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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #5591 Date: 03/11/2019 Commission Meeting Date: 04/25/2019 Requesting Department: Department of Parks and Recreation Sponsored By: District Impacted: All Type: Resolution Subject: Increase Capacity - Sole Source - Hoover Pumping Systems Corporation Purpose of Item: The nature of this item is to authorize a resolution of the Miami City Commission, by a four -fifths (4-5ths) affirmative vote, pursuant to section 18-92 of the Code of the City of Miami ("City"), Florida, as amended, after an advertised public hearing, ratifying, approving, and confirming the Chief Procurement Officer's finding of a sole source, attached and incorporated as Attachment "A"; waiving the requirements for competitive sealed bidding procedures and approving the request for maintenance and repair services for irrigation pump stations, the sole source authorized provider with Hoover Pumping Systems Corporation ("Hoover"), allocating funds from Parks general funds, subject to budgetary approval at the time of need. Background of Item: Parks has a continued need for maintenance and repair services for the irrigation pump stations. On August 20, 2014, the Procurement Department ("Procurement") identified a sole source provider for said services for various City of Miami Parks. Pursuant to Section 18-92(a)(1), Sole Source Contracts of the City's Procurement Code; the maintenance and repair services for the irrigation pump stations were approved under the authorized spending limit of $25,000 authority of the Chief Procurement Officer, on an as needed basis. To date $25,000 has been expended, therefore, it has reached the authorized capacity amount. Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: Estimated $7,500 annually. General Account No.:00001.2960001.546000.0000.00000 Reviewed B Department of Parks and Recreation Lara S De Souza Department Head Review Completed 03/25/2019 4:07 PM Office of Management and Budget Donovan Dawson Budget Analyst Review Completed 03/29/2019 1:46 PM Office of Management and Budget City Manager's Office Department of Procurement Legislative Division City Manager's Office Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Christopher M Rose Nzeribe Ihekwaba Annie Perez Valentin J Alvarez Nikolas Pascual Valentin J Alvarez Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Budget Review Completed Assistant City Manager Review Completed Procurement Review Completed Legislative Division Review Completed City Manager Review Completed Deputy City Attorney Review Skipped Approved Form and Correctness Completed Meeting Completed Signed by the Mayor Completed Signed and Attested by the City Clerk Completed Rendered Completed 03/30/2019 3:14 PM 03/30/2019 5:46 PM 04/02/2019 1:57 PM 04/01/2019 10:52 AM 04/05/2019 12:19 PM 04/01/2019 10:52 AM 04/09/2019 4:57 PM 04/25/2019 9:00 AM 05/03/2019 4:11 PM 05/03/2019 4:40 PM 05/03/2019 4:40 PM City of Miami Legislation Resolution Enactment Number: R-19-0159 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 5591 Final Action Date:4/25/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4-5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CHIEF PROCUREMENT OFFICER'S FINDING OF A SOLE SOURCE, APPROVED BY THE CITY MANAGER, ATTACHED AND INCORPORATED AS EXHIBIT "B"; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES; APPROVING THE REQUEST FOR MAINTENANCE AND REPAIR SERVICES FOR IRRIGATION PUMP STATIONS, AS THE SOLE SOURCE AUTHORIZED PROVIDER WITH HOOVER PUMPING SYSTEMS CORPORATION ("HOOVER"), ALLOCATING FUNDS FROM CITY OF MIAMI'S ("CITY") PARKS AND RECREATION DEPARTMENT ("PARKS") GENERAL FUND, SUBJECT TO BUDGETARY APPROVAL AT THE TIME OF NEED; AUTHORIZING THE CITY MANAGER TO EXECUTE THE PROFESSIONAL SERVICES AGREEMENT WITH HOOVER, IN SUBSTANTIALLY THE ATTACHED FORM AS EXHIBIT "A"; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVALS HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY, FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer has made a finding that Hoover Pumping Systems Corporation ("Hoover") is the sole source authorized provider for the maintenance and repair of Hoover irrigation pump stations; and WHEREAS, Hoover was selected pursuant to Sole Source 18-19-002, Maintenance and Repair Services of Irrigation Pump Stations, approved under the Chief Procurement Officer's delegated authority of $25,000.00 on August 20, 2014; and WHEREAS, the immediate needs of the Parks and Recreation Department ("Parks") require the continuation of maintenance and repair services for its irrigation pump stations; and WHEREAS, the finding of the Chief Procurement Officer was adopted as the finding of the City Manager, attached and incorporated as Exhibit "B"; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive sealed bidding procedures be waived by the City Commission, and that the procurement of the above services, as specified, be approved; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4-5ths) affirmative vote, pursuant to Section 18-92 of the City Code, after an advertised public hearing, the Chief Procurement Officer's finding of a sole source, approved by the City Manager, attached and incorporated as Exhibit "B," is ratified, approved, and confirmed; the requirements for competitive sealed bidding procedures are waived; and the request for maintenance and repair services for irrigation pump stations from Hoover, the sole source authorized provider, is approved. Section 3. Funds to be allocated from Parks general funds, subject to budgetary approval at the time of need. Section 4. The City Manager is authorized to execute the Professional Services Agreement with Hoover, in substantially the form attached as Exhibit "A." Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions subject to allocations, appropriations, and budgetary approvals having been previously made, and in compliance with applicable provisions of the City Code, including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 APPROVED AS TO FORM AND CORRECTNESS: ndez, City Attor ey ) 4/9/2019 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney including but not limited to those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission.