HomeMy WebLinkAboutBack-Up DocumentsBAYFRONT PARK
MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2019/2020
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET FOR FISCAL YEAR 2019/2020
Table of Contents
I. Trust Members
II. Letter of Introduction
III. Budget Summary
IV. Bayfront Park Operating Budget
V. Bayfront Park Capital Improvement Budget
VI. Revenue vs. Expenses & Organizational Chart
CHAIRPERSON
Commissioner Joe Carollo
TRUST MEMBERS
Alex Cardenas
Javier Banos
Ralph Duharte
Stephen Kneapler
Mary Lugo
Marie Louissaint
Cristina Palomo
Dr. Jorge Suarez -Menendez
EXECUTNE DIRECTOR
Jose Solano
MILDRED AND CLAUDE PEPPER
BAYFRONT PARK
MANAGEMENT TRUST
301 N. BISCAYNE BOULEVARD, MIAMI, FL 33132
TELEPHONE: (305)358-7550 FAX: (305) 358-1211
July 30, 2019
Honorable Mayor Suarez
and Members of the City Commission:
The Bayfront Park Management Trust (Trust) is pleased to submit its Fiscal Year 2019/2020 Operating
and Capital Budgets for City Commission approval. The Trust unanimously approved these budgets at a
regularly scheduled meeting held on July 23, 2019, and we respectfully request that you do the same.
The City Commission created the Trust in 1987 to operate, manage and maintain Bayfront Park with the
goal of ensuring maximum community utilization. In 1994, Bicentennial Park (now Maurice A. Ferre)
was added to the organization's portfolio. The Trust's governing board consists of nine (9) individuals,
under the leadership of Commissioner Joe Carollo, who through their work on the Trust have
demonstrated their commitment to making our community a better place for residents and visitors.
The Trust's FY 2019/2020 budget is the guiding document for our management of the facilities placed
in our care and our goals for services to the community.
Bayfront Park is a 32-acre park located in the Miami Harbor District and immediately adjacent to the
Central Business District. Built on filled bay -bottom in 1925 (May 1, 2019 marked Bayfront Park's
94th year), it has been a gathering place for Miami's residents and visitors since that time.
Maurice A. Ferre Park, located at 1075 Biscayne Boulevard in the heart of the Miami Harbor District, is
a spectacular 21-acre waterfront site, adjacent to the cruise ship turning basin in Biscayne Bay. Maurice
A. Ferre Park re -opened to the public on June 14, 2014. The park is home to the Perez Art Museum
Miami, which opened in December 2013, and the Patricia and Phillip Frost Museum of Science, opened
on May 8, 2017. On December 13, 2018, the City of Miami Commission unanimously passed
legislation to rename Museum Park as Maurice A. Ferre Park, in honor of Mr. Ferre's many years of
public service and contributions to the City of Miami.
In addition to "ensuring maximum community utilization," the Trust's founding legislation included a
further directive: "The Trust shall, to the greatest extent it determines to be feasible, implement the
exercise of its powers in a manner which utilizes and encourages the fullest and most active participation
and cooperation of private enterprise." The Trust recognizes the balance it must strike between
managing public parks and encouraging private enterprise. It uses its resources to create social value,
whether through the hosting of major concerts and festivals or the management of excellent public
parks.
During Fiscal Years 2014 through 2018, the City of Miami provided $0 to support Bayfront Park's
operations. During that same period the City realized $7,957,848 in savings by not subsidizing the
park's operation, which is and continues to be self-sustaining. During those five years, the Trust also
paid $2,608,285 for fire services and $7,242,266 in police services, providing thousands of hours of
overtime pay for our first responders. An estimated $1, 312,083 was generated in parking revenue,
translating to a $159,015 in parking surcharge to the City of Miami. The Trust's success is the City's
success. And, that success is a direct result of the social entrepreneurial model that has guided our
operation for the past 15 years -- our mission is to create social value.
The Trust continues to plan, promote and coordinate two of our community's largest celebrations, the
America's Birthday Bash on July 4th and the Bayfront Park New Year's Eve Celebration. The Trust is
committed to providing these free, community inclusive celebrations for Miami's residents and visitors.
Since 2014, the Trust has enjoyed a successful New Year's Eve partnership, with Armando Perez, AKA
Pitbull, and for New Year's Eve 2019, the Trust envisions an event that includes all of the previous
years' elements, partnerships with Bayside Marketplace, the Greater Miami Host Committee, food and
drink available throughout the site, a fireworks spectacular at midnight, and is working towards another
engagement, featuring Mr. 305, and A level talent, whose identities have yet to be released. The event's
goal is to challenge Time's Square's primacy as the home of New Year's Eve. Given our balmy
weather, spectacular waterfront location, dynamic urban skyline and multi -cultural community — we
recognize Miami as the premier location for New Year's Eve and on NYE 2019, we will demonstrate
that fact to the rest of the world.
Our free, thrice weekly yoga classes continue their popularity with over 175,000 residents and visitors
having participated in the classes since they began in September 2005 and reached the ten year
anniversary on September 12, 2015. The classes have been featured by NBC Nightly News with Brian
Williams, The Wall Street Journal, Fox Sports Network, CNN, Delta Sky Magazine, Celebrated Living
(in-flight magazine for American Airlines), Vues d'Ailleurs (in-flight magazine for French airline
Corsairfly), and numerous local outlets. We now offer free salsa classes which started early this year.
These classes have an estimated attendance of 30 participants per class and continue to grow
organically. Free salsa classes are offered Fridays and Sundays from 6:00 pm to 7:00 pm, at the Tina
Hills Pavilion. We now host a variety of by donation activities which include, Falun Dafa classes, a
Chinese spiritual practice that combines meditation and qigong exercises with a moral philosophy
centered on the tenets of truthfulness, compassion, and forbearance. Falun Dafa classes are offered
Saturday's from 10:30 am to 11:30 am. The Trust looks to add additional programming to all of its
facilities in FY 2019/2020.
The 50-foot Holiday Tree that brightens Bayfront Park from Thanksgiving through New Year's will
continue to serve as downtown's mid -winter beacon. During the holidays, the park is also the host site
for our Menorah Lighting, sponsored by the Shul of Downtown, and the Miami Outboard Motor Club's
Holiday Boat Parade.
A robust marketing plan is executed for both Bayfront and Maurice A. Ferro Parks, including exposure
on Bayfront Park's website (which engages an average of 14,000 monthly visitors), Bayfront Park's
marquee sign (The marquee sign is located on Biscayne Boulevard, with 65,000 passing vehicles each
day. The marquee is adjacent to Bayside Marketplace, one of south Florida's most visited tourist
B AY F R O N T PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
destinations, with a reported 23 million annual visitors), social media campaigns on Facebook, Twitter
and Instagram (which have a combined reach of about 21,000 followers), and press releases distributed
to over 400 contacts (including the Downtown Development Authority, Greater Miami Convention &
Visitors Bureau, Downtown Miami, Miami Travel Attractions, Biscayne Times, Social Miami, The
Miami Herald and Miami New Times among others).
The Trust recognized the need to support activities outside the Bayfront and Museum Park boundaries
and to help where most needed. Throughout the year Bayfront staff lent their expertise to events held
around the city, from Coconut Grove to Little Haiti to City Hall.
Additionally in the past year the Trust:
• Hosted Formula 1 and lit up downtown Miami on the final F1 Festival of 2018. Taking place
on Saturday 20th and Sunday 21St October, the free event ran alongside the Formula 1 Pirelli
2018 United States Grand Prix in Austin, Texas. Unleashing the spectacle of F 1,
• Secured a partnership with Crown Castle, America's largest provider of shared communications
infrastructure, with more than 40,000 cell towers and approximately 70,000 route miles of fiber
supporting small cells and fiber solutions across every major U.S. market,
• Secured a Commercial License Dockage Agreement with Cara Bella, LLC. Cara Bella's mission
is to give to their guests a unique experience of fine yacht dining, based on the highest standards
of yacht hospitality and an authentic yachts ambience,
• Secured a Memorandum of Understanding with the Miami Parking Authority in an effort to
improve the parking services at both facilities, Bayfront and Maurice A. Fend to implement pay
by phone parking services,
• Partnered with FPL for the installation of solar power renewable energy generating equipment.
FPL SolarNow solar trees and canopies are innovative solar structures created by the community,
for the community. They provide shade and harness the power of the sun while generating
emissions -free energy that benefits all of us,
• Executed the agreement with the Miami Super Bowl Committee, and Super Bowl Park will be
located within Bayfront Park and will have concerts, among other events during Super Bowl
week,
• Continues to manage Maurice A. Ferrel, which served as host site for and Best Buddies Walk,
among others,
• Continued with the diversification of events hosted — ranging from film shoots to art installations
to pop concerts, and community festivals,
• Continued to host some of the community's premier fundraising events such as the Susan G.
Komen Race for the Cure, Light the Night Walk, and the Crohn's & Colitis Foundation Walk,
B AY F R O N T PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
• Lent staff expertise to City departments and partner organizations through participation in
committees, workshops and focus groups to help improve our community,
• Continued care and maintenance of the statues and plaques throughout the park and at the Torch
of Friendship,
Continues to work with the community for alternative transportation opportunities with Bayfront Park
serving as a designated drop off/pick up location for the Miami Trolley, an expanded Big Bus Tour
operation, which includes boat tours and a water taxi operation. In FY 2015/2016, the Trust committed
$250,000 to help bring Tri-Rail to Downtown Miami - those funds are being periodically dispersed.
The Bayfront Park Management Trust board of directors and staff intend to build on these past
accomplishments, pursuant to our mission of "ensuring maximum community utilization and
enjoyment." Thank you for allowing us the opportunity and the privilege to continue our efforts next
fiscal year, which will begin with your approval of the attached budget.
Respectfily,
JosZolano
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Executive Diretor
VJS/js
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B AY F R O N T PARK MANAGEMENT TRUST
301 North Biscayne Boulevard Miami, FL 33132 (305) 358-7550
BAYFRONT PARK MANAGEMENT TRUST
OPERATING & CAPITAL BUDGET SUMMARY
FISCAL YEAR 2019/2020
Annualized
2018/2019
Proposed Budget
2019/2020
Approved
Budget
2018/2019
Budget Variance
Proposed - Actual
REVENUES
General revenues
1,567,066
1,229,071
710,000
519,071
Special events & marketing revenues
2,720,981
2,575,246.71
4,469,000
(1,898,753)
Reserve Transfer Funds
3,652,648
-
2,173,705
(2,173,705)
TOTAL REVENUES
7,940,695
3,804,318
7,352,705
(3,548,387)
EXPENSES
Administrative expenses
3,599,197
845,960
1,039,243
(193,283)
Special events & marketing expenses
1,676,515
1,501,747
3,397,320
(1,895,573)
Maintenance expenses
1,282,571
1,331,611
2,616,142
(1,284,531)
Transportation infrastructure support
26,995
-
-
-
TOTAL EXPENSES
6,585,279
3,679,318
7,052,705
(3,373,387)
EXCESS REVENUES OVER EXPENSES
1,355,416
125,000
300,000
(175,000)
Depreciation expense
469,021
-
300,000
(300,000)
Capital improvements
-
125,000
-
125,000
NET INCOME
886,396
(0)
-
(0)
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2019/2020
Annualized
2018/2019
REVENUES
GENERAL REVENUES
101 - Boat dock income 678,460
103 - Film and video location rental 38,200
104 - Miscellaneous revenues 315,634
105 - Concessions 151,833.33
106 - Marquee revenues 18,000
107 - Parking operation income 263,672.27
108 - Interest income 266.67
111- Long term agreement income 101,000
TOTAL GENERAL REVENUES 1,567,066
Proposed
Budget
2019/2020
580,000
39,000
46,000
170,771
18,000
275,000
300
100,000
1,229,071
Approved
Budget Budget Variance
2018/2019 Proposed - Actual
200,000 380,000
30,000 9,000
50,000 (4,000)
160,000 10,771
20,000 (2,000)
250,000 25,000
300
100,000
710,000 519,071
Bayfront Park Management Trust - Operating Budget
Notes to Proposed Budget for 2019/2020
EXHIBIT 100 Administration
General Revenue
101 Boat Dock Income: proposed $580,000. Revenue based on North and South docks rental.
103 Film and Video Location Rental: proposed $39,000. Projected revenue based on previous
year' s experience and discussions with film and video professionals.
104 Miscellaneous Revenue: proposed $46,000. Revenue based on previous year' s experience
without the inclusion of a one-time nonrecurring item.
105 Concessions: proposed $170,771. Use fee based on agreements with park concessionaires.
106 Marquee Revenue: proposed $18,000. Revenue based on prior year's experience.
107 Parking Operation Income: proposed 275,000. Revenue projection based on parking
operation.
108 Interest Income: proposed $300. Income based on projected revenue from Trust funds held
in interest earning accounts.
111 Long Term Agreement Income: proposed $100,000. Revenue projected based on the
execution of additional carriers.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2019/2020
Annualized Proposed Budget Approved Budget Budget Variance
2018/2019 2019/2020 2018/2019 Proposed -Actual
EXPENSES
ADMINISTRATIVE:
1100 - Salaries and wages - administrative
1101- Executive director 109,666
1102 - Administrative director 22,075
1103 - Business & finance director 1,171
1103.1- Bookkeeper 39,216
1103.2 - HR & office coordinator 52,938
1104 - Administrative assistant 23,130
1105 - Receptionist 39,915
1106 - Payroll processing costs 3,880
1106.1-Worker's compensation insurance 18,388
1106.2 - SS 18,967
1106.3 - MED 4,436
1106.5 - SUTA 33
1107 - Health & dental insurance contribution 59,125
1108 - Life insurance & disability contribution 4,265
1109 Employees retirement plan - administrative 59,585
1110.1- Grants Writing Services -
1111- Miscellaneous expenses 11,478
1112 - Computer Supplies and software
1113 - Courier 871
1115 - Equipment rental & maintenance 4,000
1116 - Postage 2,272
1117 - Printing -
1118 - Office Supplies 3,915
1119 - Telephone, cell phone, pager, cable services, wi-fi
1119.1- Telephone 14,817
1119.2 - Cell phone 2,542
1119.3 - Cable services 11,277
1120 - Bank charges 1,375
1121- Newspaper public notices 1,231
1125 - Meeting expenses 3,444
1126- Membership and subscriptions 1,503
1127 - Business expenses 1,108
1128- Director's liability insurance 5,038
1129 - Property insurance 1,529
1130 - Premises insurance 31,508
1130.1- Insurance deductibles
1131- Accounting services 25,000
1132 - Audit 19,500
1134 -Marquee non contractual maintenance
1135 - Contingency fund -
1137 - Contribution - City of Miami 3,000,000
TOTAL ADMINISTRATIVE EXPENSES 3,599,197
110,000
76,000
75,000
45,000
54,526
35,000
41,112
3,200
21,850
26,947
6,302
1,323
65,000
4,500
52,500
12,000
1,000
4,000
3,000
6,000
15,000
3,000
12,000
2,000
2,000
5,000
2,000
1,200
6,000
2,000
32,000
19,500
100,000
845,960
148,000 (38,000)
83,853 (7,853)
85,030 (10,030)
54,553 (9,553)
51,396 3,130
45,000 (10,000)
38,745 2,367
65,888 (62,688)
21,850
26,947
6,302
1,323
68,248 (3,248)
3,500 1,000
80,030 (27,530)
5,000 (5,000)
5,000 7,000
4,000 (4,000)
1,500 (500)
5,000 (1,000)
3,000
1,000 (1,000)
10,000 (4,000)
45,000 (45,000)
15,000
3,000
12,000
500 1,500
3,500 (1,500)
5,000
5,000 (3,000)
1,200
6,000
2,000 -
29,000 3,000
2,500 (2,500)
22,000 (2,500)
10,000 (10,000)
150,000 (50,000)
1,039,243 (193,283)
Administrative Expenses
1100 Salaries and Wages: proposed $496,260. This includes the salary of the Executive
Director 1101 who provides overall management for the Bayfront Park Management Trust
$110,000; the salary of the Administrative Director 1102 who assists the Executive Director in the
management of the Trust, focusing on contracts with promoters, service providers and
concessionaires, compliance with procurement procedures and liaison with the City Agenda
Office, and the Trust agenda preparation $76,000; the salary of the Business and Finance Director
1103 who is responsible for the finances, bookkeeping and accounting functions of the Trust, and
assists the Executive Director with the management of the Trust $75,000; the salary of the
Bookkeeper 1103.1 who reports to the Business and Finance Director and is responsible for daily
maintenance -of the Trust's financial records $45,000; the salary of the Human Resources and
Office Coordinator 1103.2 who is responsible for managing all human resources functions of the
Trust and for coordinating office functions $54,526; the salary of the Administrative Assistant
1104 who assists the Administrative Director with administrative functions for Bayfront Park
Management Trust $35,000; the salary of the Receptionist 1105 who is responsible for Bayfront
Park's front office functions $41,112; and funds for the payroll costs of the administrative
employees.
1107 Health & Dental Insurance Contribution: proposed $65,000. These funds will be used to
purchase health, dental and vision insurance for Trust administrative employees.
1108 Life Insurance & Disability Contribution: proposed $4,500. These funds will be used to
purchase life and disability insurance for Trust administrative employees.
1109 Executive Director / Employees' Retirement Plan: proposed $52,500. These funds will
be used for the Executive Director and employees' retirement plan.
1111 Miscellaneous Expenses: proposed $12,000. These funds will be used for miscellaneous
purchases of goods or services required during the year.
1113 Courier: proposed $1,000. These funds will be used to procure courier services.
1115 Equipment Rental/Maintenance: proposed $4,000. These funds will be used for office
equipment rental, lease and maintenance contracts.
1116 Postage: proposed $3,000. These funds will be used to purchase postage.
1118 Office Supplies: proposed $6,000. These funds will be used to purchase office supplies.
1119 Telephone, Cellular Phone, Pager, Cable Services, and Wi-Fi: proposed $30,000. These
funds will be used to procure telephone, cellular phone, pager, cable television services, and
Wi-Fi network.
1120 Bank Charges: proposed $2,000. These funds will be used for bank charges.
1121 Newspaper Public Notices: proposed $2,000. These funds will be used for public notices
required by City of Miami procurement procedures.
1125 Meeting Expenses: proposed $5,000. These funds will be used for expenses associated
with the monthly Board Meetings of the Bayfront Park Management Trust.
1126 Memberships and Subscriptions: proposed $2,000. These funds will be used for
memberships in professional organizations and subscriptions to professional journals.
1127 Business Expenses: proposed $1,200. These funds will be used for business purchases of
goods or services required during the year.
1128 Director's Liability Insurance: proposed $6,000. These funds will be used to purchase
Directors and Officers Liability Insurance for the Bayfront Park Management Trust.
1129 Property Insurance: proposed $2,000. These funds will be used to purchase Property
Insurance for Trust property not adequately covered by the City of Miami Self Insurance Fund.
1130 Premises Liability Insurance: proposed $32,000. These funds enable the Trust to purchase
liability insurance for Bayfront and Museum Parks.
1132 Audit: proposed $19,500. These funds will be used to procure the annual audit of the
Trust's finances.
1135 Contingency Funds: proposed $100,000. These funds will be used for any unforeseen
expenses incurred during the year.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2019/2020
Annualized
2018/2019
REVENUES
SPECIAL EVENT AND MARKETING
201- Special event rental income 568,164
202 - Amphitheater operations & management 831,793
203 - Special event sponsorship 18,200
204 - Tent rental 21,406
205 - Beer/alcohol location fees 9,600
206 - Food and soda location fees 3,050
207 - Arts/merchandise/sponsor location fees 9,575
208 - Special event electrical 10,654
209 - Day of show staffing 46,284
211- Special event contracted personnel 80,933
212 - Special event clean-up services 132,332
213 - City of Miami police 525,001
214 - City of Miami fire 99,459
215 - Parking space rental 44,320
216 - Special event equipment rental 8,500
217 - Fourth of July 25,500
218 - Fourth of July city 5,000
220 - Miscellaneous services 174,323
221- Park damages - events 21,009
222 - Special event grants 76,300
301- City contribution 5,025
305 - Miss Curry gift to challenger 4,553
TOTAL SPECIAL EVENT GRANTS 2,720,981
Proposed Budget
2019/2020
525,000
856,747
17,000
15,000
9,000
3,000
9,000
10,000
43,000
75,000
123,000
486,000
92,000
40,000
8,000
24,000
5,000
148,000
19,000
62,500
5,000
2,575,247
Approved
Budget Budget Variance
2018/2019 Proposed - Actual
800,000 (275,000)
810,000 46,747
17,000
50,000 (35,000)
20,000 (11,000)
25,000 (22,000)
20,000 (11,000)
25,000 (15,000)
10,000 33,000
60,000 15,000
300,000 (177,000)
1,600,000 (1,114,000)
400,000 (308,000)
25,000 15,000
15,000 (7,000)
24,000
159,000 (11,000)
100,000 (81,000)
50,000 12,500
4,469,000
5,000
(1,898,753)
Bayfront Park Management Trust - Operating Budget
Notes to Proposed Budget for 2019/2020
EXHIBIT 200 Special Events and Marketing
Special Events and Marketing Revenue
201 Event Rental Income: proposed $525,000. Rental income reflects a projected 15-date event
calendar.
202 Amphitheater Operation & Management: proposed $856,747. This revenue is based on
the management agreement with Live Nation.
203 Special Event Sponsorship: proposed $17,000. Figure represents amount to be generated
through yoga subscriptions.
204 Tent Rental: proposed $15,000. Tent rental revenue is based on a projected 15 events
scheduled in Trust facilities in 2019/2020.
205 Beer/Alcohol Location Fees: proposed $9,000. Beer and Alcohol Location Fees revenue is
based on a projected 15 events scheduled in Trust facilities in 2019/2020.
206 Food and Soda Location Fees: proposed $3,000. Food and Soda Location Fees revenue is
based on a projected 15 events scheduled in Trust facilities in 2019/2020.
207 Arts/Merchandise/Sponsor Location Fees: proposed $9,000. Arts, Merchandise, and
Sponsor Fees revenue is based on a projected 15 events scheduled in Trust facilities in 2019/2020.
208 Special Event Electrical: proposed $10,000. Special Event Electrical revenue represents
charges to promoters for electrician services and is based on a projected 15 events scheduled in
Trust facilities in 2019/2020.
209 BPMT Show Staffing: proposed $43,000. BPMT Show Staffing revenue is based on events
scheduled in Trust facilities in 2019/2020 where event staff charges are not included in rental fees.
211 Special Event Contracted Services: proposed $75,000. Special Event Contracted Services
are security and parking personnel required at all Trust hosted events. The revenue is based on a
projected 15 events scheduled in Trust facilities in 2019/2020.
212 Special Event Clean -Up Services: proposed $123,000. Special Event Clean -Up Services
revenue is based on a projected 15 events scheduled in Trust facilities in 2019/2020.
213 City of Miami Police: proposed $486,000. City of Miami Police revenue is based on a
projected 15 events scheduled in Trust facilities in 2019/2020.
214 City of Miami Fire: proposed $92,000. City of Miami Fire revenue is based on a projected
15 events scheduled in Trust facilities in 2019/2020.
215 Parking Space Rental: proposed $40,000. This revenue represents fees charged to
promoters for additional parking locations rented from City of Miami Department of Off -Street
Parking.
216 Special Event Equipment Rental: proposed $8,000. Special Event Equipment Rental
revenue is based on a projected 15 events scheduled in Trust facilities in 2019/2020.
217 Fourth of July: proposed $24,000. Revenue represents income from the Trust' s annual July
4th celebration.
218 Fourth of July City Services: proposed $5,000. The City of Miami no longer provides
police, fire rescue and solid waste services for the Trust' s annual July 4th celebration.
220 Miscellaneous Services: proposed $148,000. Represents income from various services the
Trust provides promoters, outside of those listed above.
221 Park Damage - Events: proposed $19,000. Represents fees charged to promoters for
damages in Bayfront or Museum Parks resulting from Special Events.
222 Special Event Grants: proposed $62,500. Figure represents amount to be generated through
grant applications for Trust sponsored special events.
305: Miss Curry gift to challenger: proposed $5,000.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2019/2020
Approved
Annualized Proposed Budget Budget Budget Variance
2018/2019 2019/2020 2018/2019 Proposed -Actual
EXPENSES
SPECIAL EVENT AND MARKETING
2200 - Salaries and wages - special events
2201 - Event coordinator
2202 - Special event and marketing legal
2204 - Marketing director
2205 - Special event payroll cost
2205.2 - SS
2205.3 - MED
2205.5 - SUTA
2207.1- Payroll Admin Cost
2206 - Health & dental insurance contribution
2206.1- Employees Retirement Plan
2207 - Day of show staffing
2208 -Special event contracted personnel
2209 - Box office personnel and management
2210 - Special event electrical services
2211- City of Miami fire rescue services
2212 - City of Miami police
2213 -Special event cleanup services
2214 - Parking space rental
2216 - Special event tent rental
2217 - Special event equipment rental
2218 - BPMT sponsored events
2218.2 - BPMT sponsored New Year's event
2219 - Fourth ofJuly
2223 - Website hosting, revision and maintenance
2224 - Marketing opportunity fund
2224.1- Event opportunity fund
2225 - Advertising
2227 - Design & graphics
2228 - Photographic and video services
2230 - Promotional
2231 -Special event miscellaneous expenses
TOTAL SPECIAL EVENT EXPENSES
41,917
56,811
260
7,211
1,687
12
554
15,373
15,910
179,803
133,129
528,753
142,918
12,651
41,467
144,507
140,455
2,047
10,000
200,000
800
251
58,515
500
3,600
850
200
560
10,000
7,022
140,000
92,000
486,000
143,000
13,000
41,000
145,000
140,000
3,000
15,000
200,000
1,500
1,000
1,676,515 1,501,747
81,575 (81,575)
75,000 (75,000)
55,157 3,358
12,750 (12,250)
3,600
850
200
560
17,900 (7,900)
16,408 (9,386)
35,000 (35,000)
155,000 (15,000)
5,000 (5,000)
10,000 (10,000)
400,000 (308,000)
1,600,000 (1,114,000)
260,000 (117,000)
5,000 (5,000)
35,000 (22,000)
10,000 (10,000)
40,000 1,000
110,000 35,000
120,000 20,000
8,000 (5,000)
100,000 (85,000)
200,000 -
15,000 (13,500)
5,000 (4,000)
4,500 (4,500)
4,500 (4,500)
16,530 (16,530)
3,397,320 (1,895,573)
Special Events and Marketing Expenses
2200 Salaries and Wages: proposed $64,225. This includes the salary of the Marketing Director
2204 who is responsible for increasing awareness of and facility rentals for the Trust $58,515; and
funds for the payroll costs of the Special Event employees.
2206 Health & Dental Insurance Contribution: proposed $10,000. These funds will be used to
purchase health, dental and vision insurance for Trust Special Event and Marketing employees.
2206.1 Employee Retirement Plan: proposed $7,022. These funds will be used for Bayfront
Park special event, legal and marketing employees' retirement plan.
2208 Special Event Contracted Personnel: proposed $140,000. These funds will be used to
pay contracted personnel who provide special event parking and security services, as well as
manage the parking operation outside Bayfront Park offices.
2211 City of Miami Fire Rescue Service: proposed $92,000. Fire Rescue Service is required at
all special events to ensure the safety and well-being of park visitors.
2212 City of Miami Police: proposed $486,000. City of Miami Police representatives are
required at all special events to ensure the security and well-being of park visitors.
2213 Event Cleanup Services: proposed $143,000. These funds will be used to pay during -event
and after -event cleaning contractor.
2216 Special Event Tent Rental: proposed $13,000. These funds will be used to rent tents,
tables, chairs, lights, side -walls and table skirts from the Trust' s tent contractor.
2218 BPMT Sponsored Events: proposed $41,000. These funds will be used to sponsor various
community events supported and approved by the Bayfront Park Management Trust.
2218.2 BPMT Sponsored New Year's Eve: proposed $145,000. These funds will be used for the
production costs of the Trust' s annual New Year's Eve celebration.
2219 Fourth of July: proposed $140,000. These funds will be used for the production costs of
the Trust' s annual July 4th celebration, and the expenses associated with the event.
2223 Website Hosting, Revision and Maintenance: proposed $3,000. These funds will be used
to pay for website hosting, necessary revisions and maintenance services for the Bayfront Park
Management Trust website.
2224 Marketing Opportunity Fund: proposed $15,000. These funds will be used to undertake
promotions, or other marketing opportunities to further increase the Trust's services to the
community.
2224.1 Event Opportunity Fund: proposed $200,000. These funds will be used to undertake
special events opportunities to further increase the Trust's services to the community.
2225 Advertising: proposed $1,500. These funds will be used to purchase advertising which
includes but is not limited to radio, television and online ads, print advertising, or any advertising
outlet/service deemed appropriate to support Trust sponsored events, or to promote Bayfront Park
as a desirable destination for the general public, as well as event planners and promoters.
2227 Design and Graphics: proposed $1,000. These funds will be used to contract with a
designer to create advertising materials to support Bayfront Park Management Trust sponsored
events, or to promote Bayfront Park as a desirable destination for the general public, as well as
event planners and promoters.
Bayfront Park Management Trust Operating Budget
Notes to Proposed Budget for 2019/2020
EXHIBIT 300 Maintenance
Maintenance Revenue
301 City Contribution: proposed $00.
302 Hurricane Reimbursement: proposed $00. Line item is included in the budget in the event
of a hurricane.
303 Grants: proposed $00.
304 FPL Fountain Contribution: proposed $00.
305 Miss Curry Gift to Challenger Memorial: proposed $00.
306 City Contribution for Capital Improvements: proposed $00.
BAYFRONT PARK MANAGEMENT TRUST
OPERATING BUDGET
FISCAL YEAR 2019/2020
Annualized
2018/2019
EXPENSES
MAINTENANCE
3300 - Salaries and wages - maintenance
3301 - Park maintenance supervisor
33011 - Facilities coordinator
3303 - Maintenance assistance II
3304 - Maintenance assistance III
3305 - Maintenance assistance IV
3305.1 - Maintenance assistance V
3305.2 - Maintenance assistance VI
3306 -Turf and irrigation specialist
3307 - Payrolling cost
3307.2 - SS
3307.3 - Med
3307.5 - Suta
3307.6 - Payroll Processing Fees
3307.1 - Maintenance department overtime
3307.12 - Overtime maint. assistant II
3307.13 - Overtime maint. assistant III
3307.14- Overtime maint. assistant IV
3307.15 - Overtime turf specialist
3307.16 - Overtime maint. assistant V
3307.17 - Overtime maint. assistant VI
3308- Health and dental insurance contribution
3308.1- Employees Retirement Plan
3312 - Turf replacement
3313 - New landscaping plants
3317 - Exterminator
3318 - Fertilizer & chemicals
3319 - Signage
3320 - General park contractor
3321- Office cleaning & maintenance services
3321.1- Restroom attendants
3322 - Pressure cleaning equipment maintenance
3324 - Painting and accessories
3325 - Uniforms
3326 - Park vehicle maintenance and repair
3328 - Equipment leasing and rentals
3328.2 - Equipment repairs
3329 - Miscellaneous supplies
3330 - Gator maintenance and repairs
3331 - Park electrician ongoing maintenance
3332 - Lift station and pump service
3333 - Electrical maintenance materials
3334- Bulbs, fixtures and poles
3336 - Air conditioner maintenance contract
3337 - Alarm monitoring services
3338 - Dade county water and sewer
3339 - FPL utilities
3340-Trash removal fee
3344 - Park vehicle insurance
3346 - Cleaning supplies - other
Proposed Budget
2019/2020
Approved Budget Budget Variance
2018/2019 Proposed - Actual
62,051 64,890 66,625 (1,735)
2,249 50,000 49,249 751
22,190 23,690 24,624 (934)
47,771 49,440 39,570 9,870
25,527 26,780 35,000 (8,220)
35,858 37,080 33,856 3,224
40,115 42,230 34,688 7,542
43,159 45,320 39,975 5,345
40,125 (40,125)
23,477 24,850 - 24,850
5,491 5,160 - 5,160
70 1,539 - 1,539
286 300 - 300
55,000 (55,000)
10,740 11,000 - 11,000
5,500 6,000 - 6,000
7,827 8,000 - 8,000
14,003 15,000 - 15,000
6,923 7,000 - 7,000
8,922 9,000 - 9,000
61,935 62,000 71,600 (9,600)
39,743 40,732 38,830 1,902
- - 7,500 (7,500)
141 2,000 5,000 (3,000)
2,616 3,000 3,000
717 1,000 10,000 (9,000)
573 1,000 3,000 (2,000)
106,853 125,000 250,000 (125,000)
29,179 30,900 20,500 10,400
- 85,000 (85,000)
1,108 2,000 10,000 (8,000)
1,208 2,000 7,000 (5,000)
3,818 4,000 5,000 (1,000)
1,081 2,000 7,500 (5,500)
- - 2,000 (2,000)
4,785 7,000 15,000 (8,000)
3,242 5,000 7,000 (2,000)
2,267 4,000 10,000 (6,000)
27,537 35,000 21,000 14,000
- - 2,000 (2,000)
5,577 6,000 10,000 (4,000)
8,686 9,000 7,000 2,000
4,196 7,500 5,000 2,500
1,224 2,000 4,000 (2,000)
79,919 80,000 85,000 (5,000)
126,294 127,000 180,000 (53,000)
1,000 (1,000)
4,396 5,000 5,000
1,001 2,000 1,500 500
3346.1-Trash bags 8,499
3346.2 -Hand towels 1,424
3346.3 -Toilet tissue 600
3346.4 - Hand soap 250
3347 - Tool purchases
3347.1- Fuel 8,735
3348 - Miscellaneous 701
3349 - General plumbing repair and maintenance 3,642
3350- Maintenance of irrigation pumps 147
3351-Turf and irrigation supplies 6,240
3352 - Private security 115,267
3354- Maintenance and repair of hand radios
3355 - Maintenance safety training
3358 - Seawall cleaning 6,983
MAURICE A. FERRE PARK:
4500.21- Maurice A Ferre Park landscape contractor 29,219
4501- Maurice A Ferre Park landscape supplies 7,473
4502 - Maurice A Ferre Park infrastructure & furnishing 2,252
4503 - Maurice A Ferre Park electricity 4,567
4504 - Maurice A Ferre Park water & sewer 103,079
4505 - Maurice A Ferre Park consumables 13,204
4506 - Maurice A Ferre Park security 85,463
4507 - Maurice A Ferre park fence and site improvements -
4508 - Maurice A Ferre Park contingency 4,267
FOUNTAIN
5503 - Fountain chemicals 300
5505 - Fountain miscellaneous maintenance
TOTAL MAINTENANCE EXPENSES 1,282,571
11,000 26,000 (15,000)
2,000 2,000
600 2,000 (1,400)
300 1,500 (1,200)
1,500 1,000 S00
10,000 20,000 (10,000)
1,000 2,500 (1,500)
4,000 6,000 (2,000)
200 2,500 (2,300)
7,000 20,000 (13,000)
90,000 150,000 (60,000)
- 2,000 (2,000)
- 2,500 (2,500)
10,000 50,000 (40,000)
35,000 120,000 (85,000)
9,000 30,000 (21,000)
3,000 75,000 (72,000)
5,000 150,000 (145,000)
104,000 100,000 4,000
15,000 75,000 (60,000)
- 300,000 (300,000)
- 25,000 (25,000)
30,000 125,000 (95,000)
300 15,000 (14,700)
300 15,000 (14,700)
2,616,142 (1,284,531)
1,331,611
Maintenance Expenses
3300 Salaries and Wages: proposed $371,279. This includes the salary of the Park Maintenance
Supervisor 3301 who is responsible for the management and coordination of all maintenance
crews and related activities of the Trust $64,890; the salary of the Facilities Coordinator 3301.1
who reports to the Park Maintenance Supervisor and is responsible for the ongoing maintenance
of Trust facilities $50,000; the salary of the Maintenance Assistant II 3303 who reports to the Park
Maintenance Supervisor and is responsible for the ongoing maintenance of Trust facilities
$23,690; the salary of the Maintenance Assistant III 3304 who reports to the Park Maintenance
Supervisor and is responsible for the ongoing maintenance of Trust facilities $49,440; the salary
of the Maintenance Assistant IV 3305 who reports to the Park Maintenance Supervisor and is
responsible for the ongoing maintenance of Trust facilities $26,780; the salary of the Maintenance
Assistant V 3305.1 who reports to the Park Maintenance Supervisor and is responsible for the
ongoing maintenance of Trust facilities $37,080; the salary of the Maintenance Assistant VI
3305.2 who reports to the Park Maintenance Supervisor and is responsible for the ongoing
maintenance of Trust facilities $42,230; the salary of the Turf & Irrigation Specialist 3306 who
reports to the Park Maintenance Supervisor, and works to ensure the health and vitality of the
flora in Trust facilities $45,320; and funds for the payrolling costs of the Maintenance Department
employees $31,849.
3307.1 Maintenance Department Overtime: proposed $56,000. These funds will be used for
overtime hours worked by the Maintenance Department employees necessary for maintaining
Bayfront Park.
3308 Health and Dental Insurance Contribution: proposed $62,000. These funds will be used
to purchase health, dental and vision for the Maintenance Department employees.
3308.1 Employee Retirement Plan: proposed $40,732. These funds will be used for Bayfront
Park maintenance employees' retirement plan.
3313 New Landscape Plants: proposed $2,000. Theses funds will be used to replace damaged or
dying plants as needed.
3317 Exterminator: proposed $3,000. These funds will be used for a contract exterminator, to
keep rodents and insects to a minimum in Trust facilities.
3318 Fertilizer & Chemicals: proposed $1,000. These funds will be used to fertilize the turf,
palms, shrubs and deciduous trees in Bayfront and Museum Parks.
3319 Signage: proposed $1,000. These funds will be used for maintenance of existing signage in
Bayfront Park.
3320 General Park Contractor: proposed $125,000. These funds will be used to contract with
City of Miami approved General Contractors for necessary and ongoing repairs required to
maintain Trust facilities, often resulting from event related damages.
3321 Office Cleaning & Maintenance: proposed $30,900. These funds will be used to contract
a cleaning service provider to clean the Bayfront Park Offices.
3322 Pressure Cleaning Equipment Maintenance: proposed $2,000. These funds will be used
to maintain pressure and steam cleaners owned by the Trust.
3324 Painting & Accessories: proposed $2,000. These funds will be used to maintain Bayfront
Park' s structures.
3325 Uniforms: proposed $4,000. These funds are used to purchase and maintain uniforms for
the park maintenance staff.
3326 Park Vehicle Maintenance and Repairs: proposed $2,000. These funds will be used for
routine maintenance and repairs of the Park's pick-up trucks. This will include tires, tune-ups and
complete vehicle maintenance.
3328.2 Equipment Repairs: proposed $7,000. These funds will cover the cost of a wide range of
equipment repairs necessary for the ongoing maintenance of Bayfront and Museum Parks.
3329 Miscellaneous Supplies: proposed $5,000. These funds will allow designated staff
members to purchase miscellaneous supplies as the need arises.
3330 Gator Maintenance & Repairs: proposed $4,000. These funds will be used for
maintenance and repair of the Trusts five John Deere Gators.
3331 Park Electrician Ongoing Maintenance: proposed $35,000. These funds will be used to
allow the park electrician to develop and maintain maintenance and an upgrade schedule of the
park' s electrical system.
3333 Electrical Maintenance Materials: proposed $6,000. These funds will be used to
purchase lamps, fuses, receptacles, switches, and miscellaneous hardware related to the Bayfront
Park electrical system. This will cover most fixtures within park buildings -- administrative
offices, service buildings, maintenance buildings, and the amphitheater: fluorescent bulbs,
standard incandescent bulbs, wall duplex receptacles, single -pole switches, cover plates, and
small -amperage fuse breakers.
3334 Bulb Fixtures & Poles: proposed $9,000. These funds will be used to replace burnt out
bulbs and damaged and missing electrical poles in Trust facilities.
3336 Air Conditioning Maintenance Contract: proposed $7,500. These funds will be used to
enter into a service contract with a vendor to provide air conditioning maintenance in the park' s
administrative offices, amphitheater, laser tower, fountain booth and south end service building.
3337 Alarm Monitoring Services: proposed $2,000. These funds will be used for alarm
monitoring services in the administrative offices, the fountain control booth and the south -end
service building.
3338 Miami -Dade County Water and Sewer: proposed $80,000. These funds will be used for
all water and sewage services supplied by Miami -Dade County Water & Sewer Department.
3339 FP&L Utilities: proposed $127,000. These funds will be used to purchase electrical
services from FP&L and include an increase to cover projected rate changes.
3344 Park Vehicle Insurance: proposed $5,000. These funds will be used to purchase insurance
for the Park's trucks.
3346 Cleaning Supplies: proposed $2,000. These funds will be used to purchase cleaning
supplies and other materials needed to keep the park' s administrative offices clean.
3346.1 Trash Bags: proposed $11,000. These funds will be used to purchase trash bags for all
park needs.
3346.2 Hand Towels: proposed $2,000. These funds will be used to purchase hand towels for
use in park' s restrooms.
3346.3 Toilet Tissue: proposed $600. These funds will be used to purchase toilet tissue for use in
park' s restrooms.
3346.4 Hand Soap: proposed $300. These funds will be used to purchase hand soap for use in
park' s restrooms.
3347 Tool Purchases: proposed $1,500. These funds will be used to purchase all tools necessary
to maintain Trust facilities. This includes hand or power tools needed for routine maintenance.
3347.1 Fuel: proposed $10,000. These funds will be used to purchase fuel for park's vehicles and
power equipment.
3348 Miscellaneous: proposed $1,000. These funds will be used for miscellaneous maintenance.
3349 General Plumbing Repair and Maintenance: proposed $4,000. These funds will be used
for plumbing repair and maintenance throughout Bayfront Park, all restrooms, toilets, sinks, and
showers in the amphitheater, south end service building, light tower complex, and administrative
offices.
3350 Maintenance of Irrigation Pumps: proposed $200. These funds will be used to maintain
the Park' s irrigation pumps, located in the pump station adjacent to the Mildred & Claude Pepper
Fountain and the south -end service building.
3351 Turf and Irrigation Supplies: proposed $7,000. These funds will be used to maintain and
upgrade Bayfront and Museum Parks' turf and irrigation system.
3352 Private Security: proposed $90,000. These funds will be used to hire private security,
from an existing City of Miami contractor, to provide 24-hour security in Bayfront Park.
3358 Seawall Cleaning: proposed $10,000. These funds will be used for cleaning of the seawall
along the baywalk in Bayfront Park.
Maurice A. Ferre Park Maintenance
4500.21 Maurice A. Ferre Park Landscape Contractor: proposed $35,000. The Museum Park
Landscape Maintenance Contractor is responsible for partial mowing and trimming maintenance
of Museum Park.
4501 Maurice A. Ferre. Park Landscape Supplies: proposed $9,000. These funds will be used
to obtain landscape materials for Museum Park, such as mulch, plants, etc.
4502 Maurice A. Ferre Park Infrastructure & Furnishing: proposed $3,000. These funds
will be used to maintain infrastructure in Museum Park.
4503 Maurice A. Ferre Park Electricity: proposed $5,000. These funds will be used to pay for
electricity in Museum Park.
4504 Maurice A. Ferre Park Water & Sewer: proposed $104,000. These funds will be used
for all water and sewage services in Museum Park.
4505 Maurice A. Ferre Park Consumables: proposed $15,000. These funds will be used to
purchase trash bags, fuel, and irrigation supplies for Museum Park.
4508 Maurice A. Ferre Park Contingency: proposed $30,000. These funds will be used for
any unforeseen Museum Park expenses incurred during the year.
Mildred & Claude Pepper Fountain
5503 Chemicals: proposed $300. These funds will be used to purchase chlorine for the Mildred
and Claude Pepper Fountain in Bayfront Park.
5505 Miscellaneous Maintenance: proposed $300. These funds will be used for unforeseen
expenses associated with the Mildred and Claude Pepper Fountain in Bayfront Park.
BAYFRONT PARK
MANAGEMENT TRUST
CAPITAL IMPROVEMENT BUDGET
FISCAL YEAR 2019/2020
BAYFRONT PARK MANAGEMENT TRUST
CAPITAL BUDGET
FISCAL YEAR 2019/2020
Annualized
2018/2019
Proposed Budget
2019/2020
Approved
Budget
2018/2019
Budget Variance
Proposed -Actual
OTHER INCOME/EXPENSES:
OTHER EXPENSES
7700 - Depreciation expense
7700.2 - Depreciation exp - land imp.
368,511
-
300,000
(300,000)
7700.3 - Depredation exp - building
52,759
-
-
7700.4 - Depredation exp - equipment
47,751
-
-
TOTAL DEPRECIATION EXPENSE
469,021
-
300,000
(300,000)
8800 - City of Miami grant
8800.2 -Transport infrastructure support
(26,995)
-
-
TOTAL TRANSPORTATION EXPENSE
(26,995)
-
-
-
TOTAL OTHER INCOME/EXPENSE
442,025
-
-
-
Bayfront Park Management Trust -Capital Improvement Budget
Notes to Proposed Budget for 2019/2020
EXHIBIT 600
Capital Improvement Fund: $125,000
Fixed Assets and Land Improvements — Proposed $125,000. Fund to be utilized as deemed
appropriate by the board of directors.
BAYFRONT PARK MANAGEMENT TRUST
ORGANIZATIONAL CHART
FISCAL YEAR END 2019-2020
Receptionist/Secretary
Miami City Commission
Bayfront Park Management Trust
Executive Director
Maintenance Supervisor
e
Turf & Irrigation Specialist
Part -Time Electricians
Independent Contractors
I Facilities Coordinator
Maintenance Assistant 2
Maintenance Assistant 3
Maintenance Assistant 4
1
Maintenance Assistant 5
Maintenance Assistant 6
Administrative Director
Administrative Assistant
Business & Finance Director
HR & Office Coordinator
Bookkeeper
Marketing Director
Legal
Event Coordinator
Part -Time Event Staff
REVENUES BY TYPE
REQUESTED BUDGET FY 19/20
■ General Revenue Special Events & Marketing Revenues
EXPENSES BY TYPE
REQUESTED BUDGET FY 19/20
■ Administrative Expenses
Special Events & Marketing Expenses
a Maintenance Expenses
5000000
4500000
4000000
3500000
3000000
2500000
2000000
1500000
1000000
500000
0
General Revenues
REVENUE COMPARISON
Special Events & Marketing Reserve Transfer Funds
Revenues
■ Audited Actual FY 18/19 €7 Requested Budget FY 19/20
4000000
3500000
3000000
2500000
2000000
1500000
1000000
500000
Administrative Expenses
EXPENSE COMPARISON
Special Events & Maintenance Expenses Depreciation Expenses
Marketing Expenses
■ Audited Actual FY 18/19 5.1 Requested Budget FY 19/20