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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #6294 Date: 08/08/2019 Commission Meeting Date: 09/26/2019 Type: Ordinance Subject: Approve Annual Budget FY '20 - City of Miami Requesting Department: Office of Management and Budget Sponsored By: District Impacted: Various PURPOSE OF ITEM: This is the FY 2019-20 Final Budget Ordinance, providing the appropriations for the General Fund, Special Revenue Funds, Debt Service Funds, and the Internal Service Fund. BACKGROUND INFORMATION: The FY 2019-20 Tentative Budget was approved by the City Commission, with amendments, on September 12, 2019. The forthcoming "Information for Second Budget Hearing" memorandum will amend the Tentative Budget. Chapter 200 of the Florida Statutes requires a budget to be adopted prior to October 1st of any given fiscal year. Budget Impact Analysis Item is Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $1,135,993,000 General Account No: Various Special Revenue Account No: Various Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Legislative Division Office of Management and Budget City Manager's Office City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Reviewed B Christopher M Rose Sandra Bridgeman Nikolas Pascual Valentin J Alvarez Barnaby L. Min Victoria Mendez Nicole Ewan Valentin J Alvarez Christopher M Rose Sandra Bridgeman Nikolas Pascual Barnaby L. Min Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office Department Head Review Assistant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Legislative Division Review Budget Review Assistant City Manager Review City Manager Review Deputy Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed 08/22/2019 6:23 AM 08/22/2019 11:45 PM 08/23/2019 11:47 AM 08/29/2019 10:31 AM 08/29/2019 11:18 AM 08/30/2019 3:43 PM 09/12/2019 5:05 PM 09/16/2019 12:27 PM 09/16/2019 5:22 PM 09/17/2019 1:26 PM 09/17/2019 3:05 PM 09/17/2019 4:40 PM 09/17/2019 7:00 PM 09/26/2019 5:05 PM 09/27/2019 7:18 PM 09/27/2019 7:23 PM City of Miami File ID: 6294 (Revision: C) Printed On: 4/24/2025 Legislative Division Valentin J Alvarez Legislative Division Review Completed 09/30/2019 9:16 AM Office of the City Attorney Barnaby L. Min Deputy Attorney Review Completed 09/30/2019 9:42 AM Office of the City Attorney Barnaby L. Min Approved Form and Correctness with Modification(s) Completed Office of the City Clerk City Clerk's Office Rendered Completed 09/30/2019 9:47 AM City of Miami File ID: 6294 (Revision: C) Printed On: 4/24/2025 City of Miami Legislation Ordinance Enactment Number:13861 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6294 Final Action Date: 9/26/2019 AN ORDINANCE OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), ADOPTING A FINAL BUDGET AND MAKING APPROPRIATIONS RELATING TO OPERATIONAL AND BUDGETARY REQUIREMENTS FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020; RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS OF THE CITY MANAGER AND DESIGNATED CITY OFFICIALS IN ORDER TO UPDATE THE RELEVANT DEPARTMENTS, FINANCIAL CONTROLS, COMPLETED PROJECTS, PROJECT CLOSE-OUTS, ACCOUNTING ENTRIES, AND COMPUTER SYSTEMS IN CONNECTION THEREWITH AND FOR GRANTS IN PROGRESS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, pursuant to Sections 200.065(2)(a)(4) and 200.065(2)(c), Florida Statutes (2019), the City Manager has prepared and submitted to the City Commission a proposed budget of the expenditures and revenues of all City of Miami ("City") Departments, Offices, and Boards for the Fiscal Year beginning October 1, 2019 and ending September 30, 2020 ("Proposed Budget"); and WHEREAS, a copy of the Proposed Budget was delivered to City Elected Officials, posted on the City's website, and placed on file with the Office of the City Clerk on July 3, 2019; and WHEREAS, the General Fund Budget for the Fiscal Year is $808,633,000 and the total Budget for all non -capital funds is $1,137,380,000; and WHEREAS, (a) the City's tentative general operating ad valorem millage rate is 7.5665 and (b) the City's millage to provide for payment of maturing principal and interest, and charges and requirements related thereto, of voter approved indebtedness is 0.4235 mills, which (c) millage rates have been adopted as the final overall total millage rate of 7.9900 mills on the dollar of taxable value of all real and personal property in the City; and WHEREAS, the major source of revenue for the General Fund is derived from the category identified as "Property Taxes" in the amount of $396,441,000; and WHEREAS, it is in the best interests of the City to authorize the City Manager to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five - Year Financial Plan, Strategic Plan, and Multi -Year Capital Plan (collectively, "Capital Plan") for the purposes set forth in this Ordinance; and WHEREAS, it is in the best interests of the City to ratify, approve, and confirm certain necessary actions of the City Manager and designated City Departments in order to update the relevant Departments, financial controls, completed projects, project close-outs, accounting entries, and computer systems in connection therewith and for grants in progress; and City of Miami File ID: 6294 (Revision: C) Printed On: 4/24/2025 WHEREAS, the Proposed Budget was adopted on first reading by the City Commission on September 12, 2019 with modifications as the "Tentative Budget"; and WHEREAS, provisions have been duly made by the City Commission for Public Hearings on the Tentative Budget before the City Commission as a Committee of the Whole and Public Hearings thereon have been held as required pursuant to Section 200.065, Florida Statutes (2019); and WHEREAS, the City Commission made the following amendments to the tentative Budget at the public hearing on September 26, 2019: (a) Reduce $300,000.00 from Non -Departmental Account ("NDA") Super Bowl 2020 and increase Transfers Out ("Transfers Out") by the same amount to Virrick Park New Pool Facility Project 40-B40571 in the Capital Plan for District 2; (b) De -obligate $50,000.00 from NDA Latin Champions Professional Golf Association payment and increase Transfers Out by the same amount to Shenandoah Park Enhancements Project 40-B30304A in the Capital Plan for District 4; (c) De -Obligate $15,000.00 within Special Revenue Fund Department Improvements Initiative account from Blacktop Basketball Tournament to City Hall Fourth of July Celebration within the same account; and (d) Increase Special Revenue Fund Sport Facilities and Activities account from former Miami Sports and Exhibition Authority prior year fund balance by $8,000.00 and transfer out $16,000.00 from the same fund to Special Revenue Fund Department Improvement Initiative account for District 4 Special Events for Latin Jazz in the Park (collectively, "Floor Amendments"); and WHEREAS, the City Administration also proposed additional amendments to the Tentative Budget as detailed in the memorandum titled "Information for Second Budget Hearing - Fiscal Year 2019-20 Proposed Budget," attached and incorporated as Composite Exhibit "A," ("Amended Budget"); and WHEREAS, the City Commission has considered and approved the Tentative Budget with the Floor Amendments and Amended Budget as the "Final Budget"; and WHEREAS, the Final Budget further amends the Capital Plan accordingly; NOW, THEREFORE, BE IT ORDAINED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Ordinance are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The Proposed Budget as submitted to the City Commission on July 3, 2019 is incorporated herein by reference and is amended to include all of the applicable changes contained in the memorandum titled "Information for First Budget Hearing —Fiscal Year 2019-20 Proposed Budget," attached and incorporated herein as Composite Exhibit "A," and previously adopted as the Tentative Budget on first reading. Section 3. The Tentative Budget submitted to the City Commission on September 26, 2019 is incorporated herein by reference and is amended to include the Amended Budget and the Floor Amendments and is hereby adopted as the "Final Budget" and the Capital Plan is further amended accordingly. Section 4. The following appropriations are made for the municipal operations of the General Fund for the Fiscal Year 2019-20: City of Miami File ID: 6294 (Revision: C) Printed On: 4/24/2025 GENERAL FUND APPROPRIATIONS WITH CHANGE MEMO #2 FLOOR AMENDMENT APPROPRIATIONS - FINAL ADOPTED Departments, Boards and Offices: Mayor $ 1,687,000 $ 1,687,000 Commissioners 4,086,000 4,086,000 City Manager 3,072,000 3,072,000 Agenda Coordination 379,000 379,000 Independent Auditor General 1,530,000 1,530,000 City Attorney 9,994,000 9,994,000 City Clerk 2,059,000 2,059,000 Civil Service 559,000 559,000 Code Compliance 8,437,000 8,437,000 Communications 2,329,000 2,329,000 Equal Opportunity and Diversity Programs 508,000 508,000 Finance 10,330,000 10,330,000 Grants Administration 1,708,000 1,708,000 Human Resources 5,291,000 5,291,000 Innovation and Technology 14,454,000 14,454,000 Management and Budget 2,779,000 2,779,000 Neighborhood Enhancement Teams (NET) 8,637,000 8,637,000 Procurement 2,928,000 2,928,000 Resilience and Sustainability 831,000 831,000 Human Services 5,962,000 5,962,000 Building 16,625,000 16,625,000 Planning 5,927,000 5,927,000 Zoning 3,825,000 3,825,000 Housing and Community Development 2,437,000 2,437,000 General Services Administration 27,865,000 27,865,000 Resilience and Public Works 26,298,000 26,298,000 Solid Waste 35,915,000 35,915,000 Capital Improvements 4,603,000 4,603,000 Fire -Rescue 161,407,000 161,407,000 Police 265,621,000 265,621,000 Real Estate and Asset Management 13,796,000 13,796,000 Parks and Recreation 51,777,000 51,777,000 Risk Management 3,663,000 3,663,000 Non -Departmental Accounts (NDA) 35,944,000 35,944,000 Non -Departmental Accounts (NDA) -Latin 50,000 (50,000) - Champions PGA Non -Departmental Accounts (NDA) - Super 3,300,000 (300,000) 3,000,000 Bowl 2020 Transfers - Out to D4 -Capital Project (Shenandoah Park) 50,000 50,000 Transfers - Out to D2 Capital Project (Virrick Park Pool) 300,000 300,000 Transfers - Out 62,020,000 62,020,000 TOTAL $ 808,633,000 $ - $ 808,633,000 Reserves Based on Financial Integrity Principles: (Included in General Fund — NDA) City of Miami File ID: 6294 (Revision: C) Printed On: 4/24/2025 Contingency Reserves $ 5,000,000 Undesignated Reserves TOTAL RESERVES $ 5,000,000 Section 5. The above appropriations for the municipal operations of the General Fund are made based on the following sources of revenues for the Fiscal Year: GENERAL FUND REVENUES Property Taxes $ 396,441,000 Franchise Fees and Other Taxes 115,481,000 Interest 7,150,000 Transfers -I n 3,862,000 Fines and Forfeitures 5,904,000 Intergovernmental Revenues 81,856,000 Licenses and Permits 67,905,000 Other Revenues (Inflows) 7,365,000 Charges for Services 122,669,000 TOTAL GENERAL FUND $ 808,633,000 Section 6. The following appropriations are made for the municipal operations of Debt Service Funds for the Fiscal Year: DEBT SERVICE FUNDS APPROPRIATONS General Obligation Bonds $ 24,055,000 Special Obligation Bonds 54,058,000 TOTAL DEBT SERVICE FUNDS $ 78,113,000 Section 7. The above appropriations for the municipal operations of Debt Service Funds are made based on the following sources of revenues for the Fiscal Year: DEBT SERVICE FUNDS REVENUES Property Taxes 3 23.725.000 Transfers -In and Other Revenues 54.388.000 TOTAL DEBT SERVICE FUNDS 3 78.113.000 Section 8. The following appropriations are made for the municipal operations of Special Revenue Funds for the Fiscal Year: SPECIAL REVENUE FUNDS APPROPRIATIONS General Special Revenues $ 1,269,000 Sports Facilities and Activities 471,000 Planning Services 15,988,000 Tree Trust Fund 3,466,000 City of Miami File ID: 6294 (Revision: C) Printed On: 4/24/2025 Public Art Fund 456,000 Fire- Rescue Services 19,828,000 Net Offices and Code Enforcement 232,000 Parks and Recreation Services 1,047,000 Police Services 10,761,000 Law Enforcement Trust Fund 977,000 Public Works Services 9,597,000 Solid Waste Recycling Trust 113,000 City Clerk Services 1,140,000 Community Development 52,009,000 Homeless Programs 2,535,000 Human Services 190,000 Bayfront/Riverfront Land Acquisition Rouse Trust 1,539,000 Miami Ballpark Parking Facilities 9,778,000 Departmental Improvement Initiative 10,521,000 Transportation and Transit 19,169,000 Emergency Funds 100,000 TOTAL SPECIAL REVENUE FUNDS $ 161,186,000 Section 9. The above appropriations for the municipal operations of Special Revenue Funds are made based on the following sources of revenues for the Fiscal Year: SPECIAL REVENUE FUNDS All Sources TOTAL SPECIAL REVENUE FUNDS REVENUES $ 161,186,000 $ 161,186,000 Section 10. The following appropriations are made for the municipal operations of Internal Service Funds for the Fiscal Year: INTERNAL SERVICE FUND APPROPRIATIONS Life and Health Insurance 47,568,000 Workers' Compensation 20,220,000 Others 21,660,000 TOTAL INTERNAL SERVICE FUND $ 89,448,000 Section 11. The above appropriations for the municipal operations of Internal Service Funds are made based on the following sources of revenues for the Fiscal Year: INTERNAL SERVICE FUND REVENUES All Sources $ 89,448,000 TOTAL INTERNAL SERVICE FUND $ 89,448,000 Section 12. This Ordinance is an ordinance of precedent and all other ordinances and resolutions in conflict with it are held null and void insofar as they pertain to these appropriations; however, no provision contained in this Ordinance shall be construed to violate the Anti - Deficiency Act as set forth in Sections 18-500 through 18-503 of the Code of the City of Miami, Florida, as amended ("City Code"). The appropriations are the anticipated expenditure requirements for the City and are not mandatory should efficient administration of City Departments and Boards or altered economic conditions indicate that a curtailment in certain City of Miami File ID: 6294 (Revision: C) Printed On: 4/24/2025 expenditures is necessary or desirable for the general welfare of the City. The City Manager is specifically authorized1 to create awards and to transfer funds between accounts and awards and to withhold any of these appropriated funds from encumbrance or expenditure should such action appear advantageous to the economic and efficient operation of the City. The City Manager is also authorized' to transfer any excess unrestricted moneys from other funds to the General Fund provided that those are appropriated moneys which are no longer needed to implement the original purpose of the appropriation, which are legally available at the time of such transfer and whose expenditure is not limited to use for any other specified purpose. Section 13. The City Manager is authorized to make any necessary changes to adjust, amend, and appropriate the City's Operating Budget, Five -Year Financial Plan, Strategic Plan, and the Capital Plan, with transfers in and/or out, as necessary and applicable, of legally available funds and to designate projects, services, components, values, amounts, and uses, as necessary and applicable, for purposes set forth in this Ordinance. Section 14. All departments and the number of employees designated therein provided for in the Final Budget, either by position summary or by the organizational chart, are deemed approved by the City Commission. Any permanent change regarding same shall require City Commission ratification. Section 15. The City Manager is authorized to administer the executive pay plan and benefit package and to disburse the funds appropriated herein for said purpose in a manner he deems appropriate. The City Manager is also authorized' to administer and disburse the City Commission benefit package. With the exception of those positions in which the salary is established by City Commission action, the City Manager is further authorized' to establish the salaries of those employees in executive and staff positions in accordance with the executive and staff pay plan. These employees may receive any salary increases given in this Ordinance. Section 16. The City Manager is authorized to disburse any funds that may be designated by the City Commission as cost -of -living or other pay adjustments to Civil Service, executive, and staff employees as may be approved by the City Manager. Section 17. Nothing contained in this Ordinance shall be construed as to prohibit or prevent the City Manager, the administrative head of the City who is responsible for the efficient administration of all Departments, from exercising the power granted to and imposed upon him in the Charter of the City of Miami ("City Charter") to fix, adjust, raise, or lower salaries and to create, abolish, fill, or hold vacant, temporary, or permanent positions whenever it has been determined by the City Manager to be in the best interest of efficient and economical administration of the City and all its Departments. The authority contained in this Section shall also be applicable whenever the City Manager shall cause a Department to reorganize itself to perform its services more efficiently. Such reorganization may include reduction of budgeted positions, reclassification of positions, and alteration of the number of budgeted positions in any given classification. Section 18. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer shall have been made at the request of the City Manager and when such transfer shall have been made of any part of an unencumbered balance of an appropriation to or for a purpose or object for which the appropriation for the Fiscal Year has proved insufficient. Section 19. The transfer of funds between the detailed accounts comprising any separate amount appropriated by the above Sections hereof is approved and authorized when such transfer of funds is made at the request of the City Manager and when such transfer is to be City of Miami File ID: 6294 (Revision: C) Printed On: 4/24/2025 made between the detailed accounts appropriated to the same office, department, or division. Section 20. To effect salary adjustments, the City Manager is further authorized' to make departmental and other transfers from any reserve accounts established in the General Fund and is authorized' to approve transfers for any unforeseen requirements of all appropriated funds as may be required so long as such transfer is consistent with the provisions contained in Chapter 18, Article IX of the City Code. Section 21. To facilitate effective budgetary control and sound fiscal management, the City Manager is further authorized' to transfer funds from departmental budget reserve accounts to the Emergency Account of Non -Departmental Accounts to other Funds and to departmental budget reserve accounts from the Emergency Account of Non -Departmental Accounts to other Funds. Section 22. All Emergency Accounts are declared to be appropriated to meet emergency expenses and are subject to expenditure by the City Manager for any emergency purpose. Section 23. Except as herein provided, transfers between items appropriated shall be authorized by resolution or ordinance except that (a) transfers from the Non -Departmental Accounts may be made by resolution and (b) any mid -year budget amendments that do not involve any changes of City Departments may be made by resolution. Section 24. The City Manager is authorized1 to invite or advertise for bids for the purchase of any material, equipment, physical improvement, or service provided by the aforementioned appropriations or which may be provided for in accordance with the authority of Chapter 18 of the City Code for which formal bidding is required, such bids to be returnable to the City Commission or City Manager in accordance with the City Charter and the City Code. Section 25. Expenditure of the herein appropriated funds is authorized in the procurement of goods and services by award or contract for the same by the City Commission following the use, if applicable, of competitive negotiations unless the award of such contract by the City Manager is expressly allowed under the City Code. Section 26. Certain necessary actions by the City Manager and the designated City Departments in order to update the relevant Departments, financial controls, completed projects, project close-outs, accounting entries, and computer systems in connection therewith and for grants in progress, are hereby ratified, approved, and confirmed. Section 27. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey 8130/2019 ndez, City Attor ley 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. City of Miami File ID: 6294 (Revision: C) Printed On: 4/24/2025