HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #5905
Date: 05/15/2019
Commission Meeting Date: 06/27/2019
Requesting Department: Department of
Police, Department of Fire -Rescue and
Department of Code Compliance
Sponsored By:
District Impacted:
Type: Resolution
Subject: Invitation for Bid - Purchase of Badges, Wallets, & Insignias
Purpose of Item:
The nature of this item is to authorize a resolution of the Miami City Commission,
accepting the bids received on March 19, 2019 pursuant to IFB 1016381 from the
following responsive and responsible Bidders, on a Primary, Secondary, and Tertiary
basis as follows: Primary, Lawmen's and Shooters' Supply, Inc., ("Lawmen's and
Shooters' Supply"), Secondary, Oaks International Trading ("Oaks International"), and
Tertiary, Dana Safety Supply, Inc., ("Dana Safety Supply"), for the purchase of badges,
wallets, and insignias, on an as needed basis, for an initial contract term of three (3)
years, with the option to renew for two (2) additional one (1) year periods, allocating
funds from the City of Miami's Police Department's ("Police") General Fund Account,
00001.191501.552200, Fire -Rescue Department's ("Fire -Rescue") Clothing/Uniform
Supplies Fund Account, 00001.184010.552200.0000.00000, Department of Code
Compliance's ("Code") General Fund Account, 00001.152000.552200.000001, and
other sources of funds. Authorizing the City Manager to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to
allocations, appropriations and budgetary approval having been previously made, and in
compliance with applicable provisions of the Code of the City of Miami, Florida, as
amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -
deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City
Code, in a form acceptable to the City Attorney, and in compliance with applicable
regulations, as may be necessary for said purpose.
Background of Item:
The City of Miami ("City") has identified a need to purchase badges, wallets and
insignias, on an as needed basis. On February 25, 2019, the Department of
Procurement ("Procurement") on behalf of Police, Fire -Rescue, and the Department of
Code Compliance ("Code"), issued IFB No. 1016381, Purchase of Badges, Wallets,
and Insignias. As required by the Procurement Code, the IFB was advertised and
issued online. On March 19, 2019, at the bid closing, five (5) bids were received.
Procurement is recommending award to Lawmen's and Shooters' Supply, Inc.,
(Primary), Oaks International Trading, (Secondary), and Dana Safety Supply, Inc.,
(Tertiary), which met all requirements, per the bid specifications, and are the apparent
responsive and responsible Bidder(s). The estimated contract amount is $54,102.96
annually, approximately $270,514.80 for all five (5) years in the aggregate.
Budget Impact Analysis
Item has NOT an Expenditure
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$54,102.96 Annually (Approximately $270,514.80 for five (5) years in the aggregate)
General Account No.: Various sources of funds
Department of Procurement
Department of Police
Department of Fire -Rescue
Department of Code Compliance
Office of Management and Budget
Office of Management and Budget
City Manager's Office
City Manager's Office
Legislative Division
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Reviewed B
Annie Perez
Jorge Blanco
Ty McGann
Adele Valencia
Pedro Lacret
Christopher M Rose
Sandra Bridgeman
Nikolas Pascual
Marta Gomez
Marta Gomez
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
City Clerk's Office
Department Head Review Completed
Police Department Head Review Completed
Fire -Rescue Department Head Review
Code Department Head Review Completed
Budget Analyst Review
Budget Review
Assistant City Manager Review
City Manager Review
Legislative Division Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Completed
Completed
Completed
Completed
Completed
Skipped
Completed
Completed
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
Rendered Completed
05/20/2019 3:31 PM
05/23/2019 11:14 AM
Completed
05/29/2019 11:10 AM
05/29/2019 11:47 AM
06/04/2019 5:19 PM
06/04/2019 5:43 PM
06/05/2019 4:17 PM
06/05/2019 7:35 PM
06/05/2019 7:35 PM
06/13/2019 3:46 PM
06/27/2019 9:00 AM
07/08/2019 3:51 PM
07/08/2019 4:20 PM
07/08/2019 4:20 PM
City of Miami
Legislation
Resolution
Enactment Number: R-19-0247
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 5905 Final Action Date:6/27/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION, ACCEPTING THE BIDS
RECEIVED MARCH 19, 2019, PURSUANT TO INVITATION FOR BID NO. 1016381,
FOR THE PURCHASE OF BADGES, WALLETS, AND INSIGNIAS FROM THE
FOLLOWING RESPONSIVE AND RESPONSIBLE BIDDERS, ON A PRIMARY,
SECONDARY, AND TERTIARY BASIS AS FOLLOWS: PRIMARY, LAWMEN'S AND
SHOOTERS' SUPPLY, INC., SECONDARY, OAKS INTERNATIONAL TRADING, AND
TERTIARY, DANA SAFETY SUPPLY, INC., FOR THE CITY OF MIAMI'S POLICE
DEPARTMENT ("POLICE"), FIRE -RESCUE DEPARTMENT ("FIRE -RESCUE"), AND
DEPARTMENT OF CODE COMPLIANCE ("CODE"), ON AN AS -NEEDED BASIS, FOR
AN INITIAL PERIOD OF THREE (3) YEARS, WITH THE OPTION TO RENEW FOR
TWO (2) ADDITIONAL ONE (1) YEAR PERIODS; ALLOCATING FUNDS FROM
POLICE'S GENERAL FUND ACCOUNT NO. 00001.191501.552200, FIRE -RESCUE'S
CLOTHING/UNIFORM SUPPLIES FUND ACCOUNT NO.
00001.184010.552200.0000.00000, CODE'S GENERAL FUND ACCOUNT NO.
00001.152000.552200.000001, AND OTHER SOURCES OF FUNDS, SUBJECT TO
THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT THE TIME OF
NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL
OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND
EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS AND BUDGETARY
APPROVAL, HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH
APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED, ("CITY CODE"), INCLUDING, THE CITY OF MIAMI'S PROCUREMENT
ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES,
ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM
ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE
REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE.
WHEREAS, the Departments of Police ("Police"), Fire -Rescue, and Code Compliance
("Code") have a need for the purchase of badges, wallets and insignias; and
WHEREAS, on February 25, 2019, the Department of Procurement ("Procurement") on
behalf of the Departments of Police, Fire -Rescue, and Code Compliance, issued Invitation for
Bids ("IFB") No. 1016381 to establish a contract for the purchase of badges, wallets, and
insignias on an as -needed basis;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. The bids received March 19, 2019, pursuant to IFB No. 1016381, to
establish a contract for the purchase of badges, wallets, and insignias from Lawmen's and
Shooters' Supply (primary), Oaks International (secondary) and Dana Safety Supply (tertiary),
the apparent responsive and responsible bidders, on an as -needed basis, for an initial period of
three (3) years, with the option to renew for two (2) additional one (1) year periods, is accepted
with funds allocated funds from Police's General Fund Account No. 00001.191501.552200,
Fire -Rescue's Clothing/Uniform Supplies Fund Account No. 00001.184010.552200.0000.00000,
Code's General Fund Account No. 00001.152000.552200.000001, and other sources of funds,
subject to the availability of funds and budgetary approval at the time of need.
Section 3. The City Manager is authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions, subject to allocations,
appropriations and budgetary approval having been previously made, and in compliance with
applicable provisions of the Code of the City of Miami, Florida, as amended ("City Code"),
including, the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial
Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the
City Attorney, and in compliance with applicable regulations, as may be necessary for said
purpose.
Section 4. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
ndez, ity Attor ey 6/13/2019
1 The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
2 This Resolution shall become effective as specified herein unless vetoed by the Mayor within
(10) days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission or upon the
effective date stated herein, whichever is later.