HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM
File ID: #5756
Date: 04/08/2019
Commission Meeting Date: 05/23/2019
Requesting Department: Office of Capital
Improvements
Sponsored By:
District Impacted: All
Type: Resolution
Subject: Accept Amendment No. 1 - Misc Landscape Architectural Services
Purpose of Item:
The nature of this item is to authorize a Resolution of the Miami City Commission, with
attachment(s), authorizing an increase to the Professional Services Agreements with
Kimley-Horn and Associates, Inc., Chen Moore and Associates, Inc., AECOM Technical
Services, Inc., and Miller, Legg & Associates, Inc., for the provision of Miscellaneous
Landscape Architectural Services, for additional work in an amount not -to -exceed
$500,000.00 for each firm, thereby increasing the total compensation limit from
$500,000.00 to an amount not -to -exceed $1,000,000.00 each; allocating funds from the
appropriate capital improvement projects and departmental budgets.
Background of Item:
On September 4, 2015, the Department of Procurement ("Procurement") issued RFQ
No. 14-15-036 — Miscellaneous Landscape Architectural Services, under full and open
competition to obtain landscape architectural services. On October 7, 2015, the RFQ
closing date, six (6) proposals were received in response to the RFQ. Subsequently,
the proposals were reviewed by Procurement staff, upon which all six (6) proposals
were deemed responsive and responsible in accordance with the minimum and
submission requirements of the RFQ. On December 18, 2015, the Evaluation
Committee completed the evaluation of the six (6) proposals and recommended the four
(4) top -ranked responsive and responsible Proposers, for award. Execution of the four
(4) PSAs were completed. On March 6, 2019, the Office of Capital Improvements
("OCI") recommended a capacity increase for all four (4) Consultants of $500,000,
thereby increasing a total Compensation Limit from $500,000 to an amount not -to -
exceed $1,000,000 each.
Budget Impact Analysis
Item has NOT an Expenditure
Item is an Expenditure
Item is NOT funded by Bonds
Total Fiscal Impact:
$58,700,000.00
OCI Project No.: Multiple
Office of Capital Improvements
Office of Management and Budget
Office of Management and Budget
Department of Procurement
Department of Risk Management
City Manager's Office
Legislative Division
City Manager's Office
Office of the City Attorney
Office of the City Attorney
City Commission
Office of the Mayor
Office of the City Clerk
Office of the City Clerk
Reviewed B
Steven Williamson
Yvette Smith
Christopher M Rose
Annie Perez
Ann -Marie Sharpe
Nzeribe Ihekwaba
Valentin J Alvarez
Nikolas Pascual
Valentin J Alvarez
Victoria Mendez
Maricarmen Lopez
Mayor's Office
City Clerk's Office
City Clerk's Office
Department Head Review
Budget Analyst Review
Budget Review
Procurement Review
Risk Review
Assistant City Manager Review
Legislative Division Review
City Manager Review
Deputy City Attorney Review
Approved Form and Correctness
Meeting
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Completed
Skipped
Completed
Completed
Signed by the Mayor Completed
Signed and Attested by the City Clerk Completed
Rendered Completed
04/15/2019 4:14 PM
05/02/2019 8:22 AM
05/06/2019 3:08 PM
05/07/2019 10:40 AM
05/07/2019 12:00 PM
05/07/2019 12:07 PM
05/07/2019 1:41 PM
05/07/2019 3:03 PM
05/02/2019 9:21 AM
05/08/2019 9:49 AM
05/23/2019 9:00 AM
05/31/2019 10:10 AM
05/31/2019 10:34 AM
05/31/2019 10:34 AM
City of Miami
Legislation
Resolution
Enactment Number: R-19-0203
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 5756 Final Action Date:5/23/2019
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S),
AUTHORIZING AN INCREASE TO THE PROFESSIONAL SERVICES AGREEMENTS
WITH KIMLEY-HORN AND ASSOCIATES, INC., CHEN MOORE AND ASSOCIATES,
INC., AECOM TECHNICAL SERVICES, INC., AND MILLER, LEGG & ASSOCIATES,
INC., FOR THE PROVISION OF MISCELLANEOUS LANDSCAPE ARCHITECTURAL
SERVICES, FOR ADDITIONAL WORK IN AN AMOUNT NOT -TO -EXCEED
$500,000.00 FOR EACH FIRM, THEREBY INCREASING THE TOTAL
COMPENSATION LIMIT FROM $500,000.00 TO AN AMOUNT NOT -TO -EXCEED
$1,000,000.00 EACH; ALLOCATING FUNDS FROM THE APPROPRIATE CAPITAL
IMPROVEMENT PROJECTS AND DEPARTMENTAL BUDGETS, SUBJECT TO
BUDGETARY APPROVAL AT THE TIME OF THE NEED; AUTHORIZING THE CITY
MANAGER TO EXECUTE AN AMENDMENT TO EACH AGREEMENT WITH KIMLEY-
HORN AND ASSOCIATES, INC., CHEN MOORE AND ASSOCIATES, INC., AECOM
TECHNICAL SERVICES, INC., AND MILLER, LEGG & ASSOCIATES, INC., IN
SUBSTANTIALLY THE ATTACHED FORM; FURTHER AUTHORIZING THE CITY
MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING
ANY RELATED AMENDMENTS AND EXTENSIONS, SUBJECT TO ALLOCATIONS,
APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY
MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CODE OF
THE CITY OF MIAMI, FLORIDA, AS AMENDED, ("CITY CODE"), INCLUDING THE
CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND
FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE
CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR
SAID PURPOSE.
WHEREAS, pursuant to the City Procurement Code Section 18-87 and Request for
Qualifications ("RFQ") No. 14-15-036, the City Manager executed Professional Services
Agreements ("Agreement") with Kimley-Horn and Associates, Inc., Chen Moore and Associates,
Inc., AECOM Technical Services, Inc., and Miller, Legg & Associates, Inc., for the provision of
Miscellaneous Landscape Architectural Services, in an amount not -to -exceed $500,000.00 for
each firm, respectively; and
WHEREAS, the current Compensation Limit is not sufficient to address the costs
associated with the outstanding and foreseeable future design and construction administration
assignments; and
WHEREAS, it is in the best interest of the City of Miami ("City") to increase the
Compensation Limit under the Agreement to accommodate outstanding and foreseeable future
assignments; and
WHEREAS, the proposed Amendment No. 1, in substantially the attached form,
requests an increase of the Compensation Limit by an amount not -to -exceed $500,000.00,
thereby increasing the total Compensation Limit from $500,000.00, the maximum allowable
under the City Manager's authority pursuant to Section 18-87(m), to an amount not -to -exceed
$1,000,000.00 for each firm, thereby requiring City Commission approval; and
WHEREAS, pursuant to Section 287.055, Florida Statutes, known as the "Consultants
Competitive Negotiation Act," provides, in the pertinent portion, that continuing contracts for
architects and engineers are limited to projects where the estimated construction cost for each
individual project does not exceed $2,000,000.00, among other limitations; and
WHEREAS, funds are to be allocated from the appropriate capital improvements
projects and departmental budgets.
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble of this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
Section 2. An increase to the Agreements with Kimley-Horn and Associates, Inc., Chen
Moore and Associates, Inc., AECOM Technical Services, Inc., and Miller, Legg & Associates,
Inc., for the provision of Miscellaneous Landscape Architectural Services, in an amount not -to -
exceed $500,000.00 for each firm, thereby increasing the total Compensation Limit from
$500,000.00 to a total amount not -to -exceed $1,000,000.00 each, is authorized.
Section 3. Funds are to be allocated from the appropriate capital improvement projects
and departmental budgets.
Section 4. The City Manager is authorized to execute Amendment No.1 to the
Agreements with Kimley-Horn and Associates, Inc., Chen Moore and Associates, Inc., AECOM
Technical Services, Inc., and Miller, Legg & Associates, Inc., in substantially the attached form,
for said purposes.
Section 5. The City Manager is further authorized1 to negotiate and execute all other
documents, including any related amendments and extensions, subject to allocations,
appropriations, and budgetary approval having been previously made, and in compliance with
applicable provisions of the City Code, including the City's Procurement Ordinance, Anti -
Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code,
in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may
be necessary for said purpose.
Section 6. This Resolution shall become effective immediately upon its adoption and
signature by the Mayor.2
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
APPROVED AS TO FORM AND CORRECTNESS: