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HomeMy WebLinkAboutAgenda Item Summary FormAGENDA ITEM SUMMARY FORM File ID: #5556 Date: 03/05/2019 Commission Meeting Date: 04/11 /2019 Requesting Department: Department of Fire - Rescue Sponsored By: District Impacted: All Type: Resolution Subject: Sole Source - Opticom Priority Control as a Service Purpose of Item: A Resolution of the Miami City Commission, by a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended, after an advertised public hearing, ratifying, approving, and confirming the City Manager's finding of a sole source; waiving the requirements for competitive sealed bidding procedures and authorizing the City Manager to execute the Priority Control as a Service ("PCaaS") Master Services Agreement from Global Traffic Technologies, LLC ("GTT"), including, but not limited to, software licenses, training services, maintenance, and support for a period of one (1) year; allocating funds from the various sources of funds of the Fire -Rescue Department ("FRD"), subject to the availability of funds and budgetary approval at time of need; further authorizing the City Manager to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations and budgetary approval having been previously made, and in compliance with applicable provisions of the Code of the City of Miami, Florida, as amended, ("City Code"), including, the City of Miami's Procurement Ordinance, Anti -deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Background of Item: FRD is in need of a system that will allow priority control of traffic lights when responding to emergency Fire -Rescue calls. The purchase of the PCaaS will provide many benefits, including reduced response time and a decreased of accidents at traffic light intersections. GTT conducted a pilot study within City limits and results showed that the response time for emergency calls improved by 11.5% - 14.5%, due to the implementation of the PCaaS. GTT's system is considered to be more secure through their proprietary design and use of only Opticom components. PCaaS is a Global Positioning Satellite ("GPS") based system which is considered to be much more reliable and faster than Infrared systems ("IR"). GTT's PCaaS is currently being utilized in forty-one (41) of the fifty (50) largest cities in the U.S. (Florida: Boca Raton, Palm Beach, Tallahassee and Orlando as well many counties in Florida including Broward, Orange and Collier. GTT is currently in negotiations with Miami -Dade County). Budget Impact Analysis Item is NOT Related to Revenue Item is an Expenditure Item is NOT funded by Bonds Total Fiscal Impact: $267,843 Annual Subscription OCI Project No.: 40-B193204 Department of Fire -Rescue Department of Fire -Rescue Department of Fire -Rescue Office of Management and Budget Office of Management and Budget City Manager's Office Legislative Division Office of the City Attorney Office of the City Attorney City Commission Office of the Mayor Office of the City Clerk Office of the City Clerk Reviewed B Ty McGann Johnny Duran Eloy Garcia Yvette Smith Christopher M Rose Nikolas Pascual Marta Gomez Valentin J Alvarez Victoria Mendez Maricarmen Lopez Mayor's Office City Clerk's Office City Clerk's Office Fire Department Review Completed 03/06/2019 2:31 PM Fire Budget Review Completed 03/07/2019 4:37 AM Fire Chief Review Completed 03/07/2019 6:51 AM Budget Analyst Review Completed 03/22/2019 11:59 AM Budget Review Completed 03/26/2019 4:31 AM City Manager Review Completed 03/26/2019 10:45 AM Legislative Division Review Completed 03/27/2019 4:46 PM Deputy City Attorney Review Skipped 03/22/2019 1:14 PM Approved Form and Correctness Completed 03/27/2019 4:49 PM Meeting Completed 04/11/2019 9:00 AM Signed by the Mayor Completed 04/22/2019 3:41 PM Signed and Attested by the City Clerk Completed 04/22/2019 4:01 PM Rendered Completed 04/22/2019 4:01 PM City of Miami Legislation Resolution Enactment Number: R-19-0148 City Hall 3500 Pan American Drive Miami, FL 33133 www.miamigov.com File Number: 5556 Final Action Date:4/11/2019 A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENT(S), BY A FOUR -FIFTHS (4/5THS) AFFIRMATIVE VOTE, PURSUANT TO SECTION 18-92 OF THE CODE OF THE CITY OF MIAMI, FLORIDA, AS AMENDED ("CITY CODE"), AFTER AN ADVERTISED PUBLIC HEARING, RATIFYING, APPROVING, AND CONFIRMING THE CITY MANAGER'S FINDING OF A SOLE SOURCE, ATTACHED AND INCORPORATED AS EXHIBIT "B"; WAIVING THE REQUIREMENTS FOR COMPETITIVE SEALED BIDDING PROCEDURES; AUTHORIZING THE CITY MANAGER TO EXECUTE THE OPTICOM PRIORITY CONTROL AS A SERVICE ("PCAAS") MASTER SERVICES AGREEMENT FROM GLOBAL TRAFFIC TECHNOLOGIES, LLC, A FOREIGN LIMITED LIABILITY COMPANY ("GTT"), IN SUBSTANTIALLY THE FORM ATTACHED AS EXHIBIT "A," INCLUDING, BUT NOT LIMITED TO, THE SOFTWARE LICENSES, TRAINING SERVICES, MAINTENANCE, AND SUPPORT FOR A PERIOD OF ONE (1) YEAR SUBSCRIPTION WITH ANNUAL RENEWALS; ALLOCATING FUNDS FROM THE FIRE -RESCUE DEPARTMENT'S PROJECT NO. 40-B193204, SUBJECT TO THE AVAILABILITY OF FUNDS AND BUDGETARY APPROVAL AT TIME OF NEED; FURTHER AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ALL OTHER DOCUMENTS, INCLUDING ANY AMENDMENTS, RENEWALS, AND EXTENSIONS, SUBJECT TO ALLOCATIONS, APPROPRIATIONS, AND BUDGETARY APPROVAL HAVING BEEN PREVIOUSLY MADE, AND IN COMPLIANCE WITH APPLICABLE PROVISIONS OF THE CITY CODE, INCLUDING THE CITY OF MIAMI'S PROCUREMENT ORDINANCE, ANTI -DEFICIENCY ACT, AND FINANCIAL INTEGRITY PRINCIPLES, ALL AS SET FORTH IN CHAPTER 18 OF THE CITY CODE, IN A FORM ACCEPTABLE TO THE CITY ATTORNEY, AND IN COMPLIANCE WITH APPLICABLE REGULATIONS, AS MAY BE NECESSARY FOR SAID PURPOSE. WHEREAS, pursuant to Section 18-92 of the Code of the City of Miami, Florida, as amended ("City Code"), the Chief Procurement Officer has made a finding that Global Traffic Technologies, LLC, a foreign limited liability company ("GTT") is the sole source manufacturer of Opticom Priority Control as a Service ("PCaaS"); and WHEREAS, the PCaas System, which provides red light traffic signal recognition from a distance for emergency vehicles to safely cross intersections, meets the criteria for a sole source set forth in Section 18-92 of the Code of the City of Miami, Florida; and, WHEREAS, The Fire -Rescue Department ("Fire") has a need to purchase one (1) PCaaS System; and WHEREAS, the Subscription to PCaaS will allow Fire to reduce response times when responding to emergencies; and WHEREAS, the findings of the Chief Procurement Officer have been approved and adopted as the finding of the City Manager, attached and incorporated as Exhibit "B"; and WHEREAS, the City Manager and the Chief Procurement Officer recommend that the requirements for competitive sealed bidding procedures be waived and that the procurement of the above system, as specified, be approved; and WHEREAS, following a published notice made fifteen (15) days prior to the award, the City Commission is ratifying and approving, by four -fifths (4/5t1) affirmative vote, the waiver of competitive sealed bidding procedures as a sole source; NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF MIAMI, FLORIDA: Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted by reference and incorporated as if fully set forth in this Section. Section 2. By a four -fifths (4/5ths) affirmative vote, pursuant to Section 18-92 of the City Code, after an advertised public hearing, the City Manager's finding of a sole source, attached and incorporated as Exhibit "B," is ratified, approved and confirmed, the requirements for competitive sealed bidding procedures are waived, and the request to subscribe to a PCaaS for the Miami's Fire -Rescue Department, from GTT, a Foreign Limited Liability Company, the sole source manufacturer of PCaaS, is approved. Section 3. Funds are to be allocated from the Fire -Rescue Department's Project No. 40- B193204. Section 4. The City Manager is authorized' to execute the PCaaS Master Services Agreement from GTT, in substantially the form attached as Exhibit "A," including, but not limited to, the software licenses, training services, maintenance, and support for a period of one (1) year subscription with annual renewals. Section 5. The City Manager is further authorized' to negotiate and execute all other documents, including any amendments, renewals, and extensions, subject to allocations, appropriations, and budgetary approval having been previously made, and in compliance with applicable provisions of the City Code, including the City of Miami's Procurement Ordinance, Anti -Deficiency Act, and Financial Integrity Principles, all as set forth in Chapter 18 of the City Code, in a form acceptable to the City Attorney, and in compliance with applicable regulations, as may be necessary for said purpose. Section 6. This Resolution shall become effective immediately upon its adoption and signature of the Mayor.2 1 The herein authorization is further subject to compliance with all requirements that may be imposed by the City Attorney, including but not limited to, those prescribed by applicable City Charter and City Code provisions. 2 If the Mayor does not sign this Resolution, it shall become effective at the end of ten (10) calendar days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall become effective immediately upon override of the veto by the City Commission. APPROVED AS TO FORM AND CORRECTNESS: