HomeMy WebLinkAboutMemo-Virginia Key Beach Park Trustlirginia KeyBeach
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emo
From: Guy Forchion, Executive Director
To: The Honorable Mayor Francis Suarez and Members of the City Commission
Date: 9/10/2019
Re: Virginia Key Beach Park Trust (FY 2019-2020) Budget Package Substitution
The Virginia Key Beach Park Trust would like to present the accompanying fifteen (15) copies
of the 2019-2020 Virginia Key Beach Park Trust budget package as a substitution for the
Thursday, September 12, 2019 First Budget Hearing at Miami City Hall; Item (BH-16).
The items changed by this substitution are the addition of (1) $1,000,000 dollars in anticipated
revenue from the 2020 Ultra Music Festival and (2) a $125,000 dollars contribution from
Miami -Dade County Commissioner Xavier Suarez, (District 7).
Thank you for accommodating this substitution.
See the attached Budget Packages.
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Date: 09/04/2019
Commission Meeting Date: 09/12/2019 District Impacted: 2
Type: X Resolution ❑ Ordinance ❑ Emergency Ordinance ❑ Discussion Item
Other
Subject: 2019-2020 Budget — Virginia Key Beach Park Trust
Purpose of Item:
AGENDA ITEM SUMMARY FORM
FILE ID:
(g3n1
Requesting Department: Historic Virginia Key Beach Park Trust
Law Department
Matter ID No.
The Board of Trustees of Virginia Key Beach Park Trust (the Trust) request that the City Commission approve
the attached resolution requesting $3,247,000. for FIY 2019-2020 budget. This sum consists of the total
amount of $300,000.00 from City of Miami operating funds, $1,125,000. Trust carryover funds,
$2,000. from Trust Cash with Fiscal Agent Funds, $50,000. in awarded grants, $1,000,000. from 2020 Ultra
Music Festival and $770,000. In anticipated revenues, for a total amount of $3,247,000. To provide the general
administrative and operational staff the support to continue the progress and improvement at Historic Virginia
Key Beach Park.
Background Information:
The Virginia Key Beach Park Trust ("Trust") is a limited agency and instrumentality of the City of Miami
("City") created pursuant to Ordinance No. 12003, adopted December 14, 2000, as subsequently amended by
Ordinance No. 12201 adopted on March 14, 2002; Ordinance No. 12857 adopted October 12, 2006; Ordinance
No. 13004 adopted June 12, 2008; Ordinance 13065 adopted May 14, 2009; Ordinance No. 13170 adopted
May 13, 2010; and Ordinance No. 13681 adopted May 25, 2017
The Trust, is guided by its vision to preserve the Historic Virginia Key Beach Park property in a manner
consistent with the environmental health, public use, historical legacy of the social and civil rights history of
South Florida African American community
Budget Impact Analysis
YES Is this item related to revenue?
YES Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No: 11590.940101.Various (See attached for Objects)
NO Is this item funded by Homeland Defense/Neighborhood Improvement Bonds?
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
Final Approvals
(SIGN AND DATE)
CIF Budget
Grants Risk Management
Purchasing Dept. Director
Chief City Man
Page 1 of 1
City of Miami
Legislation
Resolution: R-
City Hail
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number:
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH
ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL
BUDGET OF THE VIRGINIA KEY BEACH PARK TRUST ("TRUST"),
ATTACHED AND INCORPORATED, AS COMPOSITE EXHIBIT
"A" IN THE AMOUNT OF $300,000. FROM CITY OF MIAMI OPERATING FUNDS,
$1,125,000. FROM TRUST CARRYOVER FUNDS, $2,000.00 FROM TRUST
CASH WITH THE FISCAL AGENT, $50,000.00 IN GRANTS, $1,000,000. FROM
2020 ULTRA MUSIC FESTIVAL AND $770,000.IN ANTICIPATED REVENUE,
FOR A TOTAL AMOUNT OF $3,247,000, TO PROVIDE FOR THE
MANAGEMENT, OPERATION, MAINTENANCE, FOR THE FISCAL YEAR
COMMENCING OCTOBER 1, 2019 AND ENDING SEPTEMBER 30, 2020.
WHEREAS, the Virginia Key Beach Park Trust ("Trust") is a limited agency
and instrumentality of the City of Miami ("City') created pursuant to Ordinance No. 12003,
adopted December 14, 2000; as subsequently amended by Ordinance No.12201
adopted March 14, 2002; Ordinance No.12857 adopted October 12, 2006; Ordinance
No. 13004 adopted June 12, 2008; Ordinance No. 13065 adopted May 14, 2009;
Ordinance No. 13170 adopted May 13, 2010; and Ordinance No. 13681 adopted
May 25, 2017; and
WHEREAS, the Trust, in cooperation with the Department of Parks and
Recreation and other City departments, is guided by its vision to preserve the Historic
Virginia Key Beach Park property in a manner consistent with the environmental health,
public use, historical importance of the park, and the aspirations of the African American
community; and
WHEREAS, Section 38-237 of the Code of the City of Miami, Florida, as
amended, provides that the Trust shall submit its annual budget for its management,
operation, maintenance, and capital expenditures to the City Commission for approval;
and
WHEREAS, the governing body of the Trust reviewed and approved the Trust's
budget for Fiscal Year 2019-2020 on September 3, 2019; in the total amount of $3,247,000.
as set forth in Composite Exhibit "A", attached and incorporated; and
WHEREAS, the Trust requests the approval of the budget for the Fiscal Year
commencing October 1, 2019 and ending September 30, 2020, in the amount of $300,000.00
from the City's operating funds, $1,125,000. from the Trust's carryover funds, $2,000. from the
Trust's cash with the Fiscal Agent, $50,000. from Grants, $1,000,000. from 2020 Ultra Music
Festival and $770,000. in anticipated revenue, for a total amount of $3,247,000.; as set
Forth in Composite Exhibit "A", attached and incorporated.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
M1AMi, FLORIDA
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this section.
Section 2. The Trust's Fiscal Year 2019-2020 budget, in the amount of $300,000.00 from the
City's operating funds, $1,125,000. from the Trust's carryover funds, $2,000. from the Trust's
cash with the Fiscal Agent, $50,000. from Grants, $1,000,000. from 2020 Ultra Music Festival
and $770,000. in anticipated revenue, for a total amount of $3,247,000. Attached and
incorporated as Composite Exhibit "A", for the Fiscal Year commencing October 1, 2019 and
ending September 30, 2020, is approved and adopted.
Section 3. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.'
APPROVED AS TO FORM AND CORRECTNESS:
1 If the Mayor does not sign this Resolution, it shall become effective at the end of (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the commission.
VIRGINIA KEY BEACH PARK TRUST
2019-2020 Proposed Budget
,
Virginia Key Beach Park
Trust
2018-2019
Adopted Budget
2019-2020
Proposed Budget
Comments
449000
VKBPT Projected Revenue
$ 700,000.00
$ 770,000.00
Festivals, Sports Events, surcharge fees,
vendor fee, Pavilion Rentals, Vehicle
Entrance, Field Trips, Summer Camp,
Film/Photo Shoots, Weddings, Cabana
Rentals,
2020 UMF Museum Funds
$ 1,000,000.00
2020 Ultra Music Festival
2020 Grant
$ 65,000.00
$ 50,000.00
IMLS Grant
2019 Carryover Funds UMF
$ 1,000,000.00
2019 Ultra Music Festival
Carryover Funds
$ 50,000.00
$ 125,000.00
Mini Train/Railroad Restoration Funds
City of Miami Contribution
$ 300,000.00
$ 300,000.00
Cash with Fiscal Agent
$ 28,000.00
$ 2,000.00
Miami Foundation
Total Revenue Projected
$ 1,143,000.00
$ 3,247,000.00
Object
Code
2019-2020 Projected
Expenditures
2018-2019
Adopted Budget
2019-2020
Proposed Budget
2019-2020 Proposed Budget
details
512000
Administration Salaries
$ 313,760.00
$ 342,000.00
Executive Director, Finance Coordinator,
PIT Finance Assistant , Administrative Aide,
Development Coordinator,
EducationNolunteer Coordinator & annual
staff salary increase
513000
Park Salaries
$ 184,550.00
$ 197,700.00
Park Supervisor, 5 Park Attendant, 2
cashiers, 2 Summer camp attendant, annual
staff salary increase
521000
FICA
$ 38,000.00
$ 41,300.00
increase in staff
522000
Retirement Contributions -
$ 17,000.00
$ 17,000.00
523000
Health & Dental Insurance
$ 44,500.00
$ 45,000.00
Medical, Dental - 6 full time positions
525000
Unemployment Compensation
$ 5,000.00
$ 5,000.00
524000
Workers Compensation
.$ 22,000.00
531000
Professional Services
$ 2,500.00
$ 1,000.00
Mini Train & Carousel Annual State
inspections and operating License
532000
Auditors
$ 10,500.00
$ 11,000,00
2018/2019 External independent Audit
534000
Other Contractual Services
$ 211,500.00
$ 220,500.00
75 Anniversary Gospel Festival, MLK
Parade, AAAM Conference, Aerial
Photography, Event Parking Crew, Web -site
maintenance, payroll services, seasonal
janitorial services, seasonal police service,
special event consultant, special project
consultant, Marketing Consultant, park
jockey, temp agency
534000
Other Contractual Services
Grant
$ 65,000.00
$ 50,000.00
Grant Match
540000
Trove! per Diem -
$ 6,000.00
' Rickenbacker Causeway tolls for all
employees and interns, training, seminars,
$ 7,000.00 work shop, travel mites
541100
Postage
$ 1,500.00
$ 1,500.00 Events and fundraising mailings
541000
Communications & Related
$ 5,000.00
$ 5,000.00 Hot Spot -Wireless, phone Stipend
544000
Rent & Lease
$ 52,500.00
Office Lease, COM Copier, Porta
Restrooms, Light Towers, Events operation
$ 52,500.00 equipment
546000
Repair and Maintenance
$ 30,000.00
Historic Mini Train restoration, Amusement
rides maintenance , locksmith services, pest
control, playground repair and maintenance,
restrooms sanitizing, concession stand
maintenance, fire equipment inspection,
$ 150,500.00 parking lot lights.
547100
Printing & Binding
$ 12,000.00
Disc Gaif maps & score sheets, park map,
cabanas, information, Media Package
pavilion flyer, event sheet, wedding sheet,
$ 12,500.00 what to do in the park, park map, banners
548000
Promotional Expenses
$ 25,000.00
MLK Parade, National Month day, VKBPT DVD's,
souvenirs, T-shirt, Activity books, promotion fee for
new event, banners, flyers, Fans, cups, water bottle,
$ 25,00Q.00 beach balls, li€e guard stand, photo booth,
548100
Advertising
$ 10,000.00
$ 10,000.00 media promoting events, Job Opening Adv.
Other current charges and
obligation
$ 10,000.00
Damage Deposit refund, Cancelation refund,
meeting supplies, Volunteer Appreciation
$ 11,500.00 Picnic, Employee Holiday Luncheon
551000
Office Supplies
$ 4,690.00
$ 5,000.00 Office supplies
552000
Operating Supplies
$ 25,000.00Paint
2 computers, 2 phones, 2 desk, office space
set up, Janitorial supplies, lumber, faucets,
showerhead, tools, water hose, extension
cords, Grassroots Community Project,
water, sunscreen, insect repellant, Tarp,
& Stain, brushes, rope, screws, cool
$ 27,000.00 towel
552200
Uniforms
4,000.00
Sun Protection hats, Uniform t-shirts& pants,
shorts, jackets, cash apron, raincoats,
$ 4,000,00 boots,
554000
Licenses, Subscriptions and
Memberships
$ 3,000.00
Vehicle registration renewal, DERM annual
Fee, Miami Dade Chamber of Commerce,
Greater Miami Convention and Visitors
Bureau, COM computer license, Constant
Contact, America Association of Grants,
$ 3,000.00 American Assoc. of Museum. FRPA
664000
Equipment and Furniture
$ 12,000.00
$ _
2020 Museum" Reserve Funds
$ 1,000,000.00 2020 Ultra Music Festival -Anticipated Funds
Budget Reserve
$ 28,000.00
2019 Ultra Music Festival & Cash with Fiscal
$ 1,002,000.00 Agent
$ 1,143,000.00
$ 3,247,000.00
Virginia Key Beach Park Trust
Budget Template FY 2019-20 Proposed Budget
FY 2015-16 Actual
FY 2016-17 Actual
FY 2017-18 Actual
FY 2018-19 Budget
FY 2018-19 Projection
FY 2019-20 Proposed
Difference Notes
Number of Full -Time Positions
2
4
5
6
6
6
0
Are any positions funded In other budgets?
no
no
no
no
no
_
no
If so, how much is In this budget?
no
no
no
no
no
no
If so, how much is in the other budget?
0
0
0
0
0
no
Revenues
Park Revenue
$615,112
$643,100
$716,800
$700,000
$700,000
$770,000
+$70,000
Grants
50
$0
$0
565,000
565,000
$50,000
-515,000
2020 Ultra Music Festival
$0
$0
50
$0
$0
$1,000,000
+$1,000,000
City of Miami Contribution
$0
$150,000
$300,000
$300,000
$300,000
$300,000
$0
2019 Ultra Music Festival Carryover
$0
$0
$0
$0
$1,000,000
$1,000,000
+$1,000,000
-$1,000,000
Cash with Fiscal Agent
$0
$24,170
$25,000
$28,000
$28,000
$2,000
-$26,000
Fund Balance Carry over
594,352
$53,100
$25,000
$50,000
5so,000
$125,000
+$75,000
Revenue Grand Total
$709,464
$870,370
$1,056,800
61,143,000
_
$2,143,000
$3,247,000
$2,104,000
Expenditures
'
Regular Salary and Wages
$184,723
_ $213,885
$371,200
$313,760
$310,000
5342,000
+$28,240
Other Salaries /Park
$95,613
$152,138
$179,740
$184,550
$185,000
$197,700
+$13,150
Fringe Benefits _
$0
$0
$0
$0
$0
50
$0
FICA Taxes
$21,136
$28,075
$42,200
$38,000
$38,000
$41,300
+$3,300
Retirement Contributions
$0
$0
$20,300
$17,000
$17,000
$45,000
00
Life and Health Insurance
$26,172
$25,413
$55,000
$44,500
$46,000
$45,000
+5500
Workers' Compensation
_ $0
_ $0
50
522,000
$0
$0
-$22,000
_
Unemployment
$0
_ $0
$5,000
$5,000
$0
$5,000
$0
Professional Services
623,370
$22,151
$4,000
_ 52,500
$1,500
$1,000
-$1,500
Accounting and Auditing
$9,500
59,500
$10,500
S10,500
$11,000
$11,000
+$500
Other Contractual Services
$124,351
$148,550
$137,000
$211,500
$214,000
$220,500
_
+$9,000
Other Contractual Services - Grants
$0
$0
$0
$65,000
$5,000
$7,000
-515,000
Travel and Per Diem
$3,152
$6,736
$10,000
$5,000
4,000
$5,000
$ 7,000
+$1,0$0
Communications and Related Services
-$2,942
$4,958
$5,000
$5,O00
$4,000
$5,000
$0
Postage
$347
$355
$2,000
$1,500
$i,000
$1,500
$0
Rentals and Leases
$49,165
$51,364
$56,360
$52,500
$50,000
$52,500
$0
Repair and Maintenance Services
$20,312
$38,468
$30,500
$30,000
$70,000
$150,500
+6120,500
Printing and Binding Outsource
$2,955
$6,231
$8,000
$12,000
$10,000
$12,500
+$500
Promotion Expense
$28,191
$40,163
$30,000
$25,000
525,000
$25,000
$0
Advertising and Related Costs
$1,158
$4,400
$5,000
$10,000
-
$10,000
$10,000
$0
Other Current Charges & 0hligation
56,185
$5,038
$7,500
$10,000
$8,000
$11,500
+$1,500
Office Supplies
$3,219
$3,461
$4,000
$4,690
$5,000
$5,000
+$310
Operating Supplies
$18,037,
$59,654
$38,000
$25,000
_ $25,000
$27,000
+$2,000
Motor Fuel
$23
$0
$0
$0
$0
Uniforms/clothing
$355
$3,894
54,500
$4,000
$3,500
$4,000
$0
Landscape Related Supplies
$0
$1,206
$0
$0
_
$0
_
$0
$0
_
Subscriptions, Memberships, and Licenses
$3,065
$2,530
$4,000
$3,000
63,000
$3,000
$0
Equipment & Furniture
$12,057
$796
$12,000
$12,000
_ $8,000
$0
-512,000
improvement other than building
$0
$20,140
$0
$0
$0
$0
$0
All other Expenditure
$2,050
$600
$0
$0
$0
$0
$0
Budget Reserve
50
$24,170
$25,000
$28,000
$28,000
$1,002,000
+$974,000
2020 Museum Reserve Funds
$0
$0
$0
$0
$0
$1,000,000
+$1,000,000
Expenditure Grand Total
$632,194
$873,976
$1,066,800
$1,143,000
$1,143,000
$3,247,000
$2,104,000
Revenues Minus Expenditures
$77,2701
-$3,606
$0
$e
51,000,000
$B
$OL