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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6512 Date: 09/18/2019 Commission Meeting Date: 10/24/2019 Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Type: Resolution Subject: Access MDC Contract - Servicing of Various Specialized Fire Equipment Purpose of Item: The nature of this item is to establish a resolution of the City of Miami Commission, authorizing the accessing of Miami -Dade County ("MDC") Contract No. FB-00583 for the Servicing of Various Specialized Fire Equipment, for the City of Miami's Fire -Rescue Department ("Fire - Rescue"), pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended, with various vendors, which was competitively solicited for an initial term of one (1) year, with the option to renew for an additional five (5) one (1) year periods on a year-to-year basis, and will expire on June 30, 2020, subject to any renewals, extensions and/or replacement contracts by MDC; allocating funds from Fire -Rescue Account Number 00001.184010.546000.0000.00000, or other account, subject to availability of funds and budgetary approval at the time of need; authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, without limitation, the City of Miami's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: Fire -Rescue has a need to engage a vendor for the provision of inspection, testing and certification of various specialized Fire Rescue equipment, on an as needed basis. By accessing the MDC Contract No. FB-00583, it will enable the City to procure said services, at a fair competitive rate that is acceptable to the City. This contract has an initial term of one (1) year, with the option to renew for an additional five (5) one (1) year periods on a year-to-year basis, and will expire on June 30, 2020. The estimated fiscal impact is approximately $112,500.000 in the aggregate for the remainder of the options to renew period. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Approx $25,000.00 per year. ($112,500.000 in the aggregate for the remainder OTRs). General Account No.: 00001.184010.546000.0000.00000 Department of Fire -Rescue Department of Fire -Rescue Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Eloy Garcia Johnny Duran Pedro Lacret Christopher M Rose Nikolas Pascual Valentin J Alvarez Pablo Velez Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Fire Chief Review Completed 09/18/2019 2:37 PM Fire Budget Review Completed 09/19/2019 11:00 AM Budget Analyst Review Completed 09/26/2019 10:21 AM Budget Review Completed 09/26/2019 5:03 PM City Manager Review Completed 09/26/2019 8:29 PM Legislative Division Review Completed 10/07/2019 11:29 AM ACA Review Completed 10/08/2019 5:55 PM Deputy City Attorney Review Completed 10/09/2019 9:34 AM Approved Form and Correctness Completed 10/11/2019 1:12 PM Meeting Completed 10/24/2019 9:00 AM Unsigned by the Mayor Completed 11/04/2019 6:00 PM Signed and Attested by the City Clerk Completed 11/04/2019 6:44 PM Rendered Completed 11/04/2019 6:44 PM City of Miami Legislation Resolution Enactment Number: R-19-0400 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6512 Final Action Date:10/24/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION PURSUANT TO SECTION 18- 111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AUTHORIZING THE ACCESSING OF MIAMI-DADE COUNTY ("MDC") CONTRACT NO. FB-00583 FOR THE SERVICING OF VARIOUS SPECIALIZED FIRE EQUIPMENT WITH VARIOUS VENDORS FOR THE CITY OF MIAMI'S ("CITY") DEPARTMENT OF FIRE -RESCUE ("FIRE -RESCUE') RELATED TO ALL NECESSARY LABOR, TRANSPORTATION, MATERIAL, AND EQUIPMENT TO FURNISH A COMPREHENSIVE SYSTEM FOR THE INSPECTION, TESTING, AND CERTIFICATION OF THE CITY'S VARIOUS SPECIALIZED FIRE -RESCUE EQUIPMENT, WHICH WAS COMPETITIVELY SOLICITED FOR AN INITIAL TERM OF ONE (1) YEAR WITH AN ADDITIONAL FIVE (5) ONE (1) YEAR OPTION TO RENEW PERIODS, ON A YEAR-TO-YEAR BASIS, SUBJECT TO ANY RENEWALS, EXTENSIONS, AND/OR REPLACEMENT CONTRACTS BY MDC; ALLOCATING FUNDS FROM FIRE -RESCUE ACCOUNT NUMBER 00001.184010.546000.0000.00000, OR SUCH OTHER ACCOUNTS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALL ALLOCATIONS, APPROPRIATIONS, AND PRIOR BUDGETARY APPROVALS, ALL IN COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING, WITHOUT LIMITATION, THE CITY'S PROCUREMENT ORDINANCE, THE ANTI -DEFICIENCY ACT, AND THE FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH ALL APPLICABLE RULES AND REGULATIONS, AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE. WHEREAS, the accessing of Miami -Dade County ("MDC") Contract No. FB-00583 for the Servicing of Various Specialized Fire Equipment with various vendors ("Contract") for the City of Miami's ("City") Department of Fire -Rescue ("Fire -Rescue") for all necessary labor, transportation, material, and equipment to furnish a comprehensive system for the inspection, testing, and certification of the City's various specialized Fire -Rescue equipment, for an initial term of one (1) year with an additional five (5) one (1) year option to renew periods, on a year- to-year basis is appropriate; and WHEREAS, pursuant to Section 18-111 of the Code of the City of Miami, Florida, as amended ("City Code"), in procuring said services, the City may, in lieu of using other City competitive bidding procedures, accept and "piggy -back" off the competitive bid secured by another governmental agency, subject to a determination by the City's Chief Procurement Officer that the other agency's resulting contract was entered into pursuant to a competitive process in compliance with City laws, policies, and procedures; and WHEREAS, the City's Chief Procurement Officer determined that the MDC Contract was entered into pursuant to a competitive process in compliance with the City's laws, policies, and procedures and provides a fair and competitive rate that is acceptable to the City; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. Pursuant to Section 18-111 of the City Code, the accessing of the MDC Contract for procurement for the City's Fire -Rescue for all necessary labor, transportation, material, and equipment to furnish a comprehensive system for the inspection, testing, and certification of the City's various specialized Fire -Rescue equipment for an initial term of one (1) year with an additional five (5) one (1) year option to renew periods, on a year-to-year basis, is authorized.' Section 3. Funds shall be allocated from Fire -Rescue Account Number 00001.184010.546000.0000.00000, or such other accounts, subject to the availability of funds and budgetary approval at time of need. Section 4. The City Manager is further authorized to negotiate and execute any and all other documents, including any amendments, renewals, and extensions, subject to all allocations, appropriations, and prior budgetary approvals, in compliance with all applicable provisions of the City Code, including, without limitation, the City's Procurement Ordinance, the Anti -Deficiency Act, and the Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, all in a form acceptable to the City Attorney, and in compliance with all applicable rules and regulations, as may be deemed necessary for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 10/11/2019 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within ten (10) days from the date passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission or upon date stated herein, whichever is later.