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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #5905 Date: 05/15/2019 Commission Meeting Date: 06/27/2019 Requesting Department: Department of Police, Department of Fire -Rescue and Department of Code Compliance Sponsored By: District Impacted: Type: Resolution Subject: Invitation for Bid - Purchase of Badges, Wallets, & Insignias Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, accepting the bids received on March 19, 2019 pursuant to IFB 1016381 from the following responsive and responsible Bidders, on a Primary, Secondary, and Tertiary basis as follows: Primary, Lawmen's and Shooters' Supply, Inc., ("Lawmen's and Shooters' Supply"), Secondary, Oaks International Trading ("Oaks International"), and Tertiary, Dana Safety Supply, Inc., ("Dana Safety Supply"), for the purchase of badges, wallets, and insignias, on an as needed basis, for an initial contract term of three (3) years, with the option to renew for two (2) additional one (1) year periods, allocating funds from the City of Miami's Police Department's ("Police") General Fund Account, 00001.191501.552200, Fire -Rescue Department's ("Fire -Rescue") Clothing/Uniform Supplies Fund Account, 00001.184010.552200.0000.00000, Department of Code Compliance's ("Code") General Fund Account, 00001.152000.552200.000001, and other sources of funds. Authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti - deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: The City of Miami ("City") has identified a need to purchase badges, wallets and insignias, on an as needed basis. On February 25, 2019, the Department of Procurement ("Procurement") on behalf of Police, Fire -Rescue, and the Department of Code Compliance ("Code"), issued IFB No. 1016381, Purchase of Badges, Wallets, and Insignias. As required by the Procurement Code, the IFB was advertised and issued online. On March 19, 2019, at the bid closing, five (5) bids were received. Procurement is recommending award to Lawmen's and Shooters' Supply, Inc., (Primary), Oaks International Trading, (Secondary), and Dana Safety Supply, Inc., (Tertiary), which met all requirements, per the bid specifications, and are the apparent responsive and responsible Bidder(s). The estimated contract amount is $54,102.96 annually, approximately $270,514.80 for all five (5) years in the aggregate. Budget Impact Analysis Item has NOT an Expenditure Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $54,102.96 Annually (Approximately $270,514.80 for five (5) years in the aggregate) General Account No.: Various sources of funds Department of Procurement Department of Police Department of Fire -Rescue Department of Code Compliance Office of Management and Budget Office of Management and Budget City Manager's Office City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Annie Perez Jorge Blanco Ty McGann Adele Valencia Pedro Lacret Christopher M Rose Sandra Bridgeman Nikolas Pascual Marta Gomez Marta Gomez Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Completed Police Department Head Review Completed Fire -Rescue Department Head Review Code Department Head Review Completed Budget Analyst Review Budget Review Assistant City Manager Review City Manager Review Legislative Division Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Skipped Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 05/20/2019 3:31 PM 05/23/2019 11:14 AM Completed 05/29/2019 11:10 AM 05/29/2019 11:47 AM 06/04/2019 5:19 PM 06/04/2019 5:43 PM 06/05/2019 4:17 PM 06/05/2019 7:35 PM 06/05/2019 7:35 PM 06/13/2019 3:46 PM 06/27/2019 9:00 AM 07/08/2019 3:51 PM 07/08/2019 4:20 PM 07/08/2019 4:20 PM City of Miami Legislation Resolution Enactment Number: R-19-0247 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 5905 Final Action Date:6/27/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BIDS RECEIVED MARCH 19, 2019, PURSUANT TO INVITATION FOR BID NO. 1016381, FOR THE PURCHASE OF BADGES, WALLETS, AND INSIGNIAS FROM THE FOLLOWING RESPONSIVE AND RESPONSIBLE BIDDERS, ON A PRIMARY, SECONDARY, AND TERTIARY BASIS AS FOLLOWS: PRIMARY, LAWMEN'S AND SHOOTERS' SUPPLY, INC., SECONDARY, OAKS INTERNATIONAL TRADING, AND TERTIARY, DANA SAFETY SUPPLY, INC., FOR THE CITY OF MIAMI'S POLICE DEPARTMENT ("POLICE"), FIRE -RESCUE DEPARTMENT ("FIRE -RESCUE"), AND DEPARTMENT OF CODE COMPLIANCE ("CODE"), ON AN AS -NEEDED BASIS, FOR AN INITIAL PERIOD OF THREE (3) YEARS, WITH THE OPTION TO RENEW FOR TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM POLICE'S GENERAL FUND ACCOUNT NO. 00001.191501.552200, FIRE -RESCUE'S CLOTHING/UNIFORM SUPPLIES FUND ACCOUNT NO. 00001.184010.552200.0000.00000, CODE'S GENERAL FUND ACCOUNT NO. 00001.152000.552200.000001, AND OTHER SOURCES OF FUNDS, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND BUDGETARY APPROVAL, HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING, THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, the Departments of Police ("Police"), Fire -Rescue, and Code Compliance ("Code") have a need for the purchase of badges, wallets and insignias; and WHEREAS, on February 25, 2019, the Department of Procurement ("Procurement") on behalf of the Departments of Police, Fire -Rescue, and Code Compliance, issued Invitation for Bids ("IFB") No. 1016381 to establish a contract for the purchase of badges, wallets, and insignias on an as -needed basis; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. The bids received March 19, 2019, pursuant to IFB No. 1016381, to establish a contract for the purchase of badges, wallets, and insignias from Lawmen's and Shooters' Supply (primary), Oaks International (secondary) and Dana Safety Supply (tertiary), the apparent responsive and responsible bidders, on an as -needed basis, for an initial period of three (3) years, with the option to renew for two (2) additional one (1) year periods, is accepted with funds allocated funds from Police's General Fund Account No. 00001.191501.552200, Fire -Rescue's Clothing/Uniform Supplies Fund Account No. 00001.184010.552200.0000.00000, Code's General Fund Account No. 00001.152000.552200.000001, and other sources of funds, subject to the availability of funds and budgetary approval at the time of need. Section 3. The City Manager is authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 4. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, ity Attor ey 6/13/2019 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to those prescribed by applicable City Charter and Code provisions. 2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within (10) days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission or upon the effective date stated herein, whichever is later.