Loading...
HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #5748 Date: 04/08/2019 Commission Meeting Date: 05/23/2019 Type: Subject: Requesting Department: Office of Grants Administration Sponsored By: District Impacted: All Resolution Approving Guidelines - Anti -Poverty Initiatives Purpose of Item: Approval and implementation of standardized Anti -Poverty Initiative Program Guidelines and Funding Request Form, and the utilization of a streamlined API template agreement and insurance parameters, to ensure API funds are utilized in accordance to allocated purpose, transparency and accountability to address City of Miami poverty based on a strategy of support to Miami residents achieving self-sufficiency, pursuant to Resolution16-0044 and Resolution 14-0362. Background of Item: On January 10, 2019, the Miami City Commission directed the Administration to create a process to expedite the use of API funds and set API guidelines. Budget Impact Analysis Item has NOT an Expenditure Item is NOT Related to Revenue Item is NOT funded by Bonds Total Fiscal Impact: N/A Office of Grants Administration Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Lillian P Blondet Jacques Joseph Christopher M Rose Sandra Bridgeman Valentin J Alvarez Nikolas Pascual Xavier Alban Barnaby L. Min Barnaby L. Min Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Department Head Review Completed Budget Analyst Review Completed Budget Review Completed Assistant City Manager Review Completed Legislative Division Review Completed City Manager Review Completed ACA Review Completed Deputy City Attorney Review Completed Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 04/16/2019 12:47 PM 04/17/2019 9:25 AM 04/22/2019 4:28 AM 04/22/2019 4:50 PM 04/22/2019 4:55 PM 04/24/2019 10:22 AM 04/25/2019 6:30 PM 04/26/2019 3:54 PM 04/29/2019 3:17 PM 05/23/2019 9:00 AM 05/31/2019 10:09 AM 05/31/2019 10:35 AM 05/31/2019 10:35 AM City of Miami Legislation Resolution Enactment Number: R-19-0202 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 5748 Final Action Date:5/23/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), APPROVING THE ANTI -POVERTY INITIATIVE GUIDELINES, FUNDING REQUEST FORM, TEMPLATE AGREEMENT, AND EXHIBITS, IN SUBSTANTIALLY THE FORMS ATTACHED AS COMPOSITE EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO UPDATE, FROM TIME TO TIME, SAID FORMS, PROCESSES, AND AGREEMENT(S), TO ENSURE THE PROPER UTILIZATION OF PUBLIC FUNDS, WITHOUT THE NEED FOR FURTHER CITY COMMISSION APPROVAL; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL NECESSARY DOCUMENTS, ALL IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, FOR SAID PURPOSE. WHEREAS, pursuant to Resolution No. 14-0362 adopted on September 23, 2014, the City Commission established the Anti -Poverty Initiative Program ("API") to address poverty, through a strategy of focusing the provision of support towards the goal of having City of Miami ("City") residents achieve self-sufficiency; and WHEREAS, pursuant to Resolution No. 15-0106 adopted on March 12, 2015, the City determined that the most effective means of allocating API funding among the City districts should be based on the level of poverty within that district; and WHEREAS, pursuant to Resolution No. 16-0044 adopted January 28, 2016, all API funding recipients are required to execute an agreement with the City that addresses the scope of services, performance measures, invoicing, conflicts of interest, and other material terms that may be applicable for the use of any funds; and WHEREAS, the City desires to ensure API funds are utilized in accordance with its allocated purpose, in a transparent manner that provides accountability; and WHEREAS, on January 10, 2019, the City Commission directed the City's Administration to provide a report and suggestions on practices and processes to expedite the API funding allocation and approval process; and WHEREAS, as part of the API process improvement recommendations, the City's Administration is proposing the implementation of standardized API Program Guidelines and aFunding Request Form, along with the use of an API template agreement and insurance parameters, in substantially the forms attached as Composite Exhibit "A"; and WHEREAS, the City Manager is requesting authority from the City Commission to implement the above described process; to update, from time to time, said forms, processes, and agreements to ensure the proper utilization of public funds, without the need for further City Commission approval; and to execute any and all documents necessary, all in a form acceptable to the City Attorney, for said purpose; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble of this Resolution are adopted by reference and incorporated herein as if fully set forth in this Section. Section 2. The API process improvement recommendations, including Standardized Anti -Poverty Initiative Program Guidelines and Funding Request Form and the utilization of a streamlined API template agreement and insurance parameters, in substantially the forms attached as Composite Exhibit "A," are adopted. Section 3. The City Manager is further authorized' to update, from time to time, said forms, processes, and agreement(s) to ensure the proper utilization of public funds, without the need for further City Commission action. Section 4. The City Manager is further authorized to execute any and all necessary documents, all in a form acceptable to the City Attorney, for said purpose. Section 5. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: Barnaby I_. Min, Deputy City Attorney 4/29/2019 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.