Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #5756 Date: 04/08/2019 Commission Meeting Date: 05/23/2019 Requesting Department: Office of Capital Improvements Sponsored By: District Impacted: All Type: Resolution Subject: Accept Amendment No. 1 - Misc Landscape Architectural Services Purpose of Item: The nature of this item is to authorize a Resolution of the Miami City Commission, with attachment(s), authorizing an increase to the Professional Services Agreements with Kimley-Horn and Associates, Inc., Chen Moore and Associates, Inc., AECOM Technical Services, Inc., and Miller, Legg & Associates, Inc., for the provision of Miscellaneous Landscape Architectural Services, for additional work in an amount not -to -exceed $500,000.00 for each firm, thereby increasing the total compensation limit from $500,000.00 to an amount not -to -exceed $1,000,000.00 each; allocating funds from the appropriate capital improvement projects and departmental budgets. Background of Item: On September 4, 2015, the Department of Procurement ("Procurement") issued RFQ No. 14-15-036 — Miscellaneous Landscape Architectural Services, under full and open competition to obtain landscape architectural services. On October 7, 2015, the RFQ closing date, six (6) proposals were received in response to the RFQ. Subsequently, the proposals were reviewed by Procurement staff, upon which all six (6) proposals were deemed responsive and responsible in accordance with the minimum and submission requirements of the RFQ. On December 18, 2015, the Evaluation Committee completed the evaluation of the six (6) proposals and recommended the four (4) top -ranked responsive and responsible Proposers, for award. Execution of the four (4) PSAs were completed. On March 6, 2019, the Office of Capital Improvements ("OCI") recommended a capacity increase for all four (4) Consultants of $500,000, thereby increasing a total Compensation Limit from $500,000 to an amount not -to - exceed $1,000,000 each. Budget Impact Analysis Item has NOT an Expenditure Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $58,700,000.00 OCI Project No.: Multiple Office of Capital Improvements Office of Management and Budget Office of Management and Budget Department of Procurement Department of Risk Management City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Steven Williamson Yvette Smith Christopher M Rose Annie Perez Ann -Marie Sharpe Nzeribe Ihekwaba Valentin J Alvarez Nikolas Pascual Valentin J Alvarez Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Budget Analyst Review Budget Review Procurement Review Risk Review Assistant City Manager Review Legislative Division Review City Manager Review Deputy City Attorney Review Approved Form and Correctness Meeting Completed Completed Completed Completed Completed Completed Completed Completed Skipped Completed Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 04/15/2019 4:14 PM 05/02/2019 8:22 AM 05/06/2019 3:08 PM 05/07/2019 10:40 AM 05/07/2019 12:00 PM 05/07/2019 12:07 PM 05/07/2019 1:41 PM 05/07/2019 3:03 PM 05/02/2019 9:21 AM 05/08/2019 9:49 AM 05/23/2019 9:00 AM 05/31/2019 10:10 AM 05/31/2019 10:34 AM 05/31/2019 10:34 AM City of Miami Legislation Resolution Enactment Number: R-19-0203 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 5756 Final Action Date:5/23/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICES AGREEMENTS WITH KIMLEY-HORN AND ASSOCIATES, INC., CHEN MOORE AND ASSOCIATES, INC., AECOM TECHNICAL SERVICES, INC., AND MILLER, LEGG & ASSOCIATES, INC., FOR THE PROVISION OF MISCELLANEOUS LANDSCAPE ARCHITECTURAL SERVICES, FOR ADDITIONAL WORK IN AN AMOUNT NOT -TO -EXCEED $500,000.00 FOR EACH FIRM, THEREBY INCREASING THE TOTAL COMPENSATION LIMIT FROM $500,000.00 TO AN AMOUNT NOT -TO -EXCEED $1,000,000.00 EACH; ALLOCATING FUNDS FROM THE APPROPRIATE CAPITAL IMPROVEMENT PROJECTS AND DEPARTMENTAL BUDGETS, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF THE NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO EACH AGREEMENT WITH KIMLEY- HORN AND ASSOCIATES, INC., CHEN MOORE AND ASSOCIATES, INC., AECOM TECHNICAL SERVICES, INC., AND MILLER, LEGG & ASSOCIATES, INC., IN SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY RELATED AMENDMENTS AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to the City Procurement Code Section 18-87 and Request for Qualifications ("RFQ") No. 14-15-036, the City Manager executed Professional Services Agreements ("Agreement") with Kimley-Horn and Associates, Inc., Chen Moore and Associates, Inc., AECOM Technical Services, Inc., and Miller, Legg & Associates, Inc., for the provision of Miscellaneous Landscape Architectural Services, in an amount not -to -exceed $500,000.00 for each firm, respectively; and WHEREAS, the current Compensation Limit is not sufficient to address the costs associated with the outstanding and foreseeable future design and construction administration assignments; and WHEREAS, it is in the best interest of the City of Miami ("City") to increase the Compensation Limit under the Agreement to accommodate outstanding and foreseeable future assignments; and WHEREAS, the proposed Amendment No. 1, in substantially the attached form, requests an increase of the Compensation Limit by an amount not -to -exceed $500,000.00, thereby increasing the total Compensation Limit from $500,000.00, the maximum allowable under the City Manager's authority pursuant to Section 18-87(m), to an amount not -to -exceed $1,000,000.00 for each firm, thereby requiring City Commission approval; and WHEREAS, pursuant to Section 287.055, Florida Statutes, known as the "Consultants Competitive Negotiation Act," provides, in the pertinent portion, that continuing contracts for architects and engineers are limited to projects where the estimated construction cost for each individual project does not exceed $2,000,000.00, among other limitations; and WHEREAS, funds are to be allocated from the appropriate capital improvements projects and departmental budgets. NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. An increase to the Agreements with Kimley-Horn and Associates, Inc., Chen Moore and Associates, Inc., AECOM Technical Services, Inc., and Miller, Legg & Associates, Inc., for the provision of Miscellaneous Landscape Architectural Services, in an amount not -to - exceed $500,000.00 for each firm, thereby increasing the total Compensation Limit from $500,000.00 to a total amount not -to -exceed $1,000,000.00 each, is authorized. Section 3. Funds are to be allocated from the appropriate capital improvement projects and departmental budgets. Section 4. The City Manager is authorized to execute Amendment No.1 to the Agreements with Kimley-Horn and Associates, Inc., Chen Moore and Associates, Inc., AECOM Technical Services, Inc., and Miller, Legg & Associates, Inc., in substantially the attached form, for said purposes. Section 5. The City Manager is further authorized1 to negotiate and execute all other documents, including any related amendments and extensions, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions of the City Code, including the City's Procurement Ordinance, Anti - Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature by the Mayor.2 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. APPROVED AS TO FORM AND CORRECTNESS: