International
Affairs prior to incurring costs for the activity.
V. APPLICABLE LAWS AND POLICIES/ORDER OF PRECEDENCE
This award is subject to the laws and regulations of the United States. This Cooperative
Agreement incorporates the terms and requirements of any applicable Agency policies
and all US&R Program Directives issued by the US&R Branch, including those issued
during the term of this Cooperative Agreement.
Any inconsistency or conflict in terms and conditions specified in the award will be
resolved according to the following order of precedence: public laws, regulations,
applicable notices published in the Federal Register, Executive Orders, OMB Circulars,
agency award conditions, the terms and conditions of the Sponsoring Agency's
Memorandum of Agreement with FEMA, applicable DHS and FEMA policies, US&R
Program Directives and US&R General Memorandums.
Some of the terms and conditions contained herein may contain, by reference or
substance, a summary of the pertinent statutes, regulations, Executive Orders, or OMB
Circulars. To the extent that it is a summary, such provision is not in derogation of, or
an amendment to, any such statute, regulation, Executive Order, or OMB Circular.
VI. COOPERATIVE AGREEMENT FUNDING
The FY 2019 Cooperative Agreement basic total for each task force is $1,145,104. The
US&R Branch recommended allocations are outlined in Appendix C of this document.
Additional funds allocated to specific task forces are provided by the US&R Branch in
Appendices D, E, and F.
Each task force can apply for up to the amount allocated to their agency as shown in
Appendix D. All Sponsoring Agencies must submit supporting documentation with each
application.
The Period of Performance for the FY 2019 US&R Readiness Cooperative Agreement
funding is 36 months. Each task force should submit budget plans for daily operation,
such as salary expenses and lease costs within the period of performance, covering
only 12 months. However, the 36 month performance period is available for internal
acceptance of funds, cost to conduct training, and procurement of equipment and
supplies. Should a continuing resolution impact the System's appropriation within the
FY 2019 Cooperative Agreement period of performance, a waiver may be given by
FEMA to allow task forces to submit a budget change to cover daily operation such as
salary expenses and lease costs for more than a 12 month period.
Page 3
US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
VII. FEMA/US&R BRANCH RESPONSIBILITY
1. Review, approve, and adopt System -related products, including technical
manuals, operational procedures, training curriculum and supporting manuals,
meeting agendas and other requirements for the System.
2. Coordinate and support meetings relating to System activities, to develop and
implement policies, procedures and System documents.
3. Establish and disseminate policy and Program Directives for the System based
on established regulations and with substantial involvement and input from the
partner sponsoring agencies and their members.
4. In cooperation with the System's Strategic Group, determine annual funding
levels for readiness activities.
5. Purchase equipment and deliver to System task forces, based on need and
available funding.
6. Review and/or approve expenditure reports, performance reports, personnel
records, training records, task force self -evaluation documents, equipment
cache and excess property inventories and other deliverables required by the
US&R Branch.
7. Review and approve/disapprove in writing, in conjunction with the Grants
Assistance Officer, any cost deviations or budget revisions from those
prescribed in this agreement or from other FEMA established policies.
8. Implement the policy, criteria and procedure for task force evaluations.
Distribute an annual Task Force Self -Evaluation survey with 45-day submission
suspense, for completion by the task forces. Conduct a cooperative peer -based
Readiness Assessment Program (RAP), to include Administrative Readiness
Evaluations (AREs) and Operational Readiness Exercise Evaluations (OREEs).
9. Track, disseminate, and consistently update the status of recommendations
generated from the Advisory Organization to all System components.
10. Based on various planning factors, the US&R Branch may alert or activate
System resources for activities associated with scheduled NSSEs. Task forces
activated under this section will be notified in advance, through written
activation orders that will provide authorization for travel and to carryout
activities required of the operations. Prior to any activities under this section,
the US&R Branch will request cost estimates from identified task forces. This
item would be funded separately from annual Readiness Cooperative
Agreement funding, but could be either an amendment to this Cooperative
Agreement or the Response Cooperative Agreement.
11. Provide at least one full-time US&R Branch staff member to serve as project
officer for each of the recognized Functional Groups within the Advisory
Organization to assist the Group leader in the administration of the Group.
Page 4
US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
VIII. SPONSORING AGENCY RESPONSIBILITY AND REQUIREMENTS
Under this Readiness Cooperative Agreement, the Sponsoring Agency shall use
funding to prepare the task force under the following categories: Administration/
Management, Training, Equipment, and Storage/Maintenance.
A. ADMINISTRATION AND MANAGEMENT
1. Provide sufficient staff for management and administration of task force day-to-
day activities. This staff shall be responsible for program management, grants
management, financial management, administrative support, training
coordination and instruction, logistics management and property accountability.
These management responsibilities include, but are not limited to, task force
salaries and expenses coordination; record -keeping; inventory and
maintenance of task force equipment caches; communicating with task force
members and parties who support task force activities; and similar
management and administrative tasks.
2. Maintain a comparison of expenditures with budgeted amounts for each .
Federal award, per 2 CFR Part 200.302. This includes maintaining a budget
that reflects budgeted versus actual expenditures, tracking back to the four
budget categories and nine object classes as detailed within their budget of
their application on SF-424A — Budget Information (Non -Construction
Programs).
3. Purchase equipment necessary to administer the task force. These items may
include but are not limited to, laptop and desktop computers, cellular
telephones/wireless tablets, personal communication devices (e.g., smart
phones), printers, scanners, copy machines, office furniture, video conference
capability, etc.
4. Recruit, train and maintain a roster of personnel to enable complete staffing of
a National Incident Management System (NIMS) type 1 US&R task force.
Positions shall be staffed from within the task force organization, unless prior
approval is given by the US&R Branch. The rostered staffing level shall be a
maximum 210 personnel, plus up to 10% allowable staffing overage, to address
attrition, Incident Support Team (1ST) members, etc. The task force shall
pursue the goal to roster the minimum of 140 deployable personnel; two deep
at each of the 19 functional positions required for a NIMS type 1 US&R task
force configuration. Ensure all members have a completed, signed and
notarized Appointment Affidavit on file with the task force.
5. The task force shall procure and maintain the required Hazardous Materials
(Hazmat) preparedness and response equipment and supplies and train
personnel according to current System policy. Doing so will allow the task
force to perform rescue operations in a contaminated environment, as defined
in the System's Hazardous Materials (Hazmat) Concept of Operations.
6. Ensure each task force member meets the necessary license, certification or
other professional qualification requirements of their assigned position at time
of deployment. Further ensure that the task force has the documentation on
file to verify currency.
Page 5
US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
7. The task force may use funds to cover salary and travel for product research
and development efforts, when authorized by the US&R Branch who will
coordinate with the Grant Programs Directorate.
8. The task force may use funds to cover salary and travel to enable task force
personnel to collaborate with federal, state, or other entities (e.g., other US&R
resources or emergency responders) to enhance the capabilities of the System.
9. Ensure the task force is prepared for AREs by completing an internal self -
evaluation operational readiness and preparedness survey (Phase I Self -
Evaluation) as provided by the US&R Branch. The completed electronic copy
of the self -evaluation shall be submitted as directed by the annual Program
Directive.
10. Submit to the US&R Branch the following items by email or on one password -
protected thumb drive by January 31st:
a. A current task force US&R equipment cache database in a Microsoft
Access -compatible database format. This database shall include both
equipment caches.
b. A current Time -Phased Force Deployment Data (TPFDD) form ("Aircraft
Loading Data"), in a format provided by the US&R Branch.
c. A transportation plan including all vehicles and trailers for a NIMS type 1
US&R task force over -the -road configuration.
d. An Annual Maintenance and Inventory Log, from each task force that
maintains one of the three Incident Support Team (IST) equipment
caches,
e. An Annual Maintenance and Inventory Log, from each task force that
maintains one of the seven Hazardous Materials Equipment Push
Package (HEPP) caches.
11. Ensure funds are properly allocated, accounted for, and reported for those task
force members who serve as Sponsoring Agency Chief Representatives,
Advisory Group Chair, Deputy Advisory Group Chair, IST Representative,
Legal Representative, Functional Group Leaders, Deputy Functional Group
Leaders, Subgroup Leaders, National and Divisional Task Force
Representatives, Incident Support Team leadership as appropriate and
authorized by the US&R Branch. These funds are intended to defray personnel
salary, backfill, travel and other administrative costs associated with these
positions for assigned task forces in accordance with Sponsoring Agency
policies and Appendices D, E, F and G.
12. Ensure timely reporting of expenditures for readiness activities carried out
under this agreement and timely delivery of Cooperative Agreement reporting.
Refer to Section IX, Reporting.
13. As funding allows, ensure personnel salaries and expenses relating to task
force and Incident Support Team administration, development and training
preparedness activities are paid in accordance with established Sponsoring
and Participating Agency policies/practices and in a timely manner, but no later
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US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
than 120 days after completion of a training exercise. Appropriate personnel
records shall be kept in accordance with 2 CFR Part 200.
14. Compliance with NIMS is a condition for award of this Cooperative Agreement
as outlined in Homeland Security Presidential Directive 5, Managing Domestic
Incidents. Sponsoring Agencies must comply with the NIMS Implementation
Activities established annually by FEMA. Sponsoring Agencies must report
NIMS compliance activities in accordance with state and local NIMS guidance.
Additionally, a certificate of completion for each required course in accordance
with current the Position Descriptions must be located in each System task
force member's personnel file. State offered NRF, NIMS, or equivalent
certificates may be substituted for those courses offered on the FEMA NIMS
website provided they meet federal NIMS standards. For further information on
compliance and guidance, refer to the following website:
https://www.fema.gov/national-incident-management-system.
15. Attend FEMA-sponsored or FEMA-approved System meetings, conferences,
and training sessions, or other events as directed by the US&R Branch as they
relate to the System. Other activities include on -site peer AREs, OREEs,
quality assurance oversight of FEMA-sanctioned training courses, training with
other task forces, grants management training, non-federal search and rescue
meetings/activities (e.g., State Urban Search and Rescue (SUSAR) Alliance),
and research & development for equipment, as directed by the US&R Branch.
The US&R Branch is recommending allocation of certain funds as identified in
Appendix C for travel. All travel funds shall be accounted for under
Management and Administration and/or Training at the task force level.
16. Provide complete medical evaluations and immunizations to task force
members as defined by the System's Medical Subgroup. Medical screening
should be conducted, at a minimum, on a triennial basis for each task force
member. Each task force member must have a current Fit for Deployment form
signed by the examining physician on file. This document along with the
medical evaluation shall become part of each member's personal medical
record. Please refer to the most current Program Directive.
17. Expend at least 98% of the Cooperative Agreement funds for which the task
force has budgeted.
B. TRAINING
1. Provide System -related or System -required training for task force personnel,
including the delivery of local US&R training courses or other courses
specifically required by the System's Position Descriptions or authorized by the
US&R Branch. This should include equipment specific training provided by the
manufacturer and authorized repair technician certification training to allow task
forces to have members certified to conduct manufacturer approved repairs in-
house.
2. As funding permits, complete all five modules of the OREE over a three year
period either as individual exercise components, or as one comprehensive
deployment exercise. The task force is encouraged to exercise as many task
force members as possible during this Cooperative Agreement.
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US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
a. A task force deployment may cover all five modules or portions thereof, in
which case those components not addressed in a deployment must be
exercised once every three years.
b. When a task force completes all five modules, those funds originally set
aside for a deployment exercise may then be used for other System
approved items within the same budget category. This change must be
addressed in the Semi -Annual Performance Report. A budget change is
required when funds exceeding 10% of the Cooperative Agreement award
amount are moved to another program budget category.
3. The task force should notify the US&R Branch of mobilization or deployment
exercises as soon as the exercise is scheduled, but not later than 60 days
before the exercise begins. Notification should be brief, but include dates,
scope of exercise, number of participants, and other agencies involved. The
intent of this notification is to provide the US&R Branch planning information for
AREs and scheduling joint exercises with other DoD/federal Agencies. It does
not take the place of, and should not be confused with, sanction request letters
to obtain FEMA approval of task force sponsored training and exercises in
accordance with the Training Program Administration Manual (TPAM), dated
February 2013 (issued as US&R Program Directive 2013-005), or most current
training manual,
4. Submit an after -action report within 90 days of the completion of a mobilization
or deployment exercise, or a training activity with duration of more than 24
consecutive hours. Send the report to the attention of the US&R Branch Chief
and written in a format where lessons learned may be shared with other task
forces in the System.
5. Ensure training and exercise activities of the task force meet System standards,
requirements and certifications. Ensure training records for all task force
personnel are kept in a central, secure location.
6. Provide funding for expenses related to the acquisition, maintenance, training
and certification of Canine Search Teams. This statement is not related to the
funding provided to host canine evaluations.
7. The task force is authorized to fund the acquisition, maintenance, training and
certification of Canine Search Teams — Human Remains Detection. This allows
the task force the ability to have this resource within the task force. Task force
support of this resource is voluntary.
8. When authorized, ensure funds are distributed in support of hosting a System
Canine Search Team Certification Evaluation or Preparation, as identified in
Appendix E. When funding provided for the canine evaluations exceeds actual
costs, the excess allocated funds may be redirected to other System activities
that support the task force's canine program under Items 6 & 7. If remaining
funds are used to cover costs under Items 6 and/or 7, provide this information
and the associated cost(s) in their Semi -Annual Performance Report
submission.
9. Provide third party grants management training to assigned task force Grant
Managers and Assistants who have not previously attended training. Grant
Page 8
US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
management training is mandatory for all task force Grants Managers and
Assistants. Grant management training is optional, but highly recommended,
for task force Program Managers and other key personnel assigned to System
administrative duties. Personnel should attend training from a facility that
provides a "Grants Certificate Program" and/or the US&R Grant Manager
course. The US&R Branch and/or Grants Assistance Officer may be contacted
for further information on classes offered. Examples of some grants
management courses are:
a. Managing Federal Grants and Cooperative Agreements for Recipients,
b. Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards: 2 CFR Part 200
c. Applying for Federal Grants and Cooperative Agreements
d. How to Prepare the Application Budget
e. Business Management Systems for Recipients
f. Audit of Federal Grants and Cooperative Agreements.
Every effort shall be made to attend continuing education by task force Grant
Managers and Assistants during the Cooperative Agreement to stay current
with regulation updates/changes.
10. Provide appropriate database and systems training, as needed to task force
logistics and program management personnel to maintain personnel,
equipment, grant, financial and accountability records.
C. EQUIPMENT
I. The Sponsoring Agency is authorized to purchase equipment as listed in the
System's most current FEMA Approved Equipment Cache List. Task force
personnel are reminded and directed not to exceed the current Manufacturer
Suggested Retail Price (MSRP), unless prior approval is received in writing
from the US&R Branch. The task force must follow Sponsoring Agency
procurement regulations, which are in accordance with 2 CFR Part 200, to
ensure reasonable prices are obtained. Special consideration is given to the
task force to purchase other equipment items in support of training,
administrative, and warehouse/maintenance needs. Any other equipment not
specified above can only be purchased after receiving written approval from the
US&R Branch.
2. Specific task forces are identified and provided funds to cover maintenance
costs of the 1ST "A", "B" and "C" caches and medical kits. Cooperative
Agreement regulations apply to these funds and shall not be transferred to a
Participating Agency (See Appendix F).
3. Specific task forces are also identified and provided funds to cover
maintenance costs of the seven HEPP caches in accordance with the most
current version of the System's HEPP Concept of Operations, (See Appendix
F). Cooperative Agreement regulations apply to these funds and shall not be
transferred to a Participating Agency. These task forces are also required to
Page 9
US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
submit an annual HEPP maintenance cost estimate by October 30th of each
year to the US&R Branch's Program Management Section Chief to assist with
the budgeting for future Cooperative Agreements, subject to the availability of
funds. This cost estimate shall be based on actual expenses incurred from the
previous year and any additional costs anticipated for the following year, as
funding allows.
4. Task forces are to ensure that the full complement of Communications
capability that meets the requirements, per the current FEMA Approved
Equipment Cache List has been purchased and/or identified within the
Sponsoring Agency for immediate deployment. This Communications
capability shall be maintained in a state of readiness for response. Service
agreements, as required, shall be in place for immediate use of equipment
upon activation. Communications capabilities shall be addressed in the
following priority order:
a. Radio UHF, VHF, 800MHz, Marine, and Air frequency capability, to
include the required quantities of portable handheld radio units; portable
base station(s), mobile and convertiacom unit(s), and portable repeater(s);
and mobile radio units installed and operational in all task force prime
mover vehicles;
b. Satellite capability including satellite data via transportable .98-1.2M dish
system, mobile satellite data system(s), and handheld and mobile satellite
phones;
c. Cellular -based data and phone capability to include wireless mobile
hotspots and wireless phones.
Correcting deficiencies in task force communications capabilities remains a
priority within the FY2019 Cooperative Agreement Period of Performance.
5. Purchase equipment necessary to conduct operations within the disciplines of
the task force (e.g., Communications, Search & Logistics). These items may
include but are not limited to, wireless tablets, personal communication devices
(e.g., smart phones), software, printers, etc.
6. All equipment must be tracked as to its origin. Equipment that is procured
with this Cooperative Agreement funding shall be identified with the source,
cache list number and Cooperative Agreement number, in accordance with 2
CFR Part 200. Additionally, federal equipment shall be properly identified as to
the ownership and funding source (including Agency name and Cooperative
Agreement number or Disaster/contract number). The tracking can be
accomplished through procurement documents, through fields in a database, or
spreadsheet. It is the responsibility of each task force to develop a method of
tracking in accordance with this section. However, it should be a system that
will easily and quickly identify the information. Additionally, all procurement
records and receipts should be cross-referenced and coded with the
Cooperative Agreement number, cache list item number, Statement of Work
section, or source of origin, or a system to easily and quickly identify the
information.
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US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
7. Transportation equipment is authorized for purchase as part of this Cooperative
Agreement with prior approval from the US&R Branch in writing after submitting
a completed FEMA Form 089-0-26.
8. Equipment and prime mover vehicles purchased with federal funds or provided
by FEMA shall be for the use of the System and shall not be used for normal
day-to-day operations of the Sponsoring or Participating Agency for
purposes that do not directly support the task force. However, this requirement
does not preclude the Sponsoring Agency from using this equipment or
vehicles on a local, regional or state disaster response or under other
extraordinary circumstance. The US&R Branch Chief shall be notified
immediately in writing of any exceptional use of the two US&R equipment
caches that diminish the response capability of the task force. The Sponsoring
Agency is responsible for replacement, re -supply, and/or repair of equipment
used or consumed during activities not associated with the System, and for an
immediate return to a state of readiness.
9. Title for the original cache, vehicles, and all equipment purchased under the
Cooperative Agreements reside with the task forces (2 CFR Part 200).
10. Title to the FEMA (i.e., "Second Cache") equipment cache, as well as the 1ST
and HEPP Caches, which were purchased and distributed to their respective
task forces by FEMA, resides with FEMA.
11. Title for any equipment purchased under this Cooperative Agreement directly
by a task force shall reside with the task force.
12. Should the task forces transfer, sell, or scrap any of the equipment and/or
vehicles, they are required to first ask for prior written approval and disposition
instructions from the US&R Branch and Grants Assistance Officer for all
federally -furnished equipment and all grant -purchased equipment with a single
item value over $5,000 (in accordance with 2 CFR Part 200 and FEMA Manual
119-7-1, or current edition at time of disposition).
13. For the purpose of accountability and safety, the task force is authorized to
purchase an identification (ID) system, as long as they meet the requirements
outlined in US&R Program Directive 2006-019 — Accountability and Medical
Information Cards.
D. MAINTENANCE AND STORAGE
1. Maintain an accountability of property acquired under Cooperative Agreement
funding, distributed federal property and acquired federal excess property.
Provide an annual report to FEMA on the status of federal property on January
31st of each year, as part of the database submittal to the US&R Warehouse.
Conduct an inventory of federal property and property acquired under
Cooperative Agreement funding, in accordance with 2 CFR Part 200.312.
2. Provide manufacturer's recommended maintenance and repair to US&R
equipment acquired and specifically identified on the System's current FEMA
Approved Equipment Cache List. Also, provide maintenance and repair to any
supplemental equipment as approved by FEMA, which was purchased with
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US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
FEMA funding and delivered to the task forces, purchased during a federal
System response, or was acquired with FEMA approval through the Federal
Excess Property Program. Task forces are expected to perform routine
maintenance of equipment to maintain a state of readiness.
3. As part of the operational readiness of each task force, all US&R equipment
shall be maintained in an immediate state of readiness in a cache storage
facility or facilities. This may include planning and engineering and other costs
for development, maintenance, and/or lease of storage facilities and associated
equipment for US&R equipment and supplies. Any costs for upgrades to
existing warehouse facilities associated with this funding must be included in
the budget narrative or submitted as a budget change and be approved by the
US&R Branch and the Grants Assistance Officer prior to the start of any work.
Task force management is reminded, if they are relying totally on the
Cooperative Agreement for funding leased warehouse space, they are not
permitted to enter into agreements for longer than the Period of Performance of
the Cooperative Agreement. However, contracts can be written with an
available funds clause or "option" years for protection. This Cooperative
Agreement may not be used for funding new capital construction. However,
costs associated with leasing, upgrading, minor renovations and modifications
of existing warehouse facilities that do not change the footprint of the structure
are permitted.
4. The day-to-day repair, maintenance, storage and administrative costs for all
equipment purchased or provided by FEMA will be accomplished via this
Cooperative Agreement funding provided and in accordance with the cost
principles (2 CFR Part 200). Refer to 2 CFR Part 200, Subpart E for specific
guidance on purchasing insurance.
IX. REPORTING
The Sponsoring Agency shall use the following procedure for reporting. There are
several types of reports required for this agreement. Refer to Appendix H for specific
instructions and points of contact to submit all reports and deliverables.
A. REQUIREMENTS
1. Task Force Self -Evaluation: as identified in Section VIII, Subsections A.9 of
this document is due when directed by the US&R Branch.
2. Equipment Information submittal: as identified in Section VIII, Subsections A.
10 and D. 1. Provide FEMA with an updated database of the task force US&R
equipment cache (both federally -owned and grant purchased). Also provide a
current TFPDD form, in a format provided by the US&R Branch and a
transportation plan including all vehicles and trailers for a NIMS type 1 US&R
task force over -the -road configuration. Email these files or place onto a thumb
drive and forward to the US&R Branch by overnight carrier. Submission shall
include a cover letter addressed to the US&R Branch directed in Appendix H by
January 31st. Those task forces who have been identified to maintain one of the
three ISTs and/or one of the seven HEPP caches are also required to submit the
inventory of these caches as well.
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US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
3. HEPP Maintenance Annual Cost Estimates: Those task forces who have been
identified to maintain one of the seven HEPP caches are required to submit an
annual HEPP maintenance cost estimate by October 30th of each year to the
US&R Branch's Program Management Section Chief. This information will be
used to assist with the budgeting for future Cooperative Agreements, subject to
the availability of funds. This cost estimate shall be based on actual expenses
incurred from the previous year and any additional costs anticipated for the
following year, as funding allows.
4. Semi -Annual Performance Report: due to the US&R Branch for the duration of
this agreement and is a written report providing a narrative and expenditures, as
explained below.
a. The Sponsoring Agency shall electronically send a report semi-annually
by January 30th (covering the time period of July 1st through December
31st) and by July 30th (covering the time period of January 1st through June
30th) of each year until the Cooperative Agreement is closed.
b. The Performance Report shall include task force accomplishments and
the total budgeted, expenditures and balance for the Cooperative
Agreement funding within the following areas:
Administration/Management, Training, Equipment, and
Maintenance/Storage.
c. Performance Narrative and Funds Report (FEMA Form 089-0-11) shall be
used.
d. Completed Performance Report shall be uploaded into the NDGrants
System, or as otherwise directed.
e. All changes, whether requiring prior approval or not, shall be noted in the
Performance Fund Reports and subsequent closeout documents.
f. The Final Performance Reports shall be included in the completed
closeout package and emailed to the US&R Branch and FEMA Grant
Programs Directorate, unless otherwise directed.
5. The Federal Financial Report (FFR) SF-425, also referred to as the quarterly
financial report, is due within 30 days after each quarter ends. Each task force
will complete and submit a quarterly SF-425 through the Payment and Reporting
System (PARS). Future awards and fund drawdowns may be withheld if these
reports are delinquent. The quarters are separated as follows: October through
December, January through March, April through June, and July through
September.
Reporting periods and due dates:
• October 1 — December 31; Due January 30
• January 1 — March 31; Due April 30
• April 1 — June 30; Due July 30
• July 1 — September 30; Due October 30
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US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
6. Financial and Compliance Audit Report. Recipients that expend $750,000 or
more of federal funds during their fiscal year are required to submit an
organization -wide financial and compliance audit report. The audit must be
performed in accordance with the U.S. General Accountability Office,
Government Auditing Standards, located at
http://www.pao.gov/govaud/vbk01.htm, and 2 CFR Part 200, Subpart F,
Requirements. Audit reports are currently due to the Federal Audit
Clearinghouse no later than nine months after the end of the recipient's fiscal
year. In addition, the Secretary of Homeland Security and the Comptroller
General of the United States shall have access to any books, documents, and
records of recipients of FY 2019 Cooperative Agreement assistance for audit and
examination purposes, provided that, in the opinion of the Secretary or the
Comptroller, these documents are related to the receipt or use of such
assistance. The grantee will also give the Sponsoring Agency or the
Comptroller, through any authorized representative, access to, and the right to
examine all records, books, papers or documents related to the Cooperative
Agreement.
B. CLOSEOUT REPORTS
The scope of work identified in the task force's approved budget plan for the
Cooperative Agreement must be completed within the Period of Performance. The
task force will have 90 days after the Period of Performance to complete the final
payments, and prepare the closeout documents. If unable to complete the closeout
process by the due date, the task force must contact the Grant Programs Directorate
and US&R Branch to request an extension of the closeout period. At a minimum the
following closeout documents must be submitted:
1. Cover Letter: The recipient's closeout cover letter should reference the
closeout cooperative agreement number. Please note in the cover letter any
items that are not applicable (See notes below regarding the Patent/Invention
Disclosure, Inventory of Unused or Residual Supplies and Equipment
Inventory). If the equipment and/or supplies are maintained by the recipient, a
statement that addresses the intention to continue use of this equipment needs
to be included and that the equipment/supplies will continue to be used for their
intended purpose of the cooperative agreement over the life cycle of the
equipment/ supplies. Also provide a statement expressing the intent to
continue use of Federally- Furnished Property for the Federal US&R Program,
as noted in the most recent equipment information database submission.
Instructions for the Equipment Information database submission are contained
in the statement of work and are not part of the closeout procedure.
2. Cover Page: Provides basic information pertaining to the Cooperative
Agreement, to include the CFDA number, recipient name, EIN number,
Cooperative Agreement number, address, email address, contact person and a
signature of certification by an authorized official that all information contained
within the closeout package is correct.
3. Final Performance Report: Recipients must submit a final progress report
detailing all accomplishments and a qualitative summary of the impact of those
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US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
accomplishments throughout the period of performance. Provide a summary
of the qualitative accomplishments made through the duration of the FEMA
cooperative agreement period of performance. For example, if the cooperative
agreement included items under the equipment category (Le., personal
protective equipment), indicate not just the number of pieces of equipment
purchased, but also describe the results of the purchase in terms of the
response capability or safety, training, or other respects. The report should be
broken out in the four program categories: Administrative, Training, Equipment,
and Storage/Maintenance and their associated object classes.
4. Final Financial Status Report: The Final Federal Financial Report (SF-425)
is to be submitted through the Payment and Reporting System (PARS). A copy
of the PARS -generated SF-425 report should also be included in the closeout
package.
5. Equipment Inventory: This information is required if items purchased with
Federal cooperative agreement funds has a current fair market value of $5,000
or higher, per single item, must be reported (form attached). If the recipient
does not have any items to report that meet the threshold, state so in the cover
letter.
6. Inventory of Unused or Residual Supplies: Supplies purchased with Federal
cooperative agreement funds, which in the aggregate exceed $5,000 must be
reported (copy of form attached). If the recipient does not have any residual
supplies in the aggregate that exceeds $5,000, state so in the cover letter.
7. Patent/Invention Disclosure: This is generally not applicable to the US&R
Readiness Cooperative Agreement. Make a statement in the cover letter that
the Patent/Invention Disclosure form is not applicable to this cooperative
agreement, therefore the form is not included in the closeout package.
8. Vehicle Inventory Form: Provide an up-to-date list of vehicles purchased with
the closing cooperative agreement (recommend using an 18-004 form), when
applicable.
9. Refund Checks: If appropriate, a check should be made payable to FEMA to
return any Federal funds drawn by the recipient under the cooperative
agreement but not expended. This may also include interest earned in excess
of $500 (per 2 CFR 200.305(b)(9)), or any other appropriate financial
adjustment due to FEMA, including audit adjustments.
10. Record Keeping/Retention: Retain records pursuant to the Cooperative
Agreement conditions. Cooperative Agreement records should include a copy
of the award document, Cooperative Agreement articles, ledgers,
documentation of expenditures, documentation -copies of cancelled checks,
paid invoices, payrolls, time and attendance records, contract records, etc. As
a reminder, all Single Audits must be completed covering the period of
performance for the grant and all Single Audit Findings must be resolved prior
to the final closeout of the Cooperative Agreement. Upon completion of all
required actions, the submission of all required items, and any appropriate
financial adjustments and payments, FEMA will advise the task force in writing
when the award can be considered closed out. This information must be kept
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US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
for three years after the date of submission of the final closeout documents or
later date if the Sponsoring Agency requires a longer record retention period.
See 2 CFR Part 200.333 through 337 for further information about the items in
this paragraph.
C. TIMELINES
1. Task Force Self -Evaluation: Submitted as directed by the US&R Branch, by
way of a US&R Program Directive
2. Equipment Information Submission, due January 31st of each year,
including:
a. Inventory of Federally -owned equipment,
b. Inventory of HEPP and 1ST Caches (when applicable).
c. A current Task Force Deployment Data Form (Aircraft Loading Data),
FEMA Form 089-0-15.
d. A current transportation plan including all vehicles and trailers for a NIMS
type 1 US&R task force over -the -road configuration.
3. HEPP Maintenance Annual Cost Estimates: due from those task forces who
have been identified to maintain one of the seven HEPP caches, submit an
annual HEPP maintenance cost estimate by October 30th of each year.
4. The Semi -Annual Performance Report: due by January 30th and July 30th
each year during the Period of Performance.
5. The Quarterly Federal Financial Report (FFR) — SF-425: due within 30 days
after the end of each quarter: January 30th, April 30th, July 30th, and October
30th
6. Final Cooperative Agreement Closeout Package: due to FEMA within 90 days
after the Period of Performance expires. This package includes the following
items:
a. Cover Letter
b. Cover Page
c. Final Performance Report
d. Final Federal Financial Report (FFR), SF-425
e. Equipment Inventory and Inventory of Unused or Residual Supplies and
Tangible Personal Property Report (SF-428)
f. Final Payment/Unexpended Funds
Task forces must be current with all reports at the time of award of this
Cooperative Agreement.
X. TIME IS OF THE ESSENCE
FEMA is providing an annual Readiness Cooperative Agreement and it is strongly
recommended that the Sponsoring Agency seek expedited approval for the acceptance
and management of the Cooperative Agreement. The US&R Branch and Grant
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US&R Task Force FY 2019 Readiness Cooperative Agreement - Statement of Work
Programs Directorate acknowledge the time -sensitive nature of processing and
awarding the Cooperative Agreement and will make every effort to expedite the
process. The U.S. Congress closely scrutinizes the timely spending of Readiness
Cooperative Agreement funds and failure to meet necessary requirements and time
frames may result in the loss of funding for this and future Cooperative Agreement
periods.
The US&R Branch will ensure all necessary documentation is provided to all
eligible task forces:
B Task Force Narrative Workbook (FEMA Form 089-0-10)
C Cooperative Agreement Funding — Recommended Allocations
D Task Force Allocations and Budget Totals
E Administration Budget
F Special Cache Allocations (HEPP, 1ST, Medical)
G List of US&R Advisory Organization Members
H Summary of Deliverables
Page 17
The Department of Homeland Security (DHS)
Notice of Funding Opportunity (NOFO)
National Urban Search and Rescue Response System
NOTE: If you are going to apply for this funding opportunity and have not obtained a
Data Universal Numbering System (DUNS) number and/or are not currently registered in
the System for Award Management (SAM), please take immediate action to obtain a DUNS
Number, if applicable, and then to register immediately in SAM. It may take 4 weeks or
more after you submit your SAM registration before your registration is active in SAM,
then an additional 24 hours for Grants.gov to recognize your information. Information on
obtaining a DUNS number and registering in SAM is available from Grants.gov at:
http://www.grants.gov/web/grants/register.html. Detailed information regarding DUNS and
SAM is also provided in Section D of this NOFO, subsection, Content and Form of Application
Submission.
A. Program Description
Issued By
U.S. Department of Homeland Security (DHS) Federal Emergency Management Agency
(FEMA), Office of Response and Recovery, Response Directorate, Operations Division,
Urban Search and Rescue (US&R) Branch
Assistance Listings Number (formerly Catalog of Federal Domestic Assistance Number)
97.025
Assistance Listings Title (formerly CFDA Title)
National Urban Search & Rescue Response System
Notice of Funding Opportunity Title
FY 2019 National Urban Search & Rescue Response System Readiness Cooperative
Agreement
NOFO Number
DHS-19-DOD-025-00-01
Authorizing Authority for Program
Robert T. Stafford Disaster Relief and Emergency Assistance Act, as amended (Pub. L. No.
93-288) (42 U.S.C. S 5165f)
Appropriation Authority for Program
Department of Homeland Security Appropriations Act, 2019 (Pub. L. No. 116-6), Title III —
Protection, Preparedness, Response, and Recovery, Federal Emergency Management
Agency, Operations and Support.
Page 1 of 18
Program Type
New
Program Overview, Objectives, and Priorities
The National Urban Search and Rescue (US&R) Response System (the System) provides
funding for 28 national task forces staffed and equipped to assist State and local governments
conduct around -the -clock search -and -rescue operations following a Presidentially declared
major disaster or emergency under the Stafford Act (e.g., earthquakes, tornadoes, floods,
hurricanes, aircraft accidents, hazardous materials spills and catastrophic structure collapses).
When deployed, these task forces support State and local emergency responders' efforts to
locate survivors and manage recovery operations. This program supports DHS Mission 5,
Goal 5.1: "Enhance National Readiness," as provided in the DHS 2014 Quadrennial
Homeland Security Review.
The objective of this Cooperative Agreement is to provide for the sustainment and readiness
of the System and local jurisdictions, through the funding of: administration and
management, training, equipment, and storage and maintenance.
Program Priorities are as follows:
1. Ensure that System Sponsoring Agency Administrative Organizations manage and
administer task force affairs and activities consistent with best practices; to include
making available training and exercises that enable task force personnel to safely
perform assigned duties in accordance with established FEMA and System standards
and guidance.
2. Ensure a state of readiness and enhance operational effectiveness by acquiring and
maintaining equipment and tools in accordance with the System's current approved
FEMA Equipment Cache List.
3. Provide leased space to meet the office, training site and storage requirements of the
System.
4. Optimize standby activities by making available resources to enable catastrophic
event planning, mobilization exercises and technical assistance.
5. Provide forums to enable FEMA and System Sponsoring Agency senior leadership
coordination and discussion on System strategic issues.
Performance Metrics
A FEMA Urban Search & Rescue resource will arrive on scene within 16 hours of
notification for no -notice events within the Contiguous United States from the time a request
is received from the Authority Having Jurisdiction.
Page 2 of 18
B. Federal Award Information
Award Amounts, Important Dates, and Extensions
Available Funding for the NOFO:
Projected number of Awards:
Period of Performance:
$34,199,412.00
28
36 months
Details of funding amounts can be found in Appendices C - O. Extensions to the period of
performance will not be permitted unless the recipient has a compelling justification.
Recipients shall follow the steps identified in Section H of this document to obtain an
extension to the period of performance.
Projected Period of Performance Start Date(s): 09/30/2019
Projected Period of Performance End Date(s): 09/29/2022
Funding Instrument
Cooperative Agreement
Program authority and responsibility under this Cooperative Agreement reside with FEMA.
FEMA retains the right to terminate all or part of the Cooperative Agreement and may
conduct site visits and monitoring throughout the Period of Performance.
FEMA will work with the recipient to develop and refine the details of executing this award,
including work plans, goals and objectives, timelines, deliverables, effectiveness measures,
selection of key partners, outreach or educational materials, coordination of multi state
efforts, and definition of eligible and ineligible tasks to ensure that program is effectively
implemented. The recipient shall not engage in the development of tasks not approved in the
recipient's application without prior approval and the issuance of an amendment to the award
by FEMA. Details for implementing this Cooperative Agreement are provided in Appendix
A, Statement of Work.
C. Eligibility Information
Eligible Applicants
FEMA-designated Urban Search & Rescue Task Force Sponsoring Agencies (28 total).
Eligibility Criteria
Applicants must be a FEMA-designated Urban Search and Rescue Task Force Sponsoring
Agency.
Other Eligibility Criteria
Page 3 of 18
Applicants must submit a complete application, including a budget plan that is in accordance
with the items outlined in the Statement of Work.
Maintenance of Effort (MOE)
Maintenance of effort is NOT required under this program.
Cost Share or Match
There is no Cost Match or Cost Share requirement for this Cooperative Agreement.
D. Application and Submission Information
Key Dates and Times
Date Posted to Grants.gov: 07/18/2019
Initial application Submission in Grants.gov (SF-424) 08/01/2019
Application Submission Deadline: 08/14/2019 at 23:59:00:00
Anticipated Funding Selection Date: 08/30/2019
Anticipated Award Date: 09/30/2019
Other Key Dates
Event
Suggested Deadline for Completion
Obtaining DUNS Number
Four weeks before actual submission deadline
Obtaining a valid EIN
Four weeks before actual submission deadline
Updating SAM registration
Four weeks before actual submission deadline
Initial application in Grants.gov
Two weeks before actual submission deadline
Final application in ND grants
One week before actual submission deadline
Address to Request Application Package
Application forms and instructions are available at Grants.gov. To access these materials, go
to: http://www.grants.gov , select "Applicants" then "Apply for Grants." In order to obtain
the application package, select "Download a Grant Application Package." Enter the
Assistance Listings (formerly CFDA) and/or the funding opportunity number located on the
cover of this NOFO, select "Download Package," and then follow the prompts to download
the application package.
For a hardcopy of the full NOFO, please write or fax a request to: John Conklin,
john.conklin@fema.dhs.gov
Page 4 of 18
In addition, the following Telephone Device for the Deaf (TDD) and/or Federal Information
Relay Service (FIRS) number available for this Notice is: (800) 462-7585
Applications will be processed through the Grants.gov portal and the complete application
will be processed through the Non -Disaster (ND) Grants System.
Hard copy applications will not be accepted.
Content and Form of Application Submission
Applying for an award under this program is a multi -step process and requires time to
complete. To ensure that an application is submitted on time applicants are advised to start
the required steps well in advance of their submission. Please review the table above under
"Submission Dates and Other Key Dates and Times" for estimated deadlines to complete
each of the steps listed below. Failure of an applicant to comply with any of the required
steps before the deadline for submitting their application will automatically disqualify their
application.
The steps involved in applying for an award under this program are:
1. Applying for, updating, or verifying their DUNS Number
2. Applying for, updating, or verifying their EIN Number
3. Updating or verifying their SAM Number
4. Submitting an initial application in Grants.gov, and
5. Submitting the complete application in ND Grants
In ND Grants applicants will be prompted to submit all the information contained in the
following forms. Applicants should review these forms before applying to ensure they have
all the information required. Forms are located at: SF-424 Mandatory Family I grants.gov
• Budget Information for Non -Construction Programs (SF-424A);
• Grants.gov Lobbying Form (SF-LLL).
Applicants will also be prompted to assure compliance with all Standard and Special Terms
and Conditions before being eligible to receive an award under this program.
In addition, applicants must submit copies of the following in ND Grants:
• Completed US&R Budget Narrative Workbook, FEMA Form 089-0-10 (Appendix B)
• Latest Single Audit (per 2 CFR Part 200, Subpart F)
• Any requests & approvals received for pre -award costs (if applicable)
• Indirect Cost Rate Agreement (if applicable)
• If one or more vehicle purchases is/are included in the budget narrative, include the
following:
a. Vehicle (rolling or floating) specifications of the vehicle(s) the applicant intends
to purchase
Page 5 of 18
b. A completed Vehicle Support Unit Purchase Replacement/Disposal Justification
Form, FEMA Form 089-0-26
Unique Entity Identifier and System for Award Management (SAM)
All applicants for this award must:
1. Be registered in SAM before submitting its application;
2. Provide a valid DUNS number in its application; and
3. always Continue to maintain an active SAM registration with current information
during which it has an active federal award or an application or plan under
consideration by FEMA.
DHS may not make a federal award to an applicant until the applicant has complied with all
applicable DUNS and SAM requirements and, if an applicant has not fully complied with the
requirements by the time DHS is ready to make a federal award. DHS may determine that
the applicant is not qualified to receive a federal award and use that determination as a basis
for making a federal award to another applicant.
The Standard Language for Using Grants.gov to Apply is provided to aid in fulfilling these
requirements:
Electronic Delivery
DHS is participating in the Grants.gov initiative to provide the grant community with a single
site to find and apply for grant funding opportunities. DHS encourages applicants to submit
their applications online through Grants.gov.
How to Register to Apply through Grants.gov
• Instructions: Read the instructions below about registering to apply for DHS funds.
Applicants should read the registration instructions carefully and prepare the
information requested before beginning the registration process. Reviewing and
assembling the required information before beginning the registration process will
alleviate last-minute searches for required information.
The registration process can take up to four weeks to complete. Therefore,
registration should be done in sufficient time to ensure it does not impact your ability
to meet required application submission deadlines.
Organizations must have a Data Universal Numbering System (DUNS) Number,
active System for Award Management (SAM) registration, and Grants.gov account to
apply for grants.
If individual applicants are eligible to apply for this grant funding opportunity, refer
to: https://www.grants.gov/web/grants/applicants/registration.html
Page 6 of 18
Organization applicants can find complete instructions here:
https://www.grants _gov/web/grants/applicants/organization-registration.html
• Obtain a DUNS Number: All entities applying for funding, including renewal
funding, must have a Data Universal Numbering System (DUNS) number from Dun
& Bradstreet (D&B). Applicants must enter the DUNS number in the data entry field
labeled "Organizational DUNS" on the SF-424 form.
For more detailed instructions for obtaining a DUNS number, refer to:
https://www.grants.gov/web/grants/applicants/organization-registration/step- l -obtain-
duns-number.html
• Register with SAM: In addition to having a DUNS number, all organizations applying
online through Grants.gov must register with the System for Award Management
(SAM). Failure to register with SAM will prevent your organization from applying
through Grants.gov. SAM registration must be renewed annually.
For more detailed instructions for registering with SAM, refer to:
https://wwvv.grants.gov/web/grants/appl icants/organization-registration/step-2-
register-with-sam.html
• Create a Grants.gov Account: The next step in the registration process is to create an
account with Grants.gov. Applicants must know their organization's DUNS number
to complete this process.
For more information, follow the on -screen instructions or refer to:
https://www.grants.gov/web/grants/applicants/registration.html
• Add a Profile to a Grants.gov Account: A profile in Grants.gov corresponds to a
single applicant organization the user represents (i.e., an applicant) or an individual
applicant. If you work for or consult with multiple organizations and have a profile
for each, you may log in to one Grants.gov account to access all your grant
applications. To add an organizational profile to your Grants.gov account, enter the
DUNS Number for the organization in the DUNS field while adding a profile.
For more detailed instructions about creating a profile on Grants.gov, refer to:
https://www.grants.gov/web/grants/applicants/registration/add-profile.html
• EBiz POC Authorized Profile Roles: After you register with Grants.gov and create an
Organization Applicant Profile, the organization applicant's request for Grants.gov
roles and access is sent to the EBiz POC. The EBiz POC will then log in to
Grants.gov and authorize the appropriate roles, which may include the Authorized
Organization Representative (AOR) role, thereby giving you permission to complete
and submit applications on behalf of the organization. You will be able to submit
your application online any time after you have been assigned the AOR role.
Page 7 of 18
For more detailed instructions about creating a profile on Grants.gov, refer to:
https://www.grants. gov/web/grants/appl icants/registration/authorize-roles.html
• Track Role Status: To track your role request, refer to:
https://www.grants. gov/web/grants/applicants/registration/track-role-status.html
• Electronic Signature: When applications are submitted through Grants.gov, the name
of the organization applicant with the AOR role that submitted the application is
inserted into the signature line of the application, serving as the electronic signature.
The EBiz POC must authorize individuals who are able to make legally binding
commitments on behalf of the organization as an Area of Responsibility (AOR); this
step is often missed, and it is crucial for valid and timely submissions.
How to Submit an Application to DHS via Grants.gov
Grants.gov applicants can apply online using Workspace. Workspace is a shared, online
environment where members of a grant team may simultaneously access and edit different
Webforms within an application. For each Notice of Funding Opportunity, you can create
individual instances of a workspace.
Below is an overview of applying on Grants.gov. For access to complete instructions on how
to apply for opportunities using Workspace, refer to:
https://www. grants. gov/web/grants/applicants/workspace-overview.html
1. Create a Workspace: Creating a workspace allows you to complete it online and route
it through your organization for review before submitting.
2. Complete a Workspace: Add participants to the workspace to work on the application
together, complete all the required forms online or by downloading PDF versions, and
check for errors before submission.
3. Adobe Reader: If you decide not to apply by filling out webforms you can download
individual PDF forms in Workspace so that they will appear similar to other Standard
or DHS forms. The individual PDF forms can be downloaded and saved to your local
device storage, network drive(s), or external drives, then accessed through Adobe
Reader.
NOTE: Visit the Adobe Software Compatibility page on Grants.gov to download the
appropriate version of the software at:
https://www.grants.gov/web/grants/applicants/adobe-software-compatibi lity.html
4. Mandatory Fields in Forms: In the forms, you will note fields marked with an
asterisk and a different background color. These fields are mandatory fields that must
be completed to successfully submit your application.
S. Complete SF-424 Fields First: The forms are designed to fill in common required
fields across other forms, such as the applicant name, address, and DUNS number.
Page 8 of 18
To trigger this feature, an applicant must complete the SF-424 information first.
Once it is completed, the information will transfer to the other forms.
6. Submit a Workspace: An application may be submitted through workspace by
clicking the "Sign and Submit" button on the Manage Workspace page, under the
Forms tab. Grants.gov recommends submitting your application package at least 24-
48 hours prior to the close date to provide you with time to correct any potential
technical issues that may disrupt the application submission.
7. Track a Workspace: After successfully submitting a workspace package, a Grants.gov
Tracking Number (GRANTXXXXXXXX) is automatically assigned to the
application. The number will be listed on the Confirmation page that is generated
after submission. Using the tracking number, access the Track My Application page
under the Applicants tab or the Details tab in the submitted workspace.
For additional training resources, including video tutorials, refer to:
https://www.grants.gov/web/grants/applicants/applicant-training.html
Applicant Support: Grants.gov provides applicants 24/7 support via the toll -free number 1-
800-518-4726 and email at: support@grants.gov. For questions related to the specific grant
opportunity, contact the number listed in the application package of the grant you are
applying for.
If you are experiencing difficulties with your submission, it is best to call the Grants.gov
Support Center and get a ticket number. The Support Center ticket number will assist DHS
with tracking your issue and understanding background information on the issue.
Timely Receipt Requirements and Proof of Timely Submission
Online Submissions. All applications must be received by Midnight Eastern Daylight Time
on 08/14/2019. Proof of timely submission is automatically recorded by Grants.gov. An
electronic date/time stamp is generated within the system when the application is
successfully received by Grants.gov. The applicant with the AOR role who submitted the
application will receive an acknowledgement of receipt and a tracking number
(GRANTXXXXX)0X) from Grants.gov with the successful transmission of their
application. This applicant with the AOR role will also receive the official date/time stamp
and Grants.gov Tracking number in an email serving as proof of their timely submission.
When DHS successfully retrieves the application from Grants.gov, and acknowledges the
download of submissions, Grants.gov will provide an electronic acknowledgment of receipt
of the application to the email address of the applicant with the AOR role who submitted the
application. Again, proof of timely submission shall be the official date and time that
Grants.gov receives your application. Applications received by Grants.gov after the
established due date for the program will be considered late and will not be considered for
funding by DHS.
Applicants using slow internet, such as dial -up connections, should be aware that
transmission can take some time before Grants.gov receives your application. Again,
Page 9 of 18
Grants.gov will provide either an error or a successfully received transmission in the form of
an email sent to the applicant with the AOR role. The Grants.gov Support Center reports that
some applicants end the transmission because they think that nothing is occurring during the
transmission process. Please be patient and give the system time to process the application.
Intergovernmental Review
An intergovernmental review may be required. Applicants must contact their state's Single
Point of Contact (SPOC) to comply with the state's process under Executive Order 12372
(See https://www.archives.gov/federal-register/codification/executive-order/ 12372.htm1;
https://www.whitehouse.gov/wp-content/uploads/2017/ 11 /SPOC-Feb.-2018.pdf
Funding Restrictions
Federal funds made available through this award may only be used for the purpose set forth
in this award and must be consistent with the statutory authority for the award. Award funds
may not be used for matching funds for any other Federal grants/cooperative agreements,
lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition,
federal funds may not be used to sue the federal government or any other government entity.
Pre -award Costs
Per 2 CFR Part 200.458, Pre -award costs are those incurred prior to the effective date of the
Federal award directly pursuant to the negotiation and in anticipation of the Federal award
where such costs are necessary for efficient and timely performance of the scope of work.
Such costs are allowable only to the extent that they would have been allowable if incurred
after the date of the Federal award and only with the written approval from FEMA.
To apply for the approval to of pre -award costs (i.e., costs incurred prior to the beginning of
the Period of Performance for this Cooperative Agreement) the recipient shall submit a
justification as to why the pre -award cost approval is necessary, along with a detailed
estimate of costs, in the application. The US&R Branch will review and forward the
application to the Grant Programs Directorate for approval. The recipient will then be
instructed to include their request and the approval with their application package
submission.
Once the cooperative agreement is awarded, the recipient may then draw down this funding
to cover the pre -award expenses at that time.
Direct Costs:
• Planning: Planning costs related to training or exercises are allowed under this
program.
• Training: Training related costs are allowed under this program.
• Exercises: Exercise related costs are allowed under this program.
• Equipment: Equipment costs are allowed under this program.
• Medical Monitoring: Medical Monitoring costs are allowed under this program
• Domestic: Domestic travel costs are allowed under this program.
• International: International travel is not an allowable cost under this program unless
approved in advance by FEMA.
Page 10 of 18
• Construction and Renovation: Construction and renovation costs are NOT allowed
under this program.
Management and Administration (M&A) Costs
Management and Administration costs are allowed under this program, as outlined in 44 CFR
Part 208.23. Management and Administration costs are activities directly related to
implementing the award. Funding levels for M&A costs, if proposed, will be negotiated on a
per applicant basis.
Indirect Facilities & Administrative (F&A) Costs
Indirect costs are allowable under this program as described in 2 C.F.R. § 200.414. With the
exception of recipients who have never received a negotiated indirect cost rate as described
in 2 C.F.R. § 200.414(f), recipients must have an approved indirect cost rate agreement with
their cognizant Federal agency to charge indirect costs to this award. A copy of the approved
rate (a fully executed, agreement negotiated with the applicant's cognizant federal agency) is
required at the time of application and must be provided to FEMA before indirect costs are
charged to the award.
Other Cost Requirements:
Environmental Planning and Historic Preservation (EHP) Compliance
As a Federal agency, FEMA is required to consider the effects of its actions on the
environment and/or historic properties to ensure that all activities and programs funded by
the agency, including grants -funded projects, comply with Federal EHP regulations, laws and
Executive Orders as applicable. Recipients and sub -recipients proposing projects that have
the potential to impact the environment, including but not limited to construction of
communication towers, modification or renovation of existing buildings, structures and
facilities, or new construction including replacement of facilities, must participate in the
FEMA EHP review process. The EHP review process involves the submission of a detailed
project description that explains the goals and objectives of the proposed project along with
supporting documentation so that FEMA may determine whether the proposed project has
the potential to impact environmental resources and/or historic properties. In some cases,
FEMA is also required to consult with other regulatory agencies and the public to complete
the review process. The EHP review process must be completed before funds are released to
carry out the proposed project. FEMA will not fund projects that are initiated without the
required EHP review.
E. Application Review Information
Application Evaluation Criteria
Prior to making a federal award, FEMA is required by 31 U.S.C. § 3321, 41 U.S.C. § 2313,
and 2 C.F.R. § 200.205 to review information available through any OMB -designated
repositories of government wide eligibility qualification or financial integrity information.
Page 11 of 18
Therefore, application evaluation criteria may include the following risk -based
considerations of the applicant:
1. Financial stability.
2. Quality of management systems and ability to meet management standards.
3. History of performance in managing federal award.
4. Reports and findings from audits.
5. Ability to effectively implement statutory, regulatory, or other requirements.
Applications will be reviewed to ensure conformance with the Eligibility Criteria in Section
C of this NOFO and Application and Submission Information in Section D. Applicants that
do not meet eligibility and application submission requirements will be removed from
consideration.
Review and Selection Process
FEMA staff, professionally and technically qualified in the System, will evaluate
applications and select applicants for funding. Applicants will be evaluated and selected for
funding based on the following:
• The applicant demonstrates expertise and qualifications necessary to support
Emergency Support Function #9 (ESF #9) activities under the National Incident
Management System and the National Response Framework.
• The applicant's proposed work plan is consistent with the US&R Task Force FY
2019 Readiness Cooperative Agreement Statement of Work, found in Appendix A of
this NOFO.
The applicant proposes costs that are allowable, reasonable and allocable in relation
to proposed projects and tasks.
Prior to making a federal award with a total amount of federal share greater than the
simplified acquisition threshold, DHS is required to review and consider any
information about the applicant that is in the designated integrity and performance
system accessible through SAM, currently Federal Awardee Performance Integrity
Information System (FAPIIS).
• An applicant, at its option, may review information in the designated integrity and
performance systems accessible through SAM and comment on any information
about itself that a federal awarding agency previously entered and is currently in the
designated integrity and performance system accessible through SAM.
• DHS will consider any comments by the applicant, in addition to the other
information in the designated integrity and performance system, in making a
judgment about the applicant's integrity, business ethics, and record of performance
under federal awards when completing the review of risk posed by applicants as
described in 2 CFR § 200.205 federal awarding agency review of risk posed by
applicants."
Supplemental Financial Integrity Review
If the anticipated federal share of a federal award will be greater than the simplified
acquisition threshold, currently $250,000 (see Section 805 of the National Defense
Page 12 of 18
Authorization Act for Fiscal year 2008, Pub. L. No. 115-91, OMB Memorandum M-18-18 at:
https://www.whitehouse.gov/wp-content/uploads/2018/06/M- l 8-1 8.pdf)
Prior to making a federal award with a total amount of federal share greater than the
simplified acquisition threshold, DHS is required to review and consider any
information about the applicant that is in the designated integrity and performance
system accessible through SAM (currently FAPIIS).
An applicant, at its option, may review information in the designated integrity and
performance systems accessible through SAM and comment on any information
about itself that a federal awarding agency previously entered and is currently in the
designated integrity and performance system accessible through SAM.
DHS will consider any comments by the applicant, in addition to the other
information in the designated integrity and performance system, in making a
judgment about the applicant's integrity, business ethics, and record of performance
under federal awards when completing the review of risk posed by applicants as
described in 2 C.F.R. § 200.205 federal awarding agency review of risk posed by
applicants.
F. Federal Award Administration Information
Notice of Award
Notification of award approval is made through the ND Grants system through an automatic
e-mail to the awardee point of contact (the "authorized official") listed in the initial
application. The date FEMA approves the award is the "award date." The awardee should
follow the directions in the notification to accept the award.
Recipients must accept their awards no later than 90 days from the award date. The recipient
shall notify the awarding agency of its intent to accept and proceed with work under the
award or provide a notice of intent to decline through the ND Grants system. For Instructions
on how to accept or decline an award in the ND Grants system, please see pages 40 — 43 in
the ND Grants Grantee Training Manual. Funds will remain on hold until the recipient
accepts the award through the ND Grants system and all other conditions of award have been
satisfied, or the award is otherwise rescinded. Failure to accept the grant award within the 90-
day timeframe may result in a loss of funds.
Administrative and National Policy Requirements
All successful applicants for DHS grant and cooperative agreements are required to comply
with DHS Standard Terms and Conditions, which are available online at:
DHS Standard Terms and Conditions
Page 13 of 18
The applicable DHS Standard Terms and Conditions will be those in effect at the time the
award was made, unless the application is for a continuation award. In that event, the terms
and conditions in effect at the time the original award was made will generally apply. What
terms and conditions will apply for the award will be clearly stated in the award package at
the time of award.
Before accepting the award, the AOR should carefully read the award package for
instructions on administering the grant award and the terms and conditions associated with
responsibilities under federal awards. Recipients must accept all conditions in this NOFO as
well as any special terms and conditions in the Notice of Award to receive an award under
this program.
Reporting
Federal Financial Reporting Requirements
The Federal Financial Reporting Form (FFR) is available online at:
SF-425 OMB #4040-0014
Program Performance Reporting Requirements
Awardees are responsible for providing updated performance reports using the FEMA Form
089-0-11 on a Semi -Annual basis through ND Grants. The FEMA Form 089-0-11 is due
within 30 after the end of the reporting period recipients must complete the FEMA Form
089-0-11 and submit it as an attachment to the ND Grants system.
Financial and Compliance Audit Report
For audits of fiscal years beginning on or after December 26, 2014, recipients that expend
$750,000 or more from Federal funding sources during their fiscal year are required to
submit an organization -wide financial and compliance audit report. The audit must be
performed in accordance with the requirements of Government and Accountability Office's
(GAO) Government Auditing Standards, located at: http://www.gao.gov/govaud/ybk01.htm,
and the requirements of Subpart F of 2 C.F.R. Part 200, located at:
https://www.govin fo.gov/app/details/CFR-20 1 4-title2-vol 1 /CFR-2014-titl e2-vo l 1-part200-
subpartF
Financial and Program Reporting Periods and Due Dates
Report
Reporting Period
Report Due Date
Quarterly Financial Report (SF-425)
October 1— December 31
January 30
Semi -Annual Performance Report
October 1— December 31
January 30
Page 14 of 18
Quarterly Financial Report (SF-425)
January 1 — March 31
April 30
Semi -Annual Performance Report
January 1— June 30
July 30
Quarterly Financial Report (SF-425)
April 1— June 30
July 30
Quarterly Financial Report (SF-425)
July 1— September 30
October 30
Semi -Annual Performance Report
July 1— December 31
January 30
For audits of fiscal years beginning prior to December 26, 2014, recipients that expend
$500,000 or more from Federal funding sources during their fiscal year are required to
submit an organization -wide financial and compliance audit report. The audit must be in
accordance with GAO's Government Auditing Standards, located at:
http://www.gao.gov/govaud/ybk01.htm, and OMB Circular A-133, Audits of States, Local
Governments, and Non -Profit Organizations.
Program Performance Reporting Requirements
Recipients are responsible for providing updated performance reports using the FEMA Form
089-0-11 on a Semi -Annual basis through ND Grants. The FEMA Form 089-0-11 is due
within 30 days after the end of the reporting period recipients must complete the FEMA
Form 089-0-11 and submit it as an attachment to the ND Grants system.
Close Out Reporting Requirements
Within 90 days after the end of the period of performance, or after an amendment has been
issued to close out a grant, whichever comes first, recipients must submit a final FFR and
final progress report detailing all accomplishments and a qualitative summary of the impact
of those accomplishments throughout the period of performance.
If applicable, an inventory of all construction projects that used funds from this program
must be reported with the final progress report.
After these reports have been reviewed and approved by FEMA, a closeout notice will be
completed to close out the grant. The notice will indicate the period of performance as
closed, list any remaining funds that will be de -obligated, and address the requirement of
maintaining the grant records for three years from the date of the final FFR.
The recipient is responsible for returning any funds that have been drawn down but remain as
unliquidated on recipient financial records.
Disclosing Information per 2 C.F.R. § 180.335
Page 15 of 18
This reporting requirement pertains to disclosing information related to government -wide
suspension and debarment requirements. Before a recipient enters a grant award with a
federal agency, the recipient must notify the federal agency if it knows if any of the
recipient's principals under the award fall under one or more of the four criteria listed at 2
C.F.R. § 180.335. At any time after accepting the award, if the recipient learns that any of
its principals falls under one or more of the criteria listed at 2 C.F.R. § 180.335, the
recipient must provide immediate written notice to the federal agency in accordance with
2 C.F.R. § 180.350.
G. DHS Awarding Agency Contact Information
Contact and Resource Information
For Program Questions About Applying for an Award
The Centralized Services Information Desk (CSID) is a non -emergency comprehensive
management and information resource developed by DHS for grants stakeholders. CSID
provides general information on all FEMA grant programs and maintains a comprehensive
database containing key personnel contact information at the Federal, State, and local levels.
When necessary, recipients will be directed to a Federal point of contact who can answer
specific programmatic questions or concerns. CSID can be reached by phone at (800) 368-
6498 or by e-mail at: askcsid(';dhs.gov, Monday through Friday, 8:00 a.m. — 5:30 p.m. EST.
For Financial and Administrative Questions About Applying for an Award
GPD's Grant Operations Division Business Office provides financial support and technical
assistance, such as for password resets and registration requests, questions regarding Form
1199A, payment status, amendments, closeouts, and tracking de -obligation and award
amounts. Additional guidance and information can be obtained by contacting the FEMA Call
Center at (866) 927-5646 or via e-mail to: ASK-GMD�dhs.gov.
Office of Environmental Planning and Historic Preservation (OEHP)
OEHP provides guidance and information about the EHP review process to FEMA programs
and its recipients and sub -recipients. All inquiries and communications about EHP
compliance for FEMA grant projects or the EHP review process should be sent to:
Portia Ross, CFM
Integration and Technology Branch Chief
Office of Environmental Planning and Historic Preservation
FEMA / DHS
500 C Street, SW
Washington, DC 20472
Desk: 202-212-5929
Cell: 303-386-2316
portia.ross@fema.dhs.gov
Page 16 of 18
H. Additional Information
Extensions
Extensions to the initial period of performance identified in the award will be considered
only through formal, written requests to FEMA and must contain specific and compelling
justifications as to why an extension is required. All extension requests must address the
following:
• FEMA Form 089-0-012 — Amendment Form shall be submitted as an attachment to
this request. All extension requests must address the following:
a. Brief status of ongoing activity under this Cooperative Agreement
b. Outline of remaining funds available and necessary to finish activity during
extension, and
c. Explanation of why activity could not be completed within the Period of
Performance
Awardees should submit all proposed extension requests to DHS/FEMA for review and
approval no later than 60 days before the end of the Period of Performance.
Payment
FEMA utilizes the Payment and Reporting System (PARS) for financial reporting, invoicing
and tracking payments. Additional information can be obtained at:
https://isource.fema.gov/sf269/execute/Logln?sawContentMessage=true
DHS/FEMA uses the Direct Deposit/Electronic Funds Transfer (DD/EFT) method of
payment to Recipients. To enroll in the DD/EFT, the Recipient must complete a Standard
Form 1199A, Direct Deposit Form.
Monitoring
Grant Award recipients will be monitored programmatically and financially on an annual and
as needed basis by FEMA staff to ensure that the activities and project goals, objectives,
performance requirements, timelines, milestone completion, budgets, and other related
program criteria are being met.
Monitoring may be accomplished through either a desk -based review or on -site monitoring
visits, or both. Monitoring will involve the review and analysis of the financial,
programmatic, performance, compliance and administrative processes, policies, activities,
and other attributes of each Federal assistance award and will identify areas where
improvement is needed and provide technical assistance.
APPENDICES:
A. National Urban Search and Rescue Response System (US&R) Task Force FY 2019
Readiness Cooperative Agreement Statement of Work
B. US&R Response System Task Force Narrative Workbook
Page 17 of 18
(FEMA Form 089-0-10)
C. Cooperative Agreement Funding — Recommended Allocations
D. Task Force Allocations and Budget Totals
E. Administration Budget
F. Special Cache Allocations (HEPP, IST, Medical)
G. List of US&R Advisory Organization Leadership
H. Summary of Deliverables
Page 18 of 18
FY 2019 - $45.33M Budget Spend Plan
Task Forces:
$ 34,199,412
Final Budget Amount:
Direct Support:
45,330,000
11,130,588
Task Force Readiness Cooperative Agreements
ITEM
UNIT COST
QTY EXTENDED COST
SUBTOTAL
Program Management
$ 652,000
2
Staff & Other Travel TAVs
$ 50,000
3
Support & Mtg. Travel or as directed by US&R Branch
$ 60,000
4
Readiness Assessment Program Participation
$ 5,000
5
Support & Trvl =_Nat'l & Local Trng/Exec/Canne"Evals
$ 82,500
6
:quip U
eh Lifecycle Mg"mnt, Recapt'I,=P
png
$ 145,604
7
orage/Maintenance
$ 150,000
28 $ 1,145,104
$ 32,062,912,
ITEM
SPECIFIC TFs
QTY
UNIT COST"
SUBTOTAL.
8
acfie
See: Spend Plan TF Details
1
289,500
$ 289,500
9
P Cache
See: Spend Plan TF Details
1
322,000
$ 322,000
10
Nat'l Level. Training Delivery Hosting
See: Spend Plan TF Details -
1
575,000
$ 575,000
11
Nat'l Level Training Initiatives
See: Spend Plan TF Details
1
30,000
$ ' 30,000
12
Divisional Multi -Task Force Field Exercises
None budgeted this FY.
0
13
Divisional Multi -Task Force Table Top Exercises
WA-TF1, UT-TF1, VA-TF1
3 $ 10,000
$ 30,000_
14
1ST CE Wkshp & New Mem Orntation Hosting ="CY19
CA: TF8
47,000
47,000
15
1ST National Level Training Course(S-420 or EOTC MGT
or other] "CY20
VA-TF2
90,000
16
See: Spend Plan TF Details
1 $
133,000
$ 133,000
17
Annual Meetings Hosting
See: Spend Plan TF Details
1 $ :99,000
$ 99,000
18
Annual Advisory Organization Stipends
See: Spend Plan TF Details
1`.
326,000
$ 326,000
19
Canine Search Specialist Certification Process
See: Spend Plan TF Details
1
195,000
$ 195,000
20
TF Readiness Cooperative Agreements Subtotal:
,199,412
21
TF Readiness CA Supplemental Funding = End of Year US&R Funding:
22
TF Readiness CA Supplemental Funding - End of Year PDO Funding:
23
-4101100,
)irect Task Force Support, Subtotal
24
25
Budget Task Force Surplus/Deficit Subtotal: $
National Urban Search and Rescue FY2018 Readiness Cooperative Agreements
APPENDIX D
Sponsoring Agency/Cooperative Agreement Recipients
Base Funding Amount
Administrative
Costs
Special Cache
Costs
Total Cooperative
Agreement Amount
1
City of Phoenix Fire Department (AZ-TF1)
Attn: Steve Walshire (steve.j.walshire@phoenix.gov)
2430 S. 2nd Avenue
Phoenix, AZ 85009 (602) 256-3149
$1,145,104
$32,500
$0
$1,177,604
2
City of Los Angeles Fire Department (CA-TF1)
Attn: Jeff Dapper (Jeffrey.Dapper@Iacity.org)
5021 N. Sepulveda Blvd.
Sherman Oaks, CA 91403 (818) 756-9678
3
Los Angeles County Fire Department (CA-TF2)
Attn: Robert Harris (robert.harris@fire.Iacounty.gov)
12605 Osbome Street
Pacoima, CA 91331 (818) 890-5700
$1,145,104
$32,500
$0
$1,177,604
4
Menlo Park Fire Protection District (CA TF3)
Attn: Ben Marra (benm@Men)oFire.org)
170 Middlefield Road
Menlo Park, CA 94025 650-68B-8405 `.
5
6
City of Oakland Fire Services Agency (CA TF4)
Attn: Nick Luby (nluby@oaklandca.gov)
150 Frank H. Ogawa Plaza, Suite 3354
Oakland , CA 94612-2007 (510) 615-5872
Orange County Fire Authority (CA-TF5)
Attn: Steve Dohman(stevedohman@ocfa.org)
19811 Pauling Avenue
Lake Forest, CA 92610 (949) 389-0055
$1,145,104
$90,000
$0
$1,235,104
7
City of Riverside Fire Department (CA-TF6)
Attn: Steve McKinster (smckinster@riversideca.gov)
3085 St. Lawrence Street
Riverside, CA 92504 (951) 351-6292
$1,145,104
$97,500
$96,500
$1,339,104
8
City of Sacramento (CA-TF7)
Attn: Scott Williams(swilliams@sfd.cityofsacramento.org)
5770 Freeport Blvd. #200
Sacramento, CA 95822 (916) 808-1604
9
City of San Diego Fire -Rescue Department (CA-TF8)
City of San Diego
Attn: Dave Gerboth (dgerboth@sandiego.gov)
1010 Second Ave., Suite 400
San Diego, CA 92101 (619) 572-5690
$1,145,104
$55,000
$0
$1,200,104
10
West Metro Fire Protection District (CO-TF1)
Attn: Rodney Tyus (rtyus@westmetrofire.org)
433 S. Allison Street
Lakewood, CO 80226-4332 (303) 274-0814 x11
$1,262,104
11
Metro -Dade County Fire Department (FL TF1)
Attn: Brandon Webb (Brandon.Webb@miamidade.gov)
9300 NW 41 St.
Miami, FL 33178 (786) 331-4486
$1,145,104
$72,500
$0
$1,217,604
12
City of Miami Fire and Rescue (FL-TF2)
Attn: CaptGrant Musser (gmusser@mamigov.com)
1150 SW 22nd Street
Miami, FL 33129 (786) 877-9882
13
City of Indianapolis - DPS (IN-TF1)
Attn: Tom Neal (Thomas.Neal@indy.gov)
2650 Fortune Circle East Drive
Indianapolis, IN 46241 (317) 327-6762
$1,145,104
$34,000
$46,000
$1,225,104
14
City of Beverly Emergency Management Agency (MA-TF1)
Attn: Mark Foster (mfoster@beveriyma.gov)
13 Morningside Drive
Beverly, MA 01915 (978) 922-5680
$1,145,104
15
Montgomery County Fire and Rescue Service (MD-TF1)
Dept. of Fire & Rescue Services
Attn: Mike Glazier
(m ichael.glazier@montgomerycou ntymd.gov)
101 Monroe St., 12th Floor
Rockville, MD 20850-2589 (240) 773-8901
$1,145,104
$0
$46,000
$1,191,104
2 of 12
7/17/2019 2:26 PM
National Urban Search and Rescue FY2018 Readiness Cooperative Agreements
APPENDIX D
Sponsoring Agency/Cooperative Agreement Recipients
Base Funding Amount
Administrative
Costs
Special Cache
Costs
Total Cooperative
Agreement Amount
16
Boone County Fire Protection District (MO-TF1)
Attn: Scott Olsen (solsen@bcfdmo.com)
1520 Business Loop, 70 West
Columbia, MO 65202 (573) 447-5000
$1,145,104
$0
$0
$1,145,104
17
City of Lincoln, NE Fire and Rescue Department (NE TF1)
ATTN: Brad Thavenet (wthavenet@Iincoln.ne.gov)
1801 Q Street
Lincoln, NE 68508 (402) 441-8799
$1,145,104
$145,000
$0
$1,290,104
18
New Jersey State Police (NJ-TF1)
Attn: Kevin Morrissey (lppmorrk@gw.njsp.org)
Joint Base McGuire - Ft. Dix - Lakehurst
County Road 547, Lakehurst, NJ 08733 (732) 657-7001x10
$1,145,104
$35,000
$0
$1,180,104
19
Clark County Fire Department (NV-TF1)
Attn: Paul Bailey (paul.bailey.nvtfl@gmail.com)
575 East Flamingo Road
Las Vegas, NV 89119 (702) 455-8417
$1,145,104
$4,000
$46,000
$1,195,104
20
NYC Office of Emergency Management (NY-TF1)
Attn: Jonathan Rotta (jrotta@oem.nyc.gov)
11 Water Street
Brooklyn, NY 11201 ' (347) 203-3429
$1,145,104
$19,000
$0
$1,164,104
21
Miami Valley Fire/EMS Alliance (OH-TF1)
Attn: Evan Schumann (eschumann@ohtfl.com)
444 W. Third Street, Suite 20-231
Dayton, OH 45402-1460 (937) 512-2222
$1,145,104
$60,500
$0
$1,205,604
22
Philadelphia Fire Department (PA-TF1), -
Attn: Ken Pagurek (pagurekk@patfi.org)
1127 West Louden Street
Philadelphia, PA 19141-2202 (215) 683-9247
$1,145,104
898,000
$0
81,243,104
23
City of Memphis Division of Fire Services
Attn: Johnny Lock (Johnny.Lock@memphistn.gov)
4341 O.K. Robertson Rd
Memphis, TN 38127 (901) 636-5713
$1,145,104
$71,500
$0
$1,216,604
24
Texas Engineering Extension Service (TX-TF1)
Attn: Chuck Jones (chuck.jones@teex.tamu.edu)
John B. Connally Bldg. 301 Tan -ow
College Station, TX 77840 (979) 458-5670
$1,145,104 _
899,000
$142,500
81,386,604
25
Salt Lake Urban Search & Rescue (UT-TF1)
Attn: Bryan Case (bcase@unifiedfire.org)
6726 South Navigator Drive
West Jordan, UT 84084 (801) 824-3706
$1,145,104
$71,000
$0
$1,216,104
26
Fairfax County Fire and Rescue Dept.
Attn: Scott Schermerhorn
(scott.schermerhorn@fairfaxcounty.gov)
4600 West Ox Road
Fairfax, VA 22030 (703) 968-2797
$1,145,104
$10,000
80
$1,155,104.
27
Virginia Beach Fire Department (VA-TF2)
Attn: Robert Darling (rdarling@vbgov.com)
Special Operations,Municipal Center
2408 Courthouse Drive, Building #21
Virginia Beach, VA 23456-9065 (757) 385-2022
$1,145,104
$123,000
$96,500
$1,364,604
28
Pierce County Dept. of Emerg. Mgmt ';(WA-TF1)
Attn: William Palmer (wpalmer@co.pierce.wa.us)
2501 S 35th Street
Tacoma, WA 98409 (253) 313-3946
$1,145,104
$45,000
$0
$1,190,104
Totals:
$32,062,912.00
$1,525,000
$611,500
$34,199,412
3 of 12
7/17/2019 2:26 PM
National Urban Search and Rescue Administrative Costs - FY2018 Readiness Cooperative Agreements
APPENDIX E
Task
Force
-
-- Strategic Group, Advisory Group Leadership
(Attachment G) & National Meeting Name/Purpose of
-
Financial Facilitation
- - - - -
-. SAC/National/
Divisional _ -
Rep/Advisory Group
Member/Financial
Facilitation $$ ,..
TFR
Meetings/Advisory
Group/SG
Meeting/SAC Meeting
Host SS
Canine Search Spec.
Certification $$
National Training
Hasf,TTX
-
IST ConEd, IST
Training, IST Support
_
Total Amount Per
Task Force
AZTFI
L75 - Canine Certification Evaluation
32,500.00
32,500.00
CA-TF1
L71-.Unit Ldr- Exercise
:..4,000,00
4,000.00
CA-TF2
L75 - Canine Certification Evaluation
32,500.00
32,500.00
CA-TF3
-
-. 0.00
CA-TF4
L38 - Nat'l Trng Host: MIT90,000.00
90,000.00
CA-TFS
--
L49 -ISTL Stipend -
L60 - CY 20 Advisory Org Mlg - -
L62 - SAC-D
1,67 -Adv Org IST Rep
L69- Functional Grp Ldr -Logs -
1.70- IST Group Adv - Ops
---.8,000.00
' 15,000.00
12,000.00
'' 4,000.00
-- 40,000.00
-
-
-
-
6,000.00
----
55,000.00
-
CA-TF6
L37 - Nat'l Trng Host: Loge
L45 - Nat'l Lvl Trng - Water Ops Workshop
L64-TFR-D
L75 - Canine Certification Evaluation
15,000.00
32,500.00
40,000.00
10,000.00
97,500.00
CA-TF7
L36 - Nat'l Trng Host: HERS
-
-
-
45,000.00
--
45,000.00
CA-TF8
L14 -1ST ConEd & New Member Orientation
L71- Subgroup Ldr-Training
L71 - Unit Ldr - Safety
4,000.00
4,000.00
4
47,000AO
55,000.00
National Urban Search and Rescue Administrative Costs - FY2O18 Readiness Cooperative Agreements
APPENDIX E
Task
Force
Strategic Group, Advisory Group Leadership
(Attachment G) & National Meeting Name/ Purpose of
Financial Facilitation -
SAC/National/ -
Divisional -.
Rep/Advisory Group
Member/Financial
Facilitation SS -
TER
Meetings/Advisory -: -
Group/SG
Meeting/SAC Meeting
` Host $$
Canine Search Spec.
Certification$$
National Training
Host, TTX
1ST ConEd, LST
Training, IST Support
Total Amount Per
Task Force
L40- Nat'l Trng Host: PIT •-
-- 40,000.00
L55 -Hosting Strat Grp Mfg , 2 Mtgs - (FY20) -
2,000.00
0
L56 - Hosting Adv Grp Mtg, 2 Mtgs (FY20) -
2,000.00
CO-TFI
L62 - SACR-D _ -
8,000.00
71,000.00
L64 -TFR-D
15,000.00
L71 - Subgroup Leader- Comm (hold) -
4,000.00
-
-
-
5
National Urban Search and Rescue Administrative Costs - FY2018 Readiness Cooperative Agreements
APPENDIX E
Task
Force
- -
Strategic Group, Advisory Group Leadership
(Attachment G) & National Meeting Name/Purpose of
Financial Facilitation
SAC/National/ -
Divisional
Rep/Advisory Group
-Member/Financial
Facilitation SS
TFR -
Meetings/Advisory -
- -
Group/SG .
Meeting/SAC Meeting
Host SS
Canine Search Spec.
.Certification SS
National Training
- - Host, TTX -
-
1ST ConEd, IST
Traiaing,IST Support
-
-
Total Amount Per
Task Force
FL-TF1
L43 - Nat'l Trng Host TSS
L75 - Canine Certification Evaluation
o
32,500.00
40,000.00
72,500.00
FL-TFZ
-
'-0.00
IN-TF1
L65 - Advisory Group Chair
L71 - Subgroup Ldr-Transportation
30,000.00
4,000.00
34,000.00
MA-TF1
L34- Nat'l Trng Host: Comm N. Witshp -
135 -Nall Trng Host: Comm Spec
-
-
-
r35,000.00
90,000.00
125,000.00-
MD-TF1
0.00
0.00
MO-TF1
NE-TFI
L49 - ISTL Stipend
L52 - IST Support - Training Facilitation
L69 - Fume Grp Ldr - Finance/Admin
L70 - Dep. Functional Grp Ldr- Ops
L70 - Dep. Functional Grp Ldr - Ada/Fin (hold)
L71 - Suhgrp Ldr - Finance/Adndn
L73 - Exercise Unit Support
12,000.00
4,000.00
4,000.00
4,000.00
15,000.00
6,000.00
100,000.00
145,000.00
NJ TFl
L 41- Nat'l Trug Host: SOFR -
- 35,000.00
-
35,000.00
NV-TF1
L71 - Subgroup Ldr - Public Affairs
4,000.00
4,000.00
NY-TFI
L64 - TFR-D
L71- Subgroup Ldr -:Canine
15,000.00
' 4,000.00
-
-
-
19,000.00
-
OH-TF1
L62 - SACR-D
L69 - Functional Grp Ldr - Planning
L71 - Subgroup Ldr - Rescue
0,000.00
12,000.00
4,000.00
6
60,500.00
National Urban Search and Rescue Administrative Costs - FY2018 Readiness Cooperative Agreements
APPENDIX E
Task
Force
Strategic Group, Advisory Group Leadership -
(Attachment G) & National Meeting Name/ Purpose or
Financial Facilitation'
-
SAC/National/ - -
Divisional
Rep/Advisory Group
Member/Financial
Facilitation $$
- TFR - -
Meetings/Advisory
Group/SG
Meeting/SAC Meeting
Host $$
Canine Search Spec..
Certification$$
- -
National Training
Hoot, TTX
.IST ConEd, 1ST
Training, 1ST Support
' Total Amount Per
Task Force
L71- Subgroup Leader- Management Policy
4,000.00
L75- Canine Certification Evaluation
32,500.00
PA-TFI
1.39 - Nat'l Trng Host: MIT
L70 - Planting Functional Group -1ST GA
' 4,000.00
90,000.40
-
98,000.00
--`
L71- Subgroup Ldr -Medical - -
4,000.00
-
-
--
-
L33 - Nat'l Trng Host: CSS
35,000.00
TN-TFI
L70- Dep. Functional Grp Ldr - Planning
4,000.00
71,500.00
L75 - Canine Certification Evaluation
32,500.00
L 63 - TFR-N _
- 20,000.00
L57 --CY20 TFR Mtg
40,000.00
- -
-
L58- CY20 Grants Workshop -
5,000.00
L59 - CY20 Training Workshop -
-
; 10,000.00
-
TX-TFI
L69 - Functional Grp Ldr - Ops
12,000.00
99,000.00
-'-
L70 - ISTGA -Logistics
- 4,000.00
L71-'Subgroup Ldr -Equipment
':4,000.00
L71- Subgroup Ldr -Structures
--..4,000.00
-
-
L68 - Legal Rep
8,000.00
L46 -Nat'l Lvl Training: Div/Group Sup Course
20,000.00
UT-TFI
L13 - Multi-TF Div. Table Top Exercise
10,000.00
71,000.00
L66 - Dep Adv Group Chair
24,000.00
L70 - ISTGA - Admin/Finance
4,000.00
L72 - Adv Org IT Support
5,000.00
L13- Multi- TF Div. Table Top Exercise
10,000.00
VA-TF1
-
10,000.00
L51 - C&GS Stipend Facilitation (lOppl @$1,500)
15,000.00
L48 - ISTL Stipend
6,000.00
VA-TFZ
L71- Subgroup Ldr - Search
L71 - Subgroup Ldr - Hama
4,000.00
4,000,00
123,000.00
L70 - Dep. Functional Grp Ldr - Log
4,000.00
L15 - IST National Level Training (S-420 or EOTC) -
90,000.00
L42--National Training: TFL
_: 35,000.00
WA-TF1
L13-Multi-TF Div. Table Top Exercise
10,000.00
45,000.00
Totals:
326,000.00
99,000.00
195,000.00
635,000.00
270,000.00
1,525,000.00
National Urban Search and Rescue - Special Cache Allocations
FY2018 Readiness Cooperative Agreements - APPENDIX F
Sponsoring Organization/Cooperative
Agreement Recipients
Task Force
UPI' Cadge
Maintenance &
Recapitalization
(PAPR Year 1 of 3) -
Line 9
IST Cache
Maintenance &
Recapitalization -
Line 8
Total Amount
Per Task Force
City of Phoenix Fire Department
AZ-TF1
$
City of Los Angeles Fire Department
Los Angeles County Fire Department
CA-TF1
CA-TF2
$
Menlo Park Fire Protection District
Oaldand Fire Department
CA-TF4
Orange County Fire Authority
City of Riverside Fire Department
CA-TF6
$ 96,500.00
$ 96,500.00
City of Sacramento Fire Department
CA-TF7 -'
City of San Diego Fire-
RescueDepartment
CA-TF8
$
West Metro Fire Protection District
CO-TF1
Miami -Dade County Fire Department
FL-TF1
$
City of Miami Fire and Rescue
City of Indianapolis - DPS
IN-TF1
$ 46,000.00
$ 46,000.00
City of Beverly BMA
MA-TF1
8
National Urban Search and Rescue - Special Cache Allocations
FY2018 Readiness Cooperative Agreements - APPENDIX F
Sponsoring Organization/Cooperative
Agreement Recipients
Task Force
IIEPP Cache
Maintenance &
Recapitalization
(PAPR Year 1 of 3) -
Line 9
1ST Cache
Maintenance &
Recapitalization -
Line 8
Total Amount
Per Task Force
Montgomery County Fire and Rescue
Service
MD-TFI
$ 46,000.00
$ 46,000.00
Boone County Fire Protection District
Lincoln Fire & Rescue
MO-TF1
NE-TF1
$
Clark County Fire Department
NV-TF1
$ 46,000.00
$ 46,000.00
NYC Office of Emergency Management
NY-TF1
$
Miami Valley Fire/EMS Alliance
OH-TF1
Philadelphia Fire Department
City of Memphis Fire Service
TN-TF1
$
Texas Engineering Extension Service
TX-TFl
Salt Lake Urban Search & Rescue
UT-TF1
Fairfax County Fire and Rescue Dept.
Virginia Beach Fire Department
VA-TF1
VA-TF2
$ 96,500.00
$ 96,500.00
Pierce County Dept. of Emerg.
Mgmt/US&R
Totals:
$ 322,000.00
$ 289,500.00
$ 611,500.00
9
ANNUAL ADVISORY ORGANIZATION STIPENDS
Line #
Position
First Name
Last Name
TF
Stipend
62
SAC - Division Central
Don
Lombardi
CO-TF1
8,000
62
SAC - Division East
Jeff
Payne
OH-TF1
8,000
62
SAC - Division West
Brian
Fennessey
CA-TF5
8,000
63
TFR - National
Rick
Bartee
TX-TF1
20,000
64
TFR - Division Central
Rod
Tyus
CO-TF1
15,000
64
TFR - Division East
Joe
Downey
NY-TF1
15,000
64
TFR - Division West
Steve
McKinster
CA-TF6
15,000
65
Advisory Group Chair
Bill
Brown
IN-TF1
30,000
66
Advisory Group Chair - Deputy
Keith
Bevan
UT-TF1
24,000
67
Advisory Group -IST Representative
Mike
Boyle
CA-TF5
, 15,000
68
Advisory Group - Legal Representative
Brian
Roberts
UT-TF1
8,000
69
FUNCTIONAL GROUP LEADER
Jeff
Saunders
TX-TF1
12,000
69
FUNCTIONAL GROUP LEADER
Mike
Cayse
OH-TF1
12,000
69
FUNCTIONAL GROUP LEADER
Richard
Ventura
CA-TF5
12,000
69
FUNCTIONAL GROUP LEADER
Brad
Thavenet
NE-TF1
12,000
70
DEPUTY FUNCTIONAL GROUP LEADER
Rob
Patterson
NE-TF1
4,000
70
DEPUTY FUNCTIONAL GROUP LEADER
Bill
Geyer
TN-TF1
4,000
70
DEPUTY FUNCTIONAL GROUP LEADER
Wayne
Black
VA-TF2
4,000
70
DEPUTY FUNCTIONAL GROUP LEADER
TBD
TBD
NE-TF1
4,000
70
IST GROUP ADVISOR
Kevin
Fetterman
CA-TF5
4,000
70
IST GROUP ADVISOR
Ken
Wright
TX-TF1
4,000
70
IST GROUP ADVISOR
Jenn
Bevan
UT-TF1
4,000
70
IST GROUP ADVISOR
Marty
Nevil
PA-TF1
4,000
71
SUBGROUP LEADER - CANINE
Scott
Mateyaschuk
NY-TF1
4,000
71
SUBGROUP LEADER - COMMUNICATIONS
TBD
TBD
CO-TF1
4,000
71
SUBGROUP LEADER - EQUIPMENT
Keith
Brown
TX-TF1
4,000
71
SUBGROUP LEADER - EXERCISE
Jarvis
Willis
CA-TF1
4,000
71
SUBGROUP LEADER - FINANCE
Monique
Williams
VA-TF2
4,000
71
SUBGROUP LEADER - HAZMAT
Mark
Hundley
VA-TF2
4,000
71
SUBGROUP LEADER - MANAGEMENT- POLICY
Evan
Schumann
OH-TF1
4,000
71
SUBGROUP LEADER - MEDICAL
Mike
Kurtz
PA-TF1
4,000
71
SUBGROUP LEADER - PUBLIC AFFAIRS
Karl
Lee
NV-TF1
4,000
71
SUBGROUP LEADER - RESCUE
Steve
Shupert
OH-TF1
4,000
71
SUBGROUP LEADER - SEARCH
Jim
Ingledue
VA-TF2
4,000
71
SUBGROUP LEADER - STRUCTURES
Peter
Keating
TX-TF1
4,000
71
SUBGROUP LEADER - TRAINING
Harry
Muns
CA-TF8
4,000
71
SUBGROUP LEADER -TRANSPORTATION
Mark
Rapp
IN-TF1
4,000
71
UNIT LEADER - SAFETY
Jim
Colston
CA-TF8
4,000
72
Annual Advisory Org Stipends - IT Support
UT-TF1
5,000
73
Annual Advisory Org Stipends - Exer Unit Support
NE-TF1
15,000
Total: Shows on Line 74 and line 18 326,000
FY 2019 COOPERATIVE AGREEMENT STATEMENT OF WORK — SUMMARY OF DELIVERABLES APPENDIX
YEARLY REPORTING REQUIREMENTS
Deliverable
Dos lintels)
s . abmtllnl
polm9l of CyrCort
Millpond bebettestleo
Brant Application
August SW
Submit initially thmughthrough
t • ' : ts.gov). Once
determined eligible, submit complete
package throughNDGrantsSystem
John ConklhJRayoa BobShu-Ahn Li- US&R Branch
Use current template (FEMA
Form 089k10)
2
Task Force Self -Evaluation
As directed via US&R Regime Directive
Email
Buddy Ey
Notional US&R Reponse System
Task Force Self -Evaluation
Scoresheel (ERMA Form 089-0-
14)
Equipment Database
January 31st
Submit via email or password -protected
drive via postal mail
Brace Burnett
If mailing a thumb drive, please
use express courier to ovoid
damage through postal system
4copy
Inventory of Federally Owned Equipment (2nd Cache,
FRiPP & IS'f, where applicable); Cumnit co I8-4
ofthumb
January 31s1
5
Time -Phase Force Deployment Data
(TPFDD)/ Aireratt Loading Data" form (FEMA Form
089-0-15)
January 31st
6
HEPP Mnintenmtee Annual Cost Estimates
October 30th
Submit via email
Andy Hubert
This cost estimate shalt be based
on actual expenses incurred from
the previous year and any
additional costs anticipated for
the following year.
Semi -Annual Performance Report (FEMA Form 089-0.
11)
January 30th
Submit through NDGronts Sy010m
John Coo Rayes Bal - US&R Branch
FEMA Form 089-0-1 I
tiny 301h
Quarterly Financial Report (SF-425)
October 30th
Submit SF425 through the Payment and
Reporting System (PARS)
Tmvooa Mack - Groot Programs Directorate
Must be submitted in PARS to
continue to draw down funds
January 30th
April 30th
July 30th
9
Notification of Mobilization or Full -Scale Exercise
No later than 60 days before the exercise
begins
Email
Dean Scott
Notification should be brief, but
include dales, scope of exercise,
number of parlicipmis, and other
agencies involved (not take the
place of, and should not be
confused with sanction request
letters to obtain FEMA approval
of TF sponsored tenting turd
exercises)
t0
Exercise Atter Action Report
Within 90 days of the campletiau of o
mobilization or fWl-scale exercise, or a
training activity with duration of mere than
24 consecutive hours.
Postal or Email
Dean Scott
AAR should be written in a
format where lessons Icomul
may be shared with other task
forces in the National US&R
Response System.
CLOSEOUT REPORTING REQUIREMENTS -Due 90 days nfler cad of the Coopemm'e Agreamenl Period of Perfonrence
D[Rer2nble
Mellnalte) ors.006!
PoinArAWCoNmi
:ldditbaellnfamnllm
USE CURRENT CLOSEOUT PACKAGE TEMPLATE (CONTAINS THE FOLLOWING
FEMA-USR-
GRANTSC feme.dhe.gov
Tawana Mack- rant Programs Directorate and
Rayne Bal (FEMA-USR-Grants elna.dhs.gov), US&R
Branch
ITEMS with exception of the SF-425):
1
Final Performance Report (should show actual expenditures, by budget category)
Email as a Microsoft Word or.PDF file
Consolidates and summarizes all
prior pew Imams reports
2
Final Financial Status Report (SF-425)
Submit through the Payment and
Reporting System (PARS) and Email
that submission as .pdf file with
closeout package
3
Financial Poylneut and Unexpended Funds (if applicable)
Discuss specific method of repayment
with Grants Officer at time of closeout
Payment of all unliquiddted
obligations for FEMA and report
unexpended funds to Assistance
ORicer
4
Equipment oventory
Email
Inventory should include items
purchased with Federal grant
funds, where cumnt fair market
value is equal to or gmaer ihun
S5.000 per item
g
Inventory of unused or residual supplies (if applicable) and Trmgible Personal Property Report
Email
purchased with Federal grant
funds, which the aggregate
exceeds S5,000 or provide
written statement (in saver letter)
that such supplies (if any) do not
exceed $5,000. Una
applicabk, state so in Cover
Letter
6
Cove Letter, including statement of intent for future use of equipment
Email
Include in cover letter stating the
equipment/supplies will be used
for their intended purpose of the
grant over the life Cycle of the
equipment/supplies.
POC NAME
EMAIL
one
ADDRESS
US&R BRANCH CONTACTS
GROUP EMAIL ACCOUNT
Buddy Ey
Dean Scott
Brian Smith
Rayne Bal
Andy Hubert
John Conklin
Shu-Ahn Li
FEMA-IJSR.GRANTIOS Ioma.d o ov
N/A
202-212-3799
202-646-4530
202-212-4316
202-646-7933
202-212-4896
202-212-7234
202.646-2674
U.S. Department of Homeland Security
Federal Emergency Management Agency
US&R Branch, ORR-RS-OP-UPI
Attn: (Appropriate name hem)
500 C Street, SW
Washington, DC 20472
ebsr od ev-iii Fe emadhs.aov
DemvSaoU:4f na.dhs. von
triandsmith'm6- .odls. Roy
Racna.➢ab&temn.dhs.eov
Andren'.Hubertthfomadlu.e,ov
john.conkliaul'emadirs. con
Chu-;tt .IVKtema.dhs.eov
US&R WAREHOUSE CONTACT- EQUIPMENT
Federal Emergency Management Agency
INVENTORY ITEMS
US&R Warehouse
Bruce Barnett
bruce.bametn8fema dhxeov
202-212-1763
13990 Park Center Road
Building 9
Herndon, VA 20171-3222
GRANT PROGRAMS DIItLC1 ORATE
CONTACT
U.S. Department of Homeland Security
Federal Emergency Management Agency
'I'mane Mack
Pawan.Macku:fcrna.dbs. env
202-786-9863
DHS-EEMA-GPD
Attn: Tawo tea Mack
400 C Street, SW, 3N
Washington, D.C. 2(1472-3635
ADDRESS TO RETURN REFUND CHECKS
Ail Checks mu:Money Orders:
Payments sent via cornier (e.g,. UPS, OHL, Feder)
FEMA
(Make payable to the Federal Emergency Management
FEMA
Bark of America
Agency)
P.O. Box 530217
LockboxNlmber 530217
Note: IMease make sure address is current before
sending any cheeky as this is subject to change.
Atlanta. GA 30353-0217
1075 Loop Rond
Atlanta, GA 30337.6002
Department of Homeland Security
Federal Emergency Management Agency
URBAN SEARCH AND RESCUE RESPONSE SYSTEM
Task Force Narrative Workbook
OMB 1660-0073
Expires December 31, 2018
PAPERWORK BURDEN DISCLOSURE NOTICE
FEMA Form 089-0-10
Public reporting burden for this data collection is estimated to average 4 hours per response. The burden estimate includes the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and submitting this form. This collection of information is required to obtain or retain benefits, You are not required to
respond to this collection of information unless a valid OMB control number is displayed on this form. Send comments regarding the accuracy of the burden estimate and any suggestions
for reducing the burden to: Information Collections Management, Department of Homeland Security, Federal Emergency Management Agency, 500 C Street, SW., Washington, DC 20472-
3100, Paperwork Reduction Project (1660-0073) NOTE: Do not send your completed form to this address.
Purpose
The U.S. Department of Homeland Security (DI -IS) and the Federal Emergency Management Agency (FEMA) are accountable to provide support and funding for the
maintenance and readiness of the National Urban Search and Rescue (US&R) Response System. The purpose of the Readiness Cooperative Agreement is to support the
continued development and maintenance of a national urban search and rescue capability.
Specifically, the agreement provides a mechanism for distribution of Cooperative Agreement funding for certain purposes in preparation for US&R disaster response. The
Cooperative Agreement allows each Sponsoring Agency of a US&R task force the opportunity to maintain a high standard and condition of operational readiness and
includes guidance on key areas for task force management to focus on continued preparedness efforts.
The Cooperative Agreement provides direction to the US&R task force Sponsoring Agency for the use of funding to provide: administrative and program management,
training, support, equipment cache procurement, maintenance and storage. This workbook is designed for use by the Sponsoring Agencies of all current task forces within
the US&R Response System when applying for the US&R Readiness Cooperative Agreement solicitation.
For more specific information and instructions for submission, refer to the applicable Notice of Funding Opportunity (NOFO) package and Statement of Work.
Urban Search & Rescue (US&R) Readiness Cooperative Agreement
Task Force Narrative Workbook
CONTENTS
Purpose
Contents.. 1
Sample Cover Letter 2
Preparer & Contact Information (FEMA Form 089-0-10A) 3
Budget Summary (Detailed) (FEMA Form 089-0-10B) 4
Sample of "Purpose of Cooperative Agreement" from Task Force 5
Administration and Management (FEMA Form 089-0-1 OC)
Training (FEMA Form 089-0-10-10D) 7
Equipment (FEMA Form 089-0-10E) 8
Storage & Maintenance (FEMA Form 089-0-10F)
Budget Totals 10
Position Descriptions (FEMA Form 089-0-10H) 11
Form for Additional Budget Clarification Information (FEMA Form 089-0-10I)12
1
SAMPLE COVER LETTER FOR COPERATIVE AGREEMENT APPLICATION
July 18, 2019
US Department of Homeland Security
Federal Emergency Management Agency
Grants Management Branch
Attn: Ms. Tawana Mack
800 K Street NW - Rm: S430-5
Washington, DC 20472
Dear Ms. Mack:
Enclosed is the US&R application of City of Miami Fire -Rescue Department for the year 2019 Department
of Homeland Security/FEMA, Urban Search & Rescue Cooperative Agreement for a total of $1,191,104.
The following items have been completed electronically within ND Grants:
E 1. Application for Federal Assistance, SF 424
❑ 2. Budget Information -Non Construction Programs FEMA folio SF 424A
❑ 3. Summary sheet for Assurances and Certifications, SF 424 B
O 4. SF GG/SF LLL - Lobbying Activities
The following are included in the Narrative Statement (FEMA Wkbk 089-0-10) and attached with the
Application:
• 5. Preparer & Contact Information Sheet
El 6. Budget Narrative (Budget Summary Sheet, four cost categories and Budget Totals)
D 7. Position Descriptions for all Staff paid by the Cooperative Agreement
The following are submitted as additional attachments:
❑ 8. Single Audit Report for 20XX/Corrective Action Plan
O 9. Indirect Cost Rate Agreement
O 10. Specifications for all rolling transportation
❑ 11. Pre -Award Cost Request and Approval
Please call Capt. Grant Musser at (786) 877-9882 or email at gmusser@miamigov.com or Miroslava Diaz at
(305) 569-4004 or email at mirosdiaz@miamigov.com for any other information that you may need.
Sincerely,
GRANT M USSER, CAPTAIN
US&R PROGRAM MANAGER
CITY OF MIAMI FIRE-REscuE
URBAN SEARCH AND RESCUE
PREPARER INFORMATION
Prepares
Prefix
First Name
Middle Name
Last Name
Title
Agency/Organization
Address 1
Address 2
City
State
Zip
Phone
Fax
E-mail
CONTACT INFORMATION
Ms.
Miroslava
Diaz
Grants Manager
City of Miami Florida Task Force 2
444 S.W. 2nd Avenue
loth Floor
Miami
Florida
33130
305-416-4044
305-416-5475
mirosdiaz(amiamigov.com
Point of.Coeatact
Prefix
First Name
Middle Name
Last Name
Title
Agency/Organization
Address 1
Address 2
City
State
Zip
Phone
Fax
E-mail
Captain
Grant
Scott
Musser
Program Manager
City of Miami Florida Task Force 2
1122 NW South River Drive
Miami
Florida
33136
786-877-9882
305-416-5475
gmusser,c miamigov.com
APPLICANT INFORMATION
Applicant,
Task Force
Organization Name
Employer Identification Number
DUNS Number
Address 1
Address 2
City
County
State
Zip
Country
Submission Date
Type of Applicant
Congressional District Applicant
Congressional District Project
Authorized Representative First Name
Authorized Representative Middle Name
Authorized Representative Last Name
Florida Task Force 2
City of Miami
59-6000375
72220791
1122 NW South River Drive
Miami
Miami -Dade
Florida
33136
United States
Authorized Representative Title
Authorized Representative Phone Number
Applicant Identifier (if applicable)
State Applicant Identifier (if applicable)
Organizational Unit:
FEMA Fann 089-0-10A
Section 3
Preparer Contact Information Page 1 of 2
Department:
Division:
Made available for EO 12372 (Answer Y or N )
Date Reviewed If applicable)
"Y" for not covered "N" for not selected
Section 3
FEMA Form 088-0.10A Preparer Contact Information Page 2 of 2
COOPERATIVE AGREEMENT BUDGET SUMMARY
BUDGET SUMMARY
Grant Program
Function
or Activity
(a)
Catalog of Federal
Domestic Assistance
Number
(b)
Estimated Unobligated Funds
New or Revised Budget
Federal
(c)
Non -Federal
(d)
Federal
(e)
Non -Federal
(f)
Total
(9)
1. US&R Readiness
Cooperative
Agreement
97.025
0.00
0.00
1,191,104.00
$
1,191,104.00
2.
0.00
3.
0.00
4.
0.00
5. Totals
$0.00
$0.00
$1,191,104.00
$0.00
$1,191,104.00
BUDGET CATEGORIES
6. Object Class Categories
GRANT PROGRAM, FUNCTION OR ACTIVITY
Total
(5)
(1)Admin. & Mgmnt. (2) Training (3) Equipment (4) Storage & Maint.
a. Personnel
$714,468.00
$20,000.00
$0.00
$0.00
$734,468.00
b. Fringe Benefits
130,568.00
0.00
0.00
0.00
130,568.00
c. Travel
73,500.00
19,500.00
0.00
0.00
93,000.00
d. Equipment
0.00
0.00
71,000.00
39,000.00
110,000.00
e. Supplies
10,000.00
0.00
0.00
0.00
10,000.00
f. Contractual
80,800.00
0.00
0.00
32,268.00
113,068.00
g. Construction
N/A
N/A
N/A
N/A
N/A
h. Other
0.00
0.00
0.00
0.00
0.00
i. Total Direct Charges (sum of 6a-6h)
1,009,336.00
39,500.00
71,000.00
71,268.00
1,191,104.00
j. Indirect Charges
0.00
0.00
0.00
0.00
0.00
k. TOTALS (sum of 6i and 6j)
$1,009,336.00
$39,500.00
$71,000.00
$71,268.00
$1,191,104.00
7. Program Income
$
$
$
$
$
FEMA Form 089-0-10B
Section 4
Budget Summary
Page 1 of 2
NON-FEDERAL RESOURCES
(a) Grant Program
(b) Applicant
(c) State
(d) Other Sources
-
(e) TOTALS
8.
$
$
$
$0.00
9.
0.00
10.
0.00
11.
0.00
12. TOTAL (sum of lines 8-11) $0.00
$0.00
$0.00
$0.00
FORECASTED CASH NEEDS
13. Federal
Total for 1st Year
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
$0.00
$
$
$
$
14. Non -Federal
0.00
15. TOTAL (sum of lines 13 and 14)
$0.00_
$0.00
$0.00
$0.00
$0.00
BUDGET ESTIMATES OF FEDERAL FUNDS
NEEDED FOR BALANCE OF THE PROJECT
(a) Grant Program
FUTURE FUNDING PERIODS (Years)
_ (b) First
(c) Second
(d) Third
(e) Fourth
16.
$
$
$
$
17.
18.
19.
20. TOTAL (sum of lines 16-19)
_ $0.00
$0.00
$0.00
$0.00
OTHER BUDGET INFORMATION
21. Direct Charges:
22. Indirect Charges:.
23. Remarks:
FEMA Form 089-0-10B
Section 4
Budget Summary
Page 2 of 2
National Urban Search & Rescue Response System
US&R Task Force Readiness Cooperative Agreement Budget Narrative
Purpose of Agreement
The purpose of this Readiness Cooperative Agreement is to continue the
development and maintenance of National Urban Search and Rescue (US&R)
Response System resources to be prepared for mission response and to provide
qualified personnel in support of Emergency Support Function-9 (ESF-9) activities
under the National Incident Management System (NIMS) and the National Response
Framework (NRF).
Our Task Force agrees to manage the continued development and maintenance of
this National US&R Response System resource. We will be prepared to provide
qualified, competent US&R personnel in support of ESF-9 activities under the
National Response Framework. Specifically, the FY2019 US&R Notice of Funding
Opportunity and the accompanying budget narrative provides our plan to
accomplish our objectives identified by DHS/FEMA. This work plan identifies the
key areas that our Task Force will focus its continued readiness efforts. These key
areas are admistrative and program management, training, support, equipment
cache preparedness, maintenance and storage. These key areas are detailed in the
Grant Guidance/Statement of Work. This Cooperative Agreement will allow our
Task Force to maintain a high standard and condition of operational readiness. It is
the intent of our Task Force to comply with the US&R Response System FY 2019
US&R Notice of Funding Opportunity throughout the duration of this agreement.
While portions of the FY2019 US&R Notice of Funding Opportunity are included in
the budget narrative, we acknowledge compliance with the FY2019 Notice of
Funding Opportunity in its entirety.
Section 7
Purpose of Agreement
Urban Search & Rescue (US&R) Readiness Cooperative Agreement
Task Force Narrative Workbook
CONTENTS
Purpose
Contents 1
Sample Cover Letter 2
Preparer & Contact Information (FEMA Form 089-0-10A) 3
Budget Summary (Detailed) (FEMA Form 089-0-10B) 4
Sample of "Purpose of Cooperative Agreement" from Task Force 5
Administration and Management (FEMA Form 089-0-10C) 6
Training (FEMA Form 089-0-10-10D) 7
Equipment (FEMA Form 089-0-10E) 8
Storage & Maintenance (FEMA Norm 089-0-1019
Budget Totals 10
Position Descriptions (FEMA Form 089-0-10H) 11
Form for Additional Budget Clarification Information (FEMA Form 089-0-10I)12
1
SAMPLE COVER LETTER FOR COPERATIVE AGREEMENT APPLICATION
July 18, 2019
US Department of Homeland Security
Federal Emergency Management Agency
Grants Management Branch
Attn: Ms. Tawana Mack
800 K Street NW - Rm: S430-5
Washington, DC 20472
Dear Ms. Mack:
Enclosed is the US&R application of City of Miami Fire -Rescue Department for the year 2019 Department
of Homeland Security/FEMA, Urban Search & Rescue Cooperative Agreement for a total of $1,191,104.
The following items have been completed electronically within ND Grants:
0 1. Application for Federal Assistance, SF 424
❑ 2. Budget Information -Non Construction Programs FEMA form SF 424A
❑ 3. Summary sheet for Assurances and Certifications, SF 424 B
4. SF GG/SF LLL - Lobbying Activities
The following are included in the Narrative Statement (FEMA Wkbk 089-0-10) and attached with the
Application:
❑ 5. Preparer & Contact Information Sheet
0 6. Budget Narrative (Budget Summary Sheet, four cost categories and Budget Totals)
0 7. Position Descriptions for all Staff paid by the Cooperative Agreement
The following are submitted as additional attachments:
❑ 8. Single Audit Report for 20XX/Corrective Action Plan
❑ 9. Indirect Cost Rate Agreement
❑ 10. Specifications for all rolling transportation
❑ 11. Pre -Award Cost Request and Approval
Please call Capt. Grant Musser at (786) 877-9882 or email at gmusser@miamigov.com or Miroslava Diaz at
(305) 569-4004 or email at mirosdiaz@miamigov.com for any other information that you may need.
Sincerely,
GRANT MUSSER, CAPTAIN
US&R PROGRAM MANAGER
CITY OF MIAMI FIRE -RESCUE
URBAN SEARCH AND RESCUE
PREPARER INFORMATION
Preparers
Prefix
First Name
Middle Name
Last Name
Title
Agency/Organization
Address 1
Address 2
City
State
Zip
Phone
Fax
E-mail
CONTACT INFORMATION
Ms.
Miroslava
Diaz
Grants Manager
City of Miami Florida Task Force 2
444 S.W. 2nd Avenue
loth Floor
Miami
Florida
33130
305-416-4044
305-416-5475
mirosdiaz@miami•ov.com
Point of Contact
Prefix
First Name
Middle Name
Last Name
Title
Agency/Organization
Address 1
Address 2
City
State
Zip
Phone
Fax
E-mail
APPLICANT INFORMATION
Captain
Grant
Scott
Musser
Program Manager
City of Miami Florida Task Force 2
1122 NW South River Drive
Miami
Florida
33136
786-877-9882
305-416-5475
gmusser�ecr)miam igov. com
Appiicar%t
Task Force
Organization Name
Employer Identification Number
DUNS Number
Address 1
Address 2
City
County
State
Zip
Country
Submission Date
Type of Applicant
Congressional District Applicant
Congressional District Project
Authorized Representative First Name
Authorized Representative Middle Name
Authorized Representative Last Name
Authorized Representative Title
Authorized Representative Phone Number
Applicant Identifier (if applicable)
State Applicant Identifier (if applicable)
Organizational Unit:
Florida Task Force 2
City of Miami
59-6000375
72220791
1122 NW South River Drive
Miami
Miami -Dade
Florida
33136
United States
FEMA Form 088-0-10A
Section 3
Preparer Contact Information Page 1 of 2
Department:
Division:
Made available for E0 12372 (Answer Y or N )
Date Reviewed If applicable)
"Y" for not covered "N" for not selected
Section 3
FEMA Fonn 089-0-10A Preparer Contact Information Page 2 of 2
COOPERATIVE AGREEMENT BUDGET SUMMARY
BUDGET, SUMMARY
Grant Program
Function
or Activity
(a)
Catalog of Federal
Domestic Assistance
Number
(b)
Estimated Unobligated Funds
New or Revised Budget
Federal
(c)
Non -Federal
(d)
Federal
(e)
Non -Federal
(f)
Total
(9)
1. US&R Readiness
Cooperative
Agreement
97.025
0.00
0.00
1,191,104.00
$
1,191,104.00
2.
0.00
3.
0.00
4.
0.00
5. Totals
$0.00
$0.00
$1,191,104.00
$0.00
$1,191,104.00
BUDGET CATEGORIES
6. Object Class Categories
GRANT PROGRAM, FUNCTION OR ACTIVITY
Total
(5)
(1)Admin. & Mgmnt. (2) Training (3) Equipment (4) Storage & Maint.
a. Personnel
$716,468.00
$20,000.00
$0.00
$0.00
$736,468.00
b. Fringe Benefits
130,568.00
0.00
0.00
0.00
130,568.00
c. Travel
73,500.00
19,500.00
0.00
0.00
93,000.00
d. Equipment
0.00
0.00
71,000.00
39,000.00
110,000.00
e. Supplies
8,000.00
0.00
0.00
0.00
8,000.00
f. Contractual
80,800.00
0.00
0.00
32,268.00
113,068.00
g. Construction
N/A
N/A
N/A
N/A
N/A
h. Other
0.00
0.00
0.00
0.00
0.00
i. Total Direct Charges (sumof6a-6h)
1,009,336.00
39,500.00
71,000.00
71,268.00
1,191,104.00
j. Indirect Charges
0.00
0.00
0.00
0.00
0.00
k. TOTALS (sum of 6i and 6j)
$1,009,336.00
$39,500.00
$71,000.00
$71,268.00
$1,191,104.00
7. Program Income
$
$
$
$
$
FEMA Form 089-0-10B
Section 4
Budget Summary
Page 1 of 2
NON-FEDERAL RESOURCES
(a) Grant Program
(b) Applicant
(c) State
(d) Other Sources
(e) TOTALS
8.
$
$
$
$0.00
9.
0.00
10.
0.00
11.
0.00
12. TOTAL (sum of lines 8-11)
$0.00
$0.00
$0.00
$0.00
FORECASTED
CASH NEEDS
13. Federal
Total for 1st Year
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
$0.00
$
$
$
$
14. Non -Federal
0.00
15. TOTAL (sum of lines 13 and 14)
$0.00
$0.00
$0.00
$0..00
$0.00
BUDGET ESTIMATES OF FEDERAL FUNDS
NEEDED FOR BALANCE OF THE PROJECT
(a) Grant Program
FUTURE FUNDING PERIODS (Years)
(b) First
(c) Second
(d) Third
(e) Fourth
16.
$
$
$
$
17.
18.
19.
20. TOTAL (sum of lines 16-19)
$0.00
$0.00
$0.00
$0.00
OTHER BUDGET INFORMATION
21. Direct Charges:
22. Indirect Charges::
23. Remarks:
FEMA Form 089-0-10B
Section 4
Budget Summary
Page 2 of 2
National Urban Search & Rescue Response System
US&R Task Force Readiness Cooperative Agreement Budget Narrative
Purpose of Agreement
The purpose of this Readiness Cooperative Agreement is to continue the
development and maintenance of National Urban Search and Rescue (US&R)
Response System resources to be prepared for mission response and to provide
qualified personnel in support of Emergency Support Function-9 (ESF-9) activities
under the National Incident Management System (NIMS) and the National Response
Framework (NRF).
Our Task Force agrees to manage the continued development and maintenance of
this National US&R Response System resource. We will be prepared to provide
qualified, competent US&R personnel in support of ESF-9 activities under the
National Response Framework. Specifically, the FY2019 US&R Notice of Funding
Opportunity and the accompanying budget narrative provides our plan to
accomplish our objectives identified by DHS/FEMA. This work plan identifies the
key areas that our Task Force will focus its continued readiness efforts. These key
areas are admistrative and program management, training, support, equipment
cache preparedness, maintenance and storage. These key areas are detailed in the
Grant Guidance/Statement of Work. This Cooperative Agreement will allow our
Task Force to maintain a high standard and condition of operational readiness. It is
the intent of our Task Force to comply with the US&R Response System FY 2019
US&R Notice of Funding Opportunity throughout the duration of this agreement.
While portions of the FY2019 US&R Notice of Funding Opportunity are included in
the budget narrative, we acknowledge compliance with the FY2019 Notice of
Funding Opportunity in its entirety.
Section 7
Purpose of Agreement
ADMINISTRATION & MANAGEMENT
Taiir Farce General Cri nnt inti
Our Task Force will accomplish the goals set forth In the DHS-'EMA statement of work, guidance, and directives provided by the Urban Search & Rescue Program Office. The costs for the Adminlstretbn & Management portion of this
budget/narrative will be addressed In this section and will cover costa for a maximum amount of time of 12months, and the costs will occur within the 36 month period of performance. The cost details will be provided In the object dasses
within this Program Category. The Administrative/Management personnel under this Readiness Cooperative Agreeemeht i9 responsible for the day-to-day operations of tote Task Force and will be responsible to ensure that all management
administration and operational requirements are accomplished. Our Task Force will attempt to maintain the preparednessof the Task Force under this Readiness Cooperative Agreement, In order to provide cdtkal emergency response
services as one of the 28 teams for the National Urban Search and Rescue Response System under the Response Cooperative Agreement Funding for any deployments will be handledunderthe Response Cooperative Agreement.
'fatal Admipfatrathrn.6.
$1,009,336
Personnel Salaries & Fringe Benefits
Mo8esfor Pnrraoenei 9nlerea'and Frttrge Derreflff;8ectiuf - -
The US&R Task Force wilt provide sufficient staff for management and administration of the. Task Force day- to -clay activities to accomplish required supervisory, administrative, training and logistical duties..: Specifically: program management;
grants management; financial management; administrative support; training coordination and instruction; logistics management and property accountability.- This shall include, but Is not limited to, funding personnel salaries relating to Task
Force development and management; record -keeping, inventory and maintenance of the US&R Equipment Caches; correspondence with Task Force members and parties who support Task Force activities;. along with similar management and
administrative tasks.. - - -
Providethe staffs' salary, benefits, and also note any cost of living increases (percentage and amount) below that will be paid under the Readiness Cooperative Agreement There Is a drop down menu for the staff positions, and any
eddihonal staff not noted Can be added. If a staff position is part time,please provide the lours and hourly rate in the Personae box below to clarify the Lime to be allotted, e.g., one day a week, 40 hours a month at a rate of $45.00per
hour, etc. If overtime hours are listed, please note them as a separate fine. Item below. Put the total amount under salary. Note the hourly rate in the clarification box.
Personnel Salaries and Fringe Benefits
Staff Position : -
Nana .. =
Full/Part Time -..
Overthne Noun
Salary lintels (CurreeM)
Salal!WHar PTIor)
Fri0ga 8eandi
SWry
Tbtet ;s ,,,i-TAzyg
Program Manager
Grant Musser
Full -Time
10/13/19 - 10/10/2020
10/14/18 -10/12/19
$32,946
$124,409
$157,355
Training Manager
Gustavo Amgen.,
Full -Time
10/13/19- 10/10/2020
10/14/18- 10/12/19
$28,460
$107,467
$135,927
Logistics Manager
Joseph Barber
Full -Time
10/13/19 - 10/10/2020
10/14/18. 10/12/19
$23,969
$90,510
$114,479
Administrative Specialist
Miroslava Diaz
Full -Time
10/13/19 -10/10/2020
10/14/18 .10/12/19
$21,379
$80,730
$102,109
Grant Manager
TBD
Full -Time
10/13/19 - 10/10/2020
New Position
$17,214
65000
$82,214
$0
$0
$0
$0
$0
$0
rreve/Related Back68
$62.50 CO 600 hrs
$6,600
$37,500
- $44,100
Part77me Task Force Members.
$50.00 @ 3757 hrs
$189,852
$189,852
HEPP Maintenance
$50.00 @ 420 hrs
$21,000
$21,000
$0
$0
$0
so
Totals
$130,568
$716,468
$847,036
Personnel Salaries
The area below Is for any additional notes the Task Force may need to add for clarifying the paid staff
positrons. If the position Is part-time list the hours, and hourly rate. Also there is a separate area (Tab
11) for the position descriptions for each staff position listed, or position descriptions may be added as an
attachment.
Training Manager, Logistics Manager, and Administrative Specialist are responsible for the day-to-day
administration and support of the Task Force. Dudes Include procurement personnel time management
overtime administration, and budget oversight Grant Manager Isresponsible for all grant and finandal
requirements In support of Task Force activities, For a breakdown ofpart lime staff and functions, please
see Position Descriptions attachment. All funded full-time positions spend 100% of their time on activities
within the scope of the agreement. HEPP maintenance/Iwentorylcalibradon is included under Personnel
Salaries and Fringe Benefits. Salary rates are based upon contractual agreements set forth by the City of
Miami and the respective Unions Involved. Task Force Training/Exercise will be used to upgrade task force
preparedness to respond to all types of evens.
This narrative box has.chanicter limitations. :For additional clarification use
2
Costllasis:. Pleat; in
es'.
O Vahan Agreements
• aly/County/Organmation Negot'atedAgreements
o Historka/Ltata
l7 ads/Quaes
O Costs are /n Comparison w/other 7Tsfdr57m/7ar Tasks or lams
• Other (Ltrthere):
Prirrge eenefils
The area below is to slate the total percentage (e.g., 23%) for the Fringe Benefits (if applicable) and list
the Items (e.g., health, dental, workers' comp) that are included.
items included under Fringe Benefits are medico{ Dental,, Workers Compensation. Total percentage is
2614824 for the air ofMiami fire Rescue. However we haw 27other partic/pabng agencies with different
percentages - - -
This narrative-bolehas character ii nllaHwis. Furadditlona(darffica ion me tab.
jr'Cost Easter - Please filarlca
es)'
m UnionAgreemems
• - Oty/County/Organ1aaticn Negotated4gteenrents
o Historical Da&
Cl. Bids/Quotes
o Costs are in Comparison w/other 7Ts forS7m//ar Tasks' orRents
O
Other (Lethere).
FEMA FORM 0118040C
Section 6
Adminlafelan Management
Pepe 1 of
Travel
Notes torYrarel Section - -
Attend DH5/FEMAsponsored or DHS/FEMA-approved US&R meetings, conferences, and training sessions, to include Task Farce Leader meetings, Advisory Organization Meetings, Ad Hoc Groups and Sub -Groups, Inckknt SupportTearn (IST).
halning/meetings, workshops, or others as directed by the USIA Program Office as they relate to the National US&R Response System. Other activities Include onsite peer Administrative Readiness Evaluation (ARE) ofotherTask Forces,
quality assurance oversight of FEMA-sanctioned training courses, training with other Task Forces, grants management training, and research and development for equipment; as directed by the US&R Program Office. Based an approval by - -
the US&R Program Office and available funding, Task Farces can use funds to cover travel for product research and development efforts, thereby keeping apprised of cutting edge technotogy For equipment used within the System. There are also miscellaneous meetings that are required dueto the dynamic program. Costs can be provided in detail or by trip casts, and a detail of the costs should be listed In the comments sections, that wit show how you arrived at the
trip total. The casts Hated below are estimates due to travel locations tliat are unknown at thetime of application. Itls at tits time when costs are generally based on historical data. There are drop down menus far some of the meetings,
and you can add others that are In line with the statement of work. The drop down menu in the section below includes all events, allowing you the flexibility to account for your travel costs In thissection Admen/Management Program
Category or the Training Program Category. The Task Force is authorized to reallocate funds between Admin/Management travel and Training travel without requesting a budget change authorization. However, this change must be reflected
In your Performance Report and note the reason(s) for the change.
r rover
event Title .. - ., '
No. ofParsofnal
No. of Trips .':
Cost per Pesson •.
ImrpSem .
$9,000
Work Group Meetings
6
1
$1,500
Grant Workshop
2
1
$1,500
$3,000
Task Farce Representatives' Meeting
4
1
$1,500
$6,000
Sponsoring Agency Chiefs' Meeting
2
1
$1,500
$3,000
Other Authorized Travel
4
3
$1,500
- $10,000
Strategic Group Meeting
1
1
$1,500
$1,500
East Coast ThR Meetings
6
1
$1,500
$9,000
OtherrAuthorreed Trove/
2
1
$1,500
- $3,000
Additional FEMA Travel Not Yet Known
2
1
$1,500
$3,000
ISTWarfishop
12
1
$1,500
618,000
If other, list hem
$0
If other, list here
$o
If other, /Isthme
$0
If other /At here
$0
If other ltsthere
$0
If other, list here
- $0
If other, list here
$0
If other list here
- $0
Tom"
- $73,500
Tiavel '
robd0tz tioxf
Briefly amoeba breakdown of travel Cost Per Person. Provide tramples of "other authorized bevel"
hove.
Travel breakdowns am approximations based an previous values (airfare and lugguage - $600, hotel -
$150 per day for average 3 day trip $450; per diem - $50 per day for 3 days $150, car rental - $50 per day
for 3 days $150, parking - $50, fuel $100). Travel expenses are figured at a cost of $1500 for actual travel
and $1500 per day (24 hour) backlit (line Item under Staff Positions). Backlit for students Is figued at a
rate of $62.50 per hour (see salaries). Additional TEL meeting, FastCoast TFL/Log meetings and Other
Authorized Travel are included under Travel heading. Other authorized travel covers unfunded meetings
surfacing throughout the budget period. Work group meetings are also held at the regional level as part of
the East Coast TEL/Log meetings. Other authorized travel covers meetings that are requested In the midst
of a budget cycle thatwere not planned or anticipated by FEMA. Examples of other travel might include:
State level US&R meetings and conferences, UR Canine Workshops, Fast Coast Logistics Meetings and
State Meetings such as TFL, Logistics, ADSAR and FASAIL
This narrative box has
rasterIbnitatIons.. For additional clarification use tab 12
M Union Agreements
a City/County/Oryanhiadon Negotiated Agreements
® Historical Data
a Bras/Quotes
a Casts me In Comparison w/other 7Ts for Similar Tasks orRems
• Other (List here):
Equipment
Notes er'Equipment5ection- - - _ - - _ _ = -
Pprchase of officefurniture and equipment specifically for administrative purposes are allowable under this Cooperative Agreement. This shall include, but Is not limited to, laptops and desktop computers, cellular telephones/wireless PDAs,
printers, sca leers, copy machines, desks, book shelves, etc. The costs noted in this area are for the purchase of equipment and not service agreements, which should be included under cdotractualo other.: Roiling or floating transportation.
will require specifications as part of the applicatiar and should be listed under the Equipment Program Category. The general definition of."Equipment out of the CFR is:. 'Equipment" means an artcle of nonexpendabie, tangible personal -
property having a useful life of more than one year and an acquisition cast which equals or exceeds tie lesser of the capitalization level established by the governmentalunit for.finandal statement purpssas, or $5000.
Equipment
These are the items our Task Force anticipates requiring for this Cooperative Agreement for the equipment object lass under the Administration/Management Program Category. However, due to the dynamic program,
the requirements for these Items (within the amount approved at time of award for this object class) may change. Any changes to listed items will be reflected in the Performance Reports, with the reason for the change
noted and the Task Force will not be required to submit a budget change if items are on the approved cache lists, authorized by program guidance or directives.
Tams Deseritid n,"
Unit Coat
No. of Unl
Total :Cost'
$0
$0
$0
$o
$0
$0
$o
$0
$o
$o
$0
$o
$0
$0
$0
$o
Total
$0
$0
so
quinnitint
Describe any additional supporting Information far equipment costs below.
This narrative box has character limitations, For additional darificatioryusoMr 12.
°.co0tbasiss P AatfcanpW0r{ata110045)
O thaw Agreements
O Ci1y/Counly/Oryanhalon NegotiatedAgmernents
O Hk1arira/Data
• Bids/Qootes'
• Casts are in Comparison w/other lTs forSimider raslcc a -Items
a Other (LSIhere):
PEMA FORM 009L-10C
Section
AA eniabagnn Management
Page 2of 4
Sum)lies
Notes forSuppJ(es Smction ' - " - - 115Eggaiirf7k - - - --
In the below area, provkfe an approximate listing of the supplies necessary for the administratk1n/management of fins cooperative agreement Supply Items/costs that should be listed are items to support the administration/management`
of the Task Force and other then what the equipment definition states 35 follows. The general definition of"Equipment" out of the CFR Is: "Equipment" means an article of natexpendable, tangible personal pmpetty having a useful ilia of
nmre than one year and an acquisition cost which equals or exceeds the lesser of the capitalization levet established by the governmental unit for financial statement purposes, or $5000. However, due to the dynamic program,the
requirements for these hems (within the amount approved at time of award for this object class) may change. Any changes to the listed Items will be re0ected In the Performance Reports, Including the reason for the change(s) noted..
Supplies
These are the items we anticipate requiring for this Cooperative Agreement. However, due to the dynamic program, requirement of these Items may change and any changes will be reflected In
the Performance Reports, with the reason for the change noted.
Ytem
Cache
Unit
Totatcost ' e-
Miscellaneous 0ffice Supplies
$8,000 1
$8,000
$0
so
$0
$0
$0
$0
$0
$0
$0
$0
$0
so
$0
Total
$0
$8,000
Supplies
Describe any additional supporting informationfor supply costs below.
Miscellaneous office supplies might include paper, pens, folders, printer Ink, replace old printer, etc. We
will also need to outfit the new full-time position with a computer, printer, office equipment, office
furniture, etc.
This narrative box has diameter .IInitati ns. For additional clarification,. use tab 12.
host:Bb(s: PkaSemalkaubepnt(rebox(es)faetow.
A Union Agreements
la City/County/Organ¢aOYm NegotiaredAgreements
q Hkstm cal LHb
G Bids/Quotes
▪ Costs am in Comparison w/other 7Ts for Similar Tasks arllems
• Other - (Usthem):
Contractual
4otesforControctuel5actioq - -
In the Men below, list any contractual costs,for medical exams, services, rentals, etc. The Task Force will ensure that Task Force MedicalScreening will take place in accordance with Program Directive 2005-008 or a more current revised
directive issued by the USt4R Program Office.
Contractual
. '` r ..:; -
Qymadttty '+
Unit Cast -_^i' 2 '
Total Cost
Medical Screening
80
$250
$20,000
Phone Data Service (Verizon)
12
$1,900
` $22,800
Phone Data Service (Sprint)
12
$609
$7,308
Mad Data Service (Verizon)
12
$866
- $10,392
ATT FtrstNet
12
$620
$7,440
Satellite Indiums
12
$350
$4,200
Satellite OGANS/G2
12
$155
- - $1,860
Satellite Ground Control
12
$567
$6,800
$0
ill
$0
$0
$0
$0
$0
$0
$0
Total
- $80,800
is•.
Describe any additional supporting information for contractual costs below.
Medical screening line Item will be utilized up to a cast of $250. This cost will cover deductibles and special
tests not cowered by insurance or sponsoring agencies for compliance with team medical physical
requirments. Ufndai personnel celphones (see attachments as to full-time and part-time staff). Service for
cache satellite phones which mmain with the cache for emergency use only (deployments). Contractual
service period for Phone Data and Satellite will he from January 1st, 2020 to December 31st, 2020. Last
service period was from January 1st, 2019 to December 31st, 2019. These contracture) costs do not cover
more than a 12 month time. frame.
This narrative box has character thnitatfwx For additional clarification, use tab 12.
o Won Agreements
m Cky/County/Organkayan NegotiateAgmemenas
m Historical Data
m Bkis/Quotes
❑ Costs are In Comm/ism w/other 7FS IwS7ml/ar Taeks orItems-
▪ Other (at bete):
r9aAFORNee&a-lac
Section e
Administration Management
Pie 144
Other
NotesforOthetSa:tlon ,
This area will cover any miscellaneous items that are not covered in the other object classes and are allowable within the Statement of Work.
Item -
_ :Quantity
—':-'UnitCat
=
total Cost ;.
SO
SO
so
$o
$o
$o
Total
$0
Other
Describe any additional supporting Information for other costs below.
This narrative box has character limitations. For additional clarification, use tab 12
!Cost Basls; pieaSe-mark ap-tonrlata boa esPbekiw
❑ Union Agreements
❑ CO/County/Organization NegotatedAgseements
❑ Historical Data
❑ Sdt/Quotes
❑ Casts are In Comparison w/other 7Fs Mt -Similar Tasks orlfems
❑ Other (ddsthere):
Indirect Costs
Notesforindirect Costs Section
Indirect Costs can only be listed if there is an Indirect Cost Rate Agreement that has been approved by a cognizant Federal Agency. A copy of the Indirect Cost Rate Agreement should accompany the application. The Indirect Cost Rate
Agreement you provide should state what category or categories the Indirect Costs are based on, ie:equipment, salaries, ail expenses, etc. - The information provided below should list the description of the cost category for the base, the
amount on which It's based, the percentage, and the total The rate or amount approved at time of award will prevail thru the term of the Cooperative Agreement.
Indirect Costa
Itemteatenoty . ,:."
Item Description
::;'Base Amount
" -'Percentage ;-:
;: Total Cost -.
Total
ladireetcosts
Describe any additional supporting information for indirect costs below. Please advise who is the
Cognizant Federal Agency and the date of approval.
This narrative box has character nmifations._Foradditional.derificalion osetab 32
Cost Basis: pieat*ipark a.
❑ Unon Agreements
❑ cy/County/Organtrauan Negoliat&Agreements
❑ 1/6faicalVela
❑ Bids/Quotes
❑ Casts are in Comparison w/other 7Ts forSimihr Tasks or Items
❑ .Other (List here);
PEMA FORMea94ROC
Section 6
Adminatrethn Management
Pemm4 of 4
TRAINING
Task Forte General Comments
This Program Category covers the costs for the training portion of this Readiness Cooperative Agreement. The trainingportionof this budget/narrative will cover costs fora maximum amount of time of 12 months, and will be
accomplished within the 36 month period of performance. This Task Force intends to maintain a deployable Task Force and will provide the required training to Insure mission readiness, safety, and management of the Task
Force. The training will be accomplished in accordance with the Urban Search & Rescue Program Office staternentof work, program guidance, directives, and will also include training to meet the NIMS compliance
requirements. The training cost details will be provided in the below object classes under this Program Category. Our Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative
Agreement, in order to provide critical emergency response services as one of the 28 teams for the National Urban Search and Rescue Response System. Funding for any deployments will be handled under the Activation
Cooperative Agreement. The below list of training and costs covers whatis anticipated forthis Readiness Cooperative Agreement, Due to the dynamic program, training scheduling and requirement changes, some of the
training listed may require revisions. My changes will be noted within the Performance Reports,and will include the change and the reason for the change. It will not require a budget adjustment as long as the change is
within the Program Category total as noted at time of award, and is an approved training requirement within the statement of work, program guidance, and directives. Meanly exception to this is the movement of travel
funds between the Administration/Managment Program Category and the Training Program Category, which can be accomplished without requiring a budget change, however, it must be noted In the Performance Reports,
with the change acid the reason for the movement of Ponds.
Tgtal Tegink Cast
$39,500
Personnel Salaries & Fringe Benefits
Notes for Personnel Salaries and Fringe Benefits Section
The Task Force can use this category to account for the salaries of Task Force Members attending US&R-related, US&R required, and local training as well as salaries for the training coordinator. This includes, but is not
limited to, .functional training, mobilization training, local trainingfor the program, grants management training, training: with other taskfdrees, research and development for equipment, and other DHS/FEMA. approved training
events, se training related to the requirements of the US&R program, as approved by the Program: Manager/Grants Assistance Officer. This may also include badd'ill expenses for the individuals) attending training. If specific
costs are unknown, give estimated salary hours and average salary rate. If specific dates are unknown, provide estimated time frame (e.g., 1 day per week/month,. etc.). If overtime hours are listed, please notethemas a
a+narate hop -item halnw ma the Mfal ameti,nt titular carary Nntn 1-hp hnteiv sta in ilia riarifir>nnn My -.
Personnel Salaries and Fringe Benefits
Staff Position _ .. -
Training Event Description __ :
Fell/Par Time .:
Overtime tours- _
Date Salary Charged -,'_
Fringe Benefits:(If Applicable)" , -
Salary ' ..
total
Training Related Backfill
FEMA Position Specific Training
Part=Time
Fringe Benefits may vary
$10,000
$10,000
Exercise Related Backfill
PartTime
Fringe Benefits may vary
$10,000
$10,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Totals
$0
$20,000
$20,000
personnel Salaries
The area below is to provide additional notes the Task Force may need to add for clarifying
the range of salary rates used to develop the average hourly costs.
Backfill costs for conducting training and exercises. Examples of Training and Exercises
include: Structural Collapse Shoring, Rescue Specialist refresher courses, Water Specialist
Training, Hazmat and Medical Refresher, Air Force Patriot Exerdses, Search and Rescue Full
Scale Exercises, etc.
This narrative box has dwracter limitations.: For addtionai dadfiradon use tab 12 -
Cost Basin Please,
late bmtfes) lie
• Union Agrer rents
O Cify/County/Organization NegobatedAgteements
o Historical Data
• Bids/Quobes
O Casts are /n Comparison w/other TFsfix- Siml/ar Tasks or Items
n Other
(List here);
Fringe Benefits =
The area below Is to state the total percentage (e.g., 23%) for the Fringe Benefits (if
applicable) and list the items (e.g., health, dental, workers' comp) that are included.
Items included under Fringe Benefits are medical, Dental, Workers Compensation. Total
percentage Is 26.4824 for the City of Miami Fire Rescue. However, we have 27 other
participating agencies with different percentages.
'This narrative box has character limitations. For additional clarification use dab 12
Cost Basis: Please maekanprooda16 boxfasl [scions _
® Union Agreements
n Gty/County/Organ/ranon Hegot/ated Agreements
O Historical Data
• Bids/Quotes
▪ Costs are in Comparison w/ other TFs for Similar Tasks or freely
O Other gist here):
FEMA FORM o99-0-1ee
Section 7
Training
Paget of
Travel
Notes for Travel Section -�'-
Attend OHS/FEMA-sponsored or DHS/FEMA-approved US&R meetings, conferences,and training sessions, to include Task Force Leader meetings, the Advisory Organization Meetings, lnddent Support Team (1ST)
training/meetings, workshops, or others as directed by the US&R Branch as they relate to the National-US&R Response System. Other activities include on -site peer Administrative Readiness Evaluations.(AREs) of other US&R
Task Fortes, quality assurance oversight of FEMA-sanctioned training courses, training with other Task Forces, grants management training, and research anddevelopment for equipment, as directed by the US&A Branch.
Based on approval by the US&R Branch and available funding, Task Forces can use funds to cover travel for product research and development efforts, thereby keeping apprised of cutting edge technology for equipment used
within the System.
There are also miscellaneous meetings that are required due to the dynamic program. Costs can be provided In detail or by trip costs, and a detail of the costs shouldbe listed in the comments sections, that will show how
you arrived at the trip total. The costs listed below am estimates due to travel locations are unknown at the time of application. It Is at this time when costs are generally based on historical. data. There are drop down menus
for some of the meetings/training, and you can add others that are in line with the statement of work,program guidance, and directives. This will allow you the flexibility to account for your travel costs in this section
(Training) or Admin/Management categories. The Task Force Is authorized to reallocate travel funds between-Admin/Management travel and Training travel without requesting a budget change. authorization.. However, any
changes must be reflected In your Performance Report, with an explanation on the reason(s) for the change..
Travel
EventTItle -.
No,ofPersonnel :' .%
Cost Ppr.Pinson
ll.ttmpSum <-
Task Force Leader
2
$1,500
$3,000
Communications Specialist
2
$1,500
$3,000
1 ieavy r.quipniem M tugging
2
$1,500
$3,000
Logistics Specialist
0
$1,500
$0
Canine Search Specialist
0
$1,500
$0
Medical Specialist
2
$1,500
$3,000
Grants Manager Training
1
$1,500
-. $1,500
Other Authorized Travel
4
$1,500
, $6,000
$0
If other, list here
$o
Ifother l/sthere
- $0
If other, list here
$0
IT other, Usthere
$0
If other, list here
$0
If other, list here
$0
If other, list here
$0
'Pother, list here
- $0
If other list here
$0
Total
$19,500
Travel
Briefly describe breakdown of travel Cost Per Person. Provide examples of "other authorized
travel" if selected above.
Travel breakdowns are approximations based on previous values. (airfare and luggage-$600,
hotel $150 per day for avg 3 day trip $450, per diem $50 per day for 3 days $150, car rental
$50 for 3 day $150, parking $50, fuel $100). Travel expenses are figured at a cost of $1,500
for actual travel and $1,500 per day.
This narrative box has draradar limiintions. For additional delineation use tab 12
'Cast Basis: Pleas mark appropdaie-tax€esli
R
a Union Agreements
o City/County/Organization NegouatedAgreements
m Worker Data
Bids/Quotes
CI Costs are in Comparison w/other 7FsfarSimilar Tasks or Items
0 other (List here)
FEMA FORM 0139-0-100
Section 7
Training
Page 2 015
Equipment
Notes for EotpmeotSecdon
Purchase of equipment specifically for training, to include props, training materials, training facility expenses, etc. are allowable under this Cooperative Agreement. The costs noted in this area are for the purchase of
equipment and not service agreements, which should be included under contractual or other. Rolling or floating transportation, if allowable, will require specifications/approval as part of the application.
The general definition of "Equipment" out of the CFR "Equipmentmeans an article of nonexpendabte, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds
the lesSer of the capitalization level established by the governmental unit for financial statement purposes, or $5000.
Equipment
These are the items our Task Force anticipates requiring under this Cooperative Agreement for the equipment object dass under the Training Program Category. However, due bo the dynamic program, the requirements for
these items (within Inc amount approved at time of award for this object class) may change. Any changes to listed items will be reflected in the Performance Reports, noting the reason for the change and the Task Force will
not be required to submit a budget change if items are on the approved cache lists, authorized by program guidance or directives. Rolling or floating equipment requires the specifications to be submitted to the Program
Office/Grants Assistance Officer for prior approval.
ifteffiVeStrititiotii*Wh
Cache #
.thettink
offinie;
$0
$0
$0
$0
$0
so
$0
$0
$0
so
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Total
$0
Equipment -
Describe any additional supporting information for equipment costs below,
Tha -tranatryalanx has Character lirsitationS,,:FataikUtionaldarificatiksiesti
O Onion Agreements
OtY/Counly/Organizatt on Negotiated Agteements
▪ Historical Data
a Bids/Quotes
Costs ate in Comparison w/ other TFsfarSimftar Tasks or Items
C, Other (List here):
FEMA FORM O01-0-100
Section 7
Training
Pee 3 of 6
Supplies
NottstorSupplies Section
In the area below, provide an approximate listing of the supplies necessary for preparing and/ or delivery of training within this cooperative agreement.
Supply !terns/rants that should be listed are Items other then what the equipment definition states as follows: The general definition of "Equipment" out. of the CFR Is: "Equipment means an article of nonexpendable,
tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds the lesser of the capitalization level established by the governmental unit far financial statement purposes,
or $5000.
Supplies
These are the items our Task Force anticipates requiring under this Cooperative Agreement. however, due to the dynamic program, the requirements for these items may change and any changes will be reflected In the
Performance Reports, with the reason for the change noted. A budget change Is not required to be submitted if the costs in this category if costs remain the same and items are allowable under the Grant Guidance, current
Cache List and official documentation from the US&R Branch.
Cache.
Unit Cost '<
rto;:urunirs
Total toslt
$0
$0
$0
$0
$0
0
$0
$0
$0
$0
$0
$0
$0
$0
Total
$0
$o
Supplies
Describe any additional supporting informatcn for supply costs below.
This narrative box has character limaetians. For additional darificadon use tab 12
Cost -Basis: pfe8setgtaekapixopdatc:tox�es):
o Union Agreements
o Cily/County/Organization NegotiatedAgreements
O Historical Data
o Bids/Quotes
o Casts are in Comparison w/other TFs forSimilar Tasks orltems
o Other
(List here):
Contractual
Notes far Contrartual Section -
In the area below, list any supporting information ter the Contractual costs of services, rentals, etc, as it pertains to training..
Contractual
Service -
Quantity " : 2
Unit'•
Total Cost
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Total
so
Contractual
Describe any additional supporting information for contractual costs below.
This narrative box has dmraeter limitations.: Far ad6tiad dathiceoon use tab
rtBa'si§. t eanJYtarkapprejort*box(es8below ., m ,.
o Union Agreements
o Gty/County/Organkatian NegouatedAgreements
o Histarica/Data
O Casts are In Comparison w/other TFsfor Simliar Tests or Items
0 Other (Usthere):
FEMA FORM oae-0-100
Sedan 7
Training
Papa 4 of
Other
This area will cover any miscellaneous items that are are training -related and allowable under the Statement of Work but not covered in the other object classes.
Other(If Applicable)
Quantity
Unit COSC Ziat;735i
Totaost
$0
$0
$0
$0
$0
$0
Total
$0
Describe any additional supporting information for other costs below.
This narrative box has character limitations For additional clariti
'"-AVribCost Baalst easemantaypteprtateboxfes)beltivEra
0 Union Agreements
O aty/County/Organ&ation Negotiated Agreements
o Historical Data
• 47his/Quales
o Costs ate 1 n Comparison w/ other TFs ibr Similar Tasks or Items
• Other
(Lathere);
Indirect Costs
N. ot;iefor: :.co.....,sts.,.:.secu....
Indirect Casts can only be provided if there is an Indirect Cost Rate Agreement that has been approved by a cognizant Federal Agency. A copy of the Indirect Cost Rate Agreement should accompany the application. The
Indirect Cost Rate Agreement that you provide should state what category or categories the Indirect Cos -is are based on, ie equipment, salaries, all expenses, etc. The information provided below should list the descripbon
of the cast category for the base, the amount on which its based, the percentage, and the total. The rate or amount approved at time of award will prevail thru the term of the Cooperative Agreement.
Indirect Coster
' - --" --=" -Item/Category -, _ = _;-
- =-?1 Rem Description -, - -: _-.- ..?..-1.-,
- - Briee Amount ;4,
,f-,:::--:;A-Apercentage - .--..:-__
,-- , r±v:-.-:i•_Totat Cost --
Total
$0
triditiciCOi6T,
Describe any additional supporting information for indirect costs below. Please advise who is
the Cognizant federal Agency and the date of approval.
This narrative box has dlarecter limitations. For adcational clarification use tab 12
_
a Union Agreements
▪ CrZy/County/Organtratrott Itregotlated Agreements
o Htstootal Data
D 81ds/Quotes
o Costs are itt Comparison w/ other TFs for Similar rasics or Items
O Other (Irk Mete):
FEMA FORM Otifi-0•10D
Section 7
Training
Page 5 of 6
EQUIPMENT
This Program Category covers the costs for the equipment portion of the Readiness Cooperative Agreement for our Task Force. The period of performance covers a 36 month period to accomplish the work
In this area. Our Task Force Intends to maintain a deployable Task Force and will provide the required equipment to insure mission readiness, safety, and management of the Task Force. The equipment
will be purchased In accordance with the requirements of the Urban Search & Rescue Branch statement of work, current cache list, and official guidance from the US&R Branch. The equipment and
supportlng cost details will be provided in the below object classes under this Program Category. Our Task Force will attempt to maintain the preparedness of the Task Force under thls Readiness
Cooperative Agreement, In order to provide critical emergency response services as one of the 28 teams far the National Urban Search and Rescue Response System.
The below Ilst of equipment and costs Covers what is anticipated for this Readiness Cooperative Agreement. Due to the dynamic program, training scheduling and requirement changes, some of the
equipment listed may require revisions. Any changes will be noted within the Performance Reports, and will indude the change and the reason for the change. It wit not require a budget adjustment as
long as the change is within the Program Category total as noted at time of award, and is an approved equipment requirement within the statement of work, current cache list, and official guidance from the
US&R Branch.
teliffiritel
- $71,000-
Personnel Salaries & Fringe Benefits
-Notes:for Personnel Salaries and Fringe Benefits Section
The Task Force can use this category to account for the salaries of Task Force Members who perform dudes related to maintenance of US&R equipment and vehicles. This may also include backfill
expenses for individual(s) who are working with the cache. If specific costs are unknown, give estimated salary hours and average salary rate. If specific dates are unknown, proWde esdmated time frame
(e.g„ I day per week/month, etc.). If overtime hours are listed, please note them as a separate item below, Put the total amount under salary. Note the hourly rate in the clarification box.
_ - -
Personnel Salaries and Fringe Benefits
Staff Position --
0eertlinetiours
Date Salary CharqedtiN
Fringe Benefits (If Applicable)
Totals
$0
0
So
so
$0
$0
so
$0
$0
so
so
SO
SO
$0
so
Totals
$0
so
$0
Personnel Salaries
Cost Basis: Please mark aPPrOPriate box(%) Mow. ' - ' - -
The area below Is to provide additional notes the Task Force may need to add for clarifying
the range of salary rates used to develop the average hourly costs.
El Union Agreements
1:1 OtY/CoalltY/Otgantzation Negotiated Agreements
O Historical Data
0 Bids/Quotes
o Costs are In Comparison w/ other 7Fs tar Similar Tasks or Items
0 Other (List here):
This narrative box lies character limitations. For additional clarification use tab 12 -
Fringe Benefits (at Applicable)
The area below is to state the total percentage (e.g., 23./.) for the Fringe Benefits (if
applicable) and list the items (e.g„ health, dental, workerscomp) that are included.
This narrative box has character IlMitations. For additional clarification use tab 12
cOstoasisz inese malt aboleti-late dOsfeslhelow.
• llnion Agreements
O alYitounty/OmanIzatran iVegottatea' Agteements
o Maancal Data
o 13/010uotes
• Costs ate in C.amparison w/ other 7Fs for Standar Tasks ar Items
ter
0(List bete):
Ot
FEMA FORM 080-0-10E
Section 8
Equipment
Pape 1 rite
Travel
Notes for Travel Section
Travel in this category would cover costs relating to quality assurance on equipment or vehicle, or any other travel related to cache management within the scope of the Grant Guidance. Please note:
These expenses can be reflected within the Administrative/Management or Training travel category instead. Costs can be provided in detail or by trip costs, and a detail of the costs should
be listed in the comments sections, that will show how you arrived at the trip total. Thecosts listed below are estimates due to travel locations that are unknown at the time of application. It Is at this time
when costsaregenerally based on historical data. There are drop down menus for some of the meetings, and you can add others that are In tine within the Statement of Work. -
Travel (If Applicable)
Event Title `;
No. of Personnel
Cost Per Person
No. of Trips (approx.)
total Cost
so
$0
$0
$0
$o
$0
so
$0
so
If other, //here
If other, list here
If other, list here
If other, list hem
If other, list here
Ifother, list here
Total
$0
$0
$o
$o
$o
so
Travel
Briefly describe breakdown of travel Cost Per Person. Provide examples of "other authorized
travel" if selected above.
This narrativebox has character limitations. For additional clarification use tab
Cost Oasis: Please mark an ate twxtesy-below
0
❑ Otter (List here):
Union Agreements
Gty/County/Organization Negotiated Agteements
MstmicalData
Bids/Quotes
Costs are in Comparison w/otter 7Fs for Similar Tasks or Items
FEMA FORM 089-0.10E
Section 8
Equipment
Pepe t ale
Equipment
Notes for Equipment Section
Your agency is authorized to purchase equipment as listed in the approved DHS/FEMA 2015 US&R Task Force Equipment Cache list, or any subsequently approved DHS/FEMA US&R Equipment list. Task
Force personnel are reminded and directed not to exceed quantity and/or cost caps as listed on the cache list, Task Force must follow department procurement regulations, which are in accordance with 2
CFR Part 200 to ensure reasonable prices are obtained. The US&R Program Office and the Grants Office Assistance Officer must provide written approval for any other equipment not Identified on approved
cache list(s), in program guidance, or specifications. -Those Task Forces who maintain an IST Medical Cache are to include the appropriate amount below for replacement of equipment and pharmaceuticals,
However, due to the dynamic program, the requirements for these Items (within the amount approved at brae of award for this object class) may change. Any changes to listed Items will be reflected in
the Performance Repots, noting the reason for the change and the Task Force will not be required to submit a budget change If items are on the approved cache lists, noted in the statement of work, or
authorized by program guidance or directives. Rolling or floating equipment requires the specifications to be submitted to the US&R Branch/Grants Assistance Officer for prior approval. The general
definition of "Equipment" out of. the CFR is: "Equipment' means an article of nonexpendable, tangible personal property having a useful life ofmare than one year and an acquisition cost which equals or
exceeds the lesser of the capitalization level established by the governmental unit for financial statement purposes, or $5000.
Equipment
These are the items our Task Force anticipates requiring for this Cooperative Agreement under the equipment object class within the Equipment Program Category. However, due to the dynamic program,
the requirements for these items (within the amount approved at time of award for this object class) may change. Any changes to listed items will be reflected in the Performance Reports, noting the
reason for the change and the Task Force will not be required to submit a budget change if items are on the approved cache lists, authorized by program guidance or directives. Rolling or floating
equipment requires the specrncauons and budget
' tem Description . =
mformabon to oe
Item #
submitted CO the Program
Cache # = .'
urrice(Grants Assistance umcer
Unit Gast = : "
for prior approval.
No. of Units . _,- ..
Total Cost '
Cash List Items
$60,000
1
$60,000
HEPP Cache Recapitalization
$11,000
1
$11,000
$0
$O
$0
$0
$0
$0
$0
$0
$0
$0
$o
so
$0
$0
$0
$g
so
$0
$o
Total
$71,000
Equipment
Describe any additional supporting Information for equipment costs below.
Cache List Items shall cover what has been previously approved from the FEMA cache list
and/or Statement of Work. Examples: small engines, hydraulic tool seals, chainsaws, medical
equipment. Funds will be used in accordnace with forthcoming guidnnce from the US&R
Branch. We are currently updating all of our old/wom equipment with new equipment, along
with purchasing new equipment in -order to become 100% compliant with the current cache
list. The purpose of the HEPP Recapitalization is to replace PAPR's.
This narrative box has character limitations. For additional clarification; use rah 12
Cast Basis: Please markappiooriate box
• Union Agreements
0 Cily/County/Organialion Negotiate9Agreenents
O Hislorica/Dab
O Mg/Quotes
O Casts are in Comparison w/other 7Fs for Similar Tasks or Items
O Other (List here):
FEMA FORM 089-0-10E
Section 8
Equipment
Pape 3 of
Supplies
Notes for Supplies Section
In the area below, provide an approximate listing of necessary supplies. Supply Items/coststhat should be listed are Items other then what the equipment definition states as follows: The general definition
of "Equipment" out of the CFR is: "Equipment" means an article ofnonexpendabie, tangible personal property having a useful life of more than one year and an acquisition cost which equals or exceeds
the lesser of the capitalization level established by the governmental unit for financial statement purposes, or $5000.: However, due to the dynamic program, the requirements for these Items (within the
amount approved at time of award for this object class) may change. Any changes to the listed items will be reflected In the Performance Reports, Including the reason for the change(s) noted.
Supplies
These are the items our Task Force anticipates requiring under this Cooperative Agreement. However, due to the dynamic program, the requirements for these items may change and any changes will be
reflected in the Performance Reports, with the reason for the change noted. A budget change is not required to be submitted for approval if the cost, in this object dass remain as approved at time of
award and the items are allowable in accordance with the statemen of work, program guidance and directives.
Item
Cache'
Unit Cost
No. of limts
'total
$0
$0
$0
$0
$0
$0
so
$0
$0
$0
$0
$0
$0
$0
Total
s0
so
Supplies
Describe any additional supporting Information for supply costs below.
This narrative box has character limitations. For additional clarification use tab 12
Basis: Please mark approetiate box( ) below
❑ Union Agreements
❑ Gty/County/OrganirationNegotiated Agreements
❑ Historical Data
❑ &es/Quotes
❑ Costs are in Comparison w/other TFs for Similar Tasks or Items
0 other (Listhere):
FEMA FORM 089-0-10E
Section 8
Equipment
Paget of
Contractual
Notes for Contractual Section
In the area below, list any supporting Information for the contractual costs Of services, rentals, etc., for equipment
Contractual
Service
>Quantity
Unit Cost
Total(
$0
$0
$0
$0
$0
0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Tote/
$0
$0
Contractual
Describe any additional supporting information for contractual costs below.
Thisnarrative boxhas character limitations. For additionalclarification use tab 12
CostBasisl Pieasenlark 0Allr0Ariate bpx(es) below.
❑ Union Agreements
❑ City/County/Organization NegotiatzdAgreemenls
❑ Histwica/Data
❑ Bkls/Quotes
❑ Casts are in Comparison w/other 7Tsfor Similar Tasks or Items
Other
(List hem):
Other
Notes for Other Section
is area will cover any mi
Other
us items that are are equipm
related and allowable under the S
tement of Work but not co
red in the other object classes.
item ; .
=
Quantity
Unit Cast`
Tata!Cost
_
0
$0
_..
.$0_
$0
$0
$0
$0
$0
Total
_
$o
Other
Describe any additional supporting Information for other costs below.
This nanative box has characmrlimifatiorrs. For additlonal clarification use 12
Cost Basis Please mari4Upfapriatetsoii(e. below
❑ Union Agreements
❑ Crty/Caonty/Organhation Negotiated Agreements
❑ - Historica/Dab
❑ Bids/Quotes
❑ Costs are in Comparison w/other 7Ts forSimifarTasks or Items
❑ Other (List here):
FERIA FORM 000-0-10E
Section B
Equipment
Page 0or0
Indirect Costs
Notes for Indirect Costs Section
Indirect Costs can only be provided if there is an Indirect. Cost Rate Agreement that has been approved by a cognizant Federal Agency. A copy of. the Indirect Cost Rate Agreement should accompany the
application. The Indirect Cost Rate Agreement that you provide should state what category or categories the Indirect Costs are based on, Le„ equipment, salaries, all expenses, etc. The Information
provided below should list the description of the cost category for the base, the amount on which It's based, the percentage, and the total. The rate or amount approved at time of award will prevail thru
the tern af the Cooperative Agreement.
Indirect Costs
item/Category
Item Description
Base Amount
Pereeatape - <... -'
fatalCost
Total
$0
indirect Costs ---
Describe any additional supporting information for indirect costs below. Please advise who is
the Cognizant Federal Agency and the date of approval.
This narrative box has character limitations. For additional darification use tab 12 -..
t Basis: Please mark appropriate boxes) below.
Union Agreements
C/ty/County/Organization Negotiated Agreements
Historical Data
Bids/Quo[es
El Costs are in Comparison w/other TFs lnr SmOar Tasks or Items
El Other (List here):
FEMU FORM 059-0-10E
Section a
Equipment
Pape s of
STORAGE & MAINTENANCE
Task Force General Comments
This Program Category covers the costs for the storage/maintenance portion of this Readiness Cooperative Agreement The costs for the Storage/Maintenance portion of this budget/narrative will
be addressed in this section and wit cover costs for a maximum amount of time of 12 months for any warehouse lease or maintenance costs for the equipment/vehicles, and the costs will occur
within the 36 month period of performance. Our Task Force Intends to provide the required storage and maintenance for the equipment to Insure mission readiness, safety, and management of the
Task Force. The storage and maintenance will be in accordance with the requirements of the Urban Search & Rescue Branch statement of work, program guidance, and directives. The supporting
cost details will he nmvided in the below nhirvt dames under this Pmnram Carennrv.
0ur Task Force will attempt to maintain the preparedness of the Task Force under this Readiness Cooperative Agreement, in order to provide critical emergency response services as one the 28
beams for the National Urban Search and Rescue Response System. The below list of costs covers what is anticipated for this Readiness Cooperative Agreement. Minor renovations are allowed
for the warehouse and they will not change the footprint of the facility.
`Total storage & Maintenance Ci
$71,268
Personnel Salaries & Fringe Benefits
Notes for Personnel Salaries and Fringe Benefits Section
The Task Force can use this category to account for the salaries of Task Force Members who perform duties related to storage & maintenance. This may also include backfiii expenses for
individual(s) who are working with related projects. If specific costs are unknown, give estimated salary hours and average salary rate. If specific dates are unknown, provide estimated time
frame (e.g., 1 day per week/month, etc.), If overtone hours are fisted, please note them as a separate line item below. Put the total amount under salary. Note the hourly rate in the clarification
box
Personnel Salaries and Fringe Benefits
Staff Position
Full/Part Time
Overtime Hours
Date Salarlr Charged
Fringe Benefits G
lioolica6lel
Sal
$0
$0
0
$o
$0
$0
$0
$0
$0
0
0
$0
$0
$0
$0
Totals
$0
so
so
Personnel salaries ,
The area below is to provide additional notes the Task Force may need to add for clarifying the
range of salary rates used to develop the average hourly costs.
This nanetive box has charactor limitations.': For additionatdarification:use tab 12:
Cast BeSisri Please mark appropriate boxes) dmelow '=
° Union Agreements
o City/County/Organization NegotiatedAmeements
El Historical Data
o Bids/Quotes
o Casts are in Cmnparson w/other Ms forSimilar Tasks or Items
Cl Other
(List here):
Fringe Benefits
The area below is to state the total percentage (e.g., 23%);for the Fringe Benefits (if
applicable) and list the items (e.g., health, dental, workers' comp) that are Included
This narrative box has character limitations. For: additional clarification use tab 12
Cost Basis: Please it�rk appropriate boxes) below.`= ,
o Union Agreements
o City/County/Organization Neggtated Agreements
o Historical Data
o Bids/Quotes
o Costs are In Comparison w/other TFs for Similar Tasks or Items
o Other (Listhere):
FEMA FORM g89-0-18F
Section 9
Storage Maintenance
Pagel Ft 6
Travel
Notes for Travel Section
This section can be used for those travel items related to storage, maintenance and/or equipment (e.g., mileage, etc.) allowable within the scope of the Statement of Work. Please note: These
expenses can be reflected within the Administrative/Management travel category instead. Costs can be provided in detail or by trip costs, and a detail of the costs should be listed in
the comments sections, that will show how you arrived at the trip total. The costs listed below are estimates due to travel locations that are unknown at the time of application. It Is at this time
when costs are generally based on historical data. There are drop down menus for some of the meetings, and you can add others that are In line within the Statement of Work.
Travel (If Applicable)
Event Title _` , No of Personnel, „
Cost Per Person
Number of Trips
Total Cost.
$0
$0
$0
$0
$0
$0
$0
$0
$0
If other, //sthere
If other, /Isthere
If other, list here
$0
$0
$0
If other, Ilsthere
If other, /isthere
If other, /lsthere
Total
$0
$o
$0
so
Travel
Briefly describe breakdown of travel Cost Per Person. Provide examples of "other authorized
travel" if selected above.
This narrative box has character limitations. For additional clarification use tab 12
Cost Basis: Please mark appropriate box(es) below.
Union Agreements
G'ty/County/Organrzation NegottatedAgreements
Historical Data
Bids/Quotes
Casts are /n Comparison w/other 7Ts fix Similar Tasks oritenis
❑ Other (list here):
FEMA FORM 099-0-10F
Section 9
Storage Maintenance
Pace of0
Eauioment
Notes for Equipment Section
This section may used to reflect expenses related purchasing, maintenance and repair of equipment and vehicles, as approved by DHS/FEMA and within the scope of the Statement of Work.
Your Task Force is authorized to purchase equipment as listed in the approved DHS/FEMA 2017 US&RTask Force Equipment Cache List, or any subsequently approved DHS/FEMA US&R Equipment
list. Task Force personnel are reminded and directed not to exceed quantity and/or cost caps as listed on the cache list. Task Force must follow department procurement regulations, which are In.
accordance with 2 CFR Pait 200 to ensure reasonable prices are obtained, The US&R Branch and the Grants Office Assistance Officer must provide written approval for any other equipment not
identified on approved cache list(s). Those Task Forces who maintain an ISr Medical Cache are to include the appropriate amount below for replacement of equipment and pharmaceuticals.
Please note: These expenses can be reflected within the Equipment category instead.
Equipment
Item Description
Equipment and Fleet Maintenance/Repair
HEPP Maintenance
Item
Cache #
Unit Cost
$25,000
$14,000
No. of Units
1
1
Total Cost
$25,000
$14,000
$0
$0
$0
$0
$0
$0
$0
$0
0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
Total
$39,000
Equipment
Describe any additional supporting information for equipment costs below.
Fleet Repair/maintenance includes new tires, oil and fuel filter changes, shock absorbers,
replace burned out lights and other wear consumables. HEPP and Task Force Equipment
repair/maintenance is to repair any damage from wear and tear, or maintenece for any of our
gas, electric, and hydraulic equipment.
This narrative bog.has character Iimitatlons. -For additional clarification -use tab 12
Cost Basis: Please mark appropriate bogus) bebw
o Union Agreements
o City/County/OrganizationNegotiated Agreements
51 Historical Data
o fids/Quotes
o Costs are in Comparison w/other 7Fs for Similar Tasks or Items
o Other (at here):
FEMA FORM 099-0-10F
Section 9
Storage Maintenance
Pape 5 c10
Supplies
Notes for Supplies Section
In the area below, provide an approximate listing of necessary supplies. Supply items/costs that should be listed are items other then what the equipment definition states as follows: The general
definition of "Equipment" out of the CFR is: "Equipment" means an article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cast which
equals or exceeds the lesser of the capitalization level established by the governmental unit for financial statement purposes, or $5000,
Supplies
Item
Cadre #
Unit Cost
No.ef Units
total cost =:
$g
$0
$g
$g
$0
$0
$0
$0
$0
$0
$0
so
$0
$0
$0
Total
so
Supplies
Describe any additional supporting information for supply costs below.
This narrative box has character limitations. For additional clarification use bib 12
Coat Basis: Please mark appropriate'box(es) below.
• Union Agreements
• City/County/Organization Negotiated Agreements
• Hfstudca/Data
El Bids,/Quotes
121 Casts ale in Comparison w/ other 7Fs for Similar Tasks or Items
111 Other (Gist hem):
Section 9
FEMA FORM 000-0-10F Storage Maintenance Pape 4 ale
Contractual
Notes for Contractual Section - -
In the area below, list any supporting information for the contractual costs of services, rentals, etc., as it pertains to the maintenance and/or lease of storage facilities and associated US&R
equipment and supplies. Under the quantity for leases please Include the square footage of the warehouse. This section can also Include costs for planning, engineering and other costs for
development, maintenance, minor construction, upgrades, minor renovations and modifications, etc. of the existing warehouse/training facilities that do not change the footprint of the structures.
Any costs for upgrades to existing warehouse facilities associated with this funding must be included and be approved by the Program Office and Grants AssistanCe Officer. This Cooperative
Agreement may not be used for funding new capital construction.
ractual
Service _ . ' Prior Coverage pates
Lease Begin Date
Lease End Date
Quantity ;:
UnitCost ;
Total Cost --- .
Alarm Service 10/1/18 - 9/30/19
10/1/2019
9/30/2020
12
$113
$1,356
Controlled Temperature Envolmment 1/1/19 -12/31/19
1/1/2020
12/31/2020
12
$800
$9,600
USAR Trailer Offices 1/1/19 -12/31/19
1/1/2020
12/31/2020
12
$1,612
$19,344
Directv 1/1/19 -12/31/19
1/1/2020
12/31/2020
12
$82
$984
AES Portable 1/1/19 - 12/31/19
1/1/2020
12/31/2020
12
$82
$984
$0
$0
$0
$0
$o
$0
$0
$0
$0
$0
$0
$o
Total
$32,268
Contractual =
Cost Basis:
Please mark appropriate box(es) below. _'
Describe any additional supporting information for contractual costs below. Include square
footage and cost per for any facility leases included above.
0
0
o
a
0
o
Linton Agreements
City/County/Organ/zatlon Negotiated Agreements
Historical Data
B/ds/Quates
Costs are in Comparison w/other TFs /or Similar Tasks or Items
Other (List here):
FL-TF2 fadlities warehouse contains an overall area of 25,000 square feet. This area includes
equipment storage, vehicle storage, training facility and administrative support. Alarm System
is for the security of cache items, and Controlled Temperature Enviomment is for the rental of
a trailer (approx. 1,300 square feet) for the storage of temperature sensitive ttems; examples
Include: computers, radios, HazMat monitors, MRE's, medical cache, etc. FL-TF2 USAR Trailer
Offices contain the working offices for full-time and part-time staff. Lease costs will not exceed
a 12 month period in this FY2019 CA.
This narrative box has character limitations. For additional clarification use tab 12 =:
Other
Notes for Other Section
This area will cover any miscellaneous items that are are storage & maintenance -
construction -.costs.
Other (List minor renovation costs here)
late- and allowable under the Statement of Work but not covered in the otherobject classes, induding minor
Item . --.
Quantity :,
Unit Cost ---- *.
Total Cost
$o:
$0
$g
$0
$0
$0
Total
$0.00
Other
Describe any additional supporting information for other costs below,
This narative box has character limitations. For addltlonal dart lcatlan use tab 32
osteastsr Please rnarkappropdatebox(es)below-kx €. .v.. „c :,._'
• Union Agreements
❑ City/County/Organization Negotiated Agreements
Historical Data
❑ Bids/Quotes
❑ Costs are in Comparison w/other TFs hxSimilar Tasks or Items
❑ Other (List here):
FEMn FORM Or9-0-IOF
Section 9
Storage Maintenance
Page 3 el 5
Indirect Costs
Notes for Indgrect Costs Section
Indirect Costs can only be provided If there is an Indirect Cost Rate Agreement that has been approved by a cognizant Federal Agency. A copy of the Indirect Cost Rate Agreement should
accompany the application. The Indirect Cost Rate Agreement that you provide should state what category or categories the Indirect Costs are based on, le equipment, salaries, all expenses,
etc. The information provided below should list the description of the cost category for the base, the amount on which it's based, the percentage, and the total, The rate or amount approved at
time of award will prevail thru the term of the Cooperative Agreement.
Indirect Costs
Item/Category
Item Description
Base Amount
Percentage'
Total Cost
Total
$0
Indirect Costs _r `= -
s--. - "
--' Cost Basis: -Please mark appropriate box(es) below.'- - _
Describe any additional supporting information for indirect costs below.
the Cognizant Federal Agency and the date of approval
Please advise who is
0
n
o
0
ij
Union Agreements
City/County/Organization Negotiated Agreements
Historical Data
Bids/Quotw
Casts are in Comparison w/other 7Fs forSirnilar Tasks orltem g
Other (List here):
This narrative box has character limitations. For additional clarification use tab 32
FEMA FORM 8880-18F
Section 9
Storage Maintenance
Page 8 c16
POSITION DESCRIPTIONS
Please fill in position descriptions be/ow, or attach pre -typed descriptions
1. Administrative Specialist: Name
Describe Administrative Specialist functions here.
2. Financial Grants Manager: -Name
Describe Financial Grants Manager functions here.
3.=Grant Manager: Name
Describe Grant Manager functions here.
4. Logistics Coordinator: Name
Describe Logistics Coordinator functions here.
S. Logistics, Manager; ..
Name
Describe Logistics Manager functions here.
6. Program Manager:
Name
Describe Program Manager functions here.
Section 11
FEMA FORM 088-0-10H Position Descriptions Page 1 of 2
7. Training Coordinator: Name
Describe Describe Training Coordinator functions here.
Other (Please list position and name)
Describe position functions here.
Other (Please list position and name)
Describe position functions here.
8. Training Manager: Name
Describe Training Manager functions here.
Other (Please list position and name)
Describe position functions here.
Other list position and name)
Describe position functions here.
Section 11
FEMA FORM 089-0-10H Position Descriptions Page 2 of 2
BUDGET TOTALS
This summary will be populated based on figures entered into other sections of this narrative.
Activity
Administration & Management
Cost
$1,009,336,00
Training
Equipment
Storage & Maintenance
Object Class
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Contractual
Other
Indirect Charges
$39,500.00
$71,000.00
$71,268.00
$736,468.00
$130,568.00
$93,000.00
$110,000.00
$8,000,00
$113,068.00
$0.00
$0.00
Activity Sum
$1,191,104.00
Object Class Sum
$1,191,104.00
Total
$1,191,104.00
FEMA FORM 009-0-10G
Section 10
Budget Totals
South Florida Urban Search and Rescue
Excerpts from Strategic Plan
(Position Descriptions)
ADMINISTRATION
FL-TF2 will maintain administrative staffing organized as a Division of the City of
Miami Fire Rescue Department with the following dedicated full time personnel:
• Program Manager:
Captain Grant S. Musser: Establishes division goals and objectives.
Coordinates all task force grant goals to comply with cooperative
agreements. Oversees the day-to-day task force operations.
• Staff Lieutenant /Administrative Logistics Specialist:
Lieutenant Joseph Barber: Responsible for all Finance and Procurement
activities within the organization. Responsible for all personnel issues
within the organization (Overtime reporting, time sheets, etc). Provide
supervisory assistance to the Program Manager.
• Staff Lieutenant /Administrative Training Specialist:
Lieutenant Gustavo Arellano: Responsible for the timely delivery of training
in accordance with the requirements set forth by FEMA (Approximately 30
courses delivered in a two year period), as well as the yearly training
requirements set forth by the Program Manager (Approximately 72 hours
per member). Responsible for tracking and reconciling all Task Force
Training hours. Provides supervisory assistance to the Program Manager.
• Administrative Specialist:
Miros Diaz: Responsible for overall financial administration of all grants
awarded to the Urban Search and Rescue/Florida Task Force II by the
Federal Government. Daily oversight of financial matters in support of task
force activities.
• Grants Manager:
TBD: Responsible for overall programmatic administration of all grants
awarded to the Urban Search and Rescue/Florida Task Force II by the
Federal Government. Daily oversight of programmatic grant matters in
support of task force activities. Responsible for fiscal reporting on all our
grants, approximately $1.3 Million in grants annually.
Part Time Personnel are also utilized as Discipline Coordinator positions. This
allows for the most cost effective means of personnel allocation. They are utilized
on an as needed basis and do not burden the organization with the cost of full time
salaries.
The following part time positions have been established within the Table of
Organization:
• Administrative Assistant:
Daisy Soto-Spira: Responsible for the administrative support of the team
and daily reconciliation of non -emergency paperwork; maintains personnel
folders for all affiliated team members and track their individual information
and qualification.
• Discipline Training Coordinator:
Frank Manaide: Responsible for assisting each discipline with their
monthly/yearly discipline training needs. Assists and facilitates our Drills
and Mobility Exercises.
• Readiness Coordinator:
Firefighter Timothy Gleason: Responsible for assuring the Task Force is in a
readiness state at both the Training, and Equipment levels. Responsible for
updating our deployment rosters.
• Financial Officers:
Julio Mestas and Capt. Erik Sanchez: Responsible for the financial oversight
of team activity during deployments. During deployments he assists with the
day to day financial support and management of grant goals. Conducts all
reconciliation of reimbursement paperwork and coordinates any After -
Action Reports.
• Medical Coordinator:
Firefighter Ahmed Abousaleh: Responsible for the implementation and
oversight of the Medical Team. This responsibility includes response
activities during deployments, readiness activities, and team welfare.
Coordinates yearly medical exams and oversees the HIPAA related
information within the TF personnel files.
• Communications Coordinator:
Gabriel Rodriguez: Responsible for the readiness and implementation of the
communications plan. Ensures communications equipment is functional and
deployable. Monitor and updates equipment and conducts training within
his discipline on same.
• Hazmat Coordinators:
Tony Prado and Juan Abrue: Responsible for the WMD component of the
Task Force. (One fully stocked tractor trailer containing about 1.2 million
dollars in equipment.) Oversees training and maintenance for all HazMat
components and the new HazMat Equipment Push Package Cache stored at
FL-TF2 warehouse.
• Canine Coordinator:
Chief Craig Radelman: Responsible for the readiness of the K-9 and search
component of the Task Force. Ensures that all search team members are in
compliance with requirements set forth by FEMA. Coordinates all training
for TF members within his discipline as well as oversees the coordination
and site maintenance of the FL-TF2 training prop located in Davie, F1.
• Public Information Officer:
Captain Iggy Carroll: Ensures that the message released by this Task Force
is in line with the position of the Department of Homeland Security and the
Sponsoring Agency, The City of Miami Fire Department. Disseminates TF
related information to the local media and coordinates the TF Media Policy
as it relates to any and all media resources.
• Rescue Team Coordinator:
Captain Carlo Soldevilla: Responsible for the oversight of all Rescue
equipment. Assists with the institution of rescue methodology and the
implementation and maintenance of light, medium and heavy rescue
vehicles. Guarantees the readiness of the Rescue equipment cache and
oversees training and skill testing for every TF member in his discipline.
• Flood /Swiftwater Coordinator:
Firefighter Greg Barhorst: Responsible for the Flood/Swiftwater cache,
maintenance, and training in support of FEMA Directives. Oversees the
continuing education and training for all TF members.
• Task Force Leaders:
Chief Joseph Zahralban, Chief Pedro Gomez, Chief Scott Dean, Chief David
Duenas, Chief Alejandro Fernandez and Captain Grant Musser: Utilized on
an as needed basis for special projects requiring management oversight with
regard to higher level administrative duties (Example: hurricane
reimbursements, audits). Additionally responsible to function as non -
department member liaison and represents FL-TF2 at all local and national
US&R meetings.
• Logistics Coordinator:
Firefighter Jesus Garcia: Responsible for all response equipment contained
within the organization (over 20,000 individual items). Also responsible for
excess property and the day-to-day operations of the Warehouse Manager,
Transportation Officer, and Air Response Manager.
• Warehouse Manager:
Firefighter Jesse Santerre: Responsible for the inventory, tracking, and
maintenance of all of our equipment, apparatus, and supplies. Oversees the
day-to-day operational readiness of our equipment cache.
• Air Response Manager:
Ishmael Colon -Marquez: Responsible for assuring our equipment and
apparatus are in a state of readiness to be deployed by air. Creates load plans
for response to disasters which include our equipment pallets, transportation
vehicles and apparatus, as well as our personnel.
• Transportation Officer:
Rene Gomez: Responsible for the entire task force fleet (4 tractors, 5 fifty
foot trailers, 5 box trucks, 3 flatbeds, 2 SUV's, 5 F-350, 1 F-550, 1
Excursion, 2 forklifts, 8 off road ATV's). Establishes and implements a
transportation policy for active drivers and a transportation plan during
deployments. Oversees the day-to-day operational readiness for the
Transportation Cache, including but not limited to monthly maintenance,
minor repairs, and modifications, yearly inspections, records, etc.
• Personnel Support Coordinator:
Chief David Duenas: Responsible for the administration of the Personnel
Support Program to include Critical Incident Stress Management, Employee
Assistance, Assisting personnel and family with needs during times of
deployment and coordinates CISD for the TF members and their relatives
after deployment and on an as -needed basis.
• Planning Team Coordinator:
Lieutenant Santiago Ramos: Responsible for planning drills and exercises,
conducting and preparing HSEEP AAR Reports. oversees training and skill
testing for every TF member in his discipline.
City of Miami, Florida
Single Audit Reports in Accordance with
Uniform Guidance and Chapter 10.550, Rules
of the Florida Auditor General
Fiscal Year Ended September 30, 2018
Table of Contents
Independent Auditor's Report on Internal Control Over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial
Statements Performed in Accordance With
Government Auditing Standards
1 —2
Independent,Auditor's Report on Compliance for Each Major
Federal Program and State Project; Report on Internal Control
Over Compliance; and Report on the Schedule of Expenditures of
Federal Awards and Schedule of State Financial Assistance Required by the
Uniform Guidance and Chapter 10.550, Rules of the Florida Auditor General 3 — 5
Schedule of Expenditures of Federal Awards 6 — 9
Schedule of State Financial Assistance 10
Notes to Schedule of Expenditures of Federal Awards and Schedule of State Financial
Assistance 11
Schedule of Findings and Questioned Costs 12 —13
Summary Schedule of Prior Years' Audit Findings 14
RSM
PSM US LIP
Report on Internal Control Over Financial Reporting and on
Compliance and Other Matters Based on an Audit of Financial
Statements Performed in Accordance With
Government Auditing Standards
Independent Auditor's Report
To the Honorable Mayor
and Members of the City Commission
City of Miami, Florida
We have audited, in accordance with the auditing standards generally accepted in the United States of
America and the standards applicable to financial audits contained in Government Auditing Standards
issued by the Comptroller General of the United States, the financial statements of the governmental
activities, the aggregate discretely presented component units, each major fund, and the aggregate
remaining fund information of the City of Miami, Florida (the City), as of and for the year ended
September 30, 2018, and the related notes to the financial statements, which collectively comprise the
City's basic financial statements, and have issued our report thereon dated March 29, 2019. Our report
includes an emphasis of matter paragraph for the adoption of Governmental Accounting Standards
Board Statement 75, Accounting and Financial Reporting for Postemployment Benefits Other Than
Pensions. Our report also includes a reference to other auditors who audited the financial statements of
the following component units and funds, as described in our report on the City's financial statements:
Component Units / Funds Classification
• Southeast Overtown Park West Redevelopment Agency
• Omni Community Redevelopment Agency
• Midtown Community Redevelopment Agency
• Virginia Key Beach Park Trust
• Liberty City Community Revitalization District Trusts
• Firefighters' and Police Officers' Retirement Trust
• General Employees' and Sanitation Employees'
Retirement Trust and Other Managed Trusts
• Miami Sports and Exhibition Authority
• Downtown Development Authority
• Bayfront Park Management Trust
• Coconut Grove Business Improvement District
• Wynwood Business Improvement District
nonmajor special revenue fund
nonmajor special revenue fund
nonmajor special revenue fund
nonmajor special revenue fund
nonmajor special revenue fund
aggregate remaining fund information
aggregate remaining fund information
discretely presented component unit
discretely presented component unit
discretely presented component unit
discretely presented component unit
discretely presented component unit
This report does not include the results of the other auditors' testing of internal control over financial
reporting or compliance and other matters that are reported on separately by those auditors.
THE POWER OF BEING UNDERSTOOD
AUDIT I TAX I CONSULTING
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Internal Control over Financial Reporting
In planning and performing our audit of the financial statements, we considered the City's internal control
over financial reporting (internal control) to determine the audit procedures that are appropriate in the
circumstances for the purpose of expressing our opinions on the financial statements, but not for the
purpose of expressing an opinion on the effectiveness of City's internal control. Accordingly, we do not
express an opinion on the effectiveness of the City's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent, or
detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control such that there is a reasonable possibility that a material
misstatement of the entity's financial statements will not be prevented, or detected and corrected on a
timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control
that is less severe than a material weakness, yet important enough to merit attention by those charged
with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this
section and was not designed to identify all deficiencies in internal control that might be material
weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any
deficiencies in internal control that we consider to be material weaknesses. However, material
weaknesses may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the City's financial statements are free from
material misstatement, we performed tests of its compliance with certain provisions of laws, regulations,
contracts and grant agreements, noncompliance with which could have a direct and material effect on the
determination of financial statement amounts. However, providing an opinion on compliance with those
provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The
results of our tests disclosed no instances of noncompliance or other matters that are required to be
reported under Government Auditing Standards.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance
and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal
control or on compliance. This report is an integral part of an audit performed in accordance with
Government Auditing Standards in considering the entity's internal control and compliance. Accordingly,
this communication is not suitable for any other purpose.
.s,11 us .cc.P
Miami, Florida
March 29, 2019
2
SA
FEW US LLP
Report on Compliance for Each Major
Federal Program and State Project;
Report on Internal Control Over Compliance; and
Report on Schedule of the Expenditures of
Federal Awards and Schedule of State Financial
Assistance Required by the Uniform Guidance and
Chapter 10.550, Rules of the Florida Auditor General
Independent Auditor's Report
To the Honorable Mayor
and Members of the City Commission
City of Miami, Florida
Report on Compliance for Each Major Federal Program and State Project
We have audited the City of Miami, Florida's (the City) compliance with the types of compliance
requirements described in the OMB Compliance Supplement and the requirements described in the
Florida Department of Financial Services State Projects Compliance Supplement, that could have a direct
and material effect on each of the City's major federal programs and state projects for the year ended
September 30, 2018. The City's major federal programs and state projects are identified in the summary
of auditor's results section of the accompanying schedule of findings and questioned costs.
Management's Responsibility
Management is responsible for compliance with federal and state statutes, regulations, and the terms and
conditions of its federal and state awards applicable to its federal programs and state projects.
Auditor's Responsibility
Our responsibility is to express an opinion on compliance for each of the City's major federal programs
and state projects based on our audit of the types of compliance requirements referred to above. We
conducted our audit of compliance in accordance with auditing standards generally accepted in the
United States of America; the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2
U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards (Uniform Guidance) and Chapter 10.550, Rules of the Florida
Auditor General (Chapter 10.550). Those standards, the Uniform Guidance and Chapter 10.550 require
that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the
types of compliance requirements referred to above that could have a direct and material effect on a
major federal program or state project occurred. An audit includes examining, on a test basis, evidence
about the City's compliance with those requirements and performing such other procedures as we
considered necessary in the circumstances.
THE POWER OF BEING UNDERSTOOD
AUDIT I TAX I CONSULTING
3
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We believe that our audit provides a reasonable basis for our opinion on compliance for each major
federal program and state project. However, our audit does not provide a legal determination of the City's
compliance.
Opinion on Each Major Federal Program and State Project
In our opinion, the City complied, in all material respects, with the types of compliance requirements
referred to above that could have a direct and material effect on each of its major federal programs and
state projects for the year ended September 30, 2018.
Report on Internal Control Over Compliance
Management of the City is responsible for establishing and maintaining effective internal control over
compliance with the types of compliance requirements referred to above. In planning and performing our
audit of compliance, we considered the City's internal control over compliance with the types of
requirements that could have a direct and material effect on each major federal program and state project
to determine the auditing procedures that are appropriate in the circumstances for the purpose of
expressing an opinion on compliance for each major federal program and state project, and to test and
report on internal control over compliance in accordance with Uniform Guidance and Chapter 10.550, but
not for the purpose of expressing an opinion on the effectiveness of internal control over compliance.
Accordingly, we do not express an opinion on the effectiveness of the City's internal control over
compliance.
A deficiency in intemal control over compliance exists when the design or operation of a control over
compliance does not allow management or employees, in the normal course of performing their assigned
functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a
federal program or state project on a timely basis. A material weakness in internal control over
compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that
there is a reasonable possibility that material noncompliance with a type of compliance requirement of a
federal program or state project will not be prevented, or detected and corrected, on a timely basis. A
significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies,
in internal control over compliance with a type of compliance requirement of a federal program or state
project that is less severe than a material weakness in internal control over compliance, yet important
enough to merit attention by those charged with governance.
Our consideration of internal control over compliance was for the limited purpose described in the first
paragraph of this section and was not designed to identify all deficiencies in internal control over
compliance that might be material weaknesses or significant deficiencies. We did not identify any
deficiencies in internal control over compliance that we consider to be material weaknesses. However,
material weaknesses may exist that have not been identified.
The purpose of this report on internal control over compliance is solely to describe the scope of our
testing of internal control over compliance and the results of that testing based on the requirements of
Uniform Guidance and Chapter 10.550. Accordingly, this report is not suitable for any other purpose.
4
Report on Schedule of Expenditures of Federal Awards and Schedule of State Financial
Assistance Required by the Uniform Guidance and Chapter 10.550, Rules of the Florida Auditor
General
We have audited the financial statements of the City as of and for the year ended September 30, 2018,
and have issued our report thereon dated March 29, 2019, which contained unmodified opinions on those
financial statements, and included a reference to other auditors. Our audit was conducted for the purpose
of forming opinions on the financial statements that collectively comprise the basic financial statements.
The accompanying schedule of expenditures of federal awards and schedule of state financial assistance
are presented for purposes of additional analysis as required by Uniform Guidance and Chapter 10.550,
and is not a required part of the basic financial statements. Such information is the responsibility of
management and was derived from and relates directly to the underlying accounting and other records
used to prepare the basic financial statements. The information has been subjected to the auditing
procedures applied in the audit of the financial statements and certain additional procedures, including
comparing and reconciling such information directly to the underlying accounting and other records used
to prepare the basic financial statements or to the basic financial statements themselves, and other
additional procedures in accordance with auditing standards generally accepted in the United States of
America. In our opinion, the schedule of expenditures of federal awards and schedule of state financial
assistance are fairly stated in all material respects in relation to the basic financial statements as a whole.
.s,W us ,c.cp
Miami, Florida
April 30, 2019, except for the Schedule of Expenditures of Federal Awards
and Schedule of State Financial Assistance for which the date is March 29, 2019
5
City of Miami, Florida
Schedule of Expenditures of Federal Awards
Fiscal Year Ended September 30, 2018
City of Miami, Florida
Schedule of Expenditures of federal Awards and State Financial Assistance
For the Fiscal Year Ended September 30, 2018
Federal Grantor/Pass-through Grantor/Program or Cluster Title
CFDA Pass -Through Entity Identifying Passed Through to
Number Grant/Contract Number Number Subredplenas Federal Expenditures
U.S Department of Agriculture
Pass -Through Florida Department of Health
Child and Adult Care Food Program
10.558 6-2384 16165E135081099 $ - $ 65,128
5-576 16165FL350N1099/16165FL350N2020 - 64 789
129,917
Pass -Through Miaml-Dade County, Florida
Supplemental Nutrition Assistance Program 10.551 WS-CC-PY'17-13-00 175E141152520 13,417
Pass -Through Miami -Dade County, Florida
State Administrative Matching Grants for the Supplemental Nutrition Assistance Program 10.561 WS-CC-PY'17-13-00 175FL41152520 - 40,241
WS-SP-FY'17-14-00 175E141152520 - 17,654
57,895
Total U.S DopartmeM of Agriculture $ $ 201,229
U.S Department of Housing and Urban Development
Community Development Block Grants/Entitlement Grants Cluster 14.218 B-05-MC-120013
B-06-MC-120013
B-07-MC-120013
B-08-MC-120013
B-08-MN-120016
8-09-MC-120013
0-10-MC-120013
B-11-MC-120013
0-12-MC-120013
0-13-MC-120013
8-14-MC-120013
B-15-MC-120013
0-16-MC-120013
e-17-MC-120013
$ 87,171
123
226,130
110,422
5,804
166,255
14,506 393,623
75,262
191,021
92,512
769,504
15,362 419,443
122,572 595,295
1,454,314 3,302 791
1,606,754 6,435,356
Emergency Solutions Grant Program 14.231 E-17-MC-120002 - 421,674
(continued(
6
City of Miami, Florida
Schedule of Expenditures of Federal Awards
Fiscal Year Ended September 30, 2018
CFDA Pass -Through Entity Identifying Passed Through to
Federal Grantor/Pass-through Grantor/Program or Cluster1itle Number Grant/Contract Number Number Subredpients Federal Expenditures
Pass -Through Miami -Dade County, Florida
Supportive Housing Program 14.235 FL01891410001609 596000573 - 87,996
FL0189L4D001710 596000573 - 192,531
F101901.40001609 596000573 - 86,653
FL0190L40001710 596000573 - 52,434
FL0211L40001609 596000573 - 152,108
FL0211L40001710 596000573 - 94,852
666,574
Home Investment Partnership Program 14.239 M-05-MC-120211 - 59,609
M-06-MC-120211 - 9,413
M-07-MC-120011 - 221,384
M-09-MC-120011 - 44,000
M-10-MC-I20011 - 262,740
M-12-MC-120011 - 179,871
M-13-MC-120011 - 57,619
M-14-MC-120011 - 642,706
M-15-MC-120011 - 1,010,822
M-16-MC-120011 - 631,552
M-17-MC-120011 - 753,505
3,853,221
Housing Opportunities for Persons with AIDS 14.241 F-LH-05-F005 - 620,758
F-U4-06-F005 - 342,186
F-LH-08-F005 - 172,077
F-111-09-F005 - 207,500
F111-I1-F005 - 212,548
F-LH-12-F005 - 22
F-LH-15-F005 - 2,723,991
F-111-16-F005 - 1,050,142
F-LH-17-F005 2,173 5,711,392
2,173 11,040,616
Lower Income Housing Assistance Program -Section 8 Moderate Project -Based Cluster 14.856 FL145M110001 - 8,863
FL145MR0001 - 1,819,062
FL145MR002 546,640
2,374,565
Section B Housing Choice Vouchers Cluster 14.871 FL145 - 2,344,358
Total U.S Deportment of Housing and Urban Development $ - $ 27,136,364
(continued)
7
City of Miami, Florida
Schedule of Expenditures of Federal Awards
Fiscal Year Ended September 30, 2018
CFGA
Federal Grantor/Pass-through Grantor/Program or Cluster Title Number Grant/Contract Number
U.S Department of Justice
Pass -Through Office of the Florida Attorney General
Crime Victim Assistance 16.575 VOCA-2016-Ctty of Miami Police 596000375 $ - $ 69,697
Federal Expenditures
Pass -Through Entity Identifying Passed Through to
Number Subredplents
VOCA-2017-City of Miami Police Depa-00096 596000375 - 12 413
82,110
Public Safety Partnership and Community Policing Grants 16.710 2014ULWX0043 - 35,820
2016ULWX0024 - 730,195
2017ULWX0033 - 183,961
949,977
Edward Byrne Memorial Justice Assistance Grant Program 16.738 2016-CD-DX-0055 - 7,858
2016-01.871-0816 - 90,160
98,018
Pass -Through Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program 16.738 2017-1AGC DADE-6-F9-056 2016-MU-8X0073 - 114
2017-1AGC DADE-7-F9-038 2016-MU-BX0073 - 1,077
1,191
DNA Backlog Reduction Program 16.741 2017-A1(-80-0013 - 107,114
Edward Byrne Memorial Competitive Grant Program 16.751 2014-WY-6X-002 39,014 66,226
Body Worn Camera Policy and Implementation 16.835 2016-eC-8X-1(087 612,862
Equitable Sharing Program 16.922 not applicable 633,437
Total U.S Department of Justice
41.5 Department of tabor
Pass -Through Miami Dade County, Florida
Unemployment Insurance
WIOA Cluster
Pass -Through Miami Dade County, Florida
WIA/WIOA Adult Program Cluster
Pass -Through Miami Dade County, Florida
WIA/WIOA Dislocated Worker Formula Grants Cluster
Pass -Through Miami Dade County, Florida
WIA/WIOA Rapid Response Cluster
Total WIOA Cluster
Total U.$ Department of labor
U5 Department of Transportation
Pass -Through Florida Department of Transportation
Highway Planning and Construction Cluster
17.225 WS-CC-PY'17-13-00 1.11-29835-17-55-A-12 $
WS-CC-PY'17-13-00 U1-29835-17-55-8-12
INS-CC-PY'16-13-00 UI-28125-16-60-8-12
39,014 $ 2,550,935
$
32,335
6,260
9,748
48,343
17.258 WS-CC-PY'17-13-00 7.6-28310-16-55-98-12 - 162,423
WS-SP-PY" 17-14-00 AA-28318-16-55-A-12 - 65,604
228,027
17.278 WS-CC-PY'17-13-00 AA-28310-16-55-A-13 - 203,452
203,452
17178 WS-CC-P0'16-11-00 04-28310-16-55-8-14 - 2,612
WS-CC-PY'17-13-00 AA-28310-16-55-844 - 46,634
49,246
480,725
20.205 00023 Not available
National Priority Safety Programs 20.616
Total U.S Department of Transportation
GDF17
GOP50
8 (continued)
$ 5za9611
$ 15 052
6,362
78 515
84 877
99,929
City of Miami, Florida
Schedule of Expenditures of Federal Awards
Fiscal Year Ended September 30, 2018
Federal Grantor/Pass-through Grantor/Program or Cluster Title
US Deoartmont of Health and Human Services
Pass -Through Miami Dade County, Fladda
Temporary Assistance for Needy Families
Pass -Through Florida Agency for Persons with Disabilities
Medical Assistance Program
Total U 5 Department of Health and Human Services
Executive Office of the President
Pass -Through South Florida HIDTA/Monroe County Sheriffs
High Intensity Drug Trafficking Areas Program
Total Executive Office of the President
U.5 Department of Homeland Security
National Urban Search and Rescue (U5&Rl Response System
Assistance to Firefighters Grant
Pass Through State of Florida Division of Emergency Management
Homeland Security Grant Program
Pass -Through Florida Emergency Management Agency
Disaster Assistance Projects
Total U.5 Department of Homeland Security
Total Expenditures for Federal Awards
See Notes to Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance
[FDA
Number Grant/Contract Number
93.558 WS CC-PY'17-13-00
WS-SP-PY'17-14-00
93.778 Not Applicable
95.001 G15MI0001A
G16MI00001A
617M10001A
97.025 EMW2015CA00042
E M W-2016-CA-00019-501
EMW2017CA00048
EMW-95-k-4718
97.044
97.067
97.036
2017-F6-C111-P43100004101-D
16-05-67-11-73-02-368
17-DS-V4-11-23-07-340
17-05-99-11-23-02-346
18-13S-X3-11-23-02-376
18-05-51-11-23-02-338
43370R-FL(086-45000-00)
4337DR-FL(086-5000-00)
9
Pass -Through Entity Identifying Passed Through to
Number Subredplents
G-17001FLTANF
G-17001FLTANF
Not available
G35M10001A
G16MI0001A
G17M10001A
EMW-2015-SS-00083-501
EMW-2016-SS-00092-501
EMW-2016-55.00092-501
EMW-2017-SS-00061
EMW-2017-SS-00061
$
216,506
2,907,940
3,124,446
Federal Expenditures
$ 307,561
130,203
437,764
309,422
$ 747,186
$
4,043
57,009
24,853
85,905
55,312
251,682
917,074
1,367,665
2,591,733
528,492
336,507
20,711
4,099,866
420,822
1,909
4,879,815
6,647,461
4,142
6,651,603 i
$ 3,124,446 5 14,651,643
$ 9,772,387 $ 96,002,259
City of Miami, Florida
Schedule of State Financial Assistance
Fiscal Year Ended September 30, 2018
State Grantor/Past-through Grantor/Program or Cluster Title
CSFA Number Grant/Contract Number State Expenditures
Department of Environmental Protection
Wastewater Treatment Facility Construction 37.077 SW 132000 $ 2,346,680
Total Department of Environmental Protection
Florida Housing Finance Corporation
State Housing Initiatives Partnership (SHIP) Program 40.901 Not applicable $ 30,488
SHIP F42016-2017 718,459
SHIP F32017-2018 338,675
Total Florida Housing Finance Corporation $ 1,087,622
Florida Department of State
Cultural Facilities Grant Program 45.014 18.9.200.095 $ 38,903
Acquisition, Restoration of Historic Properties 45.032 MP511 1,000,000
18.h.sm.300.070 7,350
1,007,350
Total Florida Department of State $ 1,046,253
Department of Transportation
Florida Highway Beautification Grant Program Keep Florida Beautiful
Public Transit Service Development Program
Total Department of Transportation
Department of Health
Pass -Through Miami -Dade County, Florida
County Grant Awards
Total Department of Health
florlda Department of Law Enforcement
Crime Reporting and Analytics
Total Department of Law Enforcement
Total Expenditures of State Financial Assistance
See Notes to Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance
55.003 60545 $ 16,000
55.012 GE075 205,363
$ 221,363
64.005 EMS County Grant 40013 $ 25,834
$ 25,834
71.021 61612 $ 655,903
10
655,903
5,383,655
City of Miami, Florida
Notes to Schedule of Expenditures of Federal Awards and Schedule of State Financial Assistance
Fiscal Year Ended September 30, 2018
Note 1. General and Basis of Presentation
The accompanying Schedule of Expenditures of Federal Awards and Schedule of State Financial
Assistance (the Schedules) presents the expenditure activities of all federal programs and state awards of
the City of Miami, Florida (the City) for the year ended September 30, 2018. All expenditures related to
federal awards and state financial assistance received directly from federal and state agencies, as well as
federal and state awards passed through other government agencies are included in the accompanying
Schedules. The information in the Schedules is presented in accordance with the requirements of the
Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards (Uniform Guidance) and Chapter 10.550, Rules of the
Florida Auditor General. Because the Schedules present only a selected portion of the operations of the
City, it is not intended to and does not present the financial position, changes in fund balance/net position
or cash flows, where applicable, of the City. The City's reporting entity is defined in Note 1 of the City's
basic financial statements.
Note 2. Basis of Accounting
The accompanying Schedules are presented using the modified accrual basis of accounting since grants
are accounted for in the governmental fund types of the City. Such expenditures are reported following
the cost principles contained in the Uniform Guidance and the Rules of the Department of Financial
Services of the State of Florida, wherein certain types of expenditures are not allowable or are limited as
to reimbursement.
Note 3. Indirect Cost Recovery
The City did not recover its indirect costs using the 10% de minimis indirect cost rate provided under
Section 200.414 of the Uniform Guidance.
11
City of Miami, Florida
Schedule of Findings and Questioned Costs
Fiscal Year Ended September 30, 2018
I— Summary of Independent Auditor's Results
Financial Statements
Type of auditor's report issued:
Unmodified
Internal control over financial reporting:
Material weakness(es) identified? Yes X No
Significant deficiency(ies) identified? Yes X None Reported
Noncompliance material to financial statements noted? Yes X No
Federal Awards
Internal control over major programs:
Material weakness(es) identified? Yes X No
Significant deficiency(ies) identified? Yes X None Reported
Type of auditor's report issued on compliance for
major programs: Unmodified
Any audit findings disclosed that are required
to be reported in accordance with Section
2 CFR 200.516(a)? Yes X No
Identification of major programs:
The programs tested as major were as follows:
CFDA Number(s)
97.067
97.036
Name of Federal Program or Cluster
Homeland Security Grant Program
Disaster Assistance Projects
Dollar threshold used to distinguish between type
A and type B programs: $ 1,380,068
Auditee qualified as low -risk auditee? X Yes No
(Continued)
City of Miami, Florida
Schedule of Findings and Questioned Costs (Continued)
Fiscal Year Ended September 30, 2018
Section I - Summary of Auditor's Results (Continued)
State Financial Assistance
Internal control over major projects:
Material weakness(es) identified?
Significant deficiency(ies) identified?
Type of auditor's report issued on compliance for
major projects:
Any audit findings disclosed that are required
to be reported in accordance with Chapter 10.550,
Rules of the Florida Auditor General?
Identification of major projects:
The projects tested as major were as follows:
CSFA Number(s)
37.077
40,901
45.032
71.021
Dollar threshold used to distinguish between type
A and type B projects:
Section II - Financial Statements Findings
No matters to report.
Yes X No
Yes X None Reported
Unmodified
Yes X No
Name of State Proiect
Wastewater Treatment Facility Construction
State Housing Initiatives Partnership (SHIP) Program
Acquisition, Restoration of Historic Properties
Crime Reporting and Analytics
$300,000
Section III - Federal Awards Findings and Questioned Costs
No matters to report.
Section IV - State Financial Assistance Findings and Questioned Costs
No matters to report.
13
City of Miami, Florida
Summary Schedule of Prior Years' Audit Findings
Fiscal Year Ended September 30, 2018
Finding No. Finding Title Current Year Status
State Financial Assistance and Questioned Costs
Internal Control over Compliance Findings
IC 2017-01 Reporting — CFDA #40.012 Corrected
Compliance Findings
CF 2017-01 Reporting — CFDA #40.012 Corrected
14
ATTEST:
Todd B. Hannon
City Clerk
SPONSORING AGENCY
CITY OF MIAMI FLORIDA, a
municipal corporation,
Emilio T. Gonzalez, PHD
City Manager
APPROVED AS TO FORM AND APPROVED AS TO INSURANCE
CORRECTNESS: REQUIREMENTS:
Victoria Mendez
City Attorney
Ann -Marie Sharpe, Director
Department of Risk Management