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HomeMy WebLinkAboutBack-Up DocumentsBAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2019/2020 BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FOR FISCAL YEAR 2019/2020 Table of Contents I. Trust Members II. Letter of Introduction III. Budget Summary IV. Bayfront Park Operating Budget V. Bayfront Park Capital Improvement Budget VI. Revenue vs. Expenses & Organizational Chart CHAIRPERSON Commissioner Joe Carollo TRUST MEMBERS Alex Cardenas Javier Banos Ralph Duharte Stephen Kneapler Mary Lugo Marie Louissaint Cristina Palomo Dr. Jorge Suarez -Menendez EXECUTNE DIRECTOR Jose Solano MILDRED AND CLAUDE PEPPER BAYFRONT PARK MANAGEMENT TRUST 301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132 TELEPHONE: (305)358-7550 FAX: (305) 358-1211 July 30, 2019 Honorable Mayor Suarez and Members of the City Commission: The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal Year 2019/2020 Operating and Capital Budgets for City Commission approval. The Trust unanimously approved these budgets at a regularly scheduled meeting held on July 23, 2019, and we respectfully request that you do the same. The City Commission created the Trust in 1987 to operate, manage and maintain Bayfront Park with the goal of ensuring maximum community utilization. In 1994, Bicentennial Park (now Maurice A. Ferre) was added to the organization's portfolio. The Trust's governing board consists of nine (9) individuals, under the leadership of Commissioner Joe Carollo, who through their work on the Trust have demonstrated their commitment to making our community a better place for residents and visitors. The Trust's FY 2019/2020 budget is the guiding document for our management of the facilities placed in our care and our goals for services to the community. Bayfront Park is a 32-acre park located in the Miami Harbor District and immediately adjacent to the Central Business District. Built on filled bay -bottom in 1925 (May 1, 2019 marked Bayfront Park's 94th year), it has been a gathering place for Miami's residents and visitors since that time. Maurice A. Ferre Park, located at 1075 Biscayne Boulevard in the heart of the Miami Harbor District, is a spectacular 21-acre waterfront site, adjacent to the cruise ship turning basin in Biscayne Bay. Maurice A. Ferre Park re -opened to the public on June 14, 2014. The park is home to the Perez Art Museum Miami, which opened in December 2013, and the Patricia and Phillip Frost Museum of Science, opened on May 8, 2017. On December 13, 2018, the City of Miami Commission unanimously passed legislation to rename Museum Park as Maurice A. Ferre Park, in honor of Mr. Ferre's many years of public service and contributions to the City of Miami. In addition to "ensuring maximum community utilization," the Trust's founding legislation included a further directive: "The Trust shall, to the greatest extent it determines to be feasible, implement the exercise of its powers in a manner which utilizes and encourages the fullest and most active participation and cooperation of private enterprise." The Trust recognizes the balance it must strike between managing public parks and encouraging private enterprise. It uses its resources to create social value, whether through the hosting of major concerts and festivals or the management of excellent public parks. During Fiscal Years 2014 through 2018, the City of Miami provided $0 to support Bayfront Park's operations. During that same period the City realized $7,957,848 in savings by not subsidizing the park's operation, which is and continues to be self-sustaining. During those five years, the Trust also paid $2,608,285 for fire services and $7,242,266 in police services, providing thousands of hours of overtime pay for our first responders. An estimated $1, 312,083 was generated in parking revenue, translating to a $159,015 in parking surcharge to the City of Miami. The Trust's success is the City's success. And, that success is a direct result of the social entrepreneurial model that has guided our operation for the past 15 years -- our mission is to create social value. The Trust continues to plan, promote and coordinate two of our community's largest celebrations, the America's Birthday Bash on July 4th and the Bayfront Park New Year's Eve Celebration. The Trust is committed to providing these free, community inclusive celebrations for Miami's residents and visitors. Since 2014, the Trust has enjoyed a successful New Year's Eve partnership, with Armando Perez, AKA Pitbull, and for New Year's Eve 2019, the Trust envisions an event that includes all of the previous years' elements, partnerships with Bayside Marketplace, the Greater Miami Host Committee, food and drink available throughout the site, a fireworks spectacular at midnight, and is working towards another engagement, featuring Mr. 305, and A level talent, whose identities have yet to be released. The event's goal is to challenge Time's Square's primacy as the home of New Year's Eve. Given our balmy weather, spectacular waterfront location, dynamic urban skyline and multi -cultural community — we recognize Miami as the premier location for New Year's Eve and on NYE 2019, we will demonstrate that fact to the rest of the world. Our free, thrice weekly yoga classes continue their popularity with over 175,000 residents and visitors having participated in the classes since they began in September 2005 and reached the ten year anniversary on September 12, 2015. The classes have been featured by NBC Nightly News with Brian Williams, The Wall Street Journal, Fox Sports Network, CNN, Delta Sky Magazine, Celebrated Living (in-flight magazine for American Airlines), Vues d'Ailleurs (in-flight magazine for French airline Corsairfly), and numerous local outlets. We now offer free salsa classes which started early this year. These classes have an estimated attendance of 30 participants per class and continue to grow organically. Free salsa classes are offered Fridays and Sundays from 6:00 pm to 7:00 pm, at the Tina Hills Pavilion. We now host a variety of by donation activities which include, Falun Dafa classes, a Chinese spiritual practice that combines meditation and qigong exercises with a moral philosophy centered on the tenets of truthfulness, compassion, and forbearance. Falun Dafa classes are offered Saturday's from 10:30 am to 11:30 am. The Trust looks to add additional programming to all of its facilities in FY 2019/2020. The 50-foot Holiday Tree that brightens Bayfront Park from Thanksgiving through New Year's will continue to serve as downtown's mid -winter beacon. During the holidays, the park is also the host site for our Menorah Lighting, sponsored by the Shul of Downtown, and the Miami Outboard Motor Club's Holiday Boat Parade. A robust marketing plan is executed for both Bayfront and Maurice A. Ferro Parks, including exposure on Bayfront Park's website (which engages an average of 14,000 monthly visitors), Bayfront Park's marquee sign (The marquee sign is located on Biscayne Boulevard, with 65,000 passing vehicles each day. The marquee is adjacent to Bayside Marketplace, one of south Florida's most visited tourist B AY F R O N T PARK MANAGEMENT TRUST 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 destinations, with a reported 23 million annual visitors), social media campaigns on Facebook, Twitter and Instagram (which have a combined reach of about 21,000 followers), and press releases distributed to over 400 contacts (including the Downtown Development Authority, Greater Miami Convention & Visitors Bureau, Downtown Miami, Miami Travel Attractions, Biscayne Times, Social Miami, The Miami Herald and Miami New Times among others). The Trust recognized the need to support activities outside the Bayfront and Museum Park boundaries and to help where most needed. Throughout the year Bayfront staff lent their expertise to events held around the city, from Coconut Grove to Little Haiti to City Hall. Additionally in the past year the Trust: • Hosted Formula 1 and lit up downtown Miami on the final F1 Festival of 2018. Taking place on Saturday 20th and Sunday 21St October, the free event ran alongside the Formula 1 Pirelli 2018 United States Grand Prix in Austin, Texas. Unleashing the spectacle of F 1, • Secured a partnership with Crown Castle, America's largest provider of shared communications infrastructure, with more than 40,000 cell towers and approximately 70,000 route miles of fiber supporting small cells and fiber solutions across every major U.S. market, • Secured a Commercial License Dockage Agreement with Cara Bella, LLC. Cara Bella's mission is to give to their guests a unique experience of fine yacht dining, based on the highest standards of yacht hospitality and an authentic yachts ambience, • Secured a Memorandum of Understanding with the Miami Parking Authority in an effort to improve the parking services at both facilities, Bayfront and Maurice A. Fend to implement pay by phone parking services, • Partnered with FPL for the installation of solar power renewable energy generating equipment. FPL SolarNow solar trees and canopies are innovative solar structures created by the community, for the community. They provide shade and harness the power of the sun while generating emissions -free energy that benefits all of us, • Executed the agreement with the Miami Super Bowl Committee, and Super Bowl Park will be located within Bayfront Park and will have concerts, among other events during Super Bowl week, • Continues to manage Maurice A. Ferrel, which served as host site for and Best Buddies Walk, among others, • Continued with the diversification of events hosted — ranging from film shoots to art installations to pop concerts, and community festivals, • Continued to host some of the community's premier fundraising events such as the Susan G. Komen Race for the Cure, Light the Night Walk, and the Crohn's & Colitis Foundation Walk, B AY F R O N T PARK MANAGEMENT TRUST 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 • Lent staff expertise to City departments and partner organizations through participation in committees, workshops and focus groups to help improve our community, • Continued care and maintenance of the statues and plaques throughout the park and at the Torch of Friendship, Continues to work with the community for alternative transportation opportunities with Bayfront Park serving as a designated drop off/pick up location for the Miami Trolley, an expanded Big Bus Tour operation, which includes boat tours and a water taxi operation. In FY 2015/2016, the Trust committed $250,000 to help bring Tri-Rail to Downtown Miami - those funds are being periodically dispersed. The Bayfront Park Management Trust board of directors and staff intend to build on these past accomplishments, pursuant to our mission of "ensuring maximum community utilization and enjoyment." Thank you for allowing us the opportunity and the privilege to continue our efforts next fiscal year, which will begin with your approval of the attached budget. Respectfily, JosZolano f Executive Diretor VJS/js Enc. Cc: file B AY F R O N T PARK MANAGEMENT TRUST 301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550 BAYFRONT PARK MANAGEMENT TRUST OPERATING & CAPITAL BUDGET SUMMARY FISCAL YEAR 2019/2020 Annualized 2018/2019 Proposed Budget 2019/2020 Approved Budget 2018/2019 Budget Variance Proposed - Actual REVENUES General revenues 1,567,066 1,229,071 710,000 519,071 Special events & marketing revenues 2,720,981 2,575,246.71 4,469,000 (1,898,753) Reserve Transfer Funds 3,652,648 - 2,173,705 (2,173,705) TOTAL REVENUES 7,940,695 3,804,318 7,352,705 (3,548,387) EXPENSES Administrative expenses 3,599,197 845,960 1,039,243 (193,283) Special events & marketing expenses 1,676,515 1,501,747 3,397,320 (1,895,573) Maintenance expenses 1,282,571 1,331,611 2,616,142 (1,284,531) Transportation infrastructure support 26,995 - - - TOTAL EXPENSES 6,585,279 3,679,318 7,052,705 (3,373,387) EXCESS REVENUES OVER EXPENSES 1,355,416 125,000 300,000 (175,000) Depreciation expense 469,021 - 300,000 (300,000) Capital improvements - 125,000 - 125,000 NET INCOME 886,396 (0) - (0) BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2019/2020 Annualized 2018/2019 REVENUES GENERAL REVENUES 101 - Boat dock income 678,460 103 - Film and video location rental 38,200 104 - Miscellaneous revenues 315,634 105 - Concessions 151,833.33 106 - Marquee revenues 18,000 107 - Parking operation income 263,672.27 108 - Interest income 266.67 111- Long term agreement income 101,000 TOTAL GENERAL REVENUES 1,567,066 Proposed Budget 2019/2020 580,000 39,000 46,000 170,771 18,000 275,000 300 100,000 1,229,071 Approved Budget Budget Variance 2018/2019 Proposed - Actual 200,000 380,000 30,000 9,000 50,000 (4,000) 160,000 10,771 20,000 (2,000) 250,000 25,000 300 100,000 710,000 519,071 Bayfront Park Management Trust - Operating Budget Notes to Proposed Budget for 2019/2020 EXHIBIT 100 Administration General Revenue 101 Boat Dock Income: proposed $580,000. Revenue based on North and South docks rental. 103 Film and Video Location Rental: proposed $39,000. Projected revenue based on previous year' s experience and discussions with film and video professionals. 104 Miscellaneous Revenue: proposed $46,000. Revenue based on previous year' s experience without the inclusion of a one-time nonrecurring item. 105 Concessions: proposed $170,771. Use fee based on agreements with park concessionaires. 106 Marquee Revenue: proposed $18,000. Revenue based on prior year's experience. 107 Parking Operation Income: proposed 275,000. Revenue projection based on parking operation. 108 Interest Income: proposed $300. Income based on projected revenue from Trust funds held in interest earning accounts. 111 Long Term Agreement Income: proposed $100,000. Revenue projected based on the execution of additional carriers. BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2019/2020 Annualized Proposed Budget Approved Budget Budget Variance 2018/2019 2019/2020 2018/2019 Proposed -Actual EXPENSES ADMINISTRATIVE: 1100 - Salaries and wages - administrative 1101- Executive director 109,666 1102 - Administrative director 22,075 1103 - Business & finance director 1,171 1103.1- Bookkeeper 39,216 1103.2 - HR & office coordinator 52,938 1104 - Administrative assistant 23,130 1105 - Receptionist 39,915 1106 - Payroll processing costs 3,880 1106.1-Worker's compensation insurance 18,388 1106.2 - SS 18,967 1106.3 - MED 4,436 1106.5 - SUTA 33 1107 - Health & dental insurance contribution 59,125 1108 - Life insurance & disability contribution 4,265 1109 Employees retirement plan - administrative 59,585 1110.1- Grants Writing Services - 1111- Miscellaneous expenses 11,478 1112 - Computer Supplies and software 1113 - Courier 871 1115 - Equipment rental & maintenance 4,000 1116 - Postage 2,272 1117 - Printing - 1118 - Office Supplies 3,915 1119 - Telephone, cell phone, pager, cable services, wi-fi 1119.1- Telephone 14,817 1119.2 - Cell phone 2,542 1119.3 - Cable services 11,277 1120 - Bank charges 1,375 1121- Newspaper public notices 1,231 1125 - Meeting expenses 3,444 1126- Membership and subscriptions 1,503 1127 - Business expenses 1,108 1128- Director's liability insurance 5,038 1129 - Property insurance 1,529 1130 - Premises insurance 31,508 1130.1- Insurance deductibles 1131- Accounting services 25,000 1132 - Audit 19,500 1134 -Marquee non contractual maintenance 1135 - Contingency fund - 1137 - Contribution - City of Miami 3,000,000 TOTAL ADMINISTRATIVE EXPENSES 3,599,197 110,000 76,000 75,000 45,000 54,526 35,000 41,112 3,200 21,850 26,947 6,302 1,323 65,000 4,500 52,500 12,000 1,000 4,000 3,000 6,000 15,000 3,000 12,000 2,000 2,000 5,000 2,000 1,200 6,000 2,000 32,000 19,500 100,000 845,960 148,000 (38,000) 83,853 (7,853) 85,030 (10,030) 54,553 (9,553) 51,396 3,130 45,000 (10,000) 38,745 2,367 65,888 (62,688) 21,850 26,947 6,302 1,323 68,248 (3,248) 3,500 1,000 80,030 (27,530) 5,000 (5,000) 5,000 7,000 4,000 (4,000) 1,500 (500) 5,000 (1,000) 3,000 1,000 (1,000) 10,000 (4,000) 45,000 (45,000) 15,000 3,000 12,000 500 1,500 3,500 (1,500) 5,000 5,000 (3,000) 1,200 6,000 2,000 - 29,000 3,000 2,500 (2,500) 22,000 (2,500) 10,000 (10,000) 150,000 (50,000) 1,039,243 (193,283) Administrative Expenses 1100 Salaries and Wages: proposed $496,260. This includes the salary of the Executive Director 1101 who provides overall management for the Bayfront Park Management Trust $110,000; the salary of the Administrative Director 1102 who assists the Executive Director in the management of the Trust, focusing on contracts with promoters, service providers and concessionaires, compliance with procurement procedures and liaison with the City Agenda Office, and the Trust agenda preparation $76,000; the salary of the Business and Finance Director 1103 who is responsible for the finances, bookkeeping and accounting functions of the Trust, and assists the Executive Director with the management of the Trust $75,000; the salary of the Bookkeeper 1103.1 who reports to the Business and Finance Director and is responsible for daily maintenance -of the Trust's financial records $45,000; the salary of the Human Resources and Office Coordinator 1103.2 who is responsible for managing all human resources functions of the Trust and for coordinating office functions $54,526; the salary of the Administrative Assistant 1104 who assists the Administrative Director with administrative functions for Bayfront Park Management Trust $35,000; the salary of the Receptionist 1105 who is responsible for Bayfront Park's front office functions $41,112; and funds for the payroll costs of the administrative employees. 1107 Health & Dental Insurance Contribution: proposed $65,000. These funds will be used to purchase health, dental and vision insurance for Trust administrative employees. 1108 Life Insurance & Disability Contribution: proposed $4,500. These funds will be used to purchase life and disability insurance for Trust administrative employees. 1109 Executive Director / Employees' Retirement Plan: proposed $52,500. These funds will be used for the Executive Director and employees' retirement plan. 1111 Miscellaneous Expenses: proposed $12,000. These funds will be used for miscellaneous purchases of goods or services required during the year. 1113 Courier: proposed $1,000. These funds will be used to procure courier services. 1115 Equipment Rental/Maintenance: proposed $4,000. These funds will be used for office equipment rental, lease and maintenance contracts. 1116 Postage: proposed $3,000. These funds will be used to purchase postage. 1118 Office Supplies: proposed $6,000. These funds will be used to purchase office supplies. 1119 Telephone, Cellular Phone, Pager, Cable Services, and Wi-Fi: proposed $30,000. These funds will be used to procure telephone, cellular phone, pager, cable television services, and Wi-Fi network. 1120 Bank Charges: proposed $2,000. These funds will be used for bank charges. 1121 Newspaper Public Notices: proposed $2,000. These funds will be used for public notices required by City of Miami procurement procedures. 1125 Meeting Expenses: proposed $5,000. These funds will be used for expenses associated with the monthly Board Meetings of the Bayfront Park Management Trust. 1126 Memberships and Subscriptions: proposed $2,000. These funds will be used for memberships in professional organizations and subscriptions to professional journals. 1127 Business Expenses: proposed $1,200. These funds will be used for business purchases of goods or services required during the year. 1128 Director's Liability Insurance: proposed $6,000. These funds will be used to purchase Directors and Officers Liability Insurance for the Bayfront Park Management Trust. 1129 Property Insurance: proposed $2,000. These funds will be used to purchase Property Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund. 1130 Premises Liability Insurance: proposed $32,000. These funds enable the Trust to purchase liability insurance for Bayfront and Museum Parks. 1132 Audit: proposed $19,500. These funds will be used to procure the annual audit of the Trust's finances. 1135 Contingency Funds: proposed $100,000. These funds will be used for any unforeseen expenses incurred during the year. BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2019/2020 Annualized 2018/2019 REVENUES SPECIAL EVENT AND MARKETING 201- Special event rental income 568,164 202 - Amphitheater operations & management 831,793 203 - Special event sponsorship 18,200 204 - Tent rental 21,406 205 - Beer/alcohol location fees 9,600 206 - Food and soda location fees 3,050 207 - Arts/merchandise/sponsor location fees 9,575 208 - Special event electrical 10,654 209 - Day of show staffing 46,284 211- Special event contracted personnel 80,933 212 - Special event clean-up services 132,332 213 - City of Miami police 525,001 214 - City of Miami fire 99,459 215 - Parking space rental 44,320 216 - Special event equipment rental 8,500 217 - Fourth of July 25,500 218 - Fourth of July city 5,000 220 - Miscellaneous services 174,323 221- Park damages - events 21,009 222 - Special event grants 76,300 301- City contribution 5,025 305 - Miss Curry gift to challenger 4,553 TOTAL SPECIAL EVENT GRANTS 2,720,981 Proposed Budget 2019/2020 525,000 856,747 17,000 15,000 9,000 3,000 9,000 10,000 43,000 75,000 123,000 486,000 92,000 40,000 8,000 24,000 5,000 148,000 19,000 62,500 5,000 2,575,247 Approved Budget Budget Variance 2018/2019 Proposed - Actual 800,000 (275,000) 810,000 46,747 17,000 50,000 (35,000) 20,000 (11,000) 25,000 (22,000) 20,000 (11,000) 25,000 (15,000) 10,000 33,000 60,000 15,000 300,000 (177,000) 1,600,000 (1,114,000) 400,000 (308,000) 25,000 15,000 15,000 (7,000) 24,000 159,000 (11,000) 100,000 (81,000) 50,000 12,500 4,469,000 5,000 (1,898,753) Bayfront Park Management Trust - Operating Budget Notes to Proposed Budget for 2019/2020 EXHIBIT 200 Special Events and Marketing Special Events and Marketing Revenue 201 Event Rental Income: proposed $525,000. Rental income reflects a projected 15-date event calendar. 202 Amphitheater Operation & Management: proposed $856,747. This revenue is based on the management agreement with Live Nation. 203 Special Event Sponsorship: proposed $17,000. Figure represents amount to be generated through yoga subscriptions. 204 Tent Rental: proposed $15,000. Tent rental revenue is based on a projected 15 events scheduled in Trust facilities in 2019/2020. 205 Beer/Alcohol Location Fees: proposed $9,000. Beer and Alcohol Location Fees revenue is based on a projected 15 events scheduled in Trust facilities in 2019/2020. 206 Food and Soda Location Fees: proposed $3,000. Food and Soda Location Fees revenue is based on a projected 15 events scheduled in Trust facilities in 2019/2020. 207 Arts/Merchandise/Sponsor Location Fees: proposed $9,000. Arts, Merchandise, and Sponsor Fees revenue is based on a projected 15 events scheduled in Trust facilities in 2019/2020. 208 Special Event Electrical: proposed $10,000. Special Event Electrical revenue represents charges to promoters for electrician services and is based on a projected 15 events scheduled in Trust facilities in 2019/2020. 209 BPMT Show Staffing: proposed $43,000. BPMT Show Staffing revenue is based on events scheduled in Trust facilities in 2019/2020 where event staff charges are not included in rental fees. 211 Special Event Contracted Services: proposed $75,000. Special Event Contracted Services are security and parking personnel required at all Trust hosted events. The revenue is based on a projected 15 events scheduled in Trust facilities in 2019/2020. 212 Special Event Clean -Up Services: proposed $123,000. Special Event Clean -Up Services revenue is based on a projected 15 events scheduled in Trust facilities in 2019/2020. 213 City of Miami Police: proposed $486,000. City of Miami Police revenue is based on a projected 15 events scheduled in Trust facilities in 2019/2020. 214 City of Miami Fire: proposed $92,000. City of Miami Fire revenue is based on a projected 15 events scheduled in Trust facilities in 2019/2020. 215 Parking Space Rental: proposed $40,000. This revenue represents fees charged to promoters for additional parking locations rented from City of Miami Department of Off -Street Parking. 216 Special Event Equipment Rental: proposed $8,000. Special Event Equipment Rental revenue is based on a projected 15 events scheduled in Trust facilities in 2019/2020. 217 Fourth of July: proposed $24,000. Revenue represents income from the Trust' s annual July 4th celebration. 218 Fourth of July City Services: proposed $5,000. The City of Miami no longer provides police, fire rescue and solid waste services for the Trust' s annual July 4th celebration. 220 Miscellaneous Services: proposed $148,000. Represents income from various services the Trust provides promoters, outside of those listed above. 221 Park Damage - Events: proposed $19,000. Represents fees charged to promoters for damages in Bayfront or Museum Parks resulting from Special Events. 222 Special Event Grants: proposed $62,500. Figure represents amount to be generated through grant applications for Trust sponsored special events. 305: Miss Curry gift to challenger: proposed $5,000. BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2019/2020 Approved Annualized Proposed Budget Budget Budget Variance 2018/2019 2019/2020 2018/2019 Proposed -Actual EXPENSES SPECIAL EVENT AND MARKETING 2200 - Salaries and wages - special events 2201 - Event coordinator 2202 - Special event and marketing legal 2204 - Marketing director 2205 - Special event payroll cost 2205.2 - SS 2205.3 - MED 2205.5 - SUTA 2207.1- Payroll Admin Cost 2206 - Health & dental insurance contribution 2206.1- Employees Retirement Plan 2207 - Day of show staffing 2208 -Special event contracted personnel 2209 - Box office personnel and management 2210 - Special event electrical services 2211- City of Miami fire rescue services 2212 - City of Miami police 2213 -Special event cleanup services 2214 - Parking space rental 2216 - Special event tent rental 2217 - Special event equipment rental 2218 - BPMT sponsored events 2218.2 - BPMT sponsored New Year's event 2219 - Fourth ofJuly 2223 - Website hosting, revision and maintenance 2224 - Marketing opportunity fund 2224.1- Event opportunity fund 2225 - Advertising 2227 - Design & graphics 2228 - Photographic and video services 2230 - Promotional 2231 -Special event miscellaneous expenses TOTAL SPECIAL EVENT EXPENSES 41,917 56,811 260 7,211 1,687 12 554 15,373 15,910 179,803 133,129 528,753 142,918 12,651 41,467 144,507 140,455 2,047 10,000 200,000 800 251 58,515 500 3,600 850 200 560 10,000 7,022 140,000 92,000 486,000 143,000 13,000 41,000 145,000 140,000 3,000 15,000 200,000 1,500 1,000 1,676,515 1,501,747 81,575 (81,575) 75,000 (75,000) 55,157 3,358 12,750 (12,250) 3,600 850 200 560 17,900 (7,900) 16,408 (9,386) 35,000 (35,000) 155,000 (15,000) 5,000 (5,000) 10,000 (10,000) 400,000 (308,000) 1,600,000 (1,114,000) 260,000 (117,000) 5,000 (5,000) 35,000 (22,000) 10,000 (10,000) 40,000 1,000 110,000 35,000 120,000 20,000 8,000 (5,000) 100,000 (85,000) 200,000 - 15,000 (13,500) 5,000 (4,000) 4,500 (4,500) 4,500 (4,500) 16,530 (16,530) 3,397,320 (1,895,573) Special Events and Marketing Expenses 2200 Salaries and Wages: proposed $64,225. This includes the salary of the Marketing Director 2204 who is responsible for increasing awareness of and facility rentals for the Trust $58,515; and funds for the payroll costs of the Special Event employees. 2206 Health & Dental Insurance Contribution: proposed $10,000. These funds will be used to purchase health, dental and vision insurance for Trust Special Event and Marketing employees. 2206.1 Employee Retirement Plan: proposed $7,022. These funds will be used for Bayfront Park special event, legal and marketing employees' retirement plan. 2208 Special Event Contracted Personnel: proposed $140,000. These funds will be used to pay contracted personnel who provide special event parking and security services, as well as manage the parking operation outside Bayfront Park offices. 2211 City of Miami Fire Rescue Service: proposed $92,000. Fire Rescue Service is required at all special events to ensure the safety and well-being of park visitors. 2212 City of Miami Police: proposed $486,000. City of Miami Police representatives are required at all special events to ensure the security and well-being of park visitors. 2213 Event Cleanup Services: proposed $143,000. These funds will be used to pay during -event and after -event cleaning contractor. 2216 Special Event Tent Rental: proposed $13,000. These funds will be used to rent tents, tables, chairs, lights, side -walls and table skirts from the Trust' s tent contractor. 2218 BPMT Sponsored Events: proposed $41,000. These funds will be used to sponsor various community events supported and approved by the Bayfront Park Management Trust. 2218.2 BPMT Sponsored New Year's Eve: proposed $145,000. These funds will be used for the production costs of the Trust' s annual New Year's Eve celebration. 2219 Fourth of July: proposed $140,000. These funds will be used for the production costs of the Trust' s annual July 4th celebration, and the expenses associated with the event. 2223 Website Hosting, Revision and Maintenance: proposed $3,000. These funds will be used to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park Management Trust website. 2224 Marketing Opportunity Fund: proposed $15,000. These funds will be used to undertake promotions, or other marketing opportunities to further increase the Trust's services to the community. 2224.1 Event Opportunity Fund: proposed $200,000. These funds will be used to undertake special events opportunities to further increase the Trust's services to the community. 2225 Advertising: proposed $1,500. These funds will be used to purchase advertising which includes but is not limited to radio, television and online ads, print advertising, or any advertising outlet/service deemed appropriate to support Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. 2227 Design and Graphics: proposed $1,000. These funds will be used to contract with a designer to create advertising materials to support Bayfront Park Management Trust sponsored events, or to promote Bayfront Park as a desirable destination for the general public, as well as event planners and promoters. Bayfront Park Management Trust Operating Budget Notes to Proposed Budget for 2019/2020 EXHIBIT 300 Maintenance Maintenance Revenue 301 City Contribution: proposed $00. 302 Hurricane Reimbursement: proposed $00. Line item is included in the budget in the event of a hurricane. 303 Grants: proposed $00. 304 FPL Fountain Contribution: proposed $00. 305 Miss Curry Gift to Challenger Memorial: proposed $00. 306 City Contribution for Capital Improvements: proposed $00. BAYFRONT PARK MANAGEMENT TRUST OPERATING BUDGET FISCAL YEAR 2019/2020 Annualized 2018/2019 EXPENSES MAINTENANCE 3300 - Salaries and wages - maintenance 3301 - Park maintenance supervisor 33011 - Facilities coordinator 3303 - Maintenance assistance II 3304 - Maintenance assistance III 3305 - Maintenance assistance IV 3305.1 - Maintenance assistance V 3305.2 - Maintenance assistance VI 3306 -Turf and irrigation specialist 3307 - Payrolling cost 3307.2 - SS 3307.3 - Med 3307.5 - Suta 3307.6 - Payroll Processing Fees 3307.1 - Maintenance department overtime 3307.12 - Overtime maint. assistant II 3307.13 - Overtime maint. assistant III 3307.14- Overtime maint. assistant IV 3307.15 - Overtime turf specialist 3307.16 - Overtime maint. assistant V 3307.17 - Overtime maint. assistant VI 3308- Health and dental insurance contribution 3308.1- Employees Retirement Plan 3312 - Turf replacement 3313 - New landscaping plants 3317 - Exterminator 3318 - Fertilizer & chemicals 3319 - Signage 3320 - General park contractor 3321- Office cleaning & maintenance services 3321.1- Restroom attendants 3322 - Pressure cleaning equipment maintenance 3324 - Painting and accessories 3325 - Uniforms 3326 - Park vehicle maintenance and repair 3328 - Equipment leasing and rentals 3328.2 - Equipment repairs 3329 - Miscellaneous supplies 3330 - Gator maintenance and repairs 3331 - Park electrician ongoing maintenance 3332 - Lift station and pump service 3333 - Electrical maintenance materials 3334- Bulbs, fixtures and poles 3336 - Air conditioner maintenance contract 3337 - Alarm monitoring services 3338 - Dade county water and sewer 3339 - FPL utilities 3340-Trash removal fee 3344 - Park vehicle insurance 3346 - Cleaning supplies - other Proposed Budget 2019/2020 Approved Budget Budget Variance 2018/2019 Proposed - Actual 62,051 64,890 66,625 (1,735) 2,249 50,000 49,249 751 22,190 23,690 24,624 (934) 47,771 49,440 39,570 9,870 25,527 26,780 35,000 (8,220) 35,858 37,080 33,856 3,224 40,115 42,230 34,688 7,542 43,159 45,320 39,975 5,345 40,125 (40,125) 23,477 24,850 - 24,850 5,491 5,160 - 5,160 70 1,539 - 1,539 286 300 - 300 55,000 (55,000) 10,740 11,000 - 11,000 5,500 6,000 - 6,000 7,827 8,000 - 8,000 14,003 15,000 - 15,000 6,923 7,000 - 7,000 8,922 9,000 - 9,000 61,935 62,000 71,600 (9,600) 39,743 40,732 38,830 1,902 - - 7,500 (7,500) 141 2,000 5,000 (3,000) 2,616 3,000 3,000 717 1,000 10,000 (9,000) 573 1,000 3,000 (2,000) 106,853 125,000 250,000 (125,000) 29,179 30,900 20,500 10,400 - 85,000 (85,000) 1,108 2,000 10,000 (8,000) 1,208 2,000 7,000 (5,000) 3,818 4,000 5,000 (1,000) 1,081 2,000 7,500 (5,500) - - 2,000 (2,000) 4,785 7,000 15,000 (8,000) 3,242 5,000 7,000 (2,000) 2,267 4,000 10,000 (6,000) 27,537 35,000 21,000 14,000 - - 2,000 (2,000) 5,577 6,000 10,000 (4,000) 8,686 9,000 7,000 2,000 4,196 7,500 5,000 2,500 1,224 2,000 4,000 (2,000) 79,919 80,000 85,000 (5,000) 126,294 127,000 180,000 (53,000) 1,000 (1,000) 4,396 5,000 5,000 1,001 2,000 1,500 500 3346.1-Trash bags 8,499 3346.2 -Hand towels 1,424 3346.3 -Toilet tissue 600 3346.4 - Hand soap 250 3347 - Tool purchases 3347.1- Fuel 8,735 3348 - Miscellaneous 701 3349 - General plumbing repair and maintenance 3,642 3350- Maintenance of irrigation pumps 147 3351-Turf and irrigation supplies 6,240 3352 - Private security 115,267 3354- Maintenance and repair of hand radios 3355 - Maintenance safety training 3358 - Seawall cleaning 6,983 MAURICE A. FERRE PARK: 4500.21- Maurice A Ferre Park landscape contractor 29,219 4501- Maurice A Ferre Park landscape supplies 7,473 4502 - Maurice A Ferre Park infrastructure & furnishing 2,252 4503 - Maurice A Ferre Park electricity 4,567 4504 - Maurice A Ferre Park water & sewer 103,079 4505 - Maurice A Ferre Park consumables 13,204 4506 - Maurice A Ferre Park security 85,463 4507 - Maurice A Ferre park fence and site improvements - 4508 - Maurice A Ferre Park contingency 4,267 FOUNTAIN 5503 - Fountain chemicals 300 5505 - Fountain miscellaneous maintenance TOTAL MAINTENANCE EXPENSES 1,282,571 11,000 26,000 (15,000) 2,000 2,000 600 2,000 (1,400) 300 1,500 (1,200) 1,500 1,000 S00 10,000 20,000 (10,000) 1,000 2,500 (1,500) 4,000 6,000 (2,000) 200 2,500 (2,300) 7,000 20,000 (13,000) 90,000 150,000 (60,000) - 2,000 (2,000) - 2,500 (2,500) 10,000 50,000 (40,000) 35,000 120,000 (85,000) 9,000 30,000 (21,000) 3,000 75,000 (72,000) 5,000 150,000 (145,000) 104,000 100,000 4,000 15,000 75,000 (60,000) - 300,000 (300,000) - 25,000 (25,000) 30,000 125,000 (95,000) 300 15,000 (14,700) 300 15,000 (14,700) 2,616,142 (1,284,531) 1,331,611 Maintenance Expenses 3300 Salaries and Wages: proposed $371,279. This includes the salary of the Park Maintenance Supervisor 3301 who is responsible for the management and coordination of all maintenance crews and related activities of the Trust $64,890; the salary of the Facilities Coordinator 3301.1 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $50,000; the salary of the Maintenance Assistant II 3303 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $23,690; the salary of the Maintenance Assistant III 3304 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $49,440; the salary of the Maintenance Assistant IV 3305 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $26,780; the salary of the Maintenance Assistant V 3305.1 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $37,080; the salary of the Maintenance Assistant VI 3305.2 who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities $42,230; the salary of the Turf & Irrigation Specialist 3306 who reports to the Park Maintenance Supervisor, and works to ensure the health and vitality of the flora in Trust facilities $45,320; and funds for the payrolling costs of the Maintenance Department employees $31,849. 3307.1 Maintenance Department Overtime: proposed $56,000. These funds will be used for overtime hours worked by the Maintenance Department employees necessary for maintaining Bayfront Park. 3308 Health and Dental Insurance Contribution: proposed $62,000. These funds will be used to purchase health, dental and vision for the Maintenance Department employees. 3308.1 Employee Retirement Plan: proposed $40,732. These funds will be used for Bayfront Park maintenance employees' retirement plan. 3313 New Landscape Plants: proposed $2,000. Theses funds will be used to replace damaged or dying plants as needed. 3317 Exterminator: proposed $3,000. These funds will be used for a contract exterminator, to keep rodents and insects to a minimum in Trust facilities. 3318 Fertilizer & Chemicals: proposed $1,000. These funds will be used to fertilize the turf, palms, shrubs and deciduous trees in Bayfront and Museum Parks. 3319 Signage: proposed $1,000. These funds will be used for maintenance of existing signage in Bayfront Park. 3320 General Park Contractor: proposed $125,000. These funds will be used to contract with City of Miami approved General Contractors for necessary and ongoing repairs required to maintain Trust facilities, often resulting from event related damages. 3321 Office Cleaning & Maintenance: proposed $30,900. These funds will be used to contract a cleaning service provider to clean the Bayfront Park Offices. 3322 Pressure Cleaning Equipment Maintenance: proposed $2,000. These funds will be used to maintain pressure and steam cleaners owned by the Trust. 3324 Painting & Accessories: proposed $2,000. These funds will be used to maintain Bayfront Park' s structures. 3325 Uniforms: proposed $4,000. These funds are used to purchase and maintain uniforms for the park maintenance staff. 3326 Park Vehicle Maintenance and Repairs: proposed $2,000. These funds will be used for routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and complete vehicle maintenance. 3328.2 Equipment Repairs: proposed $7,000. These funds will cover the cost of a wide range of equipment repairs necessary for the ongoing maintenance of Bayfront and Museum Parks. 3329 Miscellaneous Supplies: proposed $5,000. These funds will allow designated staff members to purchase miscellaneous supplies as the need arises. 3330 Gator Maintenance & Repairs: proposed $4,000. These funds will be used for maintenance and repair of the Trusts five John Deere Gators. 3331 Park Electrician Ongoing Maintenance: proposed $35,000. These funds will be used to allow the park electrician to develop and maintain maintenance and an upgrade schedule of the park' s electrical system. 3333 Electrical Maintenance Materials: proposed $6,000. These funds will be used to purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront Park electrical system. This will cover most fixtures within park buildings -- administrative offices, service buildings, maintenance buildings, and the amphitheater: fluorescent bulbs, standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and small -amperage fuse breakers. 3334 Bulb Fixtures & Poles: proposed $9,000. These funds will be used to replace burnt out bulbs and damaged and missing electrical poles in Trust facilities. 3336 Air Conditioning Maintenance Contract: proposed $7,500. These funds will be used to enter into a service contract with a vendor to provide air conditioning maintenance in the park' s administrative offices, amphitheater, laser tower, fountain booth and south end service building. 3337 Alarm Monitoring Services: proposed $2,000. These funds will be used for alarm monitoring services in the administrative offices, the fountain control booth and the south -end service building. 3338 Miami -Dade County Water and Sewer: proposed $80,000. These funds will be used for all water and sewage services supplied by Miami -Dade County Water & Sewer Department. 3339 FP&L Utilities: proposed $127,000. These funds will be used to purchase electrical services from FP&L and include an increase to cover projected rate changes. 3344 Park Vehicle Insurance: proposed $5,000. These funds will be used to purchase insurance for the Park's trucks. 3346 Cleaning Supplies: proposed $2,000. These funds will be used to purchase cleaning supplies and other materials needed to keep the park' s administrative offices clean. 3346.1 Trash Bags: proposed $11,000. These funds will be used to purchase trash bags for all park needs. 3346.2 Hand Towels: proposed $2,000. These funds will be used to purchase hand towels for use in park' s restrooms. 3346.3 Toilet Tissue: proposed $600. These funds will be used to purchase toilet tissue for use in park' s restrooms. 3346.4 Hand Soap: proposed $300. These funds will be used to purchase hand soap for use in park' s restrooms. 3347 Tool Purchases: proposed $1,500. These funds will be used to purchase all tools necessary to maintain Trust facilities. This includes hand or power tools needed for routine maintenance. 3347.1 Fuel: proposed $10,000. These funds will be used to purchase fuel for park's vehicles and power equipment. 3348 Miscellaneous: proposed $1,000. These funds will be used for miscellaneous maintenance. 3349 General Plumbing Repair and Maintenance: proposed $4,000. These funds will be used for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and showers in the amphitheater, south end service building, light tower complex, and administrative offices. 3350 Maintenance of Irrigation Pumps: proposed $200. These funds will be used to maintain the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper Fountain and the south -end service building. 3351 Turf and Irrigation Supplies: proposed $7,000. These funds will be used to maintain and upgrade Bayfront and Museum Parks' turf and irrigation system. 3352 Private Security: proposed $90,000. These funds will be used to hire private security, from an existing City of Miami contractor, to provide 24-hour security in Bayfront Park. 3358 Seawall Cleaning: proposed $10,000. These funds will be used for cleaning of the seawall along the baywalk in Bayfront Park. Maurice A. Ferre Park Maintenance 4500.21 Maurice A. Ferre Park Landscape Contractor: proposed $35,000. The Museum Park Landscape Maintenance Contractor is responsible for partial mowing and trimming maintenance of Museum Park. 4501 Maurice A. Ferre. Park Landscape Supplies: proposed $9,000. These funds will be used to obtain landscape materials for Museum Park, such as mulch, plants, etc. 4502 Maurice A. Ferre Park Infrastructure & Furnishing: proposed $3,000. These funds will be used to maintain infrastructure in Museum Park. 4503 Maurice A. Ferre Park Electricity: proposed $5,000. These funds will be used to pay for electricity in Museum Park. 4504 Maurice A. Ferre Park Water & Sewer: proposed $104,000. These funds will be used for all water and sewage services in Museum Park. 4505 Maurice A. Ferre Park Consumables: proposed $15,000. These funds will be used to purchase trash bags, fuel, and irrigation supplies for Museum Park. 4508 Maurice A. Ferre Park Contingency: proposed $30,000. These funds will be used for any unforeseen Museum Park expenses incurred during the year. Mildred & Claude Pepper Fountain 5503 Chemicals: proposed $300. These funds will be used to purchase chlorine for the Mildred and Claude Pepper Fountain in Bayfront Park. 5505 Miscellaneous Maintenance: proposed $300. These funds will be used for unforeseen expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park. BAYFRONT PARK MANAGEMENT TRUST CAPITAL IMPROVEMENT BUDGET FISCAL YEAR 2019/2020 BAYFRONT PARK MANAGEMENT TRUST CAPITAL BUDGET FISCAL YEAR 2019/2020 Annualized 2018/2019 Proposed Budget 2019/2020 Approved Budget 2018/2019 Budget Variance Proposed -Actual OTHER INCOME/EXPENSES: OTHER EXPENSES 7700 - Depreciation expense 7700.2 - Depreciation exp - land imp. 368,511 - 300,000 (300,000) 7700.3 - Depredation exp - building 52,759 - - 7700.4 - Depredation exp - equipment 47,751 - - TOTAL DEPRECIATION EXPENSE 469,021 - 300,000 (300,000) 8800 - City of Miami grant 8800.2 -Transport infrastructure support (26,995) - - TOTAL TRANSPORTATION EXPENSE (26,995) - - - TOTAL OTHER INCOME/EXPENSE 442,025 - - - Bayfront Park Management Trust -Capital Improvement Budget Notes to Proposed Budget for 2019/2020 EXHIBIT 600 Capital Improvement Fund: $125,000 Fixed Assets and Land Improvements — Proposed $125,000. Fund to be utilized as deemed appropriate by the board of directors. BAYFRONT PARK MANAGEMENT TRUST ORGANIZATIONAL CHART FISCAL YEAR END 2019-2020 Receptionist/Secretary Miami City Commission Bayfront Park Management Trust Executive Director Maintenance Supervisor e Turf & Irrigation Specialist Part -Time Electricians Independent Contractors I Facilities Coordinator Maintenance Assistant 2 Maintenance Assistant 3 Maintenance Assistant 4 1 Maintenance Assistant 5 Maintenance Assistant 6 Administrative Director Administrative Assistant Business & Finance Director HR & Office Coordinator Bookkeeper Marketing Director Legal Event Coordinator Part -Time Event Staff REVENUES BY TYPE REQUESTED BUDGET FY 19/20 ■ General Revenue Special Events & Marketing Revenues EXPENSES BY TYPE REQUESTED BUDGET FY 19/20 ■ Administrative Expenses Special Events & Marketing Expenses a Maintenance Expenses 5000000 4500000 4000000 3500000 3000000 2500000 2000000 1500000 1000000 500000 0 General Revenues REVENUE COMPARISON Special Events & Marketing Reserve Transfer Funds Revenues ■ Audited Actual FY 18/19 €7 Requested Budget FY 19/20 4000000 3500000 3000000 2500000 2000000 1500000 1000000 500000 Administrative Expenses EXPENSE COMPARISON Special Events & Maintenance Expenses Depreciation Expenses Marketing Expenses ■ Audited Actual FY 18/19 5.1 Requested Budget FY 19/20