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HomeMy WebLinkAboutAgenda Item Cover PageAGENDA ITEM COVER PAGE File ID: #6098 Resolution Sponsored by: Commissioner Manolo Reyes, Mayor Francis Suarez A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS, AUTHORIZING THE CITY MANAGER TO ACCEPT A REIMBURSEMENT GRANT IN AN AMOUNT NOT TO EXCEED FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) ("GRANT") FROM THE STATE OF FLORIDA ("STATE") DEPARTMENT OF ELDER AFFAIRS ("DEPARTMENT) PURSUANT TO A REIMBURSEMENT GRANT RENEWAL, AMENDMENT, AND TRI-PARTY AGREEMENT ("TRI-PARTY AGREEMENT") WITH THE DEPARTMENT AND THE LICENSEE IN CONNECTION WITH A STATE APPROPRIATION ("STATE ELDER AFFAIRS PROGRAM APPROPRIATION") FOR THE PURPOSE OF RENOVATING AND EXPANDING TWO (2) EXISTING CITY OF MIAMI ("CITY") OWNED BUILDINGS ("CAPITAL PROJECT") LOCATED AT 25 TAMIAMI BOULEVARD, MIAMI, FLORIDA AND CURRENTLY OPERATED UNDER A REVOCABLE LICENSE AGREEMENT EFFECTIVE JULY 10, 2018, ATTACHED AND INCORPORATED AS EXHIBIT "A" ("RLA"), BETWEEN THE CITY AND SOUTHWEST SOCIAL SERVICES PROGRAMS, INC. ("LICENSEE") AS THE DR. ARMANDO BADIA SENIOR CENTER (A/K/A FLAGAMI PARK); FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THE TRI-PARTY AGREEMENT AND TO CREATE THE NECESSARY CAPITAL PROJECT GRANT AWARD IN THE CITY'S MULTI -YEAR CAPITAL PLAN ("CAPITAL PLAN") AND RELATED ACCOUNT(S) REQUIRED THEREFORE; FURTHER AUTHORIZING AN AMENDMENT OF THE RLA TO INCLUDE THE EXPANDED SPACE AT THE FACILITY AT THE PROPERTY, THE CAPITAL PROJECT BUDGET AND SCHEDULE, THE REQUIREMENT THAT ANY AND ALL CHANGE ORDERS AND COSTS INCREASES FOR THE CAPITAL PROJECT MUST RETURN TO CITY COMMISSION FOR APPROVAL, AND IN CONNECTION WITH THE CITY'S OVERSIGHT OF THE CAPITAL PROJECT, ADVANCEMENT OF FUNDS, AND REIMBURSEMENTS UNDER THE TRI- PARTY AGREEMENT AND THE GRANT FOR THE CITY AS FISCAL AGENT AND PROJECT MANAGER ON BEHALF OF THE LICENSEE; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, TO ACCEPT THE GRANT, TO ACCOMPLISH THE CAPITAL PROJECT AT THE FACILITY, AND TO UNDERTAKE CONTINUING COMPLIANCE FOR THE CAPITAL PROJECT IN ACCORDANCE WITH THE STATE ELDER AFFAIRS PROGRAM APPROPRIATION; FURTHER AUTHORIZING, RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS BY THE CITY MANAGER AND DESIGNATED DEPARTMENTS IN ORDER TO UPDATE THE RELEVANT FINANCIAL CONTROLS, TO AMEND THE CAPITAL PLAN BY ADDING THIS CAPITAL PROJECT AND CREATING A NEW PROJECT NUMBER„ AND UPDATING COMPUTER SYSTEMS IN CONNECTION THEREWITH AND TO APPROPRIATE THE GRANT. City of Miami Legislation Resolution Enactment Number: R-19-0243 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 6098 Final Action Date:6/27/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS, AUTHORIZING THE CITY MANAGER TO ACCEPT A REIMBURSEMENT GRANT IN AN AMOUNT NOT TO EXCEED FIVE HUNDRED THOUSAND DOLLARS ($500,000.00) ("GRANT") FROM THE STATE OF FLORIDA ("STATE") DEPARTMENT OF ELDER AFFAIRS ("DEPARTMENT) PURSUANT TO A REIMBURSEMENT GRANT RENEWAL, AMENDMENT, AND TRI-PARTY AGREEMENT ("TRI-PARTY AGREEMENT") WITH THE DEPARTMENT AND THE LICENSEE IN CONNECTION WITH A STATE APPROPRIATION ("STATE ELDER AFFAIRS PROGRAM APPROPRIATION") FOR THE PURPOSE OF RENOVATING AND EXPANDING TWO (2) EXISTING CITY OF MIAMI ("CITY") OWNED BUILDINGS ("CAPITAL PROJECT") LOCATED AT 25 TAMIAMI BOULEVARD, MIAMI, FLORIDA AND CURRENTLY OPERATED UNDER A REVOCABLE LICENSE AGREEMENT EFFECTIVE JULY 10, 2018, ATTACHED AND INCORPORATED AS EXHIBIT "A" ("RLA"), BETWEEN THE CITY AND SOUTHWEST SOCIAL SERVICES PROGRAMS, INC. ("LICENSEE") AS THE DR. ARMANDO BADIA SENIOR CENTER (A/K/A FLAGAMI PARK); FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE THE TRI-PARTY AGREEMENT AND TO CREATE THE NECESSARY CAPITAL PROJECT GRANT AWARD IN THE CITY'S MULTI -YEAR CAPITAL PLAN ("CAPITAL PLAN") AND RELATED ACCOUNT(S) REQUIRED THEREFORE; FURTHER AUTHORIZING AN AMENDMENT OF THE RLA TO INCLUDE THE EXPANDED SPACE AT THE FACILITY AT THE PROPERTY, THE CAPITAL PROJECT BUDGET AND SCHEDULE, THE REQUIREMENT THAT ANY AND ALL CHANGE ORDERS AND COSTS INCREASES FOR THE CAPITAL PROJECT MUST RETURN TO CITY COMMISSION FOR APPROVAL, AND IN CONNECTION WITH THE CITY'S OVERSIGHT OF THE CAPITAL PROJECT, ADVANCEMENT OF FUNDS, AND REIMBURSEMENTS UNDER THE TRI- PARTY AGREEMENT AND THE GRANT FOR THE CITY AS FISCAL AGENT AND PROJECT MANAGER ON BEHALF OF THE LICENSEE; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY AND ALL OTHER NECESSARY DOCUMENTS, ALL IN FORMS ACCEPTABLE TO THE CITY ATTORNEY, TO ACCEPT THE GRANT, TO ACCOMPLISH THE CAPITAL PROJECT AT THE FACILITY, AND TO UNDERTAKE CONTINUING COMPLIANCE FOR THE CAPITAL PROJECT IN ACCORDANCE WITH THE STATE ELDER AFFAIRS PROGRAM APPROPRIATION; FURTHER AUTHORIZING, RATIFYING, APPROVING, AND CONFIRMING CERTAIN NECESSARY ACTIONS BY THE CITY MANAGER AND DESIGNATED DEPARTMENTS IN ORDER TO UPDATE THE RELEVANT FINANCIAL CONTROLS, TO AMEND THE CAPITAL PLAN BY ADDING THIS CAPITAL PROJECT AND CREATING A NEW PROJECT NUMBER„ AND UPDATING COMPUTER SYSTEMS IN CONNECTION THEREWITH AND TO APPROPRIATE THE GRANT. WHEREAS, the City of Miami ("City") is the owner of the real property and improvements located at 25 Tamiami Boulevard, Miami, Florida, more commonly known as Flagami Park ("Facility"); and WHEREAS, the Facility is currently operated by Southwest Social Services Programs, Inc. ("Licensee") as the Dr. Armando Badia Senior Center pursuant to a Revocable License Agreement with the City effective as of July 10, 2018, attached and incorporated as Exhibit "A" ("RLA"); and WHEREAS, the Facility currently serves multiple purposes for the City by providing hot meals daily to 225-280 low-income seniors and includes rooms for classes and recreation such as lectures, group exercise, oil painting, English, computers, celebrations, music, bingo, and dominoes; and WHEREAS, the City wishes to renovate and expand the Facility by installing a new roof, enlarging the current dining area, adding a small stage and sound system, relocating and remodeling the kitchen, and adding an additional five thousand (5,000) square feet of space in order to include additional services such as nutritional and health screenings, hurricane preparedness workshops, and health classes ("Capital Project"); and WHEREAS, the State of Florida ("State") Department of Elder Affairs ("Department'), through an earlier legislative appropriation ("State Elder Affairs Program Appropriation") and reimbursement grant agreement, attached and incorporated as Composite Exhibit "B," has previously allocated an amount not to exceed five hundred thousand dollars ($500,000.00) ("Grant") for the Capital Project to fund a portion of the construction of the Capital Project; and WHEREAS, the Department, the Licensee, and the City desire for the Grant time period to be renewed and for the City, as the owner of the Facility, to assist as Capital Project Manager for the Licensee with the advancement of funds, construction, maintenance, and operation of the Capital Project at the Facility and the undertakings for continuing compliance under the State Elder Affairs Program Appropriation funding through the Grant; and WHEREAS, the City and the Licensee will need to amend the current RLA to include the new expanded area of the Facility resulting from the Capital Project at the Property, the Capital Project budget and schedule, the requirement that any and all change orders and costs increases for the Capital Project must return to City Commission for approval, and in connection with the City's oversight of the Capital Project, advancement of funds and reimbursements under the Tri-Party Agreement and the Grant for the City as Fiscal Agent and Project Manager on behalf of the Licensee and to undertake continuing compliance in connection with the State Elder Affairs Program Appropriation; and WHEREAS, it is necessary and in the best interests of the City to ratify, approve, and confirm certain necessary actions by the City Manager and the designated City Departments in order to update the relevant financial controls, project creation, accounting entries, capital plan amendments in the City's Multi -Year Capital Plan ("Capital Plan"), and computer systems in connection with and for compliance with the Grant and the Capital Project at the Facility and to appropriate the Grant; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are hereby adopted by reference and incorporated as if fully set forth in this Section. Section 2. The City Commission hereby authorizes1 the City Manager to accept the Grant from the Department in an amount not to exceed five hundred thousand dollars ($500,000.00) pursuant to a reimbursement grant renewal, amendment, and tri-party agreement ("Tri-Party Agreement") with the Department and the Licensee in connection with the State Elder Affairs Program Appropriation for the purpose undertaking the Capital Project at the Facility. Section 3. The City Commission hereby further authorizes1 the City Manager to negotiate and execute, in a form acceptable to the City Attorney, the Tri-Party Agreement and to amend the RLA as necessary to include the expanded space at the Facility at the Property, the Capital Project budget and schedule, the requirement that any and all change orders and costs increases for the Capital Project must return to City Commission for approval, and in connection with the City's oversight of the Capital Project, advancement of funds, and reimbursements under the Tri-Party Agreement and the Grant for the City as Fiscal Agent and Project Manager on behalf of the Licensee and to undertake the continuing compliance in connection with the State Elder Affairs Program Appropriation. Section 4. The City Manager is further authorized' to negotiate and execute any and all other necessary documents, all in forms acceptable to the City Attorney, to accept the Grant, to accomplish the Capital Project at the Facility, and to undertake continuing compliance for the Capital Project in accordance with the State Elder Affairs Program Appropriation. Section 5. Certain necessary actions by the City Manager and the designated Departments in order to update the relevant financial controls, project creation, accounting entries, Capital Plan amendments to add the Capital Project and the funding award, and computer systems in connection therewith are hereby authorized,' ratified, approved, and confirmed. Section 6. The Capital Plan is amended to include for the Capital Project the new project titled "Additions and Renovations to the Dr. Armando Badia Senior Center" with a new project number to be determined in the amount of the Grant award and any other grants received for this Capital Project and the Grant is hereby appropriated. Section 7. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: Barnaby I_. Min, Deputy City Attorney 6/18/2019 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.