HomeMy WebLinkAboutR-19-0295City of Miami
Resolution R-19-0295
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 6060 Final Action Date: 7/25/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION AUTHORIZING THE
ACCESSING OF VARIOUS CONTRACTS VIA THE EXISTING BUYBOARD
NATIONAL PURCHASING COOPERATIVE ORGANIZATION ("BUYBOARD"),
EFFECTIVE THROUGH DECEMBER 31, 2019 SUBJECT TO ANY RENEWALS,
EXTENSIONS, OR REPLACEMENT CONTRACTS BY BUYBOARD, TO BE
UTILIZED CITYWIDE, ON AN AS NEEDED CONTRACTUAL BASIS, SUBJECT
TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE
TIME OF NEED; FURTHER ACKNOWLEDGING THE COOPERATIVE
PROCUREMENT BENEFITS OF THE BUYBOARD THAT ENABLES THE CITY
OF MIAMI ("CITY") TO AGGREGATE ITS PURCHASING VOLUME WITH THAT
OF OTHER PARTICIPATING MEMBER PUBLIC AGENCIES, IN ORDER TO
REALIZE A LARGER PERCENTAGE DISCOUNT PRICING STRUCTURE TO
THE FINANCIAL BENEFIT OF THE RESIDENTS OF THE CITY; AUTHORIZING
THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER
DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND
EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND
BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN
COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY
OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), INCLUDING THE CITY
OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND
FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18
OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY,
AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE
NECESSARY FOR SAID PURPOSE.
WHEREAS, the BuyBoard National Purchasing Cooperative Organization ("BuyBoard"),
offers member public agencies, free of charge, access to contracts which have been awarded
via a competitive solicitation process conducted by a member public agency; and
WHEREAS, BuyBoard assists member public agencies in reducing the costs of
purchased goods by pooling the purchasing power of these public agencies nationwide; and
WHEREAS, Section 18-113 of the Code of the City of Miami, Florida, as amended,
entitled "Cooperative Purchasing," expressly allows the City's Procurement Department to
participate in, sponsor, conduct, or administer cooperative purchasing agreements such as
BuyBoard for the procurement of any goods and services, with other participating member
public agencies; and
WHEREAS, the adoption of this Resolution enables all City of Miami ("City")
Departments to purchase goods and services, on an as needed contractual basis, utilizing all
City of Miami Page 1 of 2 File ID: 6060 (Revision:) Printed On: 4/21/2025
File ID: 6060 Enactment Number: R-19-0295
competitively solicited and awarded contracts available through BuyBoard, subject to the
availability of funds and budgetary approval at the time of need;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained In the Preamble to this Resolution are
adopted by reference and Incorporated as if fully set forth in this Section.
Section 2. The cooperative procurement benefits of BuyBoard, that enable the City to
aggregate its purchasing volume with that of other participating member public agencies in
order to realize a larger percentage discount pricing structure to the financial benefit of the
residents of the City are acknowledged.
Section 3. The use of all competitively solicited and awarded contracts available through
BuyBoard, subject to any renewals, extensions, or replacement contracts by the BuyBoard, to
be utilized on an as -needed contractual basis, subject to the availability of funds and budgetary
approval at the time of need, are authorized.'
Section 4. The City Manager is authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"),
including the City's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity
Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City
Attorney, and in compliance with applicable regulations, as may be necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, City ttor ey 7/11/2019
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to those prescribed by applicable City Charter and Code
provisions.
2 This Resolution shall become effective as specified herein unless vetoed by Mayor with ten (10) days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File ID: 6060 (Revision:) Printed on: 4/21/2025