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HomeMy WebLinkAboutBack-Up DocumentsAdication for Funding Assist6.4ce Florida Department of Law Enforcement Justice Assistance Grant - County -wide Subgrant Recipient Organization Name: City of Miami County: Dade Chief Official Name: Francis Suarez Title: Mayor Address: 3500 Pan American Drive City: Miami State: FL Zip: 33133-5504 Phone: 305-250-5300 Ext: Fax: Email: fsuarez@miamigov.com Chief Financial Officer Name: Sandra Bridgeman Title: Assistant City Manager Address: 444 S.W. 2nd Avenue 10th Floor City: Miami State: FL Zip: 33130-1910 Phone: 305-416-1025 Ext: Fax: Email: SBridgeman miamigov.com Application Ref # 2018-JAGC-3326 Section #1 Page 1 of 2 Contract # 2019-JAGC-DADE-3-N2-059 Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Apriication for Funding Assisttnice Florida Department of Law Enforcement Justice Assistance Grant - County -wide .;111fn".'"-• Implementing Agency Organization Name: City of Miami Police Department County: Chief Official Dade Name: Jorge Colina Title: Chief of Police Address: 400 NW 2nd Avenue Room 419 City: Miami State: FL Zip: 33128-1706 Phone: 305-603-6100 Ext: Fax: Email: 1126@miami-poUce org Project Director Name: Lillian Blondet Title: Grant Director Address: 444 Southwest 2 Avenue City: Miami State: FL Zip: 33130-1910 Phone: 305-416-1536 Ext: Fax: Email: LBIondet@miamigov.com Application Ref # 2018-JAGC-3326 Contract # 2019-JAGC-DADE-3-N2-059 Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Section #1 Page 2 of 2 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide NVM General Project Information Project Title: GANG AND YOUTH VIOLENCE INTERVENTION PROJECT Subgrant Recipient: City of Miami Implementing Agency: City of Miami Police Department Project Start Date: 10/1/2018 End Date: 9/30/2019 Problem Identification Miami, like most of America's biggest cities as well as Miami -Dade County, has enjoyed a drop in crime over the past 20 years. However, gang and youth violence continue to be a part of Miami's urban landscape. Over recent years, at -risk communities such as Model City (a.k.a. Liberty City) and Overtown have been besieged by loss, as youths are lost to gang -related violence. Too often, we see these tragedies play out in the local news cycle, Marlon Eason 10, was killed by a stray bullet on his porch in Overtown in 2015. The next year, 8-year old Jada Page and 6-year old King Carter were victims of separate drive -by shooting incidents. From 2009 to 2013, about a third of shooting victims between the ages of 15 and 24 across all of Miami -Dade County were hit in Liberty City, according to an analysis by the Florida Institute for Health Innovation. Activists and researchers say much of the violence stems from young people falling in with gangs and resolving petty disputes with gunfire. Their beefs start in school, on the streets, on the football field, In juvenile detention. While our community's youngest victims are innocent bystanders caught in the crossfire, others are trapped in a never-ending cycle of violence and jail time as gang members. One Miami gang member spoke to South Florida news affiliate, NBC 6, about his experience. "Being a Blood means I die for you, you die for me," the gang member said. He first became involved with the Bloods gang at the age of 9. Years later, he has shot his weapon so often that he cannot remember how many times his finger has been on the trigger. Most gang members tend to be adolescents or young adults, however, recent trends indicate that children are being recruited Into gangs at a much earlier age, some when they are in elementary school. Some children and adolescents are motivated to join a gang for a sense of connection or to define a new sense of who they are. Others are motivated by peer pressure, a need to protect themselves and their family, because a family member also is in a gang, or to make money. Recently, Overtown-based non-profit, Save Our Sons, hosted a youth violence forum at the Overtown Youth Center. According to youth participant and Overtown resident Jamari Wright, "Some of the kids nowadays that are doing the crime don't have that particular father figure that they need," he said. "They have the one that they want, meaning that sometimes the things that you want are not the same thing as what you need." While organizations like Save Our Sons try to engage residents in ways to combat youth violence, the outlook for low-income Miami neighborhoods with high crime rates, like Model City and Overtown can sometimes feel overwhelming. One of the worst effects of gang membership is the exposure to violence. Gang members may be pressured to commit a crime to become part of the gang. Application Ref # 2018-JAGC-3326 Contract # 2019-JAGC-DADE-3-N2- Rule Reference 11 D-g.006 OCJG-005 (rev. October 2005) Section #2 Page 1 of 6 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Consequences of gang membership may include exposure to drugs and alcohol, age - inappropriate sexual behavior, difficulty finding a job because of lack of education and work skills, removal from ones family, imprisonment and even death. Risk factors that can contribute to the prevalence of children and adolescents joining a gang include: 1)Sense of hopelessness about the future because of limited educational or financial opportunity. 2)Growing up In an area with heavy gang activity. 3)A history of gang involvement in the family (family members who are current or former gang members. 4)A history of violence in the home. 5)Unstructured free time, particularly during after -school hours and weekends, 6)A lack of positive roles models and exposure to media (television, movies, music) that glorifies gang violence. The influence of friends who engage in problem behavior and favorable attitudes toward anti- social behaviors, also have a negative impact. High crime and poverty rates in Miami aggravate these risk factors. The following statistics paint a clearer picture of the challenges faced by Miami?s youth population. 1)559 juvenile arrests in City of Miami in 2017. 2)15.6% of the population has attained less than a ninth grade education with 20% of the population not obtaining a high school degree. 3)The City of Miami has consistently been ranked among the poorest of the nation's large metropolitan areas. 27.6% of Miami's families live in poverty, including 76,798 residents under 18 years of age. 4)15.1% of households (69,450) are headed by single female householder with children under the age of 18 years. 5)17.0% of the residents of the City are under 18 years old. Therefore, the City of Miami Police Department (MPD) is requesting $35,518 in FY 2017 JAG Countywide funding, for the Gang and Youth Violence Intervention Project. City of Miami will provide $74 for additional costs. The project will focus on 4th and 5th grade students in elementary schools in Model City and Overtown. Grant funds will support City of Miami Police Officers working together with local schools to implement, the Gang Resistance Education and Training (G.R.E.A.T.), an evidence -based, national and international gang and violence prevention program. In past years, the City of Miami Police Department had the G.R,EA.T. program in various schools with much success, but due to lack of funding for police officer overtime Application Ref # 2018-JAGC-3326 Sectiori #2 Page 2 of 6 Contract # 2019-JAGC-DADE-3-N2- Rule Reference 11D-9.000 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide hours, the program was discontinued. This project seeks to reignite G.R.E.A.T. and work with 4 local elementary schools throughout the school year to provide 360-540 students with school - based, law enforcement officer -instructed classes during the grant period. The G.R.E.A.T. program is an evidence -based and effective gang and violence prevention program built around school -based, law enforcement officer -instructed classroom curricula. Its intention is to act as a pre-emptive intervention against delinquency, youth violence, and gang membership. G.R.E.A.T. is designed for children in the years immediately before the prime ages for introduction Into gangs and delinquent behavior. The program was evaluated by scholastic researchers and found to be effective in achieving its goals and is now listed on www.CrimeSolutions.gov (National Institute of Justice) as a promising program. Project Summary (Scope of Work) City of Miami will use grant funds to implement the Gang and Youth Violence Intervention Project. The Project will focus on implementing the Elementary School Curriculum during the grant period. This 6-week, skills -based Elementary School Curriculum for fourth and fifth graders focuses on positive behavior rehearsals, teacher activities, and cooperative and interactive learning techniques. The Project will be spearheaded by the MPD's Community Relations Section. The Police Officers are G.R.E.A.T. certified instructors. Selected officers were chosen based on a strong history of community engagement, particularly with local youths from diverse backgrounds, their ability to relate well to adults and children, their talent to communicate ideas effectively and an exemplary work record. Fourth and fifth grade students from the following schools In Model City and Overtown will receive the G.R.E.A.T. curriculum: Holmes, Lenora B. Smith, Phyllis Wheatley and Frederick Douglas Elementary Schools. The MPD Sergeant in charge of this project has initiated the process of reaching out to the Principals of these schools. We expect formal agreements between the schools and MPD to be finalized by the end of November 2018 and for G.R.E.A.T. to begin in January 2019. Selected classrooms at each of the schools will receive 6-weeks of the G.R.E.A.T. Curriculurn. Each class will be assigned a Officer, who will lead the instruction along with the classroom's regular teacher. At each location, the school administration will identify classes of approximately 20-30 students showing the greatest need for this intervention. Criteria that may be taken into consideration may include excessive absences or lower -performing students as determined by the school administration. To ensure maximum outreach, from January 2019 to September 2019, a total of 18 G.R.E.A.T. operations (six -week courses), will be taught across the four schools. Additionally, nine (9) make-up classes at two (2) hours per class will be available for students who miss a class during the regular schedule. Each make-up class is customized according to the course work needed for the student to catch up Overall, we expect 360-540 elementary -age students to participate in this project. Four (4) Officers and one (1) Sergeant will conduct a total of 18 G.R.E.A.T. operations (6-week courses) and 9 make-up classes for the Elementary School Curriculum. Each class within the 6- week course, runs approximately one (1) hour. Classes are taught once a week, for each selected classroom of students during their 6-week course. An Application Ref # 2018-JAGC-3326 Contract # 2019-JAGC-DADE-3-N2- Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Section #2 Page 3 of 6 ( Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Officer will meet with the class teacher and review the curriculum as a co -teaching partner. For each class taught, Officers will be allocated two (2) hours of overtime --one hour for teaching and one hour for preparation and administrative work. MPD already has a presence at a couple of the selected schools. For example, Phyllis Wheatley Elementary is the site for the Do The Right Thing program, where cops present students for awards on various achievements, during a McDonald's catered lunch. Since teacher participation will be essential in helping to build trust between the students and the Officers, teachers will also receive a G.R.E.A.T. workbook. This workbook contains activities and lessons that can be incorporated throughout regular lesson plans to further build on what the students are learning in the classes with the Officers. By the end of the G.R.E.A.T. Program, students will receive an award certificate of completion upon successfully learning the following: 1)Students will identify facts about the G.R.E.A.T. Program and various aspects about violence prevention. 2)Students will demonstrate decision -making skills and identify people whom they can talk to if they need help making decisions. 3)Students will demonstrate effective communication skills. 4)Students will practice controlling their anger and develop strategies for anger management. 5)Students will identify individual and group differences and discuss respecting others. 6)Students will identify ways to be a G.R.E.A.T. citizen. Another unique feature of this curriculum is the use of family letters. A letter is sent home after each lesson for the parent or guardian to review. It serves to communicate the purpose of the lesson and encourage parent -student interaction. Family bonding is a protective factor; therefore, the G.R.E.A.T. Program encourages family communication and involvement. Officers will ensure that this is implemented as part of the Miami G.R.E.A.T. program. The objectives for the grant are as follows: 1)Target and identify 20-30 youths in each class of 4th/5th graders. 2)Officers will use the G.R.E.A.T. educational and team building component to outreach to approximately 360-540 students throughout four local elementary schools. 3)Conduct 18 G.R.E.A.T. sessions and 9 make-up classes. 4)Ensure that approximately 360-540 students complete the G.R.E.A.T curriculum and receive an award certificate of completion. 5)Maintain contact with the parents/legal guardians (family letters) of the targeted and identified youth in each class, throughout the course of the program 6)Complete pre and post program student surveys to measure their growth and effectiveness of program. 7)Conduct pre and post program teacher surveys to measure their growth and effectiveness of program. City of Miami will use grant funds to provide G.R.E.A.T training in public elementary schools as identified in the scope of work. Deliverables will be completed in accordance with the contractual agreements between the subrecipient and their local vendor/providers (at any tier). Application Ref # 2018-JAGC-3326 Section #2 Page 4 of 6 Contract # 2019-JAGC-DADE-3-N2- Rule Reference 110-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant - County -wide Documentation of deliverables performed by the subrecipient and their local must bemaintained bythe eubrecipientand made available for monitoring. Example documentation Includes, but innot limited to, sign |noheetofor students for each class totrack program attendance and number of students impacted, sign in sheets will be translated into a Master List that will include name/grade of student, # of lessons completed, program completion, legal guardians contacted, and other program information, Documentation for services include, but are not limited to, Employee Overtime Attendance Reports (overtime slips) for all officers working the program will be maintained, A notation will be made on each Attendance Report identifying the overtime asaG.R.E.AJ.Operation. Records ofearnings Statements (payroll statement) for each officer receiving grant funds will bmretained. Documentation and minimum performance required for drovmdovvnoffunds includes the completion of at least one activity described in the scope of work above as attested toonthe financial expenditure/claim report. Overtime hours for Officers will be documented on an Employee Overtime Attendance Report. The Employee Overtime Attendance Report Is then reviewed and approved by their direct supervisor (Sergeant) and by the Community Relations Section Lieutenant. The overtime is then entered in the police scheduling system (Kronos) and electronically forwarded to the Payroll Unit who enters the information in the payroll system. The hardcopy of the Employee Overtime Attendance Report is also sent to the Payroll Unit as supporting documentation. Application Ref #2018-JAGC- 326 Section #2 Page 5vfO Contract #201 nwnnefemnm,110-9,00ooxG-005(rnvovmuer2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Section Questions: Question: What percentage of the total cost of this project is being funded by sources other than this award? Answer: 0 Question: What is the name of the jurisdiction(s) your agency provides servlce to. (e.g., City of Miami, Orange County, State of Florida) Answer: City of Miami Question: What is the address of the location being used to provide services for this project? Answer: City of Miami Police Department, Community Relations Section 400 Northwest 2nd Avenue, Miami, FL 33128-1706 Question: Describe your agency. (e.g., non-profit, community based, government) Answer: Local Government- Municipal Police Department Question: Have you verified that the subgrantee has an active and current registration in SAM.gov? Answer: Yes Question: What is the Operating Capital Outlay threshold used by the subgrantee? If the implementing agency is a sheriff's office, indicate the sheriffs office's threshod instead. Answer: 1000 Question: Does the subgrantee receive a single grant in the amount of $750,000 or more from the U.S. Department of Justice? Answer: Yes Question: Does the implementing agency receive a single grant in the amount of $750,000 or more from the U.S. Department of Justice? Answer Yes Question: In your organization's preceding completed fiscal year, did your organization (the subgrantee) receive at least (a) 80 percent or (b) $25,000,000 of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? Answer: No Question: If you answered yes above, does the public have access to information about the compensation of the executives in your organization (the subgrantee) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above, was "no," answer N/A. Answer: No Question: What is the combined population of the jurisdiction(s) your agency provides services to (according to the 2010 census)? Answer: 399457 Application Ref # 2018-JAGC-3326 Section #2 Page 6 of 6 Contract # 2019-JAGC-DADE-3-N2- Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Performance Info: Performance Reporting Frequency: Quarterly Prime Purpose Area: 01 - Law Enforcement (Includes Task Forces) State Purpose Area: 1G - General Questions Objectives and Measures Objective: General Questions - General Questions for All Recipients Measure: General 01 Will your organization be using the crimesolutions.gov website during the grant period regardless of JAG funding? Crimesolutions.gov provides information on several crime reduction and prevention programs and practices. Goal: Yes Measure: General 02 Will your organization be using the The National Training and Technical Assistance Center (NTTAC) during the grant period, regardless of JAG funding? The NTTAC serves as BJA's training and technical assistance center. You can find resources, tools, weblnars, and TTA support on a variety of criminal justice issues and initiatives. Goal: No Measure: General 03 Will your organization be using the NCJP.org website during the grant period, regardless of JAG funding? NCJP.org contains resources to support strategic planning, program development, and implementation of evidence -based policy and practice. Goal: No Measure: General 04 Will your organization be using the Evidence -Based Policing Matrix during the grant period regardless of JAG funding? The Evidence -Based Policing Matrix provides information on evidence -based practices for law enforcement. Goal: No Measure: General 05 Will your organization be using the What Works in Reentry Clearinghouse during the grant period regardless of JAG funding? The clearinghouse provides research on the effectiveness of reentry programs and practices. Goal: No Measure: General 06 Application Ref # 2018-JAGC-3326 Section #3 Page 1 of 8 Contract # 2019-JAGC-DADE-3-N2- Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Will your organization be using Research to Practice during the grant period regardless of JAG funding? Research h;Practice promotes the dissemination of research on drug courts to practitioners and policymakers. Measure: General 07 Will your organization be using any other resources during the grant period regardless of JAG funding? Ifyes, please describe them. Goal: The City will use the Gang Resistance Education and Training program. Measure: General 08 During the grant period, will your agency conduct or sponsor (with or without JAG funds) a survey or focus group of citizens on any of the following topics? Enter all that apply from the following list: Public satisfaction with police services; public satisfaction with prosecution services; public satisfaction with public defenderlindigent defense services; public satisfaction with courts; public perceptions of crime/disorder problems; personal crime experiences of citizens; none of the above; unsure/don't know. Goal: None of the above. Measure: General 09 During the grant period, which of the following organization be involved in, with or without JAG funds and how often will they each occur (yearly, monthly, etc.)? Choose from the following list: Hosting community meetings; attending community meetings; distributing a newsletter, e-mail, or other bulletin; attending community events; conducting social media activities; conducting outreach tnminority populations; other (please describe) Goal: The City of Miami Police kmvested hmmaintaining enopen line mfcommunication with the public itserves. The Public Information Office guarantees that the avenues of communication are consistently open among the Department, the media and the citizenry. Departments throughout the MPD conduct community meetings with residential, business and other local stakeholders on a periodic basis. Community newsletters, direct mail, e-mail and social media are utilized as needed. Measure: General 10 Lew Enforcement Agencies ONLY: Inwhich ofthe following ways has your agency fostered community involvement |nthe last year? Enter all that Application Ref #2O1O-JAGC'0326 Section #3 Page 2of8 Contrac #2O10-JAGC-DADE-3-N2- nvleRefewnce 11o�o06oCJo-00o(rmOctober zo05) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide apply from the following list: Citizen Review Board orother review board with citizen representation, Citizen's Police Academy, Internships for university or high school students, Volunteer Program, Auxiliary police _officer program, Police Cadet Program, k-12 school programs, Youth Athletic Programs, Other (please Describe), None of the above, UnaVrn/Dnn'tknow. Goa: Community Review Board, Citizen's Police Academy, Miami Police Athletic League, Little Haiti Cultural Center "Community Resource Fair & Farm Share Distribution" program, Teen Engagement meetings, events throughout the year from the MPD Community Relations Section. Measure: General 11 Identify the goal(s) you hope tmachieve with your funding. |fyou have multiple goals, describe each goal separately. /3oo/: Identify 20-3Dyouths | receiving the G.R.E./\.T. oun|uu|um, during the project period. G'R.E.A.Toperations will provide aonhpo|-baned'police officer instructed program that includes classroom instruction and various learningacbvitkao, with the goal of providing outreach to approximately 360-540 fourth and fifth grade students inarea schools. Measure: General 13 Are the subreciplent and implementing agency aware that they will be required to report on the status of the identified goals during each reporting period? Goal: Yes. Reports mastipulated bythis funding opportunity will bmcompleted and submitted as required. Measure: General 13 Describe any barriers you may encounter which may prevent you from achieving your identified Qoa|(s). Goal: Adthis time, the City ufMiami Police Department does not foresee any barriers that will prohibit the goals of this project to be accomplished, Measure: General 14 Are you aware that the Office of Criminal Justice Grants encourages recipients to report onany noteworthy accomplishments, success stories, orprogram results that they would like toshowcase? Goal: Yes. Press releases and public reporting of accomplishments are handled by MPD's Public Information Office. K8aooumz General 11b What major activities are planned for each of your goals listed in question 11? ' Contract# nulen°mmnu"11110�.00ucxo-0no(rev.October 2005} Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Goal: 1.To implement the GREAT program in 4th/5th grade classes identified with the most need at four elementary schools in Overtown and Model City. 2.Identification and outreach to 360-540 elementary aged students during project period. 3.To provide initial contact and follow-up with the legal guardians of the identified youth. 4.Complete pre and post program surveys to measure effectiveness. State Purpose Area: 2P - Personnel Objectives and Measures Objective: Personnel Questions - Questions for all recipients using personnel. Measure: Personnel 1 During the grant period, approximately how many overtime hours will be funded by JAG? Goal: 666 Measure: Personnel 2 During the grant period, how many personnel will have their salary or pay funded, at least partially, with JAG funds? Goal: 5 Measure: Personnel 3 How many new positions will be created with JAG funds during the grant period? Goal: 0 State Purpose Area: R25 - Questions for recipients of an award $25,000 or more. Objectives and Measures Objective: LE General - Law enforcement questions for recipients of an award $25,000 or more. Measure: LE01 How many sworn personnel with general arrest powers does your agency have on staff? Goal: 1310 Application Ref # 2018-JAGC-3326 Section #3 Page 4 of 8 Contract # 2019-JAGC-DADE-3-N2- Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Measure: Goal: LE02 Of the sworn personnel, how many are JAG funded? 0 Measure: LE03 How many non -sworn employees does your agency have on staff? Goal: 423 Measure: LE04 Of the non -sworn personnel, how many are JAG funded? Goal: 0 Measure: LE05 Does your agency utilize a strategic management accountability system to gather and disseminate information within the agency (e.g., CompStet, stratified policing)? Strategic management accountability systems typically include a focus on the use of relevant and timely data, the production of reports detailing problems and actions taken to solve them, and regular meetings with management to discuss strategies. Goal: Yes Measure: LE06 Does your agency use any of the following deconfliction tools? Choose all that apply from the following list: RISSafe, SAFETNet, Case Explorer, None of the above, unsure/don't know. Goal: Unsure/Don't Know Objective: LE Program - Program pecific law enforcement questions for recipients of an award $25,000 or more. Measure: LE07 During the grant period, will you operate a law enforcement program partially or fully funded by JAG funds? If yes, what is the name of that program? If you are operating more than one program, include the names of each one. Goal: JAG funds will support overtime pay for police officers to teach Gang Resistance Education and Training (G.R.E.A.T.), which is a school -based, police officer instructed program that includes classroom instruction and various learning activities. This is an elementary school curriculum which will be taught in four elementary schools to 4th and 5th grade students. Officers participating in this program are G.R.E.A.T. certified instructors. Measure: LE08 During the grant period, will you operate a task force partially or fully funded by JAG funds? If yes, what is the name of the program? If you are operating more than one program, include the names of each one. Application Ref # 2018-JAGC-3326 Contract # 2019-JAGC-DADE-3-N2- Rule Reference 11D-9.005 OCJG-005 (rev. October 2005) Section #3 Pa Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide Goal: No. This project will not utilize a task force. Measure: LE09 If you will operate a program or task force with JAG funds during the grant period, what percentage of the program's total costs will be paid for with sources other than this JAG award? If you will operate more than one program, answer for each separately. Goal: The JAG grant award will support 99.79% of the total project cost for the Gang and Youth Violence Intervention Project. JAG funds will support the overtime pay of police officers to implement G.R.E.A.T. as part of a Gang and Youth Violence Intervention Project. The City of Miami Police Department will fund the remaining .21% of the project cost. Measure: LE10 If you will operate a program or task force with JAG funds during the grant period, what was the initiation year of that program, regardless of when it received JAG funding? If you operated more than one program, answer for each separately. Goal: The Gang and Youth Violence Intervention Project will be initiated in 2019, If JAG funding is awarded. Measure: LE11 Are you or a partner planning to conduct an evaluation of your program or task force? If you will operate more than one program, answer for each separately. Goal: The evaluation of the program will be tracked through pre and post program surveys to be distributed to teachers and students participating in G.R.E.A.T, Measure: LE12 If you or a partner are planning to conduct an evaluation of your program or task force, are you aware that you will be required to report on the status of that evaluation? Goal: Yes. MPD will follow reporting guidelines per the grant requirements. Measure: LE13 If you will operate a program or task force with JAG funds during the grant period, which of the following violent crime/problems will it focus on? If you will operate more than one program, answer for each separately. Choose all that apply from among the following list: All violent crime in the jurisdiction, Homicide, Human Trafficking, Domestic Violence, Child Abuse, Child Pornography and Exploitation, Sexual Assault, Terrorism, None of the above. Goal: None of the above. The project is for a youth and gang violence evidence -based, education -based intervention model. Application Ref # 2018-JAGC-3326 Section #3 Page 6 of 8 Contract # 2019-JAGC-DADE-3-N2- Rule Reference 11D-9.006 OCJG-005 (rev, October 2005) Application for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant - County -wide LE14 If you will operate oprogram or task force with JAG funds during the grant period, which of the following property crime/problems will dfocuson? Ifyou will operate more than one program, answer for each separately. Choose all that apply from among the following list: All Property Crime In the Jurisdiction, Auto theft, Burglary. Goal: None of the above. Measure: LE15 Ifyou will operate a program or task force with JAG funds during the grant period, which of the following societal crimes/problems will it focus on? If you will operate more than one program, answer for each separately. Choose all that apply from among the following list: Drug crime, Prescription drug crime, D|sondenbua|k»-of-U&» incidents, Prostitution, Cybercrime, White-collar crime, Healthcare fraud, Status offenses (truancy.underage drinking, e±.).None mfthe above, Goal: None of the above. Measure: LE16 Ifyou will operate oprogram urtask force with JAG funds during the grant ooriod, which of the following general crime/problems will itfocus on? |fyou will operate more than one program, answer for each separately. Choose all that apply from among the following list: All crime inthe jurisdiction, Hate crime, Gun Crime, Traffic vio|odons/nnsohno,Other (please dauchbe). Goal: O1her. The Gang and Youth Violence Intervention Project will utilize the G'RLE.A.l[ curriculum tooutreach toelementary aged children in4thand 5thgrade unpart of an evidence -based gang and violence prevention program. The Program is intended as aoimmunization against delinquency, violence, and gang membership for children in the years Immediately before the prime ages for introduction into gangs and delinquent behavior. Measure: LE17 Ifyou will operate oprognannortask force with JAG funds during the grant period, who is the target population. Ifyou will operate more than one program, answer for each separately. Choose all that apply from the following list: Adults, Elderly, Gangs, Juvenile Delinquents, Children of incarcerated/justice-involved parents, Drug - endangered children, Persons with mental illness, All victims, Other (please describe). Goal: The target population are elementary school Children in 4thand 5th grade. The purpose of the project is toimplement anintervention that will |mmunt������� group 6nmengaging |nodn8nm|bahoviumbefore they hhthe phmeage for introduction Into gang affiliations and delinquency. Application Ref #3018JAGC-3326 Section #3 Page 7cf8 Contract #2O19'JAGC-DAOE-3-N0' nulenafemnv 110-9.mmOCJo*on(rev,October 2005) ^ , A������U��� mU~�;�Funding Assistance"" = Florida Department of Law Enforcement Justice Assistance Grant - County -wide LE1B If you will operate a program or task force with JAG funds during the reporting period, what iathe primary target area mfthat program ortask force? Ifyou will operate more than one program, answer for each separately. Choose from the following list: Specific landmark orplace (mm|| park, theater), hot spots (anumber ofblocks or street segments that have been /denbfimdeaexperiencing adisproportionate share of the jurisdiction's problem), entire jurisdiction, multi-jurisdictional/cross jurisdictional. Goal: Specific place: The primary target area will be local elementary schools in the high - crime rateK8kamineighbnrhoodmofPWod«dChvondOvedown. Measure: LE19 If you will operate eprogram ortask force with JAG funds during the reporting period. will that program focus efforts around any ofthe following models? If you will operate more than one program, answer for each separately. Choose all that apply from the following list: Community oriented approach, problem solving approach, geographic focus, high -rate offender focus, high -rate group/gang focus, Procedural justice, Unsuny/Don'tknmvv Other (please dmnoribe>. Goo: The Gang and Youth Violence Intervention Project will utilize the <3.FLE�^T. curriculum oemCommunity oriented approach, toteach positive behaviors but also strengthen the relationship between police offiGers, students and the community. Application Ref #2U18JA8C-3328 Section #3 Page Onf8 Contruct#2U19-JAGC-DAOE-O'N2' nulenvfemnce11D-9.006oCJG-00(rev. October uoos Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR / Vendor Number: 596000375 Budget: Budget Category Prime Match $0.00 $0.00 $0.00 Salaries and Benefits Contractual Services Expenses Operating Capital Outlay Indirect Costs $35,518.00 $0.00 $0.00 Total $35,518.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 -- Totals -- $35,518.00 $0.00 $35,518.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGI)? No Application Ref # 2018-JAGC-3326 Section #4 Page 1 of 3 Contract # 2019-JAGC-DADE-3-N2- Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance GrantCounty-wide Budget Narrative: Salaries and Benefits: G.R.EA.T. Elementary School Curriculum: Note- one (1) operation equates to 6 classes. Classes are two (2) hours each. One (1) operation requires 12 hours to complete. 6 operations utilizing (1) Sergeant at $64.00 per hour (overtime rate with 1.45% FICA included) at 12 hours per operation. (6 X 1 X $64.00 X 12 hours = $4,608.00) Supervisor Total = $4,608.00 12 Operations utilizing 4 Officers for each operation, at $52.00 per hour (overtime rate with 1.45% FICA included) for 12 hours per operation. (12 X 4 X $52 x 12 hours = $29,952) Officer Total = $29,952 G.R.E.A.T. Make -Up Class Component: 4 (classes) utilizing one (1) Sergeant at $64.00 per hour (overtime rate with 1.45% FICA included) for 2 hours per class. (4 X 1 X $64 x 2 hours = $612.00) Supervisor Total = $512.00 5 (classes) utilizing one (1) Officer at 2.00 per hour (overtime rate with 1.45% FICA Included) for 2 hours per class. (5 X 1 X $52 x 2 hours = $520.00) Supervisor Total = $520.00 SUMMARY: TOTAL # OF OVERTIME HOURS: 666 TOTAL SALARY AND BENEFITS: $35,592.00 GRANT REQUEST: $35,518.00 MPD MATCH: $74.00 Project Total: $35,592.00 Source of local cash match: General Fund, The City of Miami will be responsible for any additional costs incurred for this project. Application Ref # 2018-JAGC-3326 Contract # 2019-JAGC-DADE-3-N2- Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Section #4 Page 2 of 3 AppU^cat^on'for Funding Assistance Florida Department ofLaw Enforcement Justice Assistance Grant - County -wide Section Questions: Question: If the budget contains salaries and benefits, will this project result inanet personnel increase, urcontinue tofund oprior federally grant. funded net personnel Increase? Answer: No Question: If Expenses mOperating Capital Outlay are included /nyour budget, what will be the method of procurement for those items? (e.g,, competitive bid, sole source, state term contract) Answer: Not applicable. There are no Expenses for Operating Capital Overlay Included in the the budget. Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of approval. Anommc Not applicable. Indirect costs are not included inthe project budget. Question: |fcontractual services |nthe budget are based onunit costs, provide odefinition and breakdown of cost for each service. Include the methodology for the unit cost plan and when itwas approved. Answer: Not applicable. Contractual services are not included inthe project budget. Application Ref #2O18-J\GC'%328 Section #4 Page 3od8 Conhav #2U1Q-JA8O'DAOE-3-N2' nomneferenn,I10-9.00600Jo-00(rev. October zoVo !111111111111.1.1111:11:11111.1111pp;j:,,i1AiV AP,iication for Funding AssistLoce Florida Department of Law Enforcement Justice Assistance Grant - County -wide ardtilConditit)nsaggigligirguiuqweekaggoomemmu Insert Standard Conditions Page here. Application Ref # 2018-JAGC-3326 Section #5 Page 1 of 1 Contract # 2019-JAGC-DADE-3-N2-059 Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Edward Byrne Memorial Justice Assistance Grant (JAG) Program SUBAWARD STANDARD CONDITIONS The State of Florida, Department of Law Enforcement (FDLE) is a recipient of federal JAG funds. FDLE, as the non- federal pass -through entity and State Administering Agency (SAA) for this program, subawards JAG funds to eligible units of government. All subawards made by FDLE to units of government under this program require compliance with the agreement and Standard Conditions upon signed acceptance of the subaward. Upon approval of the application, or subaward, the following terms and conditions will become binding. As a unit of government, the subrecipient will maintain required state and federal registrations and certifications for eligibility under this program. For JAG -Countywide subawards, the designated County Coordinator for local units of government will submit documentation in accordance with Florida Administrative Code 11D-9 supporting the strategic planning for allocation of these funds. The subrecipient agrees to submit required programmatic and financial reports supporting eligible activities were completed in accordance with the grant and program requirements. The Department will only reimburse subrecipients for authorized activities. The Department will not reimburse for costs incurred for any purpose other than those specified in the agreement. Failure to comply with provisions of this agreement, or failure to perform grant activities as specified in the agreement, will result in required corrective action up to and including financial consequences, A financial consequence may be imposed for non-compliance in accordance with 2 C.F.R. § 200 and these Standard Conditions, including but not limited to project costs being disallowed, withholding of federal funds and/or termination of the project. GENERAL REQUIREMENTS All subrecipients must comply with the financial and administrative requirements set forth in the following: Current edition of the U.S. Department of Justice (DOJ) Grants Financial Guide https:lloip.govlfinanciatquide/doilpdfs/DOJ FinancialGuide.pdf Office of Management and Budget (OMB) Uniform Grant Guidance (2 CFR Part 200) Subpart A, Definitions Subparts B-D, Administrative Requirements Subpart E, Cost Principles Subpart F, Audit Requirements and all applicable Appendices Code of Federal Regulations: www.gpo.govlfdsysl 2 C.F.R. §175.15(b), Award Term for Trafficking in Persons 28 C.F.R. §38, Equal Treatment for Faith -Based Organizations 28 C.F.R. § 66, U.S. Department of Justice Common Rule for State and Local Governments 28 C.F.R. § 83, Government -Wide Requirements for Drug -Free Workplace 28 C.F.R. §§ 18, 22, 23, 30, 35, 42, 61, and 63 State of Florida General Records Schedule GS1-SL for State and Local Government Agencies: http:l/dos,mv'forida.com/media/693574/general-records-schedulegs0l-slaidf and http://dos.mvflorida.com/media/698314tes2-51-2017-final.pcif State of Florida Statutes Section 215.971, F.S., Agreements funded with federal or state assistance Section 215.985, F.S., Transparency in government spending FY17 / SFY2018 JAG Standard Conditions Page 1 of 16 Rev. 09/2018 .DEFINITIONS Disallowed costs means those charges to a Federal award that the Federal awarding agency or pass - through entity determines to be unallowable, in accordance with the applicable Federal statutes, regulations, or the terms and conditions of the Federal award. Equipment means tangible personal property (including information technology systems) having a useful life of more than one year and a per -unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non -Federal entity for financial statement purposes, or $5,000. See also §§200.12 Capital assets, 200.20 Computing devices, 200.48 General purpose equipment, 200.58 Information technology systems, 200.89 Special purpose equipment, and 200.94 Supplies. Grant agreement means a legal instrument of financial assistance between a Federal awarding agency or pass -through entity and a non -Federal entity that, consistent with 31 U.S.C. 6302, 6304, is used to enter into a relationship the principal purpose of which is to transfer anything of value from the Federal awarding agency or pass -through entity to the non -Federal entity to carry out a public purpose authorized by a law of the United States (see 31 U.S.C. 6101(3)); and not to acquire property or services for the Federal awarding agency or pass - through entity's direct benefit or use; and is distinguished from a cooperative agreement in that it does not provide for substantial involvement between the Federal awarding agency or pass -through entity and the non -Federal entity in carrying out the activity contemplated by the Federal award. Improper payment means any payment that should not have been made or that was made in an incorrect amount (including overpayments and underpayments) under statutory, contractual, administrative, or other legally applicable requirements and; Improper payment includes any payment to an ineligible party, any payment for an ineligible good or service, any duplicate payment, any payment for a good or service not received (except for such payments where authorized by law), any payment that does not account for credit for applicable discounts, and any payment where insufficient or lack of documentation prevents a reviewer from discerning whether a payment was proper. Micro -purchase means a purchase of supplies or services using simplified acquisition procedures, the aggregate amount of which does not exceed the micro -purchase threshold. The non -Federal entity uses such procedures in order to expedite the completion of its lowest -dollar small purchase transactions and minimize the associated administrative burden and cost. The micro -purchase threshold is set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1 (Definitions). It is $3,500 except as otherwise discussed in Subpart 2.1 of that regulation, but this threshold is periodically adjusted for inflation. Modified Total Direct Cost (MTDC) means all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships,, participant support costs and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of Indirect costs, and with the approval of the cognizant agency for indirect costs. Non -Federal entity is a state, local government, Indian tribe, institution of higher education (IHE), or nonprofit organization that carries out a Federal award as a recipient or subreciplent. Non-federal pass -through entity is a non -Federal entity that provides a subaward to a subrecipient to carry out part of a Federal program; the Florida Department of Law Enforcement (FDLE) is the non- federal pass -through entity for this agreement, also referred to as the State Administering Agency (SAA). Period of performance means the time during which the non -Federal entity may incur new obligations to carry out the work authorized under the Federal award. The Federal awarding agency or pass -through entity must include start and end dates of the period of performance in the Federal award (see §§200.210 Information contained in a Federal award paragraph (a)(5) and 200,331 Requirements for pass -through entities, paragraph (a)(1)(iv)). Protected Personally identifiable Information (PII) means an individual's first name or first initial and last name in combination with any one or more of types of information, including, but not limited to social security numbers; passport numbers; credit card numbers; clearances; bank numbers; biometrics; date and place of birth; mother's maiden name; criminal, medical, and financial records; and educational transcripts. This does not include PII that is required by law to be disclosed. (See also § 200.79 Personally Identifiable Information (PII)). Questioned cost means a cost that is questioned by the auditor because of an audit finding 1) that resulted from a violation or possible violation of a statute, regulation, or the terms and conditions of a Federal award, including for funds used to match Federal funds; 2) where the costs, at the time of the audit, are not supported by adequate documentation; or 3) where the costs incurred appear unreasonable and do FY171 SFY2018 JAG Standard Conditions Page 2 of 16 Rev. 09f2018 not reflect the actions aprudent person would take in the circumstances, Simplified acquisition threshold means the dollar amount below which a non-Fedenal entity may purchase property or services using small purchase methods. Non -Federal entities adopt small purchase procedures In order to expedite the purchase of items costing less than the simplified acquisition threshold. The simplified acquisition threshold Is set by the Federal Acquisition Regulation at 48 C.F.R. Subpart 2.1 (Definitions) and in accordance with 41 U.S.C.. § 1908. As of the publication of this part, the simplified acquisition threshold is $150,000, but this threshold is periodically adjusted for Inflation. (Also see definition Swbmwar6 is an mwonj provided byapass-through entity tnaoubnmipi*ntfor the muhnmcipionttucarry out port of Federal award received by the pass - through entity. It does not include payments to a contractor or paymentstnanindividual that iso beneficiary ofoFederal program. Awuhmwandmay hw provided through any form of legal agreement, including on agreement that the pass -through entity considers acontract. Subreciplwnt means a non -Federal entity that receives a subaward from a pass -through entity to carry out part of a Federal program; but does not include an individual that is a beneficiary of such program. A subrecipient may also be a recipient of other Federal awards directly from a Federal awarding agency. Supplies means all tangible personal property other than those described in §200.33 Equipment. A computing device Is a supply If the acquisition cost Is less than the lesser of the capitalization level established by the non -Federal entity for financial statement purposes or $5,000, regardless of the length of its useful Iffe. See also §§200.20 Computing devices and 200.33 Equipment. :SECTION I; TERMSx `^ 1.0 Payment Contingent on Appropriation and Available Funds - The State of Florida's obligation to pay under this agreement Is contingent upon an annual appropriation by the Florida Legislature. Furthermore, the obligation of the State of Florida to reimburse subrecipients for incurred costs is subject to available federal 2.0 Commencement of Project - If a project is not operational within 60 days of the original start date of the award period, the subrecipient must report by letter to the Department the steps taken to initiate the project, the reasons for delay, and the expected start date, If a project is not operational withing0 days of the original start date of the award period, the subreciplent must submit a second statement. to the Department explaining the implementation Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified or shall, at its discretion, unilaterally terminate this agreement and re - obligate subaward funds to other Department approved projects. The Department, where warranted by extenuating, circumstances, may extend the starling date of the project past the ninety (90) day period, but only by formal written adjustment to this agreement. 8.0 agrees that funds received under this award will not be used 1nsupplant state or local funbut will baused to increase the amounts of such funds that would, inthe absence offederal funds, bemade available for law enforcement activities. 4.0 Personnel Changes - The subreciplent agrees to promptly notify the Department through the SIMON Help Desk of any change in chief officials, or key project staff, including changes to contact information or title changes. The subreciplent acknowledges that some changes in points of contact will require formal grant adjustment to reflect the change in the agreement. 5.0 Debarment and Suspension ' The aubneoplen to comply with Executive Order 12549Debarment and Suspension and 2 C.F.R. g 180. "OMB Guidelines To Agencies On Government wide Debarment And Suspension (Nvn'pmovremmm)". These pmoodumw require the uubeciplemt to certify it ohu|| not enter into any kxmo, tiered covered transaction with a person who is dmbaned, ouopandnd, declared ineligible o, is voluntarily excluded from participating in this covered t,mosmoUun, unless authorized by the Department. If the subawmrd Is $100.800 or more, the sub recipient and Implementing agency certify that they and their principals: 1) Are not presently debarred, suspended, proposed for debarment, declared Ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency; 0 Have not within a three-year period preceding this application been convicted of or had a ' civil judgment rendered against them for commission of fraud or a criminal FY17/8FY2U1QJAG Standard Conditions Page 3of16 offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and 4) Have not within a three-year period preceding this application had one or more public transactions (federal, state, or local) terminated for cause or default. 6.0 Federal Restrictions on Lobbying - In general, as a matter of federal law, federal funds may not be used by any subrecipient at any tier, either directly or Indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. § 1913. Another federal law generally prohibits federal funds from being used by any subreciplent at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. § 1352. 7.0 State Restrictions on Lobbying. In addition to the provisions contained above, the expenditure of funds for the purpOse of lobbying the legislature or a state agency is prohibited under this agreement. 8.0 Additional Restrictions on Lobbying - The subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of the Office of Justice Programs. 9.0 "Pay —to —Stay' - Funds from this award may not be used to operate a "pay -to -stay" program in any local jail. Furthermore, no funds may be given to local Jails that operate "pay -to -stay" programs. "Local jail'', as referenced in this condition, means an adult facility or detention center owned and/or operated by city, county, or municipality. It does not include juvenile detention centers. "Pay -to -stay" programs as referenced in this condition, means a program by which extraordinary services, amenities and/or accommodations, not otherwise available to the general inmate population, may be provided, based upon an offender's apparent ability to pay, such that disparate conditions of confinement are created for the same or similar offenders within a jurisdiction. 10.0 The Coastal Barrier Resources Act - The subrecipient will comply and assure the compliance of all contractors with the provisions of the Coastal Barrier Resources Act (P.L. No. 97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new federal funds within the units of the Coastal Barrier Resources System. 11.0 Background Check - Whenever a background screening for employment or a background security check is required by law for employment, unless otherwise provided by law, the provisions of § 435, F.S. shall apply. All employees in positions designated by law as positions of trust or responsibility shall be required to undergo security background Investigations as a condition of employment end continued employment. For the purposes of the subsection, security background investigations shall include, but not be limited to, employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies. 12.0 Such background investigations shall be conducted at the expense of the employing agency or employee. Privacy Certification - The subrecipient must comply with all confidentiality requirements of 42 U.S.C. § 3789g and 28 C.F.R. § 22 that are applicable to collection, use, and revelation of data or information. Subrecipient further agrees, as a condition of grant approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. §§ 22 and, in particular, 22.23, Privacy Certification forrns must be signed by the subreciplent or implementing agency chief official or an individual with formal, written signature authority for the chief official. 13.0 Conferences and Inspection of Work - Conferences may be held at the request of any FY17 / SFY2018 JAG Standard Conditions Page 4 of 16 Rev. 09/2018 party to this agreement. At any time, a representative of the Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right of visiting the project site to monitor, inspect and assess work performed under this agreement. 14.0 Insurance for Real Property and Equipment - The subrecipient must, at a minimum, provide the equivalent insurance coverage for real property and equipment acquired or improved with Federal funds as provided to property owned by the non -Federal entity. 15.0 Flood Disaster Protection Act - The sub recipient will comply with Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood insurance in communities where such insurance Is available as a condition of the receipt of any federal financial assistance for construction or acquisition purposes for use In any area that has been identified as an area having special flood hazards. 16.0 Immigration and Nationality Act - No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section 274A(e) of the Immigration and Nationality Act ("INA"), The Department shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e) of the INA, Such violation by the subrecipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral cancellation of this contract by the Department. SECTION CIVIL RIGHTS REQUIREMENTS 1.0 Participant Notification of Non-discrimination FDLE does not discriminate on the basis of race, color, religion, national origin, sex, disability or age in the delivery of services, benefits or in employment. 2.0 Title VI of the Civil Rights Act of 1964 - The subrecipient at any tier, must comply with all applicable requirements of 28 CFR § 42, specifically including any applicable requirements In Subpart E that relate to an equal employment opportunity program. Equal Employment Opportunity Certification (EEOC) - A subrecipient or Implementing agency must submit an EEO Certification annually within 120 days of award, Equal Employment Opportunity Program (EEOP) - A subrecipient or implementing agency must comply with all applicable requirements in 28 C.F.R. §42, Subpart E. Subrecipients are advised to use the Office for Civil Rights EEO Reporting Tool to satisfy this condition (httes://ojomoviabout/ocrieeop.htm). 3.0 Title IX of the Education Amendments of 1972 If the subrecipient operates an education program or activity, the subrecipient must comply with all applicable requirements of 28 C.F.R. § 54, "Nondiscrimination on the basis of sex In education programs or activities receiving federal financial assistance." 4.0 Equal Treatment for Faith Based Organizations The subrecipient at any tier, must comply with all applicable requirements of 28 C,F.R. § 38, 'Equal Treatment for Faith Based Organizations", specifically including the provision for written notice to current or prospective program beneficiaries. 5.0 Americans with Disabilities Act - Subrecipients must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-336, which prohibits discrimination on the basis of disability including provision to provide reasonable accommodations. 6.0 Section 504 of the Rehabilitation Act of 1973 (28 C.F.R. § 42, Subpart G) - Subrecipients must comply with all provisions prohibiting discrimination on the basis of disability in both employment and the delivery of services. 7.0 Age Discrimination Act of 1975 - Subrecipients must comply with all requirements in Subpart I of 28 C.F.R. §42 which prohibits discrimination based on age in federally assisted programs. 8.0 Limited English Proficiency (LEP) - in accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, subrecipients of federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with LEP, FDLE strongly advises subrecipients to have a written LEP Language Access Plan. For more information visit yvwvelep.gov. 9.0 Finding of Discrimination - In the event a federal or state court or federal or state administrative agency makes, after a due process hearing, a finding of discrimination on the grounds of race, color, religion, national origin, sex, or disability against a subrecipient of funds, the subrecipient will forward a copy of the FY17 SFY2018 JAG Standard Conditions Page 5 of 16 Rev. 09/2018 finding to FDLE and to the Office for Civil Rights, Office of Justice Programs. 10.0 Filing a Complaint - If the subrecipient or any of its employees, contractors, vendors, or program beneficiaries has a discrimination complaint, they may file a complaint with the subrecipient, with FDLE, or with the Office for Civil Rights. Discrimination complaints may be submitted to FDLE at Office of the Inspector General, Post Office Box 1489, Tallahassee, Florida 32302- 1489, or online at infopfdle.state.f�us. Any discrimination complaints filed with FDLE will be reviewed by FDLE's Inspector General and referred to the Office for Civil Rights, the Florida Commission on Human Relations, or the Equal Employment Opportunity Commission, based on the nature of the complaint. Discrimination complaints may also be submitted to the Office for Civil Rights, Office of Justice Programs, U.S. Department of Justice, 810 7e Street, Northwest, Washington, D.C. 20531, or by phone at (202) 307-0690. 11.0 Retaliation - In accordance with federal civil rights laws, the subrecipient shall not retaliate against Indivlduels for taking action or participating in action to secure rights protected by these laws. 12.0 Non-discrimination Contract Requirements - Subrecipients must include comprehensive Civil Rights nondiscrimination provisions in all contracts funded by the subrecipient. 13.0 Pass -through Requirements - Subrecipients are responsible for the compliance of contractors and other entities to whom they pass -through funds Including compliance with all Civil Rights requirements. These additional tier subrecipients must be made aware that they may file a discrimination complaint with the subrecipient, with FDLE, or with the USDOJ Office for Civil Rights and provided the contact information. SECTION III: FINANCIAL REQUIREMENTS AND E I ILTY 1.0 Fiscal Control and Fund Accounting. Procedures - All expenditures and cost accounting of funds shall conform to the DOJ Grants Financial Guide, the 28 C.F.R. § 66, and 2 C.F.R. § 200 as applicable, in their entirety. Subrecipients are required to establish and maintain adequate accounting systems and financial records and to accurately account for funds awarded to them. Financial management systems must be able to record and report on the receipt, obligation, and expenditure of grant funds; and able to accommodate a fund and account structure to separately track receipts, expenditures, assets, and liabilities for awards, programs, and additional tiered subrecipients. The awarded funds may or may not be an interest bearing account, but any earned interest must be used for program purposes and expended before the federal grant period end date. Any unexpended interest remaining at the end of the federal grant period must be submitted to the Office of Criminal Justice Grants for transmittal to DOJ. 2.0 Match - The value or amount of any "non-federal share," "match.' or cost -sharing contribution incorporated into the approved budget is part of the "project cost" for purposes of the 2 C.F.R. § 200 Uniform Requirements, and is subject to audit. In general, the rules and restrictions that apply to award funds from federal sources also apply to funds in the approved budget that are provided as "match" or through "cost sharing." CTIO. IV: SUBAWARD !MANAGEMENT AND TINT 'REQUIREMENTS 1.0 Obligation of Subrecipient Funds - Subaward funds shall not under any circumstances be obligated prior to the effective date, or subsequent to the termination date, of the period of performance. Only project costs Incurred on or after the effective date, and on or prior to the termination date of the subreciplent's project are eligible for reimbursement. All payments must be completed within thirty (30) days of the end of the subaward period of performance. 2.0 Use of Funds - Grant funds may be used only for the purposes In the subrecipient's approved application. Subrecipients shall not undertake any work or activities not described in the approved grant award, and that use staff, equipment, or other goods or services paid for with grant funds, without prior written approval from FDLE's Office of Criminal Justice Grants (OCJG). 3.0 Advance Funding - Advance funding may be provided to a subrecipient upon a written request to the Department. The request must be electronically signed by the subrecipient or implementing agency's Chief Financial Officer or the Chief Financial Officer designee. 4.0 Performance and Reporting Reporting Time Frames - The Project Director, FY17 SFY2018 JAG Standard Conditions Rev. 09/2018 Page 6 of 16 Application Manager, or Performance Contacts shall submit Monthly or Quarterly Project Performance Reports to the Department, within fifteen (15) days after the end of the reporting period. In addition, If the subaward period is extended beyond the "original'' project period, additional Project Performance Reports shall be submitted. Failure to Submit - Performance Reports that are not complete, accurate, and timely may result in sanctions, as specified in Section IV, Subaward Management and Reporting Requirements. Report Contents - Performance Reports must include a response to all objectives included in your subaward. A detailed response is required in the narrative portion for yes/no performance objectives. Submitted performance reports must clearly articulate, where appropriate, performance during the execution of the award has met a standard against which the subrecipient's performance can be measured. The narrative must also reflect on accomplishments for the period and Identify problems with project implementation and address actions being taken to resolve the problems. Additional information may be required if necessary to comply with federal reporting requirements. Requirement for Data on Performance and Effectiveness Under the Award - The subreciplent must collect and maintain data that measures the performance and effectiveness of work under this award. The data must be provided to OCJG in the manner (including within the timeframes) specified by OCJG. Data collection supports compliance with the Govemment Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. Financial Consequences for Failure to Perform - In accordance with s. 215.971 F.S., payments for state and federal financial assistance must be directly related to the scope of work and meet the minimum level of performance for successful completion. If the subrecipient fails to meet the minimum level of service or performance identified in this agreement, or is customary for subawards, then the Department will apply financial consequences commensurate with the deficiency. Financial consequences may include but are not limited to withholding payments or reimbursement until the deficiency is resolved, tendering only partial payment/reimbursement, imposition of other financial consequences according to the Standard Conditions as applicable, and/or termination of contract and requisition of goods or services from an alternate source. Any payment made in reliance on subreciplents evidence of performance, which evidence is subsequently determined to be erroneous, will be immediately due to the Department as an overpayment. 5.0 Grant Adjustments - Subrecipients must submit a grant adjustment through SIMON for major substantive changes such as changes in project activities or scope of the project, target populations, service providers, implementation schedules, project director, and designs or research plans set forth in the approved agreement and for any budget changes that affect a cost category that was not included in the original budget. Adjustments are also required when there will be a transfer of 10% or more of the total budget between budget categories, or there is an indirect cost rate category change. Subrecipients may transfer up to 10% of the total budget between current, approved budget categories without prior approval as long as the funds are transferred to an existing line item. Under no circumstances can transfers of funds increase the total budgeted award. Requests for changes to the subaward agreement must be electronically signed by the subreclpient or implementing agency's chief official or the chief official's designee. All requests for changes must be submitted in SIMON no later than ninety (90) days prior to grant expiration date. 6.0 Financial Expenditures and Reporting Reporting Requirements - The subreciplent shall have a choice of submitting either a Monthly or a Quarterly Project Expenditure Report to the Department. Project Expenditure Reports are due thirty (30) days after the end of the reporting period. In addition, if the subaward period is extended, additional Project Expenditure Reports shall be submitted. All project expenditures for reimbursement of subreclpient costs shall be submitted on the Project Expenditure Report Forms prescribed and provided by the Office of Criminal Justice Grants (OCJG) through the SIMON (Subgrant Information Management Online). All Project Expenditure Reports shall be submitted In sufficient detail for proper pre -audit and post -audit. All reports must relate financial data to performance accomplishments. FY17 SFY2018 JAG Standard Conditions Page 7 of 16 Rev. 09/2018 Before the "final" Project Expenditure Report will be processed, the subrecipient must submit to the Department all outstanding project reports and must have satisfied all special conditions. Failure to comply with the above provisions shall result in forfeiture of reimbursement. Reports are to be submitted even when no reimbursement is being requested. Submission - The report must be electronically signed by the subrecipient or implementing agency's Chief Financial Ofi9cer or the Chief Financial Officer designee. 7.0 Project Generated Income (PGI) - All income generated as a direct result of a sub project shall be deemed program income. Program Income from asset seizures and forfeitures is considered earned when the property has been adjudicated to the benefit of the plaintiff (i.e., law enforcement entity). Required Reports - The subrecipient shall submit Quarterly PGI Earnings and Expenditures Reports to the Department within thirty (30) days after the end of the reporting period covering subaward project generated income and expenditures during the previous quarter. If any PGI remains unspent after the subaward ends, the subrecipient must continue submitting quarterly PGI reports until all funds are expended. PGI Expenditure - Program income should be used as earned and expended as soon as possible and used to further the objects in which the award was made. Any unexpended PGI remaining at the end of the federal grant period must be submitted to OCJG for transmittal to the Bureau of Justice Assistance. Submission - PGI Earnings and Expenditures reports must be electronically signed by the subrecipient or implementing agency's chief financial officer or the chief financial officer's designee. 8.0 Subrecipient integrity and Performance Matters - Requirement to report information on certain civil, criminal, and administrative proceedings to OCJG, SAM and FAPIIS. The subrecipient must comply with any and ail applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this award or any other grant, cooperative agreement, 'or procurement contract from the federal government. Under certain circumstances, subrecipients of OJP awards are required to report information about FY17 / SFY2018 JAG Standard Conditions Rev. 09/2018 such proceedings, through the federal System for Award Management ("SAM"), to the designated federal integrity and performance system ("FAPIIS"). SECTION V: MOINIITC)RING AND ,AUDITS 1.0 Access to Records - The Florida Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to books, documents, papers and records of the subrecipient, implementing agency and contractors for the purpose of audit and examination according to the Financial Guide and the 28 C.F.R. § 66. At any time, a representative of the Department, the U.S. Department of Justice, or the Auditor General of the State of Florida, have the right to visit the project site to monitor, Inspect and assess work performed under this agreement, The Department reserves the right to unilaterally terminate this agreement if the subreciplent, implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or other materials subject to provisions of s. 119, F.S., unless specifically exempted and/or made confidential by operation of s. 119, F.S., and made or received by the subrecipient or its contractor in conjunction with this agreement. The subrecipient will give the awarding agency or the General Accounting Office, through any authorized representative, access to and the right to examine all paper or electronic records related to the financial assistance. 2.0 Monitoring - The recipient agrees to comply with FDLE's grant monitoring guidelines, protocols, and procedures; and to cooperate with FDLE on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide FDLE all documentation necessary to complete monitoring of the award. Further, the recipient agrees to abide by reasonable deadlines set by FDLE for providing requested documents. Failure to cooperate with grant monitoring activities may result in sanctions affecting the recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's access to funds, referral to the Office of the Inspector General for audit review, designation of the recipient as a FDLE High Risk grantee, or termination of award(s). 3.0 Property Management - The subrecipient shall establish and administer a system to protect, Page 8 of 16 preserve, use, maintain and dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal property management standards set forth in the DOJ Grants Financial Guide, and 28 C.F.R. § 66. This obligation continues as long as the subrecipiont retains the property, notwithstanding expiration of this agreement. Property The subreciplent must use equipment acquired under Federal award for the authorized purposes ofthe pn4ectduring the period of performance, oruntil the property is no longer needed. Subwo|pients must use, manage and dispose of equipment acquired under m Federal award In accordance with ua. 274' F.B. Tangible Property and 2UO.313'F.G.'Equipment. 4.o SubamamxCloeewu -xFinancia Closeout Audit shall besubmitted to the Department within forty- five (45) days ofthe end date ofthe performance The Financial Closeout Audit report located in SIMON must be electronically signed by the subreciplent or Implementing agency's Chief Financial Officer or the Chief Financial Officer Gubavward Closeout will be initiated by the Department after the Financial Closeout has been completed and approved. Failure to submit closeout reports timely will result in an Administrative Closeout by the Department. 5.0 High Risk Submeciplemta' If xubrecipient is designated "high risk" by a federalgrant-making agency, currently or at any time during the course of the period of performance under this award, the subreciplent must disclose that fact and certain related information to FDLE's OCJG. For purposes ofthis disclosure, high risk includes any status under which m #ydenu| awarding agency provides additional oversight duo to the oubrenipiert'o peat performance, or other pmBnamfi*ietic or Onano|m| onnnemo with the wvb^ncipien\. The nubrecipienfadisclosure must include the following: 1. The *udwm| awarding agency that currently designates the uubrecipient high risk, 2. The date the subrecipient was designated high risk, 3. The high -risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high -risk status, as set out by the federal awarding agency. 6.0 Imposition of Additional Requirements 'The subreciplent agrees to comply with any additional requirements that may be imposed by OCJG during the period of performance for this award, if the subreciplent is designated as "high risk" for purposes of the DOJ high -risk grantee list. FY17/8FY2V1gJAG Standard Condition Rev. 09/2018 7.0 Retention of Records The subreciplent shall maintain all records and documents for o minimum of five (5) years from the date of the final financial statement and heavailable for audit and public d|odonuna upon request of duly authorized persons. The nuUmWp/ent shall comply with State of Florida General Records Schedule 88I-GL for State and Loom/ Government htt//u m�lodRQ&�74�enwm|_ 8.0 DispummsandAppowls-The Department shall make its decision |nwriting when responding to any disputes, disagreements, orquestions nffact mhn|ng under this agreement and shall distribute its response to all concerned parties. The aubreop|ont shall pmusmd diligently with the performance of this agreement according to the Department's decision. If the nubmcip|en¢ appeals the Department's decision, the uppoe| also shall be d in writing within twenty-one (21) calendar days to the Department's clerk (agency clerk). The subrecipient's right to appeal the Department's decision Is contained in § 120, F.S., and in procedures set forth in Rule 28- 106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes owaiver of proceedings under Chapter 120, F.S. 8.0 Failure to Address Audit Issues ' The brecipient understands and agrees thatpDLE uCuGmay Withhold award funds, m'may impose award conditions orother m|utod requirements,if (me determined byOCJQ)the ouhmmipiant dwao not satisfactorily and promptly oddemu outstanding issues from oodUs,equ|nad by the 2 C.F.R. 0 200 Uniform Requirements (or bythe xennu of this award), orother outstanding |oouwe that odaa in mnnnwnUbn with uoUiia. investigations, n/reviews. 10.0 Single Annual Audit - Subrecipients that expend $760,000 or more in a year in federal awards shall have a single audit or program-spectfic audit conducted for that year. The audit shall be performed in accordance with the OMB 2 C.F.R. § 200 Subpart F — Audit Requirements and other applicable federal law. The contract for this agreement shall be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal funds passed through the Florida Department of Law Enforcement and include the contract oumber, CFDAnumber. award mmnunt, contract period, funds received and disbursed, When applicable, the nuhnadp|ontshall submit on annual financial audit that meets the requirements of 2 cFR § F.S,, "Florida Single Audit AcV' and Rules of the Auditor General, Chapter 10,550, and Chapter Page Hof16 10�650"Local Governmental Entity Audits" and 'Florida Single Audit Act Audits Nonprofit and For -Profit Organizations." A complete audit report that covers any portion of the effective dates of this agreement must be performed and submitted to the Federal Audit Clearinghouse within the earlier of thirty (30) calendar days after receipt of the auditor's report(s), or nine (9) months after the end of the audit period. Submissions must include required 200 on the specified Data Collection Form (Form Records shall hamade available upon request for period of five yeas from the date the audit reporti issued, unless extended inwriting by the Department. Submoiplontsthat expend less than $750.000 in hodeo| awards during e5oru| year are exempt from the Single Audit Act audit requirements for that fiscal year, |nthis case, written notification, |n the form nfthe "Certification ofAudit Exemption" form, shall bmprovided tothe Department bythe Chief Financial Officer, ordesignee, thsktha o bnmi iom is exempt. This notice ohuU be provided tnthe Department nnlater than March 1 following the end ufthe fiscal year. SECTION VI: SUBAWARD "PROCUREMENT_~AND COSTPRINCIPLES 1.0 Procurement Procedures ' Subreciplents must have written procedures for procurement trannoct|ono. Pmoodueo must conform to applicable Federal law and the standards In 2 C.F,R.802OO.318-326. This condition applies boagreements that0CJG considers ¢/bna procurement "conract^and not msecond tier oubewan]. The details ofthe advance approval requirement to use a noncompetitive approach in a procurement contract under this award are posed on the OJP website at htton://oir).00v/fund|nnXExnone/NnncompaUUvoPr 2cuoma�.htm, Additional information on Federal purchasing guidelinescan be found in the Guide to Pmounamemm Under DCU Grants and Cooperative agreements at 2.0 Cost Analysis ' A cost analysis must be performed bythe nubmoipieuIfthe cost orprice baturabove the $35,00acquisition threshold and the contract was awarded in oo*on)mnoe with m. 218.3475. F.S. The uubeo|pien¢must maintain records tnsupport the cost analysis, which includes adetailed budget, documented review of Individual cost -elements for |lomabi|ireasonableness, d necessity. See also ghipf.. F-i-n-,Oncfal....Qffiizer..Memor,andgm 3,0 Allowable Costs ' Allowance for costs incurred under the mubuwurd shall be determined according mthe general principles and standards for selected cost items set forth In the D0 Grants Financial Guide, 2WC.F.R. § 66."Un|honn Administrative Requirements for Grants and Cooperative /Agreements to State and Local Governments", and C.F.R.0200.4O5(e). "Cost Principles". 4.0 Unallowable Costs' Payments made for costs determined to be unallowable by either the Federal awarding mgenoy, or the Department, either as direct or indirect mmts, must be refunded interest) to FDLE and the Federal Government in accordance with |netmu8nno that determined the costs are unallowable unless state or Federal statute or reyu|oUno directs otherwise, See also 2 C.F.R. 002O0.300'3O9. 6,0 Indirect Cost Rate ' A subreciplent that is eligible to use the "de ninimis"indirect cost rate described in2CFR 200.414(q.end elects to goso, must advise 0CJG inwriting ofboth its eligibility and its election,and must comply With all associated requirements inthe 2C.F.R.§20O and Appendix y||. 6.0 Sole Source - If the project mqukmn o non- competitive purchase from m sole source, the nubreop|enk must complete the Sole Source Justification for Services and Equipment Form and submit to OCJG upon application for pro - approval. If the mubreciplent Is m state agency and the cost meets or exceeds $150,000, the subrecipient must also receive approval from the Department of Management Services (DIVIS) (s. 287.057(5), F.S.). The Sole Source form must be signed by the subrecipient or implementing agency chief official or chief official designee. Additional details on the sole source requirement Grants Financial Guide. ' ro Personal Services may use grant funds for eligible personal services including onlahno, wages, and fringe beneMts, including overtime In accordance with the DOJ Grants Financial Guide Section 3.9 ' Compensation for Personal Som|coo, consistent with the principles set out in 2 O.P.R. § 200. Subpart E and those permitted in the federal FY17/GFY2O18JAG Standard Conditions Page iOof16 program's authorizing legislation. Subrecipient employees should be compensated with overtime payments for work performed in excess of the established work week and in accordance with the subrecipimnt's written compensation and pay Documentation Charges for salaries, and fringe benefits must be supported by a system of internal controls providing reasonable assurance that charges are accurate. allowable, and properly allocated. Documentation supporting charges must be incorporated into the official records of the organization. Charges made to the Personnel Budget Category must reasonably reflect the total time and activity for which the employee is compensated by the organization and cover both federally funded and all other activities, The records may include the use of subsidiary records as defined in the organization's written policies. Where grant subrecipients work on multiple grant programs or cost activities, documentation must support a reasonable allocation or distribution of costs among specific activities or cost objectives. 8.0 Contractual Services ~The submxpienumum maintain written standards of conduct conflicts of interest and governing the actions of its employees engaged In the veleoUnn, evmand and administration of contracts as described in 2 C.F.R.A2U0318,General procurement. Requirements for Contractors of SuThe subreciplentassures the compliance of all contractors with the applicable provisions nfTitle |nfthe OmnlbwnCrime Control and Safe Streets Act of 1968. as amanded42 U.S.C. 0 3711 e4 seq.; the provisions of the current edition of the D0 Grants F|nmno|e}GuiVw(hKno:/Iojp.quwflnanciu|gu|de/doy pdfe/DOQ Financial Guide. p�ff)i and all other applicable fadom| and state |mws, apdem, circulars, or regulations. The oubrmciplen must pass —through all requirements and conditions applicable to the federal grant award/subaward to any subcontract. The term "contractor" is used rather than the term 'vendor' and means an entity that receives o contract as defined in 2 C.F.R. 0 200.22. the nature of the o0n¢raoue| relationship determines the type ofagreement. Approval of Consultant Contracts Compensation for individual consultant services must be reasonable and consistent with that paid for similar services In the marketplace. The Federal awarding agency and pass -through entity must review and approve in writing all consultant contracts prior to employment of a consultant when the individual compensation rate exceeds $650 (excluding travel and subsistence costs) per eight -hour day, or $81.25 per hour. A detailed justification must be submitted to and approved by FOLE, who will coordinate written approval of the Federal awarding agency, prior to subrecipient obligation or expenditures of such funds. Approval shall be based upon the contract's compliance with requirements found in the Financial Guide Section 3.6 Consultant statutes. The Department's approval of the subrecipient agreement does not constitute approval of individual consultant contracts or rates. If consultants are hired through a competitive bidding process (not sole source), the $650 threshold does not apply. FFATA Reporting that enter into subawards of $25,000 or more should review the Federal Funding Accountability and Transparency Act of 2006 (FFATA), website for additional reporting requirements at 9.0 Travel and Training ' The cost ofall travel shall be reimbursed according to the subreoplenYo written travel policy. Kthe uubnacipiendoes not have a written travel pdioy, cost of all travel will be reimbursed according to State of Florida Travel Go|doUnmm § 112,061. F.S. Any foreign travel must obtain prior written approval from the Federal awarding agency and pass -through 10.0 Expenses Related to Corderences, Meetings, Trainings, and Other Events - Subgrant funds requested for meetings, retreats, seminars, symposia, events, and group training activities and related expenses must receive written pre - approval from the Federal awarding agency and pass -through entity and comply with all Financial Guide Section 3.10; Conference Approval, Planning, and Reporting. Subgrant applications requesting approval for meeting, training, conference, or other event costs must include a completed Conference & Events Submission Form for approval prior to obligating subgrant funds for those purposes. 11X Training and Training Materials — Any training or training materials that has been developed or delivered with grant funding under this award must adhere to the 0,11? Training Guiding Principles for Grantees and Subgrantees, available at ---__'__—'—'_----—___ 12.0 Publications, Media and Patents Ownership of Data and Creative Material - Ownership of material, discoveries, Inventions, and results developed, produced, or discovered subordinate FY17/GFY2018JAG Standard Conditions Page 11of16 to this agreement is governed by the terms of the DOJ Grants Financial Guide, 28 C.F.R. §§ 66, arid 200.315. Publication or Printing of Materials - Publication costs for electronic and print media, Including distribution, promotion, and general handling are allowable. If these costs are not identifiable with a particular direct cost objective, it should be allocated as indirect costs. Publication includes writing, editing, and preparing the illustrated material (including videos and electronic mediums). Subrecipients must request pre -approval in writing for page charges for professional journal publications. All publication materials must comply with provisions In 2 C.F.R. § 200.461 and DOJ Grants Financial Guide, Section 3.9; Allowable Costs — Publication. Subrecipients must submit for review and approval one (1) copy of any curricula, training materials, or any other written materials to be published, including web -based materials and website mitent, to be paid under this award at least thirty (30) days prior to the targeted dissemination date. Ali electronic and print materials paid under this award must contain the following statements Identifying the federal award: 1) "This project was supported by Grant No. 2017-MU-BX-0187 awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." Any website that funded in whole or in part under this award must include the same statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a web -based service, including any pages that provide results or outputs from the service. Patents - Subrecipients are subject to applicable regulations governing patents and inventions, including government wide regulations issued by the Department of Commerce (27 C.F.R. § 401 and 2 C.F.R. § 200.315(c)). Subrecipients must promptly and fully report to FDLE and the Federal awarding agency if any program produces patentable items, patent rights, processes, or inventions, in the course of work sponsored under this award. 13.0 Information Technology Projects Criminal Intelligence Systems - The subrecipient agrees that any infomiation technology system funded or supported by the Office of Justice Programs funds will comply with 28 C.F.R. § 23, Criminal Intelligence Systems Operating Policies, if the Office of Justice Programs determines this regulation to be applicable. Should the Office of Justice Programs determine 28 C.F.R, § 23 to be applicable, the Office of Justice Programs may, at its discretion, perform audits of the system, as per 28 C,F.R. § 23.20(g). Should any violation of 28 C.F.R. § 23 occur, the subrecipient may be fined as per 42 U.S.C. § 3789g(c)-(d). The subrecipient may not satisfy such a fine with federal funds. The subrecipient understands and agrees that no awarded funds may be used to maintain or establish a computer network unless such network blocks the viewing, downloading, and exchanging of pornography. In doing so the subrecipient agrees that these restrictions will not limit the use of awarded funds necessary for any federal, state, tribal, or local law enforcement agency or any other entity carrying out criminal investigations, prosecutions, or adjudication activities. State IT Paint of Contact - The subrecipient must ensure that the State IT EPojnt of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditures period. This is to facilitate communication among local and state governmental entities regarding various Information technology projects being conducted with these grant funds. In addition, the subrecipient must maintain an administrative file documenting the meeting of this requirement. For a list of State IT Points of Contact, go to https://itojn.govitechnoloav-contacts. The State IT Point of Contact will ensure the subrecipient's project follows a statewide comprehensive strategy for information sharing systems that improve the functioning of the criminal justice system, with an emphasis on integration of all criminal justice components, law enforcement, courts, prosecution, corrections, and probation and parole. Interstate Connectivity - To avoid duplicating existing networks or IT systems in any initiatives funded by the Bureau of Justice Assistance for FY17 / SFY2018 JAG Standard Conditions Page 12 of 16 Rev. 09/2018 law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the subrecipient can demonstrate to the satisfaction of the Bureau of Justice Assistance that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. ADP Justification - The subrecipient must complete an Automated Data Processing (ADP) equipment and Software and Criminal Justice Information and Communication Systems Request for Approval form if the purchase of any ADP equipment Is to be made. This form must be submitted upon application if applicable and pre - approval must be obtained. ADP Justification must be signed by the subreciplent or implementing agency chief official or an individual with formal, written signature authority for the chief official. 14.0 Interoperable Communications Guidance - Subrecipients using funds to support emergency communications activities must comply with the current SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over-intemet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance can be found at www.safecom • roe ram .qov/I i b ra rv/li sts/I ibrarv/D is pForm.asex?IDe334. Subreciplents interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations In the 700 MHz public safety band. The subrecipient shall also ensure projects support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with the full-time Statewide Interoperability Coordinator (SWIC). If any future regulatory requirement (from the FCC or other governmental entity) results in a material technical or financial change In the project, the subrecipient should submit associated documentation, and other material, as applicable, for review by the SWIC to ensure coordination. Subrecipients must provide a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to FDLE once items are procured during any periodic programmatic progress reports. 15.0 Global Standards Package - In order to promote information sharing and enable interoperability among disparate systems across the justice and public safety community, OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative (DOJ's Global) guidelines and recommendations for this particular grant. Grantee shall conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at vvww.it.oia.qov/gsp grantcondition. Grantee shall document planned approaches to information sharing and describe compliance to the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended. !SECTION VII: COMPLIANCE WITH 8 U.S.C.§1373 1.0 In regards to the program or activity funded under this subaward and throughout the period of performance for this award, no state or local government entity, agency or official may prohibit or in any way restrict: Any government entity or official from sending or receiving information regarding citizenship or immigration status as described in 8 U.S.C. 1373(a); or a government entity or agency from sending, requesting or receiving, maintaining, or exchanging information regarding immigration status as described in 8 U.S.C. 1373(b). For the purposes of this subaward, any prohibition (or restriction) that violates this condition Is an "information -communication restriction." 2.0 A subaward to a state or local government or a public institution of higher education, cannot be made unless a properly executed certification of compliance with 8 U.S.C. 1373, signed by the chief legal officer of the subrecipient entity has been received by OCJG. Similarly, subrecipients cannot make a further subaward to a state or local government or a public institution of higher education, unless it first obtains a properly executed certification of compliance with 8 U.S.C. 1373 signed by the chief legal officer of the third tier subrecipient. 3.0 Funding under this award cannot be subawarded to any subrecipient at any tier that is either a state or unit of local government or a public institution of higher education that is subject to any "information -communication restriction." FY17 / SFY2018 JAG Standard Conditions Page 13 of 16 Rev. 09/2018 4.0 Subrecipients must notify FDLE (in writing) if it has credible evidence that indicates that a funded program or activity of a subrecipient at any tier that is either a state or local government or a public institution of higher education, may be subject to any Information -corn m linication restriction." 5.0 For STATE AGENCIES: With respect to the program or activity that is funded by this subaward, as of the date the subrecipient accepts this subaward, and throughout the remainder of the period of performance for the award- i. A state statute or a state rule, regulation, policy or practice must be in place that is designed to ensure that agents of the United States acting under color of federal law are given access to any state(or state contracted) correctional facility for the purpose of permitting such agents to meet with individuals who are (or are believed by such agents to be) aliens and to inquire as to such individuals' right to be or remain in the United States. it. A state statute, or a state rule, regulation, policy or practice must be in place that is designed to 'ensure that, when a state (or state contracted) correctional facility receives a formal written request authorized by the immigration and Nationality Act from DHS that seeks advance notice of the scheduled release date and time for a particular alien, they will honor the request and as early as practicable, provide the request notice to DHS. 6.0 For units of LOCAL GOVERNMENT: With respect to the program or activity that is funded by this subaward, as of the date the subrecipient accepts this subaward, and throughout the remainder of the period of performance for the award- i. A local ordinance, rule, regulation, policy or practice (or an applicable state statute, rule, regulation policy or practice) must be in place that is designed to ensure that agents of the United States acting under color of federal law are given access to any state (or state contracted) correctional facility for the purpose of permitting such agents to. meet with individuals who are (or are believed by such agents to be) aliens and to inquire as to such individuals' right to be or remain in the United States, 11. A local ordinance, rule, regulation, policy or practice (or an applicable state statute, rule, regulation policy or practice) must be in place that Is designed to ensure that, when a local government (or local government contracted) correctional facility receives a formal written request authorized by the Immigration and Nationality Mt from DHS that seeks advance notice of the scheduled release date and time for a particular alien, they will honor the request and as early as practicable, provide the request notice to DHS. 7.0 Monitoring of compliance with the requirements of this condition will be conducted by FDLE. 8.0 Nothing in this condition shall be understood to authorize any subrecipient at any tier to violate any federal law, including any applicable civil rights or nondiscrimination law. IMPORTANT NOTE: Any questions about the meaning or scope of this condition should be directed to FDLE prior to award acceptance. 'SECTION III ADDITIONAL REQUIREMENTS 1.0 Environmental Protection Agency's (EPA) list of Violating Facilities - The subrecipient assures that the facilities under its ownership, lease or supervision which shah be utilized in the accomplishment of the Program Purpose are not listed on the EPA's list of Violating Facilities and that it will notify the Department of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 2.0 National Environmental Policy Act (NEPA) The subrecipient agrees to assist FDLE in complying with the NEPA, the National Historic Preservation Act, and other related federal environmental impact analyses requirements In the use of subaward funds by the subrecipient. This applies to the following new activities whether or not they are being specifically funded with these subaward funds. That is, it applies as long as the activity is being conducted by the subrecipient or any third party and the activity needs to be undertaken in order to use these subaward funds. Accordingly, the subrecipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. FYI 7 / SFY2018 JAG Standard n n Page 14 of 1 Rev. 09/2018 If it is determined that any of the following activities will be funded by the grant, the recipient agrees to contact FDLE OCJG. 1) New construction; 2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain; a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; 3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; 4) implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or educational environments; and 5) Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. The subrecipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by the Bureau of Justice Assistance. The subrecipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed by the Department of Justice at https://www.bia.gov/Fund inq/ne pa. html , for programs relating to methamphetamine laboratory operations. 3.0 National Historic Preservation Act — The Act will assist the Department (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C. § 469 al et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 4.0 Human Research Subjects - Subreclpient agrees to comply with the requirements of 28 C.F.R. part 46 and all Office of Justice Programs policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent. 6.0 Disclosures Conflict of Interest - The subrecipient and implementing agency will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. Subreciplents must disclose in writing any potential conflict of interest to FDLE (the non-federal pass -through entity). Violations of Criminal Law - The subrecipient and implementing agency must disclose all violations of state or federal criminal law involving fraud, bribery or gratuity violations potentially affecting the sub award. 6.0 Uniform Relocation Assistance and Real Property Acquisitions Act - The subgrant recipient will comply with the requirements of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally - assisted programs. 7.0 Limitations on Government Employees Financed by Federal Assistance - The subrecipient will comply with requirements of 5 U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain political activities of State or local government employees whose principal employment Is in connection with an activity financed in whole or in part by federal assistance. 8.0 Funds to Association of Community Organizations for Reform Now (ACORN) Unallowable - Subrecipient understands and agrees that it cannot use any federal funds, either directly or indirectly, In support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 9.0 Text Messaging While Driving - Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), and §316.305, F.S., the subreclpient is encouraged to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this subaward and to establish workplace safety policies and conduct education, awareness, and FY17 / SFY2018 JAG Standard Conditions Page 15 of 16 Rev. 09/2018 other outreach todecrease crashes caused by distracted drivers. 10.0 DNA Testing of EvIdentlary Materials and Upload of DNA Profiles to a Database - It PREA program funds will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS), by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other non -governmental DNA database without prior express written approval from BJA. For more information, refer to the NIJ FY 2812 DNA Backlog Reduction Progmm, available at Jhttps:Vvmww.noirsoov/Pdffi|aa1/nB/s001UO2,I)df. In addition, funds may not hmused for purchase of DNA equipment and supplies when the resulting DNA profiles from such technology are not accepted for entry into COD|8 (the National DNA Database operated bythe FBV. 11.0 Environmental Requirements and Energy - For subawmrds. In excess of $100,000, the ovbeoip|entmust comply with all applicable standards, orders, or requirementsimou*dundwr section 306 of the Clean Air Ad (43 U.G.C. iQ57(h)),section 5O8ofthe Clean Water Act (83 V.S.C. 1368. Executive Order 11736. and Environmental Proio CFR part 16). The subrecipient must comply with mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act 12.0 Other Fadmsd Funds -Thmoubnecipien agrees that if it currently has an npam award of federal funds or if it mme]wan on award of federal funds other than this award, and those awards have been, are being, orare toboused, inwhole orin part, for one or more nfthe Identical cost items for which funds are being provided under this award, the ouhnmiplent will promptly notify' in writing the grant manager for this awend, and, if so requested by QOJG seek a hudAmu modification or change of project scope grant adjustment notice (GAN) to eliminate any inappropriate duplication rffunding. 13.0 Trafficking In Persons - The subrecipient must comply with applicable requirements pertaining to prohibited conduct relating to the trafficking of persons, whether on the part of recipients, subrecipients or individuals defined as .employees" of the subreciplent. The details of the recipient and subreciplent obligations related to prohibited conduct related to trafficking in persons are incorporated by reference and posted at FYI 7/SFY2G18JAG Standard Conditions Page 16of18 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County -wide In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including StriMovers, whiteout, etc. are not acceptable. • , • .,:• .' . - State .of Florida - •• •:•.• • . •••.: ..• , • . . . • .„....:. :. , •., •,.. , .,,,, . ••••• !,:',.,:• Departrnent of LawEnforcement •,'• . ,. ,., „.„ .. , .. .., . . • •.:•• offia • • Grill-111ml Justice Grants ':'•- - „., ....,.. ...,...,.,... _ - Signature: Typed Name and Title: Date: 3-f / Subgrant Recipient Authorizing Official of Governmental Unit (Comniission Chairman, Mayor, or Designated Representative) Typed Name of Subgr t Recipient: Signature: Typed Name and Title: Lillian Biondet, Director Grants Administration Date: October 30th 0 1 8 The City of Miami implemerrting Agency Official, Adrninistratr)r or Designated Representative Typed Name of Implementing Ager\o.y: Signature: Typed Name and Title: Jorge R. Co1ina-Chie1 of Police Miaj4 PoliDieartment Date: OCT 0 2018 Application Ref # 2018-JAGC-3326 Contract # -JAGC-DADE- - - Rule Reference 11D-9.006 OCJG-005 (rev. October 2005) Section #6 Page 1 of 1 Aiication for Funding AssisLice Florida Department of Law Enforcement Justice Assistance Grant - County -wide Insert Certifications and Authorizations here. Application Ref # 2018-JAGC-3326 Section #7 Page 1 of 1 Contract # 2019-JAGC-DADE-3-N2-059 Rule Reference 11D-9.006 OC,IG-005 (rev. October 2005)