HomeMy WebLinkAboutComposite Exhibit ACOMPOSITE EXHIBIT A
Department of Off -Street Parking Budget Information
for Fiscal Year 2019-2020
TO:
FROM:
SUBJECT:
DATE:
Honorable Chairperson and Members of the Off -Street Parking Board
Arthur Noriega, V, Chief Executive Officer, Miami Parking Authority
FY 2020 Miami Parking Authority Operating Budget
July 18, 2019
Staff is requesting that the Board give its approval for the FY 2020 Miami Parking
Authority Operating Budget and related Board Resolution which are attached hereafter.
MIAMI PARKING AUTHORITY
INTER -OFFICE MEMORANDUM
TO: Emilio T. Gonzalez
City Manager
City of Miami
FROM: Art Noriega
Chief Executive Officer
Miami Parking Authority
DATE: July 18, 2019
SUBJECT:Department of Off -
Street Parking
Budget Approval
FY 2019-2020
Enclosed is the budget for the Department of Off -Street
Parking for the Fiscal Year 2019-20. This budget was
approved by the Off -Street Parking Board at its meeting of
July 18, 2019.
Please place approval of this budget by the City
Commission on the agenda for September 12, 2019.
I have also attached the original of a memorandum to the
Mayor and City Commissioners requesting their approval of
the budget and a draft of the Commission resolution.
Enclosures
cc: Marta Gomez -Chen
Angela Smith
MIAMI PARKING AUTHORITY
INTER -OFFICE MEMORANDUM
TO: Honorable Mayor and Members DATE: July 18, 2019
of the City of Miami Commission
FROM: Art Noriega
Chief Executive Officer
Miami Parking Authority
SUBJECT:Department of Off -
Street Parking
Budget Approval
FY 2019-20
Enclosed is the budget for the Department of Off -Street
Parking for the Fiscal Year 2019-20. This budget was
approved by the Off -Street Parking Board at its meeting of
July 18, 2019.
We respectfully request your approval of this budget at your
meeting scheduled for September 12, 2019.
Enclosure
cc: Marta Gomez -Chen
Angela Smith
Honorable Mayor and Members of the City Commission:
During Fiscal Year 2018-19, the Miami Parking Authority (MPA) continued
to carry forth its mission as a parking and revenue resource to the City of
Miami. We have increased our market share, while continually working to
improve customer satisfaction and fulfill our mission to meet the City's
parking needs.
Accomplishments During the Past Year
Accomplishments for MPA during fiscal year 2018-19 included the
following:
Pay -by -Phone users in the City of Miami reached an all-time high this fiscal
year. The Miami Parking Authority has the highest percentage of users for
a municipal organization in North America. Its main draw is the
convenience it affords users when they need to pay for their parking. As of
September 2019, we will have approximately 562,022 new vehicles
registered to participate in the program, which will generate approximately
$27 million in parking revenue. We have surpassed our goal of 90 percent
reaching a record 91 percent adoption in the current fiscal year.
The continued expansion of the current development cycle offers
innumerable opportunities for the MPA to play an active role in the
sustained growth of the City. Examples of such opportunities are the role
the Authority is currently playing in the development of the parking
facilities at Regatta Harbour as well as the Coconut Grove Playhouse. As a
low- scale, environmentally conscious, Coconut Grove -inspired design style,
Regatta Harbour will integrate parking with other transportation modalities
and include ornamental and sustainable features, glass and automated
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control systems. It will also incorporate etched seaplanes on a metal mesh
that will wrap the garage and add to the historical significance of Pan
American Drive and the old seaplane terminal. The Regatta Harbour project
is estimated to be completed during the fall of 2019. Being active
participants in the planning and construction of these projects will help to
ensure that customers will be able to access convenient and affordable
parking once they reach their destination.
The MPA is in the final stages of going live with our new enterprise resource
planning (ERP) system which enhances the way we do business. The
system has an integrated e-commerce interface to increase the number of
transactions and functions which can be handled remotely. The integration
of the two systems improves the customer's experience when placing an
order, paying a bill, or creating an account my eliminating manual steps in
the process.
The Authority piloted various curbside management technologies, some of
which include the use of artificial intelligence for mapping, sensors for
management of loading zones, license plate recognition for occupancy and
compliance statistics, a new parking enforcement software program and
migration of decals to electronic permits.
The Agency completed the beautification of the lots under the 1-395
overpass. Given the incredible growth in the Midtown area, as well as the
magnificent re -development of the Design District, we saw those lots as an
opportunity not only to offer much -needed parking for visitors and patrons,
but also to serve as a symbolic bridge connecting these two vital and
vibrant areas within our City. The project included enhanced, increased
and artistic lighting, which, when combined with graphics and improved
landscaping, made this area not only a bright, clean and safe place to park,
but also a destination unto itself.
The Agency continues to improve the customer experience when
processing a payment at our facilities. This past year, we completed the
upgrade of the Parking Access Revenue Control (PARC) equipment
throughout our facilities. The new equipment improves the productivity
and efficiency in the way we manage our parking operations. The new
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technology also enables the integration with a variety of industry -related
products and solutions.
The Authority's traditional role of meeting the parking needs of the City
continues to expand to include fostering an awareness of parking as an
integral component of a balanced urban transportation infrastructure
network, both pedestrian and vehicular, and the community development
process.
The MPA's expanded role in community involvement is demonstrated in
various parking -related projects geared toward neighborhood
beautification and economic development, as well as continued
participation in civic and governmental committees.
The Authority's involvement within the community is demonstrated, as
follows:
• The Board and Authority continue to participate in civic and
governmental committees to share resources and provide input
on decisions which have an impact on the area's transportation
needs and the City community development process. Specific to
their role in community development, this year the Authority has
broadened and expanded its participation and outreach as it
relates to the beautification of the city and the expansion of art in
public places. Some of these examples include: "Walk with the
Animals" to benefit the Humane Society of Greater Miami; Miami -
Dade League of Cities' Best Practices Conference; 2018 Park Your
Art contest; Customer Service Week; and a new grassroots
education campaign that kicked off in late summer, aimed at
visiting local community organizations to register city of Miami
residents for the resident parking discount program.
• The Authority .has continued its public -information campaign in
order to update citizens about its role in parking management,
any new programs being offered as well as its support and
financial contributions to the City. It has been MPA's mission to
ensure that they reach out to all the communities which it serves
and to this end, the Authority collaborates with the English-,
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Spanish- and Creole -language media to communicate information
to the public.
• In -kind sponsorships, in the form of donated parking were
provided to numerous organizations such as the Susan G. Komen
Race for the Cure; Miami International Book Fair, Coconut Grove
Arts Festival, Sant La Annual Gala, Invest Miami 2018 panel on
public -private partnerships , Miami International Film Festival,
Calle Ocho Open House, Mad Hatter, Lotus House sponsorship of
back -to -school supply drive and Mercedes-Benz Corporate Run to
benefit TeamFootWorks.
• The Authority continues its participation in neighborhood parking
advisory committees which provides a platform for citizen input
into the Authority's decision -making process.
Our Agency has implemented a workflow automation system on the web
site to address processing PayByPhone residential discount requests under
the new rules passed by commission. The system verifies customer
eligibility automatically, significantly reducing the added workload the new
rules would have created. The entire process is handled online, without the
need for customer visits to our offices.
The MPA continues to successfully manage 7,000 parking spaces for the
Public Health Trust of Miami -Dade County as well as managing the parking
operation for several Miami -Dade County and City of Miami Parks.
The Authority continues to successfully maintain a relationship with the
Adrienne Arsht Center for the Performing Arts as its primary parking
provider.
During the year ending September 30, 2019, the Authority estimates that it
will contribute approximately $13,592,000 in excess revenues to the City of
Miami.
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Highlights of the 2019-2020 Budget
The budget reflects a $7,437,128 increase in gross revenue due to a full
year, system -wide, rate increase, which became effective the second
quarter of last fiscal year. While implementing a new rate increase to bring
them closer to other municipalities in South Florida and remain competitive
in the face of a decrease in the parking inventory, resulting from a number
of development projects citywide, the MPA is creating a series of innovative
parking enhancements that will benefit the community and address the
demands posed by continuous urban growth. The highlight of these
enhancements is a residential parking discount program for the residents of
Miami. Other enhancements include the implementation of new
technology and processes to make the customer parking experience more
convenient and seamless.
Furthermore, as stated above, the continuous growth experienced by the
City, calls for additional mechanisms, such as an increase in the number of
parking enforcement officers, to ascertain adequate compliance and
provide effective and efficient coverage.
We continue to expand the areas in which we offer Pay -by -Phone services
and, in so doing, have continued the process of eliminating multi -space
machines throughout the City. The goal of the Authority is to have at least
95% of the on -street transactions processed through Pay -By -Phone. The
MPA will continue to pursue the expansion of the Pay -By -Phone program
throughout the metro area in order to broaden the pool of customers that
we are able to tap into. This will continue to generate revenue for the
Agency, while providing our customers added convenience when paying for
parking in the City of Miami.
The continued expansion of our current development cycle offers
innumerable opportunities for our Agency to play an active role in the
steady growth of our city. Examples of such opportunities are the role the
Authority will play in the development of the parking facilities at Regatta
Harbour and the Coconut Grove Playhouse. Being active participants in the
planning and construction of these projects will help to ensure that our
customers will be able to easily access convenient and affordable parking,
once they reach their destination.
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Capital Spending Plan Summary for FY 2019-2020
The most significant project that we will be completing this fiscal year is the
Regatta Harbour Garage. This project will add additional parking inventory
to the Grove area and will be an integral part of the waterfront re-
development being undertaken in that part of the City of Miami. Mirroring
the current trends in walkable urbanism, the garage will seize the
opportunity to integrate other transportation modalities, such as car- and
bike -sharing spaces, valet service and shared parking as well as pedestrian -
friendly walkways providing connection to the surrounding waterfront and
park. Additionally, the parking fagade, interior, signage, lighting and
landscaping will be designed to activate the property and facilitate human
interaction.
MPA will continue the effective maintenance routine on its parking
structures, thus avoiding costly repairs and restorations that can be
disruptive to customers. Performing routine structural repairs will help
preserve asset value, functionality and public safety.
FINANCIAL HIGHLIGHTS
Revenues
Total operating revenues are budgeted to be $49,462,308 which is
$7,437,128 or 17.70% higher than fiscal year 2018-19 budget.
Garage revenues are expected to increase by $206,884 or 3.73%. The
biggest factor influencing next fiscal year's revenue projections is the
development being experienced in downtown increasing the number of
transient customers in the garages.
Lot revenues are budgeted to decrease by $370,189 or 3.80%, primarily due
to the loss of several lots throughout the City due to construction.
On -street revenues are budgeted to increase by $7,527,989 or 30.11%. The
biggest factor influencing next fiscal year's revenue projections in this
category is a full year with the increased rates throughout the parking
system. This increase is offset by the removal of on -street parking spaces
due to construction and other projects throughout the City.
Page 6 of 8
Expenses
Operating expenses are projected to increase by $2,802,689 or 14.61% to
$21,982,965. This is mainly attributable to the increase in Salaries and
Benefits due to an entire year with a completely staffed Parking
Enforcement department as well as annual adjustments, increased health
insurance costs and increased pension contributions.
Debt Service
Interest and principal payments are budgeted at $4,266,014 and
$1,760,000 respectively. The total debt service for the fiscal year is
estimated at $6,026,014.
Net Revenue and Debt Service Coverage
The proposed budget for fiscal year 2019-20 will provide approximately
$27,639,000 in net revenues available for debt service, resulting in a debt
service coverage of 5.47, before taking into consideration capitalized
interest. After subtracting debt service and expenditures for replacement
and renewals, we are estimating an excess revenue contribution to the City
of Miami of $17,225,000.
SUMMARY
The results for the current year and the budget for fiscal year 2019-20
reflect the continued growth and expansion of the Authority. Net Income
for fiscal year 2019-20 after depreciation, amortization and finance charges
is estimated at $2,989,398.
We are particularly pleased that we have been able to continue to provide
the City with a significant revenue stream for the seventeenth consecutive
year, while steadily addressing and meeting the parking needs of our
residents, businesses, commuters and visitors.
The total amount that the City will be receiving from Miami Parking
Authority for the 2019-20 fiscal year is estimated at $23,544,900. This
figure includes $17,225,000 in excess revenues from operations,
$4,800,000 from parking citation revenues and $1,519,900 from the
operation of various City of Miami -owned parking facilities.
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In closing, I would like to take a moment to highlight the exemplary job
done by MPA's staff and Board. Both have demonstrated an extreme level
of dedication, responsiveness and hard work in order to ensure the
continuous success of our Agency.
Sincerely,
rthuroriega, V
Chief Executive Officer
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Miami Parking Authority
(Department of Off -Street Parking)
Proposed Operating Budget
Fiscal Year 2019-20
(Submitted to the City of Miami Commission For Approval)
(Approved by the Off -Street Board of Directors July 18, 2019)
MIAMI PARKING AUTHORITY
Schedule of Revenue and Expenses
Proposed FY 2020 Operating Budget
FY 2018 FY 2019 FY 2020 Requested Budget 2020 Requested Budget 2020
Approved Proposed vs. vs.
Actual Budget Budget FY 2018 Actual Budget 2019 FY 2018 Actual Budget 2019
Operating Revenue $ $ $ Increase/(Decrease) Increase/(Decrease)
Off -Street Facilities 4,975,018 5,541,265 5,748,149 773,131 206,884 15.54 3.73
Parking Lots 8,935,500 9,733,337 9,363,148 427,648 (370,189) 4.79 (3.80)
On -Street 18,413,148 25,002,269 32,530,258 14,117,110 7,527,989 76.67 30.11
Management Fees 1,331,130 1,285,809 1,312,753 (18,377) 26,944 (1.38) 2.10
Other 364,862 462,500 508,000 143,138 45,500 39.23 9.84
Total Operating Revenue 34,019,658 42,025,180 49,462,308 15,442,650 7,437,128 45.39 17.70
Operating Expenses
Salaries, Wages & Fringe Benefits 7,543,801 9,115,589 10,001,844 2,458,043 886,255 32.58 9.72
Repairs, Maintenance, Cleaning & Landscape 1,827,835 1,518,140 1,681,272 (146,563) 163,132 (8.02) 10.75
Security 826,131 802,800 1,517,043 690,912 714,243 83.63 88.97
Utilities 469,803 561,747 501,552 31,749 (60,195) 6.76 (10.72)
Insurance 557,369 561,759 708,071 150,702 146,312 27.04 26.05
Assessment Expenses 491,058 454,815 490,079 (979) 35,264 (0.20) 7.75
Rental - Building/Land 913,718 962,828 842,895 (70,823) (119,933) (7.75) (12.46)
Revenue Sharing 907,474 1,029,572 767,147 (140,327) (262,425) (15.46) (25.49)
Parking Meter Parts & Installation 17,430 43,000 34,045 16,615 (8,955) 95.32 (20.83)
Legal and Professional 1,229,813 1,020,756 996,770 (233,043) (23,986) (18.95) (2.35)
Bank Charges 2,455,157 2,188,414 3,486,819 1,031,662 1,298,405 42.02 59.33
Supplies & Miscellaneous 279,014 273,850 282,300 3,286 8,450 1.18 3.09
Other Expenses 205,341 203,506 229,628 24,287 26,122 11.83 12.84
Advertising & Promotion 401,533 443,500 443,500 41,967 10.45
Total Operating Expenses 18,125,477 19,180,276 21,982,965 3,857,488 2,802,689 21.28 14.61
Operating Results Before Depr & Amort 15,894,181 22,844,904 27,479,343 11,585,162 4,634,439 72.89 20.29
Depreciation & Amortization (2,664,234) (2,921,070) (3,158,931) (494,697) (237,861) 18.57 8.14
Operating Results 13,229,947 19,923,834 24,320,412 11,090,465 4,396,578 83.83 22.07
Non -Operating Revenues (Expenses):
Interest Income 183,993 10,000 160,000 (23,993) 150,000 (13.04) 1,500.00
Gain(Loss)onDisposalProperty 41,197 (41,197) - (100.00) #DIV/0!
Interest Expenses (3,234,685) (4,562,433) (4,266,014) (1,031,329) 296,419 31.88 (6.50)
Excess Revenue Distribution to City (7,792,377) (14,491,401) (17,225,000) (9,432,623) (2,733,599) 121.05 18.86
Budgeted Reserves - (528,000) 528,000 #DIV/0! (100.00)
Total Non -Operating (10,801,872) (19,571,834) (21,331,014) (10,529,142) (1,759,180) 97.48 8.99
NetRevenueln Excess of Expenses 2,428,075 352,000 2,989,398 561,323 2,637,398 23.12 749.26
MIAMI PARKING AUTHORITY
Schedule of Revenue and Expenses
Proposed FY 2020 Operating Budget
FY 2018 FY 2019 FY 2020 Requested Budget 2020 Requested Budget 2020
Approved Proposed vs. vs.
Actual Budget Budget FY 2018 Actual Budget 2019 FY 2018 Actual Budget 2019
$ $ $ Increase/(Decrease) Increase/(Decrease)
Operating Revenue
O10-Street Facilities 4,975,018 5,541,265 5,748,149 773,131 206,884 15.54 3.73
Parking Lots 8,935,500 9,733,337 9,363,148 427,648 (370,189) 4.79 (3.80)
On-Stree1 18,413,148 25,002,269 32,530,258 14,117,110 7,527,989 76.67 30.11
Management Fees 1,331,130 1,285,809 1,312,753 (18,377) 26,944 (1.38) 2.10
Other 364,862 462,500 508,000 143,138 45,500 39.23 9.84
Total Operating Revenue 34,019,658 42,025,180 49,462,308 15,442,650 7,437,128 45.39 17.70
Operating Expenses
Salaries, Wages & Fringe Benefits
Salaries - Regular 5,410,252 7,192,909 7,482,354 2,072,102 289,445 38.30 4.02
Salaries - Overtime 313,234 - - (313,234) (100.00)
Salaries - Sick & Vacation 459,400 439,326 517,002 57,602 77,676 12.54 17.68
Social Security 378,640 421,553 521,846 143,206 100,293 37.82 23.79
Health Insurance 393,913 357,225 554,045 160,132 196,820 40.65 55.10
Retirement 382,331 535,615 735,164 352,833 199,549 92.28 37.26
Benefits - (Auto, LTD, STD) 154,602 168,961 191,433 36,831 22,472 23.82 13.30
Tuition 8,922 - (8,922) (100.00) -
Miscellaneous Pay 42,538 - (42,538) (100.00) -
7,543,832 9,115,589 10,001,844 2,458,012 886,255 32.58 9.72
Repairs, Maintenance, Cleaning & Landscape
Maintenance -Property 322,487 204,200 209,800 (112,687) 5,600 (34.94) 2.74
Maintenance -Landscaping 214,804 252,788 216,361 1,557 (36,427) 0.72 (14.41)
Maintenance -Elevators 59,653 35,000 37,000 (22,653) 2,000 (37.97) 5.71
Maintenance - A/C 35,031 22,500 43,500 8,469 21,000 24.18 93.33
Maintenance -Computers 92,237 89,500 76,000 (16,237) (13,500) (17.60) (15.08)
Maintenance- Garage Equipment 255,580 106,120 158,900 (96,680) 52,780 (37.83) 49.74
Maintenance -Alarms 15,282 15,000 4,700 (10,582) (10,300) (69.24) (68.67)
Maintenance- TV Surveillance 21,608 17,000 9,125 (12,483) (7,875) (57.77) (46.32)
Repairs -Equipment 30,046 18,500 78,000 47,954 59,500 159.60 321.62
Motor Pool 180,417 281,879 208,000 27,583 (73,879) 15.29 (26.21)
Cleaning & Housekeeping Supplies 285,889 320,053 321,911 36,022 1,858 12.60 0.58
Expendable Tools - 3,000 - (3,000) - (100.00)
Clothing 34,515 58,800 79,500 44,985 20,700 130.33 35.20
Signs 227,011 15,800 166,975 (60,036) 151,175 (26.45) 956.80
Small Equipment 46,116 74,000 71,500 25,384 (2,500) 55.04 (3.38)
Maintenance - Other 7,158 4,000 (7,158) (4,000) (100.00) (100.00)
Cleaning - -
1,827,834 1,518,140 1,681,272 (146,562) 163,132 (8.02) 10.75
Sec m_
Security 808,470 784,800 1,497,944 689,474 713,144 85.28
Armored Car Services 17,661 18,000 19,099 1,438 1,099 8.14
826,131 802,800 1,517,043 690,912 714,243 83.63
90.87
6.11
88.97
Utilities
Telephone 169,800 240,900 192,700 22,900 (48,200) 13.49 (20.01)
Light&Power 274,031 286,392 282,102 8,071 (4,290) 2.95 (1.50)
Water 25,972 34,455 26,750 778 (7,705) 3.00 (22.36)
469,803 561,747 501,552 31,749 (60,195) 6.76 (10.72)
Insurance
Property & Gen Liability Insurance
Workers Compensation Insurance
537,711
19,658
557,369
468,278
93,481
561,759
528,387
179,684
708,071
(9,324) 60,109 (1.73)
160,026 86,203 814.05
150,702 146,312 27.04
12.84
92.21
26.05
Assessment Expenses
Assessment Expenses - Repairs & Maintenance 152,802 117,670 3,986 (148,816) (113,684) (97.39) (96.61)
Assessment Expenses - Utilities 8,039 5,408 5,408 (2,631) (32.73)
Assessment Expenses - Office Supplies 4,287 3,986 41,567 37,280 37,581 869.61 942.82
Assessment Expenses - Management Fee 41,550 41,567 117,670 76,120 76,103 183.20 183.09
Assessment Expenses -Insurance 195,096 196,184 121,264 (73,832) (74,920) (37.84) (38.19)
Assessment Expenses - Security 89,284 90,000 200,184 110,900 110,184 124.21 122.43
491,058 454,815 490,079 (979) 35,264 (0.20) 7.75
Rental - Building/Land
Rental-Building/Land 913,718 962,828 842,895 (70,823) (119,933) (7.75) (12.46)
Revenue Sharing
Revenue Sharing 907,474 1,029,572 767,147 (140,327) (262,425) (15.46) (25.49)
MIAMI PARKING AUTHORITY
Schedule of Revenue and Expenses
Proposed FY 2020 Operating Budget
FY 2018 FY 2019 FY 2020 Requested Budget 2020 Requested Budget 2020
Approved Proposed vs. vs.
Actual Budget Budget FY 2018 Actual Budget 2019 FY 2018 Actual Budget 2019
$ $ $ Increase/(Decrease) Increase/(Decrease)
Parking Meter Parts & Installation
Equipment Rental 22,623 18,000 21,545 (1,078) 3,545 (4.77) 19.69
Parking Meter Parts & Installation (5,193) 25,000 12,500 17,693 (12,500) (340.71) (50.00)
17,430 43,000 34,045 16,615 (8,955) 95.32 (20.83)
Leval and Professional
Property Surveys, Platting 13,054 6,000 10,000 (3,054) 4,000 (23.40) 66.67
Legal Services 122,982 117,624 127,624 4,642 10,000 3.77 8.50
Trustee Fees 10,000 25,000 25,000 15,000 - 150.00
Audit Fees 135,912 140,000 163,500 27,588 23,500 20.30 16.79
Other Consultants 947,866 732,132 670,646 (277,220) (61,486) (29.25) (8.40)
1,229,814 1,020,756 996,770 (233,044) (23,986) (18.95) (2.35)
Bank Charges
Bank Charges
2,455,157 2,188,414 3,486,819 1,031,662 1,298,405 42.02 59.33
Supplies & Miscellaneous
Postage & Courier Services 1,613 6,700 6,700 5,087 315.38 -
Printing 83,836 89,850 69,600 (14,236) (20,250) (16.98) (22.54)
Office Supplies 45,971 27,100 37,500 (8,471) 10,400 (18.43) 38.38
Office Equipment 36,504 26,500 25,000 (11,504) (1,500) (31.51) (5.66)
Computer Supplies 609 6,500 30,500 29,891 24,000 4,908.21 369.23
Computer Software 110,481 117,200 113,000 2,519 (4,200) 2.28 (3.58)
279,014 273,850 282,300 3,286 8,450 1.18 3.09
Other Expenses
Property Taxes 47,487 56,136 50,528 3,041 (5,608) 6.40 (9.99)
Licenses & Permits 40,325 950 30,100 (10,225) 29,150 (25.36) 3,068.42
Miscellaneous 17,011 13,600 15,600 (1,411) 2,000 (8.29) 14.71
Entertainment - -
Travel 8,942 16,602 19,000 10,058 2,398 112.48 14.44
Training 17,169 40,000 38,000 20,831 (2,000) 121.33 (5.00)
Meetings and Conventions 52,468 51,843 51,850 (618) 7 (1.18) 0.01
Cashier - Overage/(Shortage) 11 (11) (100.00) -
Parking Refunds - -
Uncollectible Accounts - -
Publications 50 1,000 1,000 950 1,900.00
Membership Dues 21,878 23,375 23,550 1,672 175 7.64 0.75
Claims Settlement -
Bad Debt Expense
Penalties & Interest
205,341 203,506 229,628 24,287 26,122 11.83 12.84
Advertising & Promotion
Promotional 6,455 52,500 52,500 46,045 713.32
Public Relations 354,020 240,000 240,000 (114,020) (32.21)
Advertising 41,057 151,000 151,000 109,943 267.78
401,532 443,500 443,500 41,968 10.45
Total Operating Evpenses 18,125,507
19,180,276 21,982,965 3,857,458 2,802,689 21.28 14.61
Operating Results Before Depr&Amor 15,894,151 22,844,904 27,479,343 11,585,192 4,634,439 72.89 20.29
Depreciation & Amortization (2,664,234) (2,921,070) (3,158,931) (494,697) (237,861) 18.57 8.14
Operating Results 13,229,917 19,923,834 24,320,412 11,090,495 4,396,578 83.83 22.07
Non -Operating Revenues (Expenses):
Interest Income 183,993 10,000 160,000 (23,993) 150,000 (13.04) 1,500.00
Gain (Loss) on Disposal Property 41,197 - - (41,197) - (100.00) -
Interest Expenses (3,234,685) (4,562,433) (4,266,014) (1,031,329) 296,419 31.88 (6.50)
Excess Revenue Distribution to City (7,792,377) (14,491,401) (17,225,000) (9,432,623) (2,733,599) 121.05 18.86
Budgeted Reserves - (528,000) - - 528,000 - (100.00)
Total Non -Operating (10,801,872) (19,571,834) (21,331,014) (10,529,142) (1,759,180) 97.48 8.99
Net Revenue In Excess ofEvpenses 2,428,045 352,000 2,989,398 561,353 2,637,398 23.12 749.26
RESOLUTION NO. 19-??
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH
ATTACHMENT(S), APPROVING AND ADOPTING THE ANNUAL
BUDGET OF THE DEPARTMENT OF OFF-STREET PARKING FOR THE
FISCAL YEAR COMMENCING OCTOBER 1, 2019 AND ENDING
SEPTEMBER 30, 2020, IN THE AMOUNT OF $21,982,965
EXCLUDING DEPRECIATION, AND OTHER NON OPERATING
EXPENSES OF $21,331,014 ATTACHED HERETO AND MADE A PART
HEREOF.
WHEREAS, Section 23(h) of the Charter of the City of Miami, provides that all budgets,
funds and accounts pertaining to the off-street parking facilities of the City shall be segregated
from all other budgets, funds and accounts of the City and shall be so kept to reflect the
financial condition and the operation of each off-street parking facility of the City separately;
and
WHEREAS, a budget is required to properly administer the Department of Off -Street
Parking; and
WHEREAS, Section 23(h) of the Charter of the City of Miami, further provides that no
later than one month before the end of each fiscal year the Director of the Department of Off -
Street Parking, with the approval of the Off -Street Parking Board, shall prepare and submit to
the City Commission a budget estimate of
expenditures and revenues for the ensuing fiscal year for approval by the City Commission; and
WHEREAS, the Department of Off -Street Parking Budget for Fiscal Year 2018-19 has
been reviewed and accepted by the Off -Street Parking Board;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
hereby adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The Annual Budget for the Department of Off -Street Parking for the fiscal
year commencing October 1, 2019 and ending September 30, 2020, in the amount of
$21,982,965, excluding depreciation, and other non -operating expenses of $21,331,014,
attached hereto and made a part hereof, is hereby approved and adopted.
Page 2 of 3
Section 3. This Resolution shall become effective immediately upon its adoption
and signature of the MayorJ.
PASSED AND ADOPTED this day of , 2019.
FRANCIS SUAREZ, MAYOR
ATTEST:
TODD B. HANNON
CITY CLERK
APPROVED AS TO FORM AND CORRECTNESS:
VICTORIA MENDEZ
CITY ATTORNEY
1 If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar days from
the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
Page 3 of 3
MIAMI PARKING AUTHORITY
Schedule of Revenues and Expenses
Proposed FY 2020 Operating Budget — Line Item Descriptions
Description of Line Items:
Operating Revenue
Off -Street Facilities - Revenue collected at parking garages, including daily customer revenue,
monthly cardholder revenue and revenue derived from special events
Parking Lots — Revenue collected at parking lots, including daily customer revenue, monthly
decal -holder revenue and revenue derived from special events / rental of lots
On -Street — Revenue collected from single space and Pay and Display meters located on -street
as well as revenue derived from rental of metered spaces (production events, valet, etc)
Management Fees — Fees charged to third parties (i.e. Miami -Dade County, Florida FDOT and
City of Miami) for the administration of various parking / non -parking facilities
Other — Majority of line item represents fees remitted by towing companies that assist in
towing illegally parked vehicles from parking facilities / on -street spaces
Operating Expenses
Salaries, Wajes & Fringe Benefits
Salaries — Regular - Base salaries for all full time / part-time Authority personnel
Salaries — Overtime — Overtime funds paid to hourly personnel
Salaries — Sick & Vacation — Sick and vacation time for full-time Authority personnel
Social Security — Social security taxes paid to the federal government for Authority personnel
Health Insurance — Insurance premiums paid by MPA for full-time Authority personnel
Retirement — Employer portion of annual pension obligation paid to the MPA's pension plan
for full-time Authority personnel
Other Benefits — Insurance premiums paid by MPA on behalf of full-time administrative and
operations personnel for auto, short-term disability and long term disability
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Tuition — MPA provides educational assistance for regular full-time employees who have
completed 365 calendar days of service in an eligible employment classification. The amount
of assistance paid by the Agency is 100% of tuition costs up to a maximum of $3,000 in a
calendar year providing the employee earns grade of "C" or better
Miscellaneous Pay — Payment for the use of temporary labor for special events and special
employee assignments
Repairs, Maintenance, Cleaning & Landscape
Maintenance — Property — Contractual expenses incurred in connection with the maintenance
of parking facility structural components, excluding items detailed below
Maintenance — Landscaping — Contractual expenses incurred in connection with the
maintenance of parking facility landscaping
Maintenance — Elevators — Contractual expenses incurred in connection with the maintenance
of parking facility elevators
Maintenance — A/C — Contractual expenses incurred in connection with the maintenance of
parking facility, operations and administrative office air conditioning units
Maintenance — Computers — Contractual expenses incurred in connection with the maintenance
of parking facility / administrative office computer equipment
Maintenance — Garage Equipment — Contractual expenses incurred in connection with the
maintenance of parking facility revenue control equipment
Maintenance — Alarms — Contractual expenses incurred in connection with the maintenance of
parking facility revenue alarm / security systems
Maintenance — TV Surveillance — Contractual expenses incurred in connection with the
maintenance of TV surveillance cameras located in garage facilities
Repairs — Equipment — Non -contractual repairs associated with parking facilities
Motor Pool — Expenditures associated with Agency vehicles including gas, repairs and lease
payments for leased Agency vehicles
Cleaning / Cleaning & Housekeeping Supplies — Contractual expenses and cleaning supplies
purchases for the maintenance of parking facilities / administrative offices
Expendable Tools / Small Equipment - Maintenance tools and maintenance / office equipment
purchases that do not exceed $1,000 and therefore are not considered a capital asset
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Clothing — Uniforms for operations personnel
Signs — Maintenance and purchase of signage for both off-street and on -street parking facilities
Maintenance — Other — Annual contractual maintenance fee incurred for Authority telephone
system
Security
Security — Contractual expenses incurred for security personnel who perform surveillance of
parking facilities
Armored Car Services — Brinks services for the pickup of cash at specified locations
Utilities
Telephone — Expenses paid to telephone carriers for the usage of telephone lines and cellular
phone lines (i.e. AT&T, Sprint)
Light & Power — Electricity expense for all parking facilities / administrative offices (FPL)
Water — Water expense for all parking facilities / administrative offices (Miami -Dade Water
and Sewer)
Insurance
Property and General Liability Insurance _— Insurance premiums related to property, general
liability, and directors and officers liability coverage
Workers Compensation Insurance — Workers compensation premiums for Authority personnel
Rental — Building /Land
Rental Building/Land — Fixed, contractual lease payments paid for the rental of parking lots
managed and not owned by the Authority
Assessment Expenses
Assessment Expenses — The expenses for the Courthouse Center Garage condos that are
accumulated and paid to the condo association. The items in this category include but are not
limited to: repairs and maintenance, utilities, office supplies, management fees, property
insurance and security
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Revenue Sharing
Revenue Sharing — Payments made to lessors of parking lots that are managed by the
Authority. These payments are based on a % of either gross or net revenue derived by the
parking lot
Parking Meter Parts & Installation
Equipment Rental — Rental of golf carts for security personnel to roam facilities, rental of
office copiers
Parking Meter Parts & Installation — Purchases of parking meter supplies / parts to replace
defective parking meter equipment
Legal and Professional
Property Surveys, Platting — Expenditures incurred related to property surveys and platting of
prospective parking facility acquisitions
Legal Services — Legal fees paid to City of Miami for City Attorney services
Trustee Fees - Fees paid to Trustee of Authority bonds
Audit Fees — Fees paid in connection with the annual audit of the Authority's financial records
Pay and Display Fees — Service contract fees paid to parking meter vendors, parking
consultants, payroll processing fees, website redesign fees, rating agency fees in connection
with the Authority's bonds
Bank Charges
Bank Charges — Bank fees and credit card processing charges associated with the Authority's
parking facilities
Supplies and Miscellaneous
Postage & Courier Services — Postage expense for Authority's mailings
Printing — Printing of tickets and decals for parking facilities and customer service pamphlets
Office Supplies — Desk supplies (i.e. paper) for all Authority facilities / administrative offices
Office Equipment — Office equipment purchases that do not meet threshold for capitalization
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Computer Supplies — Computer supply purchases for all Authority facilities / administrative
offices
Computer Software — Computer software purchases for all Authority facilities / administrative
offices
Other Expenses
Licenses & Permits - Miscellaneous licenses and fees
Miscellaneous — Payment for medical exams and back ground check for employees (new hire
and worker comp cases) and mystery shopper program
Travel - Business travel expenses incurred for parking related conferences
Training -Training expenses for all employees
Meetings and Conventions - Business meeting expenses for all employees
Publications — Miscellaneous business publication subscriptions
Membership dues — Membership dues for various parking related organizations and
professional associations
Advertising & Promotion
Promotional — Promotional materials distributed to customers at special events / customer
appreciation week
Public Relations — Contractual expenditures related to public relations consultant services and
sponsorships of various charities and non-profit organizations
Advertising — Media advertising expenses (i.e. radio, television, and printed media)
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Non -Operating Revenges / (Expenses)
Depreciation & Amortization — Depreciation related to parking facilities, including building
and structures, leasehold improvements, furniture and fixtures, and parking equipment
Interest Income — Interest and gain/losses on Authority investments
Interest Expenses — Interest expenses and amortization of bond issuance costs incurred in
connection with the Authority's bond issue.
Excess Revenue Distribution to the City of Miami — Operating revenues in excess of: (a)
operating expenses; (b) debt service payments; and (c) renewal and replacement capital
requirements and reserves for working capital needs.
Budgeted Reserves — Funds that are based on sound fiscal principles designed to allow the
Authority to maintain continuity of operations in adverse conditions while being mindful of our
fiduciary reasonability to residents and visitors, both current and future generations.
Page 6 of 6
AGENDA ITEM SUMMARY FORM
FILE ID:
Date: July 18, 2019 Requesting Department: Department of Off -Street Parking
Commission Meeting Date: September 12, 2019 District Impacted: CW
Type: MResolution n Ordinance ❑ Emergency Ordinance ❑ Discussion Item
❑ Other
Subject: Adoption of the FY 2020 Operating Budget for Off -Street Parking
Purpose of Item:
Approving and adopting the annual operating budget of the Department of Off -Street Parking for the
fiscal year commencing October 1, 2019 and ending September 30, 2020 in the amount of
$21,982,965 excluding depreciation, and other non -operating expenses of $21,331,014.
Background Information:
N/A
Budget Impact Analysis
Yes Is this item related to revenue?
No Is this item an expenditure? If so, please identify funding source below.
General Account No:
Special Revenue Account No:
CIP Project No:
Start Up Capital Cost:
Maintenance Cost:
Total Fiscal Impact:
$ 17,225,000 (revenue)
Final Approvals
.(SIGN AND DATE)
CIP Budget
If using or receiving capital funds
Grants Risk Management
Purchasing Dept. Director
Chief City Manager
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