HomeMy WebLinkAboutComposite Exhibit AComposite Exhibit A:
Wynwood Business Improvement District ("Wynwood BID") Board Resolution adopted
August _, 2019 with
Wynwood BID Budget Attachment, and
Wynwood BID Budget Template FY 2019-20 Proposed Budget
2019-2020 Wvnwood Business Improvement District Budget:
INCOME:
JN('ONIF'
\uurosed FY'19
¢atlas(
Income 10.1.18 to
Projected Income
Total Projected
Proposed
('omments•
6.26.19
6.27.19 to 9.30.19.
2019 Income.
FY'2)Budoet•
BID Assessments:
5 765,200
$ 661,128
$ 121,867
$ 782.995
$ 782.995
FY'20: The expected collections is 95% of to the amount billed and is based on current rates net of 3% in regards to discounts and penalties ($820K
will be billed in FY'I9 -$24K net discounts/penalties) X 95% expected collections.
Deferred Collections:
S 55.000
$ 26,606
$ 30,000
$ 56,606
$ 99 500
FY'20: Based on previous trends. the BID expects to collect up to $100,000 in past due assessments. via liens placed by City of Miami Legal for the past
5 years. FY'I9: The Wynwood BID are expected to collect S56,606 in past due assessments, primarily due to the lien assistance provided by the City of
Miami Legal Department for delinquent taxes at the end of this fiscal year. The outstanding amounts due for assessments are: $I09K for FY'19, $I 14K
FY'I9, $36K for FY' 17. $10.000 from FY ' 16. $25K from FY '15. & $5K from FY '14 (Janl 14-Sep/ 14)
Restricted - Parking Waivers:
S 609.960
$ 156,000
$ -
$ 156,000
$ 405.000
FY'20: The Wynwood BID is expected to up to (75) waiver spaces for the Bradley totaling $700,000 by November 2019. FY'I9: BID collected
$156,000 for 13 waivers for 239 NW 28 St. Please note: budgeted Parking Waiver fees reflect net of 10% contribution to the Parking Waiver Trust fund
as required by City Ordinance 13556. Each space is currently priced at $12,000 per space. Parking waiver uses are restricted in nature.
Interest Income - NEW
-
$ 2,440
$ 2,500
$ 4.940
$ 5,000
FY'20: Estimates are based on performance of previous fiscal year. FY'19: New Bank of Ozarks New Money Market Interest for Parking Improvement
Trust Fund
I'ubllr 13enefn ruse
w -
$ -
$ 559.057
$ 559,057
FY'20: Projects pending Wynwood Gateway , 2200 Garage (Red Sky Capital), 2700 Office (Red Sky Capital), totaling up to $1 500,000, which equates to
$975,000 for the BID once the 35% is taken by City of Miami, if projects move forward. FY'19: The Wynwood BID collected $860,088 in public benefit
funds. in which 65% of total comes to the BID ($559,057) and remainder 35% (S301,031) once City of Miami Commission approves the Board that will
oversee the money.
Total Income:
S 1,430,160
$ 846,174
$ 713,424
$ 1,559,598
$ 1,292,495
EXPENSES:
EXPENSES•
Approved PO 19
Expenses from
Projected
Toted Pruieeted
Proposed
('omrneins
nhdy(q
111.1.18 to 6.26.19
Esncu.n 6.27.19
21119 Expenses.
F1" 20lludaet.
Ip 9,10.19.
Security:
$ 68,040
$ 4,696
$ 36,440
$ 41,136
$ 7,250
FY'20: - The BID will use funds in FY'20 for community oriented initiatives with the City of Miami Police Department for Christmas elderly donation
$200, Roberto Clemente Safe Halloween Night, National Night Out, and the annual Police Chief Gala. 1n FY'I9 the BID attempted to procure
ambassador services in 2018-2019 but we did not have enough funds available to release a holistic plan for the 50-block District. The BID will use
$31,449 , via approved City Commission donation, for the installation of (5) antennas by City of Miami Police provider, invoice CIN02388, to beam
security camera feed to PD station and BID office, as per donation at City of Miami Commission meeting held on July 10, 2019.
Sanitation:
$ 182,160
$ (28,505
$ 53,203
$ 181,708
$ 188,899
FY'20 - the Wynwood BID will commit to same scheduling as FY'19, 233 hours weekly, with a $1.00 raise due for all personnel in the beginning of the
new fiscal year. FY'I9: - Wynwood BID increased cleaning services hours (233) for 50 block District since we are the only entity responsible for cleaning
the pubic right of ways in 50 block District on behalf of the City of Miami. We have (6) clean team personnel services consist of approx. 233 weekly
hours, 7 days a week. FY'I8 - Clean Team is expected to have (2) full time employees shifted to G&A budget via new cleaning contractor schedule.
Marketing &Advertising:
$ (90,000
$ 113.493
$ 89,028
$ 202,521
$ 270,186
FY'20: Increase in funding for FY'19 for additional BID events and Tourism initiatives, district wide banner program and event recruitment. FY'18:
Expenditures are over budget due to the $15,000 settlement agreement that was unexpected in fiscal year.
G & A:
$ 296,000
$ 233,88)
$ 86.142
$ 320,023
$ 325,500
FY'20: The Wynwood BID is scheduled to ask for additional funding to cover the new bookkeeping agreement, via conclusion of procurement process in
June 2019. now totaling $48K versus $36K annually. in addition to increase in FICA estimates. FY'I9: In an effort to be more granular in our budget the
BID itemized payroll taxes, which were bundled in staff salaries in previous years. Overage was due to performance bonus for excellent annual review of
Executive Director and FICA expenses.
Office Operation Expenses:
$ 84,000
$ 68.355
$ 13,530
$ 81.885
$ 95.660
FY'20: The Wynwood BID is its in last year of office lease totaling over $58K yearly and will seek a new space in May 2020. the BID is expected to seek
a cheaper office and scheduled to receive back deposit totaling $4813. FY'19: The BID is expected to be under budget on this line item by $1,974 at the
conclusion of the fiscal year.
Capital Expenses:
$ 609.960
$ 79,453
$ 183,288
$ 262,74)
$ 405,000
FY'20: Wynwood BID has identified various high priority projects to coincide with parking trust fund expenditure plan, as per ordinance requirements.
FY'19: There will be excess waiver funds available at end of fiscal year totaling $347,219.
Total Expenses:
$ 1,430,160
$ 628,383
$ 461,631
$ 1,090,014
$ 1,292,495
NET OPERATING INCOME:
At the conclusion of FY' 19 there will be a surplus of $469.584. Wynwood BID will use funds collected to fulfill Wynwood Parking Trust Fund
Total:
S -
S 217,791
$ 713,424
$ 469,584
$ -
expenditure plan. as per ordinance requirements. $559.057 in Public Benefit dollars will be used once the City of Miami Committee, consisting of
Commissioner's representatives from District II and District V, in addition to members of the Wynwood BID are created to oversee expenditures.
2020-2019 Wynwood Business Improvement District Security Budget
Expense:
Approved
Expenses
Projected
Total Projected
Proposed
Comments:
FY'19
10.1.18 to
Expenses
FY'19
FY'20Bud2et:
Budget
6.26.19
6.27.19 to
Expenses:
9.30.19:
CCTV Network
$ -
$ -
$ 31,440
$ 31,440
$ -
FY'20: The Wynwood BID is not scheduled to use this line item for the coming fiscal year. FY'19:
The Wynwood BID organized a donation of $31,440 for the installation of (5) antennas to beam the
cctv stream to the City of Miami PD station, which did not qualify for parking trust funding.
Community -
National Night Out
PD Car
$
$ 2,500
$ -
$ 2,500
$ -
FY'20: Line item is not to be used this current fiscal year. FY'19: The Wynwood BID, City of
Miami Police and the Goldman Properties Group to paint a Wynwood police car, using a local District
artist for National Night out, totaled $2,500.
City of Miami
Police
Sponsorships
throughout year
and Police Gala
$
$ 2, I96
$ 5,000
$ 5,000
$ 7,250
FY'20: - The BID will use funds in FY'20 for community -oriented initiatives with the City of Miami
Police Department for Christmas elderly donation $200, Roberto Clemente Safe Halloween Night and
the annual Police Chief Gala ($5,000), line item is expected to total $7,250. In FY'19 the BID
attempted to procure ambassador services in 2018-2019 but we did not have enough funds available to
release a holistic plan for the 50-block District.
Ambassador
Services
$ 68,040
S
S
5
FY'20: Line item is not scheduled to be introduced next fiscal year. FY'19: The BID committed
$24,035 for the expansion of the CCTV network provided by the City of Miami PD department due to
not being able to not piggy -back on ambassador agreement that was approved at July I I, 2018 Board
of Director's meeting using unused funds associated with ambassador program.
Total:
$ 68,040
$ 4,696
$ 36,440
$ 41,136
$ 7,250
4
2020-2019 Wynwood Business Improvement District Clean Team Budget
I':xucnsc:
Approved
Expenses
Projected
Total
Proposed
Comments:
FY'19
10.1.18 to
Expenses
Projected
FY'20Budeet:
Budget
6.26.19:
6.27.19 to
FY'19
9.30.19:
Expenses:
Wynwood Clean
Team
$ 98,000
S 76,518
S 27,433
$ 103,951
$ 105,319
FY'20: The Wynwood BID currently contracts (8) clean team members totaling approximately 233 weekly hours,
averaging $1,923 weekly, not counting (2) full time employees listed below. The increase in budgeting for next
fiscal year accounts for $1.00 annual increases for the entire staff. Cleaners are responsible for the cleaning of the
District boundaries that consist of 50 blocks since we do not have City of Miami services. FY'19: The contracted
(8) person clean team crew currently work 153 total hours, which equates to $1,713 per week, $89,076 per year, and
our (2) clean team supervisors work an additional (40) hours each and make $584 and $387 weekly, thus totaling
233 weekly hours.
Wynwood BID
ZIKA Mosquito
Abatement
Initiative: NEW
$ 4,000
$
$
$ -
$ -
FY'20: Line item has been discontinued for this coming fiscal year. FY'19: Line item was not uscxl last fiscal
year. BID will continue to purchase material and glue in order to monitor traps for BID members, similar to last
year, in addition to monitoring traps every Friday for participating BID members. The Wynwood BID entered into a
partnership with AP&G, which called for 100 donated mosquito traps to be distributed to BID members via the BID
office and monitored by trained clean team staff for a total of 17 weeks.
Clean Team
Supervisor
$ 41,580
$ 27,360
$ 12,920
$ 40,280
$ 41,580
FY'20: Clean team assistant is scheduled to earn $14.00 per hour, as per annual raise in June 2019, which will total
$29,500. FY'19: Clean Team assistant makes $13.00 per hour, thus equating to $520.00 and $27,080, however
will increase to $29,500 annually.
Art Basel Portable
Toilet Rentals
$ 890
$ -
$ 890
$ 1,000
FY'20: Clean team supervisor's hourly total will remain the same for FY'20 and will be given (2) weeks' vacation,
since we have hit the hourly cap. FY'19: Clean team supervisor makes $19.00 hourly, $760 weekly and $39,520
yearly and was applied a $1.00 hourly increase this fiscal year, now totaling $41,580.
Clean Team
Assistant
$ 27,080
$ 18,200
$ 11,560
$ 29,760
$ 29,500
FY'20: Clean team assistant is scheduled to earn $14.00 per hour, as per annual raise in June 2019, which will total
$29,500. FY'19: Clean Team assistant makes $13.00 per hour, thus equating to $520.00 and $27,080, however
will increase to $29,500 annually.
Sanitation
Supplies & City of
Miami Trash Bin
Wrappings
(including
uniforms)
$ 11,500
$ 5,537
$ 1,290
$ 6,827
$ 11,500
FY'20: The Wynwood BID will use funds to wrap City of Miami trash cans with protective graffiti wrapping, as
per agreement with Solid Waste, during Art Walks, and will also use funding for new clean team uniforms,
equipment and cleaning supplies. FY'19: Wynwood BID will pay for new uniforms for clean team staff in order to
bring them up to compliance.
'total:
$ 182,160
$ 128,505
$ 53,203
$ 181,708
$ 188,899
Wynwood Business Improvement District Marketing and Advertising Budget 2020-2019
Expense:
Approved
Expenses
Projected
Total Projected
Proposed
Comments:
FY'19 Budget
10.1.18 to
Expenses
FY'19 Expenses:
FY'20Budeet:
6.26.19:
6.27.19 to
9.30.19:
PR Agency
Agreement/Social
Media/Website
S 70,000
$ 60000
$ I ? OO(1
$ 72,000
$ 72,000
FY'20 - As per professional services agreement the fee associated with PR services is $6,000 per month,
totaling $72,000, as per RFP concluded past fiscal year. FY'19 - After the procurement of PR services in
March 2019 was facilitated by the BID, the new PR agency fee is $6,000 per month, totaling $72K per year,
prior fee was $5,000 per month.
Social Media Services -
NEW
$
$ _
$ 4,000
$ 4,000
$ 24,000
FY'20: New line item by the BID, now that we have separated the social media services from our PR agencies
Scope of Service and have budgeted $24,000 annual. FY'19: The Wynwood BID began social media services
this current fiscal year, totaling $2,000 a month.
Marketing
Initiatives/Promotional
Materials
$ 30,000
$ 14,796
$ 15,218
$ 30,014
$ 15,000
FY'20: The Wynwood BID has budgeted less than previous fiscal year due to our intended use of waiver
marketing funds to promote parking & to provide public information. FY'I9: Line item was under budget due
to print and advertisement expenses were kept at a minumun because we leveraged our brand for free press and
partnerships.
Tourism, Travel, Co-
Op, Digital/Print
Advertisements
ti S,000
5,350
$ 15,010
$ 20,360
$ 50,000
FY'20: Digital and print advertisement funds for the Wynwood District, that will include Miami Today and
Miami Herald digital and print advertisements totaling $14,000. FY'19: Wynwood BID placed adds in Miami
Today totaling $2,613 twice during Basel and Wynwood Neighborhood profile week, and purchased a Miami
Herald package totaling $11,010.
BID Events - FNO
5 0,000
9,456
$ 12,000
$ 21,456
$ 45,186
FY'20: The Wynwood BID has increased funding for special events to $50,000 in an effort to create a special
event grant program to bring Wynwood Art events this coming fiscal year. FY'19: The BID sponsored
community ballet at Lightbox totaling $1,590, in addition to Wynwood Community annual holiday party
totaling $4,987 held at the Wynwood Yard.
Website
Maintenance/Hosting
$ 5,000
$ 11,891
$ 3,400
$ 15,291
$ 15,000
FY'20: The Wynwood BID has budgeted $15,000 for continues improvements on www.wynwoodmiami.com
FY'19: The BID facilitated ADA upgrades on www.wynwoodmiami.com in March '19. We currently have a
monthly maintenance fee of $850 per month, totaling $10,200 per year and annual hosting charge of $2,000 per
year.
Wynwood Market
Report - NEW
$ 15,00()
$ 15,000
$ 15,000
$ 15,000
FY'20: The Wynwood BID will re -certify the Retail report that was commissioned last fiscal year. FY'19:
Funding is for re -certification of Market report that was initiated in 2018, similar to DDA report that is
published yearly for their district. The initial market report in FY' 18 totaled $20,000.
Wynwood Ballet Event
$ 10,000
10 000
$
$ 10,000
$
-
FY'20: Line item has been discontinued and will come out from new special event recruitment funds this
coming fiscal year. FY'19: New initiative that was approved at the June 10, 2018 Finance Committee meeting
and facilitated by the BID in February 2019. The main show was held at the Arsht Center, in which the BID
invited local neighborhood children to attend for free
Photographer Services
$ 15,000
5 2,000
$ 12,400
$ 14,400
$ 34,000
FY'20: The Wynwood BID will increase photography services in the District to $34,000. FY'19: General
Photography services that included a three day Art Basel photo shoot in December 2018. The BID expects to
facilitate new Board images on website totaling $800, in addition to a video campaign totaling $9,500.
Total:
$ 190,000
$ 113,493
$ 89,028
$ 202,521
$ 270,186
•
2020-2019 Wynwood Business Improvement District General & Administration Budget
Expense
Approved FY'19
Expenses 10.1.18 to
Projected
Total Projected
Proposed
Comments:
Budget
6.26.19:
Expenses 6.27.19
FY'19 Expenses:
FY'20Budget:
to 9.30.19:
Wynwood BID Staff
Salaries:
$ 212,000
$ 165,012
$ 63,216
$ 228,228
$ 222,000
FY'20: Wynwood BID Executive Director is scheduled to make $110,500 and $6,000 reimbursement, totaling
$117,000. Marketing Coordinator is scheduled to have an increase of up to $59K in FY'20, second annual
anniversary, if annual review receives an excellent rating. Project Coordinator may earn up to $45,000 on 2nd year
anniversary, if annual review receives an excellent rating. FY'19: Executive Director's employment package
consists of $110,500 salary and $6,000 annual reimbursement for phone and vehicle and received an evaluation
bonus totaling $15K in June 2019. Manny Gonzalez, Executive Director was hired May 15, 2017. Marketing
Director reflects increase in salary from $50K to $54K at conclusion of first year anniversary Please note that
Marketing Coordinator began on April 30, 2018. FY'19: FY'19: Marketing Director/Business Development
position began on April 30th, 2018 and currently makes $50K per year. Project coordinator currently makes $35,000
annually and reflects increase for new tiscal year at $40,000 annually. FY'l8: New project coordinator began on
January 16, 2018 and is currently was making $35,000 annually and had a positive evaluation on his one year
anniversary thus increasing to $40K. The Wynwood BID created a projects coordinator position was requested by
the Board of Director's at the August 14, 2017 BID.
Payroll Taxes, FICA
$ 15,000
$ 18,254
$ 6,084
$ 24,338
$ 25,000
FY'20: Average payroll taxes are $1,521 for payroll taxes for (3) office staff and (2) clean team staff members.
FY'19: Average payroll taxes per month were above the budgeted totals budgeted this fiscal year by $3,521, due to
being first year of additional in-house staff working at BID office.
FY'20: This line item has been discontinued for 2020-2019. FY'19: Budgeted totals will be for internship
opportunities at the BID office but was not needed for office support this fiscal year.
FY'20: United Healthcare for (2) full-time office staff averages $1,014 per month. FY'19: Executive Director &
Marketing/PR Director have dental/vision insurance via United Healthcare.
FY'20: In light of totals from previous fiscal year, the BID has budgeted $4,500 next fiscal year versus the FY'19
totals, since we over -forecasted bi-weekly costs. FY'19: The Wynwood BID averages $114 pe two week pay period
and had a surplus of $3,025 at the close of the fiscal year.
FY'20: The bookkeeping and assessment expenses went from $3,000 monthly to $4,000 as per RFQ 01-202019
released in 1st quarter of 2019 and evaluated July 2019. FY'19: The monthly costs for bookkeeping, assessment,
parking waiver services totaled $3,000 monthly.
FY'20: The Wynwood BID forecasted $2,500 for annual Wynwood Director Board of Director's retreat. FY'19:
BID plans to facilitate same annual retreat as FY'I8. Wynwood BID facilitated annual retreat with City of Miami
Director's at the Sonesta Hotel totaling $1,600.
FY'20: The Wynwood BID's annual and subsequent audits have been forecasted at $11,000, with projected
increase of fees totaling $500 from previous year forecast. FY'19: Annual audit is about $9,000 per year and
subsequent audit totaling $1,000. The required sub-sequent audit is about $500.
Contractor/Professional
Services:
$ 2,000
$
$
$
$ -
Health Insurance
$ 12,500
$ 9,130
$ 3,042
$ 12,172
$ 12,500
Paychex Payroll Dues:
$ 6,000
$ 2,975
$ 1,000
$ 3,975
$ 4,500
Bookkeeping
$ 36,000
$ 28,325
$ 10,000
$ 38,325
$ 48,000
Meeting Spaces/Retreat
$ 2,000
$ 710
$ 1,800
$ 2,510
$ 2,500
Annual Audit
$ 10,500
$ 9,475
$ 1,000
$ 10,475
$ 11,000
Total:
$ 296,000
$ 233,881
$ 86,142
$ 320,023
$ 325,500
2020-2019 Wynwood Business Improvement District Office Operations Budget
Expense
Approved FY'19
Expenses
Projected
Total
Proposed
Comments:
Budget
10.1.18 to
Expenses
Projected
FY'20Budeet:
6.26.19:
6.27.19 to
FY'19
9.30.19:
Expenses:
Office Utilities
$ 6,000
$ 3,780
$ 2,040
$ 5,820
$ 6,100
FY'20: Comcast monthly services total $253 per month ($3,036 yearly). FPL totals
monthly anywhere from $118 to $135 monthly averaging ($1,640 yearly), Crystal
Springs water averages $300 yearly. FY'19: Comcast monthly services total $225
per month ($2,700 yearly), FPL is $200 monthly ($2,400 yearly), Crystal Springs
water $300 yearly. At the end of the fiscal year the BID expects to be under budget
$180.
Office Equipment &
Supplies
$ 5,000
$ 5,527
$ -
$ 5,527
$ 5,500
FY'20: Budget increase reflects total from previous year, with a $500 increase. This
line item is for Office Depot weekly orders, Adobe Acrobat yearly membership
totaling $600, FY'19: Line items is used for weekly office supplies and office
equipment. The Wynwood purchased office file cabinets totaling $1,000, and ordered
Adobe Acrobat licensing for yearly services.
Office Rent
$ 58,000
$ 44,932
$ 10,630
$ 55,562
$ 50,000
FY'20: The Wynwood BID is in its final year of lease at 2751 North Miami Avenue,
and are scheduled to leave the space by 5.1.2020, and seeking cheaper office space.
The monthly rent increased in year two to $5315. FY'19 - Office rent increased from
$4,832 per month until May 1st, 2019 and will increase to $ 5,315.
Office Cleaning
$ -
$ 1,080
$ 360
$ 1,440
$ 1,560
FY'20: The Wynwood BID has hired Snow Cleaning Services for bi-weekly
cleanings of the office in 2019 and will continue to do so this coming fiscal year.
FY'19: The BID hired cleaning contractor due to not having services included in
office lease, totaling $60.00 every two weeks.
Office
Furniture/Equipment:
$ 2,500
$ 1,859
$ 500
$ 2,359
$ 20,000
FY'20: Line item has been increased to $20,000 to preemptively prepare for the
proposed moving of office in May 2020. FY'19: Office furniture purchased in
current fiscal year totaled $2,500. As of May 1, 2018, the Wynwood BID moved into
new office located at 2751 North Miami Ave and purchased conference room table, 11
Office/D&O
Insurance
$ 12,500
$ 11,177
$
$ 11,177
$ 12,500
FY'20: Wynwood BID has budgeted $12,500 for FY'20, as required by Wynwood
BID Ordinance. Wynwood BID renews policy in January 2020 and will pay the entire
year upfront versus monthly. FY'19: Insurance Liability Monthly Premium totaled
$11,176 for D&O Insurance, as required by Wynwood BID Ordinance. Wynwood
BID renews policy in January 2020 and will pay the entire year upfront versus
monthly.
Total:
$ 84,000
$ 68,355
$ 13,530
$ 81,885
$ 95,660
2019-2020 Wynwood Business Improvement District Capital Budget
Expense:
Approved
Expenses
Projected
Total Projected
Proposed
Comments:
t»Y'I9Budeet
11).1.18to
Expenses
FY'19
FY'20Budget:
6.26.19:
6.27.19 to
Expenses:
9.30.19:
Neighborhood
Neighborhood
ending:
Signage/Wayvisitors
$ 5,000
$ 2,500
$ -
$ 2,500
$ 60,000
FY'20: Wynwood wayfinding and signage study initiative funding has increased to $60,000 to seek an RFP for wayfinding signage for the Wynwood BID District that consists
of (50) blocks before actual signage installations are sought. There is a need for parking and general directions in the neighborhood due to the large number of international
to the area. FY'19: Line item was not used this fiscal year.
Traffic Study - NEW
$ 25,000
$ 6,750
$ 20,250
$ 27,000
$ -
FY'20: Line item is not scheduled to be used this coming fiscal year. FY'I9: The Wynwood BID approved the facilitation of a traffic study to obtain detailed totals of
vehicles traversing the District, specifically the woonerf NW avenues on 3`d and I ". Wynwood suffers from an overload of vehicular activity and the Board wants to proactively
address potential issues before the next wave of residents coming to the area.
Associated Marketing
Parking Initiatives:
$ 125,000
$ -
$ -
$ -
$ 18,000
FY'20: Line item will be discontinued this corning fiscal year. FY'19: This is a City of Miami and Wynwood BID partnership project that is currently in the design phase.
The project encompasses NW 3rd Avenue from NW 25 St. to NW 29 St.
Road Impact Fee Study:
25,000
$
$
$
$ _
FY'20: Line item will be discontinued this corning fiscal year. FY'19: Line item was not used this current fiscal year. The Wynwood BID has approved funding for a
parking study to evaluate the inventory of the District, recommend parking trust fund pricing, and funding for facilitation of recommended action items from report. Requested
at Finance Meeting on July 10, 2018 for the study of road impact fees that are assessed by Miarni Dade County. Wynwood is checking to see it' our status as a development
zone can offset some of the expenses we are feeling when it corns to road impact dues.
Wynwood BID Donation #2
- camera initiative/CPR's:
$ 157,000
$ -
$ 157,000
$ 157,000
$ 118,000
FY'20: The Wynwood BID will continue the donation initiative to the City of Miami PD Department, totaling $118,000. FY' 19: The Wynwood BID organized the donation
of $157,000 towards the City of Miami Police Department for the installation of 48 cameras and 2 license plate readers. Project will encompass cameras with pedestrian
counting software and license plate readers. City of Miami Police will maintain use of program moving forward.
SVeetscape Project:
$ 50,000
$
$
$
$ 50,000
FY'20: The Wynwood BID is not scheduled to use any funding with this line item this coming fiscal year. FY'19: Line item is not scheduled to be used this current fiscal
year.
Quick Build Program with
Miami Dade County:
b I5,000
$
$
$
$
FY'20: Line item has been discontinued for the upcoming fiscal year. FY'19: Proposed matching grant with Quick Build and Miami Dade County that will not happen due to
complexity of closing entire avenues. Line item was not used due to Miami Dade County restrictions on the painting the street of the NW 3rd Avenue.
Pedestrian Counter
Technology:
$ 30,000
$ 25,000
$
$ 25,000
$ 3p 000
FY'20: The BID has budgeted for up to $30,000 for this line item for the upcoming fiscal year. FY'19: The Wynwood BID used $25,000 for pedestrian and vehicular
counting technology to assist the City of Miami in determining the number of vehicles and pedestrians within our district.
Mobility Transit Studies:
$ 25,000
$ 25,000
$ -
$ 25,000
$ 25,000
FY'20: Line item will continue to be funded this upcoming fiscal year totaling $25,000 for Tri-Rail station feasibility. FY'19: Report conducted check the feasibility of the
creation of a Tri-Rail station within NW 29 St. and NW 20 St. that totaled $25,000. The study looked at current demographics, number of schools, residents, projected
development and other statistics that were requested by the TPO.
Public Sidewalk Rubber
Mulch Initiative to prevent
trip & falls
$ 15,000
$ 6,038
$ 6,038
$ 12,076
$ 25,000
FY'20: The Wynwood BID has increased the funding for $25,000 to install rubber rnulching along City of Miami tree beds to assist in preventing trip and falls. FY'19:
Requested funds are touch up of rubber rnulching throughout the District. The Wynwood BID will facilitate a walkthrough of North Miami Ave to locate sidewalk areas that
need rubber rnulching installed in light of the reconstruction of street.
Hospitality Ambassador
Program
$ g7,960
$ -
$ -
$ -
$ -
FY'20: Line item discontinued. FY'I9: The Wynwood BID explored the idea of ambassadors for the District to pass out maps and give directions, in additon to security
coverage but the RFP respondents all exceeded our budget and was discontinued in order to donate the cameras to PD instead.
Wynwood Way Finding
Banners
$ 25,000
$ 14,165
$ -
$ 14,165
$ 79,000
FY'20: The Wynwood BID has increased the funding for wayfinding banners throughout the District totaling $69,000. The installations will be district wide. FY'I9: the
Wynwood BID currently has (19) street banners installed within the District boundaries that will need to be updated to reflect new website in FY'19. Wynwood BID also
partners with local businesses throughout the year.
Employee Parking Subsidy:
$ 25.000
$ -
$ -
$ -
$ -
11"20: Item is not scheduled to be used. FY'19: The Wynwood Employee Subsidy was not used in 2018-2019 due to the BID office working with private operators to create
a Wynwood Employee Parkin g Program that calls for cheapoptions of parking for our employees, usin g various locations within the District.
Yn6 6 P P 6b
"Total:
$ 6(19,960
$ 79,453
$ 183,288
$ 262,741
5 41)5,001)
Wynwood BID
Budget template Pe 2019.20 Reposed eudxdt
pY 2015-16 Actual
FY 2016.17 Actual
FY 2017-18 Actual
FY 2018.19 Budget
FY 2018-19
Prolection
FY 2019-20
Pro sed
Difference
Number of Full -Time Positions
1
1
2
3
5
5
«2
FY'20:/FY'19: The Wynwood BID consists of (3) office staff and (2) Clean Team Members.
Are any positions funded In other budgets?
N0
NO
NO
NO
NO
NO
NO
None
If so, how much is in this budget?
Not Applicable
Not Applicable
Not Applicable
Not Applicable
Not Applicable
Not Applicable
Not Applicable
If so, how much Is In the other budget?
Not Applicable
Not Applicable
Not Applicable
Not Applkable
Not Applicable
Not Applicable
Not Applicable
Revenues
BID Assessments
$ 676,011
$ 742,080
$ 764,206
$ 765,200
$ 782,995
$ 782,995
$ (17,795)
FY.20: The expected collections Is 95% of to the amount billed and is based on current rates net of 3%In regards to discounts and penalties $820K will be billed in FY'20 -$24K net
discounts/penalties) x 95% expected collections.
Collections Deferred
$ -
$ 36,710
$ 45,000
$ 55,000
$ 56,606
$ 99,500
$ (44,500)
FY'20: Based on previous trends, the BID expects to collect up to $100,000 in past due assessments, via liens placed by City of Miami Legal for the past 5 years. FY'19: The
Wynwood BID are expected to collect $56,606 In past due assessments, primarily due to the Ilen assistance provided by the City of Miami Legal Department for delinquent taxes at
the end of this fiscal veer
Parking Waivers - Restricted
$ -
$ -
$ 54,000
$ 609,960
$ 156,000
$ 405,000
$ 204,960
FY'20: The Wynwood BID Is expected to up to (75) waiver spaces for the Bradley totaling $700,000 by November 2019. FY'19: BID collected $156,000 for 13 waivers for 239 NW 28
St. Please note: budgeted Parking Waiver fees reflect net of 10% contribution to the Parking Waiver Trust fund as required by City Ordinance 13556.
Interest Income - New
$ -
$ -
$ -
$ -
$ 4,940
$ 5,000
$ (5,000)
New line item in FY'19
Public Benefit Trust Fund
$ -
$ -
$ -
$ -
$ 559,057
$ -
$ -
FY.20: Projects pending Wynwood Gateway , 2200 Garage (Red Sky Capital), 2700 Office (Red Sky Capital), totaling up to $1,500,000, which equates to $975,000 for the BID once
the 35%Is taken by City of Miami, if projects move forward. FY'19: The Wynwood BID collected $860,088 in public benefit funds, in which 65%of total comes to the BID ($559,057)
and remainder 35%($301,031) once City of Miami Commission approves the Board that will oversee the money.
City of Miami ZIKA Contribution
$ 369,789
$ -
$ -
$ -
$ -
$ -
$ -
Not Applicable
Revenue Grand Total
$1,045,800
$778,790
$863,206
$1,430,160
$ 1,559,598
$ 1,292,495
$ 137,665
Expenditures
Regular Salary and Wages
$ 153,000
$ 224,400
$ 216,500
$ 212,000
$ 228,228
$222,000
$ (10,000)
FY'20: Wynwood BID Executive Director is scheduled to make $110,500 and $6,000 reimbursement, totaling $117,000. MKT Coordinator scheduled to have an Increase of up to
$59K in FY'20, second annual anniversary, If annual review receives an excellent rating. Project Coordinator may earn up to $45,000 on 2nd year anniversary, If annual review
receives an excellent rating. FY'19: Executive Director's employment package consists of $110,500 salary and $6,000 annual reimbursement for phone and vehicle and received an
evahlafinn bonus totaline 515K In Ilene 7019
FICA Taxes
$ -
$ -
$ 10,500
$ 15,000
$ 24,338
$25,000
$ (10,000)
FY'20: Average payroll taxes are $1,521 for payroll taxes for (3) office staff and (2) clean team staff members. FY'19: Average payroll taxes per month were above the budgeted
totals budgeted this fiscal year by $3,521, due to being first year of additional in-house staff working at BID office.
Health Insurance
$ -
$ -
$ 5,800
$ 12,500
$ 12,172
$12,500
$ -
FY'20: United Healthcare for (2) full-time office staff averages $1,014 per month. FY'19: Executive Director & Marketing/PR Director have dental/vision insurance via United
Healthcare.
Professional Services
$ 56,500
$ -
$ -
$ -
$ -
$0
$ -
not applicable
Pay-Chex payroll, Dues, Licensing
$ -
$ 500
$ 7,000
$ 6,000
$ 3,975
$4,500
$ 1,500
FY'20: In light of totals from previous fiscal year, the BID has budgeted $4,500 next fiscal year versus the FY'19 totals, since we over -forecasted bi-weekly costs. FY'19: The
Wynwood BID averages $114 per two week pay period and had a surplus of $3,025 at the close of the fiscal year.
Bookkeeping, Assessment, Audit Prep
$ -
$ 45,000
$ 46,000
$ 36,000
$ 38,325
$48,000
$ (12,000)
FY'20: The bookkeeping and assessment expenses went from $3,000 monthly to $4,000 as per RFQ01-202019 released In 1st quarter of 2019 and evaluated July 2019. FY.19: The
monthly costs for bookkeeping, assessment, parking waiver services totaled $3,000 monthly.
Annual Audit
$ -
$ -
$ -
$ 10,500
$ 10,475
$11,000
$ (500)
FY'20: The Wynwood BID's annual and subsequent audits have been forecasted at $11,000, with projected increase of fees totaling $500 from previous year forecast. N'19:
Annual audit is about $9,000 per year and subsequent audit totaling $1,000. The required sub -Sequent audit Is about $500.
Other Contractual Services
$ 289,107
$ 36,000
$ 20,000
$ 2,000
$ -
$0
$ 2,000
not applicable
Meetings, Annual Retreat
$ -
$ -
$ 2,000
$ 2,000
$ 2,510
$2,500
$ (500)
FY'20: The Wynwood BID forecasted $2,500 for annual Wynwood Director Board of Director's retreat. FY'19: BID plans to facilitate same annual retreat as FY'18, Wynwood BID
facilitated annual retreat with City of Miami Director's at the Sonesta Hotel totaling $1,600.
Office Supplies, Utilities, Equipment
$ 3,246
$ 3,900
$ 7,400
$ 11,000
$ 11,347
$11,600
$ (600)
FY'20:aomcastmonthly services total $253per month ($3,036yearly).FPLtotals monthly anywhere from $118to$135monthly averaging ($1,640yearly),Crystal Springs water
averages yearly. FY'19:Comcast monthly services total$225 per month($2,700 yearly), FPL is$200 monthly($2,400 yearly), Crystal Springs water$300 yearly.
Office Rent
$ 24,658
$ 23,488
$ 58,000
$ 58,000
$ 55,562
$50,000
$ 6,000
FY'20: The Wynwood BID is in Its final year of lease at 2751 North Miami Avenue, and are scheduled to leave the space by 5.1.2020, and seeking cheaper office space. The
monthly rent Increased In year two to $5315. FY.19 - Office rent Increased from $4,832 per month until May 1st, 2019 and will increase to $ 5,315.
Office Furniture:
$ -
$ -
$ 6,618
$ 2,500
$ 2,359
$20,000
$ (17,500)
FY'20: Line Item has been Increased to $20,000 to preemptively prepare for the proposed moving of office in May 2020. FY'19: Office furniture purchased In current fiscal year
totaled $2,500.
Office Cleaning Services - New
$ -
$ -
$ -
$ -
$ 1,440
$1,560
$ (1,560)
FY'20: The Wynwood BID has hired Snow Cleaning Services for bi-weekly cleanings of the office In 2019 and will continue to do so this coming fiscal year. FY'19: The BID hired
cleaning contractor due to not having services Included In office lease, totaling $60.00 every two weeks.
D&O Insurance, Workman's Comp
$ -
$ 9,182
$ 12,000
$ 12,500
$ 11,177
$12,500
$ -
FY'20: Wynwood BID has budgeted $12,500 for FY'20, as required by Wynwood BID Ordinance. Wynwood BID renews policy In January 2020 and will pay the entire year upfront
versus monthly. FY'19: Insurance Liability Monthly Premium totaled $11,176 for D&O Insurance, as required by Wynwood BID Ordinance.
Aooertlsement & Marketing
�� ...,..
$ 92,317
$ 135,000
$ 158,000
$ 190,000
$ 202,521
$270,186
$ (80,186)
FY 20: This increased Inc Item consists of PR agency, marketing and advertisement, webslte, event recruitment and District banner program. Line Item was increased to continue
aparpssivPly tarpetlnn Tendon, and enmmonientlnte with neiehhnrs and rnnsnmers
Rubber Mulching Sidewalks
$ -
$ 20,000
$ -
$ -
$ -
$0
$ •
FY'19: Item was moved to Capital -Parking Trust Fund
Off Duty Police Services
$ -
$ 270,000
$ 158,168
$ -
$ -
$0
$ -
Item was removed and discontinued.
Security Initiatives:
$ -
$ 36,780
$ 68,040
$ 41,136
$7,250
$ 60,790
FY.20: - The BID will use funds In FY.20 for community -oriented initiatives with the Clty of Miami Police Department for Christmas elderly donation $200, Roberto Clemente Safe
Halloween Night and the annual Police Chief Gala ($5,000), line Item Is expected to total $7,250. In FY'19 the BID attempted to procure ambassador services In 2018-2019 but we
did not have enough funds available to release a holistic plan for the 50-block District.
Clean Team Services
$
$ 60,000
$ 113,440
$ 170,660
$ 174,881
$177,399
$ (6,739)
FY'20: The Wynwood BID currently contracts (8) clean team members totaling approximately 233 weekly hours, averaging $1,923 weekly, not counting (2) full time employees
listed below, Cleaners are responsible for the cleaning of the District boundaries that consist of 50 blocks since we do not have City of Miami services. FY'19: The contracted (8)
person clean team crew currently work 153 total hours, which equates to $1,713 per week, $89,076 per year, and our (2) clean team supervisors work an additional (40) hours
each and make $584 and $387 weekly, thus totaling 233 weekly hours.
Clean Team Supplies
$ -
$ 6,000
$ -
$ 11,500
$ 6,827
$11,500
$ -
Y'20: The Wynwood BID will use funds to wrap Clty of Miami trash cans with protective graffiti wrapping, as per agreement with Solid Waste, during Art Walks, and will also use
funding for new clean team uniforms, equipment and cleaning supplies. FY'19: Wynwood BID will pay for new uniforms for clean team staff in order to bring them up to
rn,nnu,nr.
Capital/Restricted Parking Trust Fund
Projects -NEW
$ -
$ -
$ 5,000
$ 609,960
$ 262,741
$405,000
$ 204,960
FY'20/FY'19: Various Initiatives planned were not facilitated by the BID. There are various initiatives like Neighborhood wayFlnding study, Marketing Parking Initiative studies,
Transit studies, Camera/LPR Donation 82, District Rubber Mulching way -finding and fding banners. Uses are restricted by nature.
v-in
All Other Expenditures
$ 82,865
$ -
$ -
$ -
$ -
$ -
$ -
not applicable
Expenditure Grand Total
$701,693
$833,470
$863,206
$1,430,160
$1,090,014
$1,292,495
$ 137,665
Paxe
d ar5Dgymyer Minus Expenditures
$344,107
-$54,680
$0
$0
$469,584
$0
Wynwood BID
Budeel 10000. ie lr 2019.20 P,ou.0 budget
FY 2015.16 Actual FY 2016-17 Actual
FY 2017-18 Actual FY 2018-19 Budget
FY 2018-19
lesion
fy 2019-20
Proposed
Notes
Number of Full -Time Positions
1
1
2
3
5
5
a2
FY 20:/FY 19: The Wynwood BID consists of (3) office staff and (2) Clean Team Members.
Are any positions funded in other budgets?
NO
NO
NO
NO
NO
NO
NO
None
If so, how much is in this budget?
Not Applicable
Not Applkable
Not Applkable
Not Applkable
Not Applicable
Not Applicable
Not Applicable
If so, how much Is in the other budget?
Not Applicable
Not Applicable
Not Applicable
Not Applkable
Not Applicable
Not Applicable
Not Applicable
Revenues
Printed: 8/5/201911:a7 AM
Page 2 of a