HomeMy WebLinkAboutR-19-0170City of Miami
Resolution R-19-0170
Legislation
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File Number: 5686 Final Action Date: 5/9/2019
A RESOLUTION OF THE CITY OF MIAMI COMMISSION AUTHORIZING THE
ACCESSING OF THE MIAMI-DADE COUNTY ("MDC") CONTRACT NO. 8254-
1/22-1, FOR REPRODUCTION AND BINDING SERVICES FROM VARIOUS
VENDORS, FOR THE BUILDING DEPARTMENT ("BUILDING"), PURSUANT
TO SECTION 18-111 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS
AMENDED ("CITY CODE"), WITH VARIOUS PRE -QUALIFIED POOL OF
VENDORS, WHICH WAS COMPETITIVELY SOLICITED AND EFFECTIVE
THROUGH OCTOBER 31, 2022, SUBJECT TO ANY RENEWALS,
EXTENSIONS AND/OR REPLACEMENT CONTRACTS BY MDC; ALLOCATING
FUNDS FROM BUILDING'S ACCOUNT NO. 04004.282000.534000.0000.00000,
SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL
AT TIME OF NEED; AUTHORIZING THE CITY MANAGER TO NEGOTIATE
AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS,
RENEWALS, AND EXTENSIONS SUBJECT TO ALLOCATIONS,
APPROPRIATIONS, AND BUDGETARY APPROVALS HAVING BEEN
PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE
PROVISIONS OF THE CITY CODE, INCLUDING THE CITY OF MIAMI'S
PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL
INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY
CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN
COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY
FOR SAID PURPOSE.
WHEREAS, on July 25, 2018, the City Manager approved under his delegated
authority the accessing of Miami -Dade County ("MDC") Contract No. 8254-1/22-1 for
reproduction and binding services, from various vendors, for up to $50,000.00; and
WHEREAS, the Building Department ("Building") is offering digitization services for
paper submissions to help support a full transition to Electronic Plan Review ("EPR") and
improve overall customer experience by providing this service to their customers; and
WHEREAS, Building has re-evaluated the usage of this contract and has found the
need to fully access this contract, to accommodate the volume of documents requiring
scanning, and to better support the demands of the City's EPR initiative;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF
MIAMI, FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are
adopted by reference and incorporated as if fully set forth in this Section.
City of Miami Page 1 of 2 File ID: 5686 (Revision:) Printed On: 4/18/2025
File ID: 5686 Enactment Number: R-19-0170
Section 2. The accessing of the MDC contract for reproduction and binding services,
from various vendors, utilizing the competitively solicited MDC Contract No. 8254-1/22-1,
effective through October 31, 2022, is approved.
Section 3. Funds to be allocated from Building, subject to the availability of funds and
budgetary approval, at time of need.
Section 4. The City Manager is authorized' to negotiate and execute all other
documents, including any amendments, renewals, and extensions subject to allocations,
appropriations, and budgetary approvals having been previously made, and in compliance
with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City
Code"), including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and
Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form
acceptable to the City Attorney, and in compliance with applicable regulations, as may be
necessary for said purpose.
Section 5. This Resolution shall become effective immediately upon its adoption and
signature of the Mayor.2
APPROVED AS TO FORM AND CORRECTNESS:
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"r( ez, City ttor
1 The herein authorization is further subject to compliance with all requirements that may be imposed by
the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code
provisions.
2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days
from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective
immediately upon override of the veto by the City Commission.
City of Miami Page 2 of 2 File ID: 5686 (Revision:) Printed on: 4/18/2025