HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #6287
Date: 08/01/2019
Commission Meeting Date: 09/12/2019
Requesting Department: Department of
Police
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Bid - Police Radars & Laser Equipment Repair Services
Purpose of Item:
The nature of this item is to authorize a Resolution of the Miami City Commission,
accepting the bid received on June 19, 2019 pursuant to IFB 1083381 from the sole
responsive and responsible Bidder, Enforcement Electronics Service, Inc.,
("Enforcement Electronics") for the provision of police radars and laser equipment repair
services, on an as needed basis, and for the re -certification of the equipment every six
(6) months, for an initial contract term of three (3) years, with the option to renew for two
(2) additional one (1) year periods, allocating funds from the City of Miami Police
Department's ("Police") General Fund Account Number,
00001.190101.546000.0000.00000, and other sources of funds, subject to the
availability of funds and budgetary approval, at the time of need. Authorizing the City
Manager to negotiate and execute all other documents, including any amendments,
renewals, and extensions, subject to allocations, appropriations and budgetary
approval having been previously made, and in compliance with applicable provisions of
the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of
Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles,
all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney,
and in compliance with applicable regulations, as may be necessary for said purpose.
Background of Item:
Police has identified a need for the provision of police radars and laser equipment repair
services, on an as needed basis, and for the re -certification of the equipment every six
(6) months. On May 31, 2019, the Department of Procurement ("Procurement") on
behalf of Police, issued IFB No. 1083381, Police Radars and Laser Equipment Repairs
and Re -Certification. As required by the Procurement Code, the IFB was advertised and
issued online. On June 19, 2019, at the bid closing, one (1) bid was received.
Procurement is recommending award to Enforcement Electronics, which met all
requirements, per the bid specifications, and is the apparent responsive and responsible
Bidder. The estimated contract amount is $16,398.08 annually (approximately
$81,990.40 for all five (5) years).
Budget Impact Analysis
Item is NOT Related to Revenue
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$16,698.08 Annually (Approximately $81,990.40 for five (5) years in the aggregate)
General Account No.: 00001.190101.546000.0000.00000
Department of Police
Department of Police
Department of Police
Department of Procurement
Office of Management and Budget
Office of Management and Budget
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Reviewed B
Jorge Blanco
Ronald Papier
Ronald Papier
Annie Perez
Luis Hernandez -Torres
Christopher M Rose
Valentin J Alvarez
Ignacio Ortiz -Petit
Pablo Velez
Valentin J Alvarez
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
City Clerk's Office
Initial Police Review Completed 08/02/2019 9:37 AM
Police Chief Review Completed 08/12/2019 9:50 PM
Department Head Review Completed 08/12/2019 9:50 PM
Procurement Review Completed 08/22/2019 4:40 PM
Budget Analyst Review Completed 08/22/2019 5:27 PM
Budget Review Completed 08/28/2019 5:28 AM
Legislative Division Review Completed 08/29/2019 1:02 PM
City Manager Review Completed 08/30/2019 9:42 AM
ACA Review Completed 08/30/2019 10:18 AM
Deputy City Attorney Review Skipped 08/30/2019 9:57 AM
Approved Form and Correctness Completed 08/30/2019 3:39 PM
Meeting Completed 09/12/2019 9:00 AM
Unsigned by the Mayor Completed 09/20/2019 4:08 PM
Signed and Attested by the City Clerk Completed 09/20/2019 4:17 PM
Rendered Completed 09/20/2019 4:17 PM
City of Miami
Legislation
Resolution
Enactment Number: R-19-0330
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 6287 Final Action Date:9/12/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BID
RECEIVED ON JUNE 19, 2019, PURSUANT TO INVITATION FOR BID ("IFB") NO.
1083381, FOR ESTABLISHMENT OF A CONTRACT FOR THE PROVISION OF
POLICE RADARS AND LASER EQUIPMENT REPAIR SERVICES, ON AN AS
NEEDED BASIS, AND FOR THE RE -CERTIFICATION OF THE EQUIPMENT EVERY
SIX (6) MONTHS, FROM THE SOLE RESPONSIVE AND RESPONSIBLE BIDDER,
ENFORCEMENT ELECTRONICS SERVICE, INC., A FLORIDA PROFIT
CORPORATION ("ENFORCEMENT ELECTRONICS"), FOR THE CITY OF MIAMI
("CITY") POLICE DEPARTMENT ("POLICE"), FOR AN INITIAL TERM OF THREE (3)
YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR
PERIODS; ALLOCATING FUNDS FROM POLICE GENERAL FUND ACCOUNT NO.
00001.190101.546000.0000.00000, AND OTHER FUNDING SOURCES, SUBJECT TO
THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF
NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL
OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND
EXTENSIONS, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, SUBJECT TO
ALL PRIOR ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL,
AND IN COMPLIANCE WITH ALL APPLICABLE PROVISIONS OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE
CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, AND IN COMPLIANCE WITH ALL APPLICABLE RULES AND REGULATIONS,
AS MAY BE DEEMED NECESSARY FOR SAID PURPOSE.
WHEREAS, on May 31, 2019, the City's Department of Procurement ("Procurement"),
on behalf of Police, issued Invitation for Bid ("IFB") No. 1083381 to establish a contract for the
provision of police radars and laser equipment repair services, on an as needed basis, and for
the re -certification of the equipment every six (6) months, for an initial term of three (3) years,
with the option to renew for two (2) additional one (1) year periods; and
WHEREAS, on June 19, 2019, Procurement received one bid in response to the IFB
from the sole responsive and responsible bidder, Enforcement Electronics Service, Inc., a
Florida profit corporation ("Enforcement Electronics");
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bid received June 19, 2019, pursuant to IFB No. 1083381, for
establishment of a contract for the provision of police radars and laser equipment repair
services, on an as needed basis, and for the re -certification of the equipment every six (6)
months, from the sole responsive and responsible bidder, Enforcement Electronics, for Police,
for an initial term of three (3) years, with the option to renew for two (2) additional one (1) year
periods, is accepted
Section 3. Funds to be allocated from Police General Fund Account No.
00001.190101.546000.0000.00000, and other funding sources, subject to the availability of
funds and budgetary approval at the time of need, is accepted.
Section 4. The City Manager is authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, in a form acceptable to the
City Attorney, subject to all prior allocations, appropriations, and budgetary approval, and in
compliance with all applicable provisions of the Code of the City of Miami, Florida, as amended
("City Code"), including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, and in compliance with all
applicable rules and regulations, as may be deemed necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.